Hazardous Materials Management Plan David, L Patterson Director
of Environmental Health and Safety California State Polytechnic
University (909) 869-4697 Email:
[email protected]@csupomona.edu Web Page:
http://www.csupomona.edu/~ehs/http://www.csupomona.edu/~ehs/
Slide 2
Introduction/Topics for Discussion Most engineering/science
related departments and maintenance programs use an extensive
variety of hazardous materials in small amounts. Hazardous
Materials are basically any substance or mixture of substances
which is chemical, infectious or radioactive. The Hazardous
Materials Management Plan
(http://www.csupomona.edu/~ehs/ftp/HazMatMgmtPlan. docx) was
developed to identify methods of protecting individuals and the
environment from the usage and storage of hazardous material at the
University.http://www.csupomona.edu/~ehs/ftp/HazMatMgmtPlan.
docx
Slide 3
Introduction/Topics for Discussion conti In managing hazardous
materials, it is the policy of the university to: Protect
individuals and the environment. Comply with the law. Minimizes
short and long term liability. Everyone is expected to follow
established hazardous materials policies and procedures. Use/store
the smallest amount of hazardous materials needed to perform the
work needed and that can be used in a reasonable time frame.
Slide 4
Introduction/Topics for Discussion conti Storing excessive
amounts can create fire, explosive and other hazards. Topics
covered in this presentation include: Responsibilities. Campus
Environmental Health & Safety (EH&S) Department Deans,
Directors, Department Chairs and Department Heads Identification of
Chemicals and Hazards
Slide 5
Introduction/Topics for Discussion conti Bioterrorist (Select)
Agents and Toxins Inventory Reporting Methods of Isolation,
Separation, Containment, Engineering and Administrative Control
Hazardous Waste Management Emergency Response Plans
Decontamination/Clean-Up Procedures for Spills/Releases
Training
Slide 6
Environmental Health & Safety Responsibilities
Develop/maintain the plan and monitor compliance. Provide
consultation regarding program compliance. Consult and advise on
hazard identification, hazard evaluation, correction of unsafe
conditions, control measures; information and training and employee
medical monitoring Provide centralized monitoring of campus-wide
hazardous materials safety activities on a consultative basis.
Maintain centralized copies of records and program
documentation.
Slide 7
Environmental Health & Safety Responsibilities conti
Maintain current information on legal requirements. Seek ways to
improve this plan. Verify that appropriate audits are conducted.
Review and evaluate the effectiveness of the plan and update if
necessary. Provides liaison with off-campus regulatory
agencies
Slide 8
Deans, Directors, Department Chairs and Department Heads
Develop departmental procedures to ensure effective compliance.
Identify all area were hazardous materials are used/stored.
Identify responsible individuals (Leads, Principle Investigators,
Course Instructors, Technicians and other individuals) who are
responsible for each area. Ensure that the responsible individuals
have received and completed the required training applicable to
this program.
Slide 9
Deans, Directors, Department Chairs and Department Heads conti
Review the departmental program quarterly, including: inspections;
accident reports; training records; Provide an avenue for fiscal
requests. Ensure that all chemical inventory procedures are
followed. Ensure that Material Safety Data Sheets (MSDSs) or Safety
Data Sheets (SDSs) are readily available.
Slide 10
Deans, Directors, Department Chairs and Department Heads conti
Assist individuals in identifying hazardous materials hazards.
Maintain related records. Review and understand the plan.
Slide 11
Identification of Chemicals and Hazards Ensure that all
requirements of the Hazard Communication Program
(http://www.csupomona.edu/~ehs/ftp/HazardCommunica
tionManual/HazcomManual.doc) have been met before individuals are
exposed.http://www.csupomona.edu/~ehs/ftp/HazardCommunica
tionManual/HazcomManual.doc When ordering any suspected hazardous
chemicals obtain an SDS (Safety Data Sheet) or MSDS (Material
Safety Data Sheet) if one is not currently present. Post in a
conspicuous location for all workers the HAZARD COMMUNICATION
NOTICE
(http://www.csupomona.edu/~ehs/ftp/HazcomPoster.doc).http://www.csupomona.edu/~ehs/ftp/HazcomPoster.doc
Slide 12
Identification of Chemicals and Hazards conti Develop methods
to inform individuals of the hazards of non-routine tasks. Develop
methods to inform outside individuals who may occasionally work in
your location of the hazardous they may be exposed to. Posting of a
completed Laboratory/Room Warning Sign
(http://www.csupomona.edu/~ehs/ftp/LabSign.doc) on or near the
entry door to the room or area will be considered as substantial
compliance with this
requirement.http://www.csupomona.edu/~ehs/ftp/LabSign.doc
Slide 13
Identification of Chemicals and Hazards conti Ensure that all
containers are labeled with: The Identity of the hazardous
substance(s) Appropriate hazard warnings and The name of the
manufacturer. Labels on all containers of hazardous chemicals shall
be maintained.
Slide 14
Identification of Chemicals and Hazards conti All individuals
will ensure that the quantities of hazardous chemicals they have in
each location do not exceed the quantities listed on the Department
of Homeland Security Appendix A Reportable Quantity List (available
on the EH&S Web Page at:
http://www.csupomona.edu/~ehs/ftp/ChemicalFacilit
yDHSAppendixA.xls).
http://www.csupomona.edu/~ehs/ftp/ChemicalFacilit
yDHSAppendixA.xls
Slide 15
Bioterrorist (Select) Agents and Toxins Use of these agents is
discouraged and prohibited without prior approval of EH&S. A
list of these agents is available on the EH&S Web Site at
http://www.csupomona.edu/~ehs/ftp/SelectAgentsLis t.doc.
http://www.csupomona.edu/~ehs/ftp/SelectAgentsLis t.doc
Slide 16
Inventory Reporting Develop and maintain an inventory of
hazardous chemicals present in the area and maintain a current file
of MSDSs or SDSs for each hazardous chemical. Conduct an annual
hazardous chemicals inventory review and verify that they have an
SDS and/or MSDS for each hazardous chemical.
Slide 17
Inventory Reporting conti Report any increases of hazardous
chemicals, that are reportable under the Hazardous Materials
Business Plan, to EH&S on a monthly basis. Reportable
Quantities are more than 55 Gallons, 200 Cubic Feet of gas at
standard temperature and pressure, 500 Pounds and/or any amount
larger than the limits presented on the Extremely Hazardous List
for Fire Department (see EH&S Web Page at:
http://www.csupomona.edu/~ehs/ftp/ExtremelyHazardou
sChemicalListLAFireDepartment.xlsx).
http://www.csupomona.edu/~ehs/ftp/ExtremelyHazardou
sChemicalListLAFireDepartment.xlsx
Slide 18
Methods of Isolation, Separation, Containment, Engineering and
Administrative Control Provide sufficient storage space to safely
and securely store the hazardous materials. Only quantities of
hazardous materials that can be used within a reasonable and legal
period of time will be stored.
Slide 19
Methods of Isolation etc. Quantities of hazardous materials
stored or used in a room should not exceed the limits contained in
the Uniform Building and Fire Codes (see Table I in Appendix A at
http://www.csupomona.edu/~ehs/ftp/HazMatMgmtP lan.docx).
http://www.csupomona.edu/~ehs/ftp/HazMatMgmtP lan.docx Potentially
unstable chemicals having a specific shelf life will be removed for
proper disposal prior to the expiration of the shelf life.
Slide 20
Methods of Isolation etc. Flammables and combustibles will be
stored in Fire Marshal approved flammable storage cabinets, except
when in use. The use of volatile hazardous material that present an
exposure risk to individuals will be utilized in a chemical fume
hood, biosafety cabinet or other appropriate control device.
Slide 21
Methods of Isolation etc. Departments will ensure that Chemical
Laboratory Fume Hoods are calibrated when installed and annually
thereafter. Departments shall ensure that Biosafety Cabinets are
tested after installation, alterations, or maintenance, and at
least annually.
Slide 22
Methods of Isolation etc. Comply with the procedures in the
following plans/documents, which are incorporated in this plan by
reference: Biosafety Portal
(http://www.csupomona.edu/~ehs/biosafety/portal.sht
ml)http://www.csupomona.edu/~ehs/biosafety/portal.sht ml Bloodborne
Pathogen Program Manual
(http://www.csupomona.edu/~ehs/ftp/blood.doc)http://www.csupomona.edu/~ehs/ftp/blood.doc
Slide 23
Methods of Isolation etc. CDCs Biosafety in Microbiological and
Biomedical Laboratories 5th Edition
(http://www.cdc.gov/od/ohs/biosfty/bmbl5/bmbl5toc.h
tm).http://www.cdc.gov/od/ohs/biosfty/bmbl5/bmbl5toc.h tm Chemical
Safety Plan for Laboratories
(http://www.csupomona.edu/~ehs/ftp/CSPL.doc)http://www.csupomona.edu/~ehs/ftp/CSPL.doc
Hazardous Waste Manual
(http://www.csupomona.edu/~ehs/ftp/HazWasteManu
al.doc)http://www.csupomona.edu/~ehs/ftp/HazWasteManu al.doc
Slide 24
Methods of Isolation etc. Medical Waste Disposal Manual
(http://www.csupomona.edu/~ehs/ftp/medwst.doc)http://www.csupomona.edu/~ehs/ftp/medwst.doc
Radiation Safety Manual
(http://www.csupomona.edu/~ehs/ftp/RadiationManual.doc
)http://www.csupomona.edu/~ehs/ftp/RadiationManual.doc Conduct the
periodic inspections in the above listed plans/documents, as
applicable. Comply with the Standard Operating Procedures and Safe
Work Practices for Laboratory Safety
(http://www.csupomona.edu/~ehs/ftp/ChemicalLabSafety SOPs.docx) and
safe practices established in the above
plans/documents.http://www.csupomona.edu/~ehs/ftp/ChemicalLabSafety
SOPs.docx
Slide 25
Methods of Isolation etc. Proper Storage of Hazardous Materials
Store in containers which are chemically inert to and appropriate
for the type and quantity. Containers will be maintained in good
condition (e.g., no rust or structural defects). If a container
begins to leak, the contents will be transferred to another
compatible container in good condition. Containers shall be closed
except when adding or dispensing material. Containers shall be kept
in approved storage cabinets with spill containment, unless being
utilized.
Slide 26
Methods of Isolation etc. Incompatible materials shall not be
placed in the same container in order to prevent the occurrence of
the following reactions: Generate extreme heat or pressure, fire or
explosions, or violent reactions; Produce uncontrolled toxic mists,
fumes, dusts, or gases; Produce uncontrolled flammable fumes or
gases in sufficient quantities to pose a risk of fire or
explosions; Damage the structural integrity of the device or
facility;
Slide 27
Methods of Isolation etc. Through other like means threaten
human health or the environment. Hazardous materials shall not be
placed in an unwashed container that previously held an
incompatible waste or material. Incompatible substances shall be
separated from each other in storage by distance, by partitions, or
otherwise, so as to preclude accidental contact between them.
Slide 28
Methods of Isolation etc. Containers shall not be stored in
such locations or manner as to result in damage to the container.
Containers shall not be stored where they are exposed to heat
sufficient to rupture the containers or to cause leakage.
Containers used to package a substance which gives off toxic
asphyxiation, suffocation, or anesthetic fumes in hazardous amounts
shall not be stored in locations where it could be reasonably
anticipated that individuals would be exposed.
Slide 29
Methods of Isolation etc. Compressed Gases will be used and
stored in compliance with the Safe Storage and Use of Compressed of
Compressed Gas Cylinders which is available at
http://www.csupomona.edu/~ehs/ftp/COMPGAS.doc
http://www.csupomona.edu/~ehs/ftp/COMPGAS.doc Store hazardous
materials in separate areas or containment based on the following
classifications.
Hazardous Waste Management Comply with the procedures in the
following plans, as applicable: Hazardous Waste Manual
(http://www.csupomona.edu/~ehs/ftp/HazWasteManu
al.doc)http://www.csupomona.edu/~ehs/ftp/HazWasteManu al.doc
Medical Waste Disposal Manual
(http://www.csupomona.edu/~ehs/ftp/medwst.doc)http://www.csupomona.edu/~ehs/ftp/medwst.doc
Radiation Safety Manual
(http://www.csupomona.edu/~ehs/ftp/RadiationManua
l.doc)http://www.csupomona.edu/~ehs/ftp/RadiationManua l.doc
Slide 32
Emergency Spill Response Plans Develop standard operational
procedures to maintain control of hazardous material, Maintain
spill response kits to deal with hazardous substance spills that
may occur. Train personnel on and follow the emergency procedures.
This training shall be documented in writing (see form at
http://www.csupomona.edu/~ehs/ftp/IIPPForms/Trai ning.doc).
http://www.csupomona.edu/~ehs/ftp/IIPPForms/Trai ning.doc
Slide 33
Emergency Spill Response Plans Conti In the event that a
hazardous substance spill occurs that cannot be safely contained
and cleaned up by laboratory or area personnel, contact Campus
Police at 911. The campus emergency procedures are found in the
Emergency Procedures Pamphlet
(http://www.csupomona.edu/~ehs/ftp/Emerg_Proc_ %20Man1.pdf). This
pamphlet will be posted in all
areas.http://www.csupomona.edu/~ehs/ftp/Emerg_Proc_
%20Man1.pdf
Slide 34
Emergency Spill Response Plans Conti Comply with the
Universitys First-Aid Program
(http://www.csupomona.edu/~ehs/Firstaid.pdf), which is incorporated
in this plan by
reference.http://www.csupomona.edu/~ehs/Firstaid.pdf Portable Fire
Extinguishers shall be inspected monthly. Emergency Eyewash and
Shower Equipment (California Code of Regulations, Title 8,
5162).
Slide 35
Emergency Spill Response Plans Conti An emergency eyewash is
required at all work areas where, during routine operations or
foreseeable emergencies, the eyes of an employee may come into
contact with a substance which can cause corrosion, severe
irritation or permanent tissue damage or which is toxic by
absorption. An emergency shower is required at all work areas
where, during routine operations or foreseeable emergencies, area
of the body may come into contact with a substance which is
corrosive or severely irritating to the skin or which is toxic by
skin absorption.
Slide 36
Emergency Spill Response Plans Conti Emergency eyewash
facilities and deluge showers shall be in accessible locations that
require no more than 10 seconds for the injured person to reach.
Plumbed eyewash and shower equipment shall be activated at least
monthly to flush the line and to verify proper operation. This test
shall be documented on the emergency eyewash and shower
inspection.
Slide 37
Decontamination/Clean-Up EH&S has establish basic written
procedures to contain/destroy a spill within a room/area (see
below). Departments are required to train personnel in these
procedures. These procedures and any modifications to these
procedures will be based on the hazard(s) associated with the
hazard(s) present. In the event of any spill, personnel will notify
EH&S.
Slide 38
Decontamination/Clean-Up Conti If the spill cannot be contained
within the room/area, the room/area will be evacuated, locked down
and the University Police and EH&S notified. Personnel will
ensure that they are decontaminated before leaving the area. Before
cleaning up any spill individuals should make sure they are
trained, have appropriate PPE and can safely perform the clean-up.
If you they are unsure about cleaning up a spill contact
EH&S.
Slide 39
Decontamination/Clean-Up Conti Procedures to Clean-Up a
Chemical Spill 1. Telephone numbers for emergency response should
be posted on the room door. 2. A spill kit shall be maintained by
the Department and made available and stored in a readily
accessible area for quick access. 3. All precautions must be taken
to avoid ingestion by any route, skin contact, or inhalation of
fumes at any point of toxin handling and during the destruction
process. Observe all Universal Precautions, Federal, State and
Local laws.
Slide 40
Decontamination/Clean-Up Conti 4. Do not leave the spill
unattended or unlabeled. Make sure people in the lab are informed
of the spill. 5. For smaller and contained spills, please follow
the steps below to clean up the spill immediately and then report
to EH&S. 6. Before cleaning up a spill/accident, make sure you
wear appropriate personal protection equipment and place an
appropriate and compatible disposal container in close
proximity.
Slide 41
Decontamination/Clean-Up Conti 7. PPE includes disposable
suits/lab coats, gloves, safety goggles, and/or appropriate
respirator/mask. Shoe covers may be needed for cleaning spills.
Face shield should be worn if at risk of splashes. 8. For liquid
spills cover with an appropriate chemical absorbent. Make sure all
the spilled material is absorbed. 9. For solid spills that may
present a present a serious dust hazard, consider misting with
water or other appropriate solvent.
Slide 42
Decontamination/Clean-Up Conti 10. For gases consider
exhausting the vapors or fumes using fume hoods or other exhaust
devices, provided this will not present a serious risk to
individuals or the environment. 11. If there are no sharps or
broken glass, wrap up the towels and/or absorbent paper, and place
it in a disposal container for waste disposal. 12. If sharps or
broken glass is present, use remote equipment (e.g. plastic dust
pan, tongs, and squeegee/scraper) to transfer the items to the
disposal container.
Slide 43
Decontamination/Clean-Up Conti 13. Once the spilled liquid or
solid is removed, utilize wipes wetted with an appropriate solvent
or neutralizing agent to removing the remaining material as
necessary. 14. Label the disposal containers with a completed
hazardous waste label (AKA Green Form) and submit to EH&S for
proper disposal. The plan contains other procedures for Infectious
Agents and Radioactive Material.
Slide 44
Training All individuals using hazardous materials will receive
training on the following. Initial/Reassignment Safety Training.
Emergency Procedures. Fire Safety. First Aid. Hazard Communication.
Chemical Safety in Laboratories.
Safety Concern Reporting The University has established
procedures for reporting safety-related issues as part of the
Injury and Illness Prevention Program. All safety concerns should
be reported immediately to your supervisor/principal investigator,
as well as the department responsible for abatement or control of
the hazard.
Slide 47
Safety Concern Reporting conti Serious Injuries or Crimes Dial
911 from a Campus Phone or (909) 869-3070 from a Cell Phone for
Police Services Hazardous Substance Releases Dial 911 from a Campus
Phone or (909) 869-3070 from a Cell Phone for Police Services and
Dial 4697 for Environmental Health and Safety
Slide 48
Safety Concern Reporting conti Routine Repairs/Maintenance Dial
3030 for Facilities Management (M-F, 8 am 5 pm) or Dial 3070 for
Police Services (after hours) Pedestrian/Vehicle Safety Dial 3070
for Police Services
Slide 49
Safety Concern Reporting conti Other Safety Information Dial
4697 for Environmental Health and Safety EH&S Confidential
Voice Mailbox Dial 4313