Highland View Homeowners Highland View Homeowners Association, Inc.Association, Inc.
Annual Meeting February 15Annual Meeting February 15thth, 2006, 2006
AgendaAgenda IntroductionsIntroductions Approval of preceding meeting's minutesApproval of preceding meeting's minutes Association OverviewAssociation Overview Reports of OfficersReports of Officers Reports of CommitteesReports of Committees Nomination and election of Board of DirectorsNomination and election of Board of Directors Unfinished BusinessUnfinished Business New BusinessNew Business AdjournmentAdjournment
2005-2006 Highland View Organizational Structure2005-2006 Highland View Organizational Structure
Gil HutchinsonPresident
3rd Year/3 Year Term
Mario Crucini1 Year Term
Tom Doyle1 Year Term
Robert CollinsTreasurer
2nd Year/3 Year Term
Fred KaneSecretary
1st Year/ 3 Year Term
CommitteeSupport
Architectural CommitteeSuzie Umphres, Chairman
Grounds CommitteePier deJong, Chairman
Hospitality/SocialCarol Horan, Chairman
Orange AppealGrounds Maintenance
Sean Orange
Trail CommitteeMike Soares, Chairman
Westwood Property ManagementHoil Crowe / Steve Pulk
Treasurer’s Report- 2005 ReservesTreasurer’s Report- 2005 Reserves
-$4,111
$2,346
($5,000)
($4,000)
($3,000)
($2,000)
($1,000)
$0
$1,000
$2,000
$3,000
Budget 2005 Year Ending
Reserves
Treasurer’s ReportTreasurer’s Report5 Year Change In Reserves5 Year Change In Reserves
$32,102 $33,572
$20,290$18,733
$21,079
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
2001 2002 2003 2004 2005
Reserves
Change from $32,102 to $21,079 ($11,023)Change from $32,102 to $21,079 ($11,023) Variance relates to planned capital improvements:Variance relates to planned capital improvements:
Landscape improvement planLandscape improvement plan 2002-2003 Balance sheet issue during transition from 2002-2003 Balance sheet issue during transition from
Ghertner to Westwood (double counted checking Ghertner to Westwood (double counted checking account transfer as an asset)account transfer as an asset)
$1,470
-$13,283
-$1,556
$2,346
-$16,000
-$14,000
-$12,000
-$10,000
-$8,000
-$6,000
-$4,000
-$2,000
$0
$2,000
$4,000
2001 2002 2003 2004 2005
Reserves
Treasurer’s ReportTreasurer’s ReportExpenditures Since 2000Expenditures Since 2000
$28,483 $27,688 $28,102
$34,347
$44,815$39,953
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
2000 2001 2002 2003 2004 2005
Expenditures
$330 $325
$367
$389 $389
$371
$280
$300
$320
$340
$360
$380
$400
2000 2001 2002 2003 2004 2005
Expense/Home
Average: $362/home
Average: $29,316/home
2005 Committee Updates2005 Committee UpdatesArchitectural ReviewArchitectural Review
Guideline review and revisions Guideline review and revisions
Modified submission procedures Modified submission procedures to improve documentation and to improve documentation and turn around timesturn around times
2005 Committee Updates2005 Committee UpdatesGroundsGrounds
During the year 2 cleanup sessions were held which focused on general cleanup and planting of bushes During the year 2 cleanup sessions were held which focused on general cleanup and planting of bushes in the cul-de-sac’s. in the cul-de-sac’s.
The Cul-de-sac’s worked on were: Helmsdale Pl N, Roantree, Upper and Lower Highland Road Islands. The Cul-de-sac’s worked on were: Helmsdale Pl N, Roantree, Upper and Lower Highland Road Islands.
The tree line along the rear entrance was cleaned out in preparation for plantings and sign construction. The tree line along the rear entrance was cleaned out in preparation for plantings and sign construction.
The area behind the Pool and Rear entrance were aerated and reseeded successfully. Now to keep that The area behind the Pool and Rear entrance were aerated and reseeded successfully. Now to keep that grass alive!grass alive!
Preparations were made for planting during this winter: Preparations were made for planting during this winter:
Removal of dead pine in Helmsdale Pl N Island, preparation for replacement planting.Removal of dead pine in Helmsdale Pl N Island, preparation for replacement planting.
Removal of sick Pin Oak, preparation for new plantingRemoval of sick Pin Oak, preparation for new planting
Other projects worked on:Other projects worked on:
Planning and working with contractors for rear entrance sign quotationsPlanning and working with contractors for rear entrance sign quotations
Planning for additional light installation in front of the Pool pavilion Planning for additional light installation in front of the Pool pavilion
Drainage ditch improvement by City of Brentwood.Drainage ditch improvement by City of Brentwood.
Interface with Trail Committee to build Highland View Ridge Trail Interface with Trail Committee to build Highland View Ridge Trail
2005 Committee Updates2005 Committee UpdatesHospitality/SocialHospitality/Social
Easter Egg HuntEaster Egg Hunt
Pool PartyPool Party
44thth of July of July
New Neighbor welcomeNew Neighbor welcome
2005 Committee Updates2005 Committee UpdatesTrailTrail
Formal plan developed in Feb 2005Formal plan developed in Feb 2005
Approved by Brentwood Planning in Codes in July 2005Approved by Brentwood Planning in Codes in July 2005
Trail committee was formed in August. Mike Soares chair.Trail committee was formed in August. Mike Soares chair.
Laying out and clearing out of the trail from the pool pavilion to theLaying out and clearing out of the trail from the pool pavilion to the
water tower is complete. Construction began Oct 05. Completed Feb 1,water tower is complete. Construction began Oct 05. Completed Feb 1,
2006. (Was anticipating 1 1/2 to 2 years!)2006. (Was anticipating 1 1/2 to 2 years!)
Switchback section (pool-ridge) Eagle Scout project planned, constructed and completed by Andrew Switchback section (pool-ridge) Eagle Scout project planned, constructed and completed by Andrew deJong and his scout troop as part of Andrew's Eagle Scout project.deJong and his scout troop as part of Andrew's Eagle Scout project.
Neighborhood volunteers have volunteered on several scheduled workdays during this period.Neighborhood volunteers have volunteered on several scheduled workdays during this period.
Trailhead sign will be posted soon along with possible bench(s)Trailhead sign will be posted soon along with possible bench(s)
Budget established for maintenance.Budget established for maintenance.
2005 Updates 2005 Updates CommunicationsCommunications
Web site (Web site (www.highlandviewhomeowners.orgwww.highlandviewhomeowners.org))
Online directoriesOnline directories
Two Town Hall meetings this yearTwo Town Hall meetings this year
Email newsletters Email newsletters
Highland View is 100% electronic now!Highland View is 100% electronic now!
Monthly Board meetingsMonthly Board meetings
2005 Updates Grave Site Research2005 Updates Grave Site Research
2005 Updates Grave Site Research2005 Updates Grave Site Research
2005 Updates Grave Site Research2005 Updates Grave Site Research
2006 – New Business2006 – New Business Complete projects already in progressComplete projects already in progress
Back entranceBack entrance Grounds:Grounds:
Winter Tree plantingsWinter Tree plantings Replacement Pin Oak at front entranceReplacement Pin Oak at front entrance Replacement Blue Spruce on South BermReplacement Blue Spruce on South Berm Leyland Cyprus to replace white Pine at Helmsdale Pl N IslandLeyland Cyprus to replace white Pine at Helmsdale Pl N Island 2 memorial Magnolias to be planted in Front entrance Berms2 memorial Magnolias to be planted in Front entrance Berms 5 Prague Viburnum to be planted at rear entrance along tree line 5 Prague Viburnum to be planted at rear entrance along tree line
beside gate.beside gate. Spring and Fall Clean up to focus on clean ups and Landscape Spring and Fall Clean up to focus on clean ups and Landscape
maintenance and improvementmaintenance and improvement Trim bushes and expand bed at rear entrance after sign is Trim bushes and expand bed at rear entrance after sign is
completedcompleted Brick repair on entrance Walls and Bridge Brick repair on entrance Walls and Bridge Adding low wattage lighting to trees on Berms and Island Adding low wattage lighting to trees on Berms and Island
2006 – New Business (Continued)2006 – New Business (Continued) Hospitality:Hospitality:
New neighbor and baby giftsNew neighbor and baby gifts
Shared parties with WaterfordShared parties with Waterford
TrailTrail Ongoing maintenanceOngoing maintenance
Increase volunteerismIncrease volunteerism
Have Fun!Have Fun!
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