Management Report Harmonization - Support KT Day 1 Project Overview
April 2009
Deepak Khosla Priyya AnandLijo John
2
Overall Approach ● Existing FIT flow for Sales, LE and Variances to remain As-Is.
● New flow to be built for Variance calculation for MRH.
● Hyperion data to be staged separately via SAP-PI for Global Crops, Seeds and lawn & garden
● New BPS layout for Sales Variance/COGS Variance to be built for MRH.
● Users would need to make variance adjustment entries in two layouts- FIT and MRH- till the decommissioning of FIT is undertaken
● Decommissioning of existing FIT flow to be analyzed and finalized.
3
Context: Finance Strategic Agenda (FLT, 2006)
• Reporting and Management Information requires us to ensure efficient and effective delivery of core information to facilitate informed decision making.
• A clear and consistent view of the figures (“everywhere, anytime, automatic”).
• A common language facilitating the finance performance dialogue, promoting understanding, leading to faster decision making and actions.
• A core reporting framework, incorporating standard reports which can be automated to liberate our time to focus on questions and analysis.
4
MRH; Project Objectives and Scope
SEC/Board
Global BD
Regional/BU
Area
Local
Global DB(Hyp/FIT)
Technology and Organisation/Governance/Processes
= Scope of the Project (Phase I)
Objectives:
To harmonise and rationalize financial management reporting across Syngenta by:- implementing a standardized core management KPI-/Reporting-Framework, - the maximum utilization of Business Intelligence automation and- the set-up of a corresponding Governance and Organisational structure (“Centre of Reporting Expertise”)
Scope:
• Management Finance Reporting based on global Systems (e.g. Hyperion, FIT) in modular approach (“consolidated cost/Destination principle”)
• Global BI technology (in particular Front End access layer) to cover all Reporting requirements
• Global Management Reporting Organisation and Governance (incl. related processes)
• Out of Scope at this stage:Reports which are currently not consolidated on global level and thus requires specific Regional/Local dependent data access.
PIKPI
PI
PI
PIPI
KPIPI
PI
PI
5
Our key deliverables in MRH EDWH
Deliverables
KPI-grounded Mgmt. Reporting packs
BI Delivery
BI interface
IS-Landscape
1
2
3
BSG Org. and Process design (Governance)
a b c
what
how
1. Regular Reports2. Standard Ad-hoc queries
PIKPI
PI
PI
PIPI
KPIPI
PI
PI
Working Assumption
Report templates by lead KPI, Business Division/BU and Geography
1. Regular Management reports
2. Standard ad-hoc queries
Data model
BI concept
IS Architecture design/setup
Central Reporting Shared Service Centre Organisation design
Processes/Governance model
KPI set-up to track BSG performance
First Focus: Core set which is standard across the company
Building on existing Framework; only minor adjustments required
Output
Fully embedded in new BSG target operating model (TOM)
Data repository: EDWHFront-End: Business Objects
Hyperion will remain; next 2 years however landscape is prepared for transition
6
ChangeMgmt.
Org./Gov.
The Team (set-up & design phase)
BSC
BSGLT
Finance PSG
MRH Steering Committee
James Halliwell (sponsor), Robert Weltevreden, Mark Patrick, Graham Walker, David Hedley, Kristi Resh, Gabriele Klett-Roettcher
Project ManagementAlex Modrow
• Regular Update Meeting/Calls
• Ad-Hoc
• Regular/Ad-hoc Updates
• Decisions as required
Internal & external Subject matter Experts and support on demand
Business Requirements• Olivier Troude (Business Reporting)
• Louis Kleynhans / Giles Eldred (GS)
• David M., Mischa P., Nicola P. (SE)
Regional Project Leads:
• Marcin Mlezko (EAME)
• John Hincker (NAFTA)
• Eduardo Kaplan (LATAM)
• Franky Lo (APAC)
BI Delivery• Cheryl Andrew (BPA)
• Sandrine Leininger-Heussner (BPA)
• Deepak Khosla (IS lead)
• Phil Richards (Hyperion)
DesignPhase
Dirk Larisch(PwC)
Gualam Sadikot (PWC)
update
7
AS – IS System Architecture
SGRSCONSCrop Sched.
CP Sched.
BD Sched.
Seeds Sched.
Group Sched.
PP Sched.
EDWH (SPOT, DM & BPS) BVA Calculations
SynPro
SGRSCP data
CRISP
Seeds data
Group data
PP data
CRISP
Bex & Web Reports
SYNCROP – PP & CP Seeds 2005
Sales, COGS & Inventory data
CP + PP consolidated sales + cogs
in USD
CP sales + cogs+ inventory by PLS in
local currency
All DataSEEDS “S” form data by
product in local currency & USD
CP + PP Function expenses and working cap
ital by destination USD
Finance Users - Reporting Front End
HOL Reports
Sales + COGS & Inventory in USD & Local Currency for CP & PP
XL Consolidation
BPS
8
Hyperion Architecture
9
Hyperion System Data Flows
ALL
SGRS
GROUP CP PP CRISP SEED
S
ALL DATA
HOL
SE PP CP
SGRSCONS
GROUP CP PP CRIS
PSYNPRO
SEEDS
SEEDS “S” form databy product in local currency
SYNPRO
CONSOLIDATEDCRISP
SALES COGS INVENTORY
SALES, COGS,
INVENTORY
CP + PP Function expenses and working cap italby destination USD
CP + PP consolidatedsales + cogs in USDCP
sales + cogs+ inventoryby pls in local currency
10
To – Be System Architecture
SGRSCONSCrop Sched.
CP Sched.
BD Sched.
Seeds Sched.
Group Sched.
PP Sched.
EDWH (SPOT, DM & BPS) BVA Calculations
SynPro
SGRSCP data
CRISP
Seeds data
Group data
PP data
CRISP
Seeds 2005
Sales, COGS & Inventory data
CP + PP consolidated sales + cogs
in USD
CP sales + cogs+ inventory by PLS in
local currency
All DataSEEDS “S” form data by
product in local currency & USD
Sales + COGS & Inventory in USD & Local Currency for CP & PP
Business Objects
OASIS / SAP PI
BPS
11
Dash-board
(Xcelsius)
Fixed Formatted Reports
(Crystal Reports)
Adhoc-Query ,reporting and analysis
(WebIntelligence)
Reports with „slice and dice“ functionality supporting flexible reporting requirements and detailed analysis
Fixed reports enabling global/country/region performnce dialouge with one set of numbers and commenting functionality(modular approach)
High level summary overview, „KPI‘s at a glance“
Frontend Reporting Suite (Business Objects)
Function Expense -by Function[Business Unit], [Geography], [Period]
[Currency]
Total [Geography]1
by FunctionMS&D
Marketing▼ Selling
Fixed SellingVariable Selling
▼ DistributionFixed DistributionVariable Distribution
BDDPOther MS&D
DevelopmentRegulatory affairsField DevelopmentOther
R&T(global only)General & Admin.
FinanceITHRGen. Magmt.Legal&TaxOther xx.x x.xpx.xx.xx.xpx.xx.x
[Frequency]
ACT BUD ACT Vers. PY Vers. BUD2007 2008 2008 CER CER
$'m % sales $'m % sales $'m % sales $'m % % sales $'m % % sales(%point) (%point)
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
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x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x
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xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
FE Analysis (Vers. PY) [Geography], [Period]
5000
200
100
5270
5
50 -30
4'800
4'900
5'000
5'100
5'200
5'300
5'400
ACT PY MS&D Dev. R&T G&A Curr. ACT
FE Analysis (Vers. BUD) [Geography], [Period]
5000
200
100
5270
5
50 -30
4'800
4'900
5'000
5'100
5'200
5'300
5'400
ACT PY MS&D Dev. R&T G&A Curr. ACT
Function Expense -by Function[Business Unit], [Geography], [Period]
[Currency]
Total [Geography]1
by FunctionMS&D
Marketing▼ Selling
Fixed SellingVariable Selling
▼ DistributionFixed DistributionVariable Distribution
BDDPOther MS&D
DevelopmentRegulatory affairsField DevelopmentOther
R&T(global only)General & Admin.
FinanceITHRGen. Magmt.Legal&TaxOther xx.x x.xpx.xx.xx.xpx.xx.x
[Frequency]
ACT BUD ACT Vers. PY Vers. BUD2007 2008 2008 CER CER
$'m % sales $'m % sales $'m % sales $'m % % sales $'m % % sales(%point) (%point)
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.xxx.x xx.x xx.x xx.x xx.x
x.x
x.xx.x x.xp x.x x.x x.xp
x.xpxx.x x.x x.x x.xp x.x
x.x
x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x
x.xpx.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.xp x.x x.x
xx.x xx.x xx.x xx.x xx.x
x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x
x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
FE Analysis (Vers. PY) [Geography], [Period]
5000
200
100
5270
5
50 -30
4'800
4'900
5'000
5'100
5'200
5'300
5'400
ACT PY MS&D Dev. R&T G&A Curr. ACT
FE Analysis (Vers. BUD) [Geography], [Period]
5000
200
100
5270
5
50 -30
4'800
4'900
5'000
5'100
5'200
5'300
5'400
ACT PY MS&D Dev. R&T G&A Curr. ACT
Function Expense -by Function[Business Unit], [Geography], [Period]
[Currency]
Total [Geography]1
by FunctionMS&D
Marketing▼ Selling
Fixed SellingVariable Selling
▼ DistributionFixed DistributionVariable Distribution
BDDPOther MS&D
DevelopmentRegulatory affairsField DevelopmentOther
R&T(global only)General & Admin.
FinanceITHRGen. Magmt.Legal&TaxOther xx.x x.xpx.xx.xx.xpx.xx.x
[Frequency]
ACT BUD ACT Vers. PY Vers. BUD2007 2008 2008 CER CER
$'m % sales $'m % sales $'m % sales $'m % % sales $'m % % sales(%point) (%point)
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.xxx.x xx.x xx.x xx.x xx.x
x.x
x.xx.x x.xp x.x x.x x.xp
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x.x
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x.xpx.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.xp x.x x.x
xx.x xx.x xx.x xx.x xx.x
x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x
x.x x.x x.xp x.x x.x x.xpxx.x xx.x xx.x xx.x xx.x xx.x
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
xx.x xx.x xx.x xx.x xx.x xx.x x.x x.x x.xp x.x x.x x.xp
FE Analysis (Vers. PY) [Geography], [Period]
5000
200
100
5270
5
50 -30
4'800
4'900
5'000
5'100
5'200
5'300
5'400
ACT PY MS&D Dev. R&T G&A Curr. ACT
FE Analysis (Vers. BUD) [Geography], [Period]
5000
200
100
5270
5
50 -30
4'800
4'900
5'000
5'100
5'200
5'300
5'400
ACT PY MS&D Dev. R&T G&A Curr. ACT
Common Datamodel
BI interface
IS-Landscape
12
Deep dive „Matching issues DVII vs. MRH“
Local ERP
Account mapping(e.g. Upstream) Account mapping
EDWH
SGRS
SGRSCONS
SYNCROP
=
Issues causing mismatching numbers:
1. Mapping (different logics applied); e.g. „Dempsey lines“
2. Adjustments (post submission)
3. Destination principle (different granularity applied)
4. Variance analysis (on different aggregation levels)
5. Exchange rate methodology (tbc)
„MRH“ „DVII“
Concerning Destination principle in DVII:
• CH030 Dielsdorf big issue
• Destination Sales/Cost only picked up within EAME G-SAP entities (not APAC, L-SAP, N-SAP nor SCALA entities) ; hence will never have a truly globally rolled up destination (as in Hyperion); DVII = “approximated destination“ within EAME
Session Cheryl, Piotr, Alex
13
OVERALL DATA MODEL
MASTER DATA2
1
CP & Seeds HYPERION
CUBES
3
L&G allocation expenses to seller biz
9
MULTICUBE LAYER10
BVA & load + add. Calc. + rolling avrg.
8
COA
BUD/ LE INVENTORY
LOADS
7
6
New MRH SALESCUBE
4
NEW MRH VARIANCE
CUBE
5
SALES/ COGS/ INVENTORY TRANSFERS
Mapping Tables
MRH: Overall Data Model
14
MRH Scope● Reporting Process:
The following reporting processes are covered as part of MRH reporting solution:
● KPI’s The following reporting KPI’s are provided as part of MRH data model and reporting solution:- EBITDA- Invested Capital- Business Value Added - ROIC - Business Cash Flow- FTE- Gross Profit and Sales Variance analysis by Product for CP
15
MRH Scope● Business Divisions and Function Areas:
The following Business Divisions are covered as part of MRH reporting solution:
Business Divisions:- Crop Protection- Seeds- Lawn & Garden- Business Development
Function Areas- R&D- SBS- CP Global Supply
● SEEDS INTERCOMPANY ELIMINATIONSThere are multiple organization structures in Seeds2005 but the reporting in MRH will be restricted to the three key hierarchies used for Management Reporting.
- AllCrops- AllCrops by Region- All Units
16
MRH: Other Requirements● Availability of Data
Data should be available in both the EDWH cubes and the Business Objects Reports within 2 hours of the completion of a consolidation in Hyperion system and/or within 2 hours of the initiation of the load of Synpro data to EDWH . This process may take longer for Budget / LE and LP loads as it is recognised that the volumes of data are significantly larger.
● Availability of Historic Data The Data Model should contain data for a minimum of :
- Current Year +1- Current Year- Current Year - 1- Current Year – 2
In addition historic data should be kept for 8years in the MRH cubes.
● Local Currency Reporting RequirementsAs a general principle all values in the data model will be held USD. Nevertheless the architecture will be designed for
enabling currency conversion to all local currencies in stage 2 of the project (currently on-going).
17
MRH: Data Sources● Sales Analysis, COGS and Inventory data for CP
● All other data viz; COA, BVA, inter-company eliminations, master data
18
MRH: General Principles● Sign convention for accounts
Data in Hyperion SGRSCONS and Hyperion SGRSFCSTCONS is not held with this sign convention and a transformation is applied to the data as it is loaded to EDWH.
Account Type SignIncome “+”Expense “-”Asset “+”Liability “-”FTE “+”Positive Cash Flow “+”Negative Cash Flow “-”Volumes “+”
19
MRH: General Principles● Frequencies
● Calculated Values in EDWH- 12 Month Rolling Values for Sales- 12 Month Rolling Averages for Net Working Capital- Business Value Added (BVA)- Reporting Variances- Year to Data Averages for Net Working Capital
Account
Freq.
MTD YTD QTD- Rolling
Income Statement Full Months Full months from beginning of the year
Sum of the last 3 months
Flow Account Full Months Full months from beginning of the year
Sum of the last 3 months
Balance- Sheet Account
Month- End Values Month end values for the current month
sum of the last 3 months – as an average ??.
FTE’s Month- End Values Month end values for the current month
sum of the last 3 months – as an average ??.
20
AuthorisationFor data access the following dimensions are identified as authorization relevant:CP Dimensions:
Reporting Unit
Destination
Destination Hierarchy
PLS
Additional dimensions for Seeds will be:
Seeds elimination hierarchies
BU/ Crop
Reporting Unit
Global Supply
Reporting Unit
Access to the different KPIs will not be secured in the data model but will be secured by limiting access to Schedule packs in Business Objects. This assumes that Analysts using the Free Analysis queries in Bex would generally have access to all KPIs.
21
Confidentiality Agreement
● We need to sign NDA with Syngenta.
● We would be having access to highly sensitive Syngenta Data, at all times ensure appropiate controls.
● Report Mock ups, etc should not be shared outside this project.
● Try & keep very less MRH project specific documents on Infosys Laptop.
22
Important Links● MRH Share-Point
http://ts1.pro.intra/sites/SBSFINMRH/BI%20Delivery/Forms/AllItems.aspx
● MRH Issue Tracker
http://ts1.pro.intra/sites/SBSFINMRH/MRH%20Issue%20Log/Forms/AllItems.aspx
● MRH Data model Documents
http://ts1.pro.intra/sites/SBSFINMRH/BI%20Delivery/Forms/By%20work%20stream%20incl%20archive.aspx- Data Model
MRH - Variance calculation Approach
FIT data model architecture_AS IS
MRH Data Model URS Approach
MRH Data Model Business Signoff
MRH Variance Calc Business SignOff
23
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