Download - Hints for Hiring and Minimum Qualifications

Application and Interviewing Application and Interviewing Suggestions for California Suggestions for California

Community College Faculty and Community College Faculty and Academic Administrative Academic Administrative

PositionsPositionsPresented by Diane ClerouPresented by Diane ClerouDean of Human ResourcesDean of Human Resources

State Center Community College DistrictState Center Community College District

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TopicsTopics

11stst Workshop – 10am and 1pm Workshop – 10am and 1pm–Application ProcessApplication Process–Interviewing SuggestionsInterviewing Suggestions

Second Workshop – 11amSecond Workshop – 11am–Minimum Qualifications and Minimum Qualifications and

EquivalenciesEquivalencies

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Application ProcessApplication Process

Review the position announcementReview the position announcement Is this the position you want?Is this the position you want? Do you have the education and experience Do you have the education and experience

required for the position?required for the position? Are you willing to live in that area of the Are you willing to live in that area of the

state?state? Is this location the right place for you and Is this location the right place for you and

whomever or what ever you need to whomever or what ever you need to consider?consider?

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Use the position announcement to set up a Use the position announcement to set up a plan to ensure all of your documentation plan to ensure all of your documentation gets in ON TIME!gets in ON TIME!– Deadlines are NOT suggestionsDeadlines are NOT suggestions– All documents MUST be in by the deadline All documents MUST be in by the deadline

listed on the position announcementlisted on the position announcement– Use checklist and setup timelineUse checklist and setup timeline– Your fax MUST be received prior to the date Your fax MUST be received prior to the date

and time of the deadlineand time of the deadline

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Read each position announcement carefully Read each position announcement carefully as the required documents may vary greatly as the required documents may vary greatly from one district to another, and from one from one district to another, and from one division to another within the same districtdivision to another within the same district

For EVERY document you submit make For EVERY document you submit make sure it is NEAT, NO SPELLING ERRORS, sure it is NEAT, NO SPELLING ERRORS, NO PUNCTUATION OR GRAMMATICAL NO PUNCTUATION OR GRAMMATICAL ERRORSERRORS

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Typical documents required for a complete Typical documents required for a complete application packet:application packet:– ApplicationApplication– Letter of Application or Letter of InterestLetter of Application or Letter of Interest– Resume or placement fileResume or placement file– Letters of RecommendationLetters of Recommendation– ReferencesReferences– TranscriptsTranscripts

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– Application:Application: Answer every question on the applicationAnswer every question on the application Type it or print it very neatlyType it or print it very neatly This application and your entire application packet is This application and your entire application packet is

a reflection of your personality and professionalisma reflection of your personality and professionalism

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Letter of Interest (aka Letter of Application)Letter of Interest (aka Letter of Application)– Your education and experience and how they meet the Your education and experience and how they meet the

requirementsrequirements– If you do not meet min. quals. state your argument for If you do not meet min. quals. state your argument for

equivalency (and complete any form)equivalency (and complete any form)– Address every duty listed on the position announcement Address every duty listed on the position announcement

that you have experience with, or state how you believe that you have experience with, or state how you believe other experience or education have prepared you to other experience or education have prepared you to perform that dutyperform that duty

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Resume and/or placement fileResume and/or placement file– UPDATE everything!UPDATE everything!– Revise your resume when applying for different Revise your resume when applying for different

types of jobstypes of jobs Selection committee members are not impressed Selection committee members are not impressed

when a candidate uses one letter of interest or one when a candidate uses one letter of interest or one resume for all jobsresume for all jobs

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Letters of RecommendationLetters of Recommendation– Make sure your letters are no older than the Make sure your letters are no older than the

position announcement stipulatesposition announcement stipulates Example: 1 year old – 3 years oldExample: 1 year old – 3 years old

– If letters are not NEW, call the letter writer and If letters are not NEW, call the letter writer and let him/her know you are sending their letter let him/her know you are sending their letter again, where to, how you are qualified for this again, where to, how you are qualified for this positionposition

– Make sure he/she still supports your job searchMake sure he/she still supports your job search

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ReferencesReferences– Make sure their contact information is accurateMake sure their contact information is accurate

Name, phone number, address, titleName, phone number, address, title– Call them and make sure they know where you Call them and make sure they know where you

are applying, why you are qualifiedare applying, why you are qualified– Make sure they still support your job searchMake sure they still support your job search– Highly likely your references and letter writers Highly likely your references and letter writers

will be contacted so be SURE they positively will be contacted so be SURE they positively and unequivocally support you!and unequivocally support you!

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Transcripts:Transcripts:– Unofficial copies are fine to complete your Unofficial copies are fine to complete your

application packet unless the position application packet unless the position announcement specifies “official”announcement specifies “official”

– Make sure copies are clearMake sure copies are clear– Official transcripts are required once you are Official transcripts are required once you are

offered a positionoffered a position

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Degrees acquired outside of US must have Degrees acquired outside of US must have evaluation service assessmentevaluation service assessment

Meet the deadlineMeet the deadline

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Have someone proof read EVERYTHING Have someone proof read EVERYTHING before you send it inbefore you send it in

Have the proof reader check your Have the proof reader check your documentation against the position documentation against the position announcement to ensure you addressed announcement to ensure you addressed everythingeverything

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Be accurate with dates, times, places and Be accurate with dates, times, places and namesnames

Provide enough detail to sell yourself and Provide enough detail to sell yourself and get you through the paper screenget you through the paper screen– HR will screen for:HR will screen for:

Completeness of the application packetCompleteness of the application packet Minimum qualifications: educ and experienceMinimum qualifications: educ and experience If you are not certain you meet the min. quals then If you are not certain you meet the min. quals then

complete the EQUIVALENCY PETITIONcomplete the EQUIVALENCY PETITION

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The division or department selection The division or department selection committees will screen for: committees will screen for: – CompletenessCompleteness– Neatness of application packetNeatness of application packet– Recency of informationRecency of information– Education, experience, equivalencyEducation, experience, equivalency– Fit with needs of departmentFit with needs of department

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Interviewing SuggestionsInterviewing Suggestions

Prior to interview visit college site Prior to interview visit college site Talk to people in and outside of the districtTalk to people in and outside of the district Be aware of the Be aware of the

District’s/College’s/Division’s mission District’s/College’s/Division’s mission statements, vision statements, culturestatements, vision statements, culture

Research District’s/College’s/Division’s/ local Research District’s/College’s/Division’s/ local community’s demographics, and major community’s demographics, and major industry for the areaindustry for the area

Infuse this info into your interviewInfuse this info into your interview

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Make up sample questions using the position Make up sample questions using the position announcementannouncement– Practice answering those questions while looking in the Practice answering those questions while looking in the

mirrormirror If you have to do a teaching, counseling or any If you have to do a teaching, counseling or any

other kind of demonstration as part of the interview other kind of demonstration as part of the interview process, PRACTICE IT!process, PRACTICE IT!– Teaching demonstrations – might use the selection Teaching demonstrations – might use the selection

committee as the students; give handouts – PREPARE! committee as the students; give handouts – PREPARE!

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Know yourself so you can sell yourselfKnow yourself so you can sell yourself What are your values, cultural experiences What are your values, cultural experiences

which will be an asset for this positionwhich will be an asset for this position Be clear on the education and experience Be clear on the education and experience

you have that prove you can do the jobyou have that prove you can do the job Be clear on what you can bring to the Be clear on what you can bring to the

students/department/college to improve itstudents/department/college to improve it

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Interviewing SuggestionsInterviewing Suggestions Promoting diversity in the workplace remains a Promoting diversity in the workplace remains a

legal obligation for CCC’slegal obligation for CCC’s Title 5 section 53024(a)(2) and Educ. Code 87360Title 5 section 53024(a)(2) and Educ. Code 87360 Mandate Districts hire faculty and administrators Mandate Districts hire faculty and administrators

who demonstrate sensitivity to and understanding who demonstrate sensitivity to and understanding of the needs of the diverse academic, of the needs of the diverse academic, socioeconomic, cultural, disability and ethnic socioeconomic, cultural, disability and ethnic backgrounds of students.backgrounds of students.– There is a question on the application and there will be There is a question on the application and there will be

a question in the interview on this subject.a question in the interview on this subject.

Minimum Qualifications and Minimum Qualifications and Equivalency for Faculty and Equivalency for Faculty and

AdministratorsAdministratorsPresented by Diane ClerouPresented by Diane ClerouDean of Human ResourcesDean of Human Resources

State Center Community College State Center Community College DistrictDistrict

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Minimum Qualifications (MQ’s)Minimum Qualifications (MQ’s)

1988 - Assembly Bill 1725:1988 - Assembly Bill 1725:– set minimum standards for faculty and set minimum standards for faculty and

educational administrators in Calif. community educational administrators in Calif. community collegescolleges

– Abolished credential systemAbolished credential system– Replaced with MQ’sReplaced with MQ’s

Some require MASome require MA For those with no MA required: AA + 6 yrs., BA + 2 For those with no MA required: AA + 6 yrs., BA + 2

yrs., ORyrs., OR EquivalencyEquivalency

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Minimum QualificationsMinimum Qualifications

What are MQ’s?What are MQ’s?– Established and revised by agreement between Established and revised by agreement between

Academic Senate of CCC’s and the Board of Academic Senate of CCC’s and the Board of Governors of CCC’sGovernors of CCC’s

– Set the floor for education and experienceSet the floor for education and experience– Districts have hiring authority but must adhere Districts have hiring authority but must adhere

to MQ’s when establishing hiring criteriato MQ’s when establishing hiring criteria May exceed MQ’s but not require lessMay exceed MQ’s but not require less

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Title 5 section 53430 allows a District to hire Title 5 section 53430 allows a District to hire a person who possesses qualifications a person who possesses qualifications different from, but equivalent to, those listed different from, but equivalent to, those listed on the disciplines list, according to criteria on the disciplines list, according to criteria and procedures agreed upon by the and procedures agreed upon by the Academic Senate and representatives of the Academic Senate and representatives of the Board of Trustees.Board of Trustees.

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– Equivalency committees comprised of faculty Equivalency committees comprised of faculty and administrators; ratio set in agreementand administrators; ratio set in agreement Ex: FCC has 2 faculty from each division; 2 Ex: FCC has 2 faculty from each division; 2

administrators (HR ex-officio)administrators (HR ex-officio)– Allows for local decision making Allows for local decision making

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Used to be equivalencies by course, now Used to be equivalencies by course, now can only be by disciplinecan only be by discipline

Each district has its own equivalency formEach district has its own equivalency form– Due by application filing deadlineDue by application filing deadline– ““If in doubt – fill it out”If in doubt – fill it out”– Forms available on-line or ask HR AssistantForms available on-line or ask HR Assistant

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MQ’s also apply to:MQ’s also apply to:– Health services professionalsHealth services professionals– Non-credit instructorsNon-credit instructors– Apprenticeship instructorsApprenticeship instructors– DSP & S personnel (Disabled Special Programs and DSP & S personnel (Disabled Special Programs and

Services)Services)– EOPS personnel (Extended Opportunity Programs & EOPS personnel (Extended Opportunity Programs &

ServicesServices– Learning assistance and tutoring coordinators and work Learning assistance and tutoring coordinators and work

experience coordinatorsexperience coordinators

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A degree that is more advanced than the A degree that is more advanced than the one listed (and is in the appropriate field) will one listed (and is in the appropriate field) will satisfy the requirements. satisfy the requirements. – Example: if the MQ is a Master’s in psychology, Example: if the MQ is a Master’s in psychology,

a Ph.D. in psychology will also satisfy the a Ph.D. in psychology will also satisfy the requirementrequirement

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Title 5 section 53406 states, “All degrees Title 5 section 53406 states, “All degrees and units used to satisfy minimum and units used to satisfy minimum qualifications shall be from accredited qualifications shall be from accredited institutions…”institutions…”

““Accredited” means a “postsecondary Accredited” means a “postsecondary institution accredited by an accreditation institution accredited by an accreditation agency recognized by either the U.S. agency recognized by either the U.S. Department of Education or the Council on Department of Education or the Council on Postsecondary Accreditation.”Postsecondary Accreditation.”

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Title 5 section 53417 “In addition to other minimum Title 5 section 53417 “In addition to other minimum qualifications…a faculty member …shall include a qualifications…a faculty member …shall include a current, valid certificate to work or a license to current, valid certificate to work or a license to practice in California, whenever the instructor’s practice in California, whenever the instructor’s possession of such a certificate or license is possession of such a certificate or license is required for program or course approval, or when required for program or course approval, or when current occupational certification is essential for current occupational certification is essential for effective instruction…”effective instruction…”– Ex: Calif. RN license; Calif. CPA Ex: Calif. RN license; Calif. CPA

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Examples of MQ’s:Examples of MQ’s:– HistoryHistory: Master’s in history OR Bachelor’s in : Master’s in history OR Bachelor’s in

history AND Master’s in political science, history AND Master’s in political science, humanities, geography, area studies, women’s humanities, geography, area studies, women’s studies, social science, or ethnic studies OR the studies, social science, or ethnic studies OR the equivalentequivalent

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Examples of MQ’s:Examples of MQ’s:– BusinessBusiness: Master’s in business, business : Master’s in business, business

management, business administration, accountancy, management, business administration, accountancy, finance, marketing, or business education OR finance, marketing, or business education OR Bachelor’s in any of the above AND Master’s in Bachelor’s in any of the above AND Master’s in economics, personnel management, public economics, personnel management, public administration, or JD or L.LB degree OR Bachelor’s in administration, or JD or L.LB degree OR Bachelor’s in economics with a business emphasis AND Master’s in economics with a business emphasis AND Master’s in personnel management, public administration, or JD or personnel management, public administration, or JD or LL.B degree OR the equivalent.LL.B degree OR the equivalent.

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Exceptions to MQ’sExceptions to MQ’s::– Ethnic Studies: Master’s in the ethnic studies Ethnic Studies: Master’s in the ethnic studies

field OR the equivalent OR See Interdisciplinary field OR the equivalent OR See Interdisciplinary StudiesStudies

– Interdisciplinary Studies: Master’s in the Interdisciplinary Studies: Master’s in the interdisciplinary area OR Master’s in one of the interdisciplinary area OR Master’s in one of the disciplines included in the interdisciplinary area disciplines included in the interdisciplinary area and upper division or graduate course work in at and upper division or graduate course work in at least one other constituent disciplineleast one other constituent discipline

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Comprehensive list of Minimum Comprehensive list of Minimum Qualifications for Faculty and Administrators Qualifications for Faculty and Administrators in California Community Colleges atin California Community Colleges at– http://www.cccco.edu/Portals/4/AA/Min%20Qualhttp://www.cccco.edu/Portals/4/AA/Min%20Qual

s%20Creds/min%20_quals%20_rev_Jan12200s%20Creds/min%20_quals%20_rev_Jan122006.pdf6.pdf

http://www.cccco.edu/Portals/4/AA/Min%20Quals%20Creds/min%20_quals%20_rev_Jan122006.pdf

