GeMGovernment E-Marketplace
❑ What is GeM
❑ Essential Reqmt
❑ Recommended Procurement Procedure
❑ Peculiarities and Lessons Learnt
PREVIEW
GeM❑ Online e-Marketplace for govt buyers for common user goods and
services
❑ Being devp by DGS&D in association with NeGD (DeITY)
❑ Purchases through GeM has been made mandatory by MoF,under Rule No 149 in GFR 2017
❑ Procurement through online GeM portal (DGS&D portal replaced)
❑ Expired RC’s are no longer being renewed
❑ Launched as a pilot proj, later after dirs of DoE(MoF) in Sep 16, allgovt buyers can undertake procurement
All docu will be digitally signed, no necessity of ink signing
❑ Products and Services both are avl on GeM
❑ Products avl: - (25825 items)
• IT eqpt - PC, Printers, Projectors, Kiosk etc
• IT Sty, consumables & Software - Paper, Carts, Toners etc
• Office Furniture - Chairs, tables, storage cabinets etc
• Vehs - cars, tractors
• Sports items of 350 types
• Misc - bty, office boards, pens, packaged water, shredders,chairs
GeM
❑ Services offered: - (161 Service Providers)
• Scanning and Digitisation of records
• Hiring of Tpt - Spot, Regular, Leasing, Chauffeur services
• Security services
• House Keeping (to be introduced)
• Human Resources (to be introduced)
GeM
❏ Facility to Search, Compare and Buy Goods
❏ Continuous vendor rating system by the site
❏ Dashboard for buying, monitoring, delivery and payments
❏ Provisions for value / bulk buying with e-Bidding/ ReverseAuction
❏ Return policy
❏ Provision to recommend new items/services
GeM
INITIAL ACTIONS
Nomination of Nodal Offr (HoD) at Corps/Div/Bde/Unit
level
Add buyers and maint central list of auth offrs
Nominate offrs as buyers, indenters, consignee or account
holder
Acct opening should be approved on file by CFA/HoD
Central check on funds being utilised by Fin Plg branch
ESSENTIAL REQMTS❑ Types of Users (per Dept)
HoD – overall control and monitoring role Purchaser – Selection and placing of orders Consignee – Receipt of Goods Paying Authority - Processing payments
❑ Three Users essential (Head of Department, Purchaser &Paying Authority) having : All should have Aadhaar with active mobile No NIC e-Mail Id (gov.in/nic.in)
❑ Internet Connection
RECOMMENDED PROCUREMENT PROCEDURE
AoN to be processed based on IT-PPP with the following docu SoC with justification Tech Specification bd GeM based e-Market svy for rates and brands
Vetting of AoN/EAC by IFA & approval by CFA as per DFPDS-2016 (IT Schedule 10)
Docu/details reqd for placing SO Budget avl cert Amt to be blocked (Contract Value) Concurrence of IFA as applicable Approval of CFA
PROCUREMENT PROCEDURE
Tender Placing Direct Purchase - Under Rs 50,000 e-Bidding / Reverse Auction – Over Rs 50,000
(optional) Based on this a Sanction Order and Supply Order will
be generated online
PROCUREMENT PROCEDURE
DIRECT PURCHASE Item to be selected in e-Cart based on recommended
tech specification and brand Proceed for demand generation
Administrative Filters - Qty, Location, ratings Financial Filters - Product range, Value addition Technical Selection - Brand, Model
Price obtained and final confirmation processed for approval of CFA (within 5 days)
All filters can also be seen at HoD level and saved at GeM
DIRECT PURCHASE
Based on choice, the item is selected
The demand is generated
DIRECT PURCHASE
Demand details are filled up and Financial Approval of CFA is uploaded
DIRECT PURCHASE
Other details are also updated
DIRECT PURCHASE
After submission, the order is confirmed
This order is e-signed by Aadhaar based OTP All intimations will be passed through SMS On processing, a sanction order is generated
SANCTION ORDER / CONTRACT These contract docu are made avl to the seller Based on which the items will be dispatched
PRC Upon receipt of items, an online Provisional Receipt
Cert (PRC) needs to be generated within 48 hrs
CRAC After assessment of quality and qty, Consignee Receipt &
Acceptance Certificate (CRAC) needs to be issued within10 days from receipt of goods
DIRECT PURCHASE Notification regarding purchase will be sent to all
concerned
DIRECT PURCHASE Bills will be processed thereafter by post, as before to
PCDA and all concerned
BIDDING / REVERSE AUCTION
Bidding: Its an competitive offer by a vendor for aproduct. Bidding is used to determine the cost or valueof something. Bids not visible to prospective bidders
Reverse Auction: The sellers compete to obtainbusiness from the buyer and prices will typicallydecrease as the sellers underbid each other. Bid amt isvisible to all
BIDDING/AUCTION PURCHASE Bidding duration decided by the user
L1 vendor will automatically be selected by GeM softwareat the end of the bid
PECULIARITIES OF GeM
PECULIARITIES OF GeM On file approvals need to be taken before the case is
processed using GeM pricing as a benchmark Paying auth, PCDA not online with GeM as on date,
possibility of adding IFA rep as PAO user Prices are dynamic, five days are given to confirm
orders, once the rates have been fixed on the e-Cart Approvals need to be uploaded online for order
confirmation All contracts avl online
PECULIARITIES OF GeM Vendor selection needs to be thought of, as a No of
unknown companies also offer products with the sametech specifications
PECULIARITIES OF GeM DSC tokens not necessary for authentication, it will be
done using Aadhaar and OTP
All updates of bidding, purchase and dispatch will beintimated through SMS
Due to a bug, many times the items selected in e-Cartare removed automatically
The ‘Submit’ button during SMS OTP verification shouldnot be double clicked
The technical specifications uploaded on the websiteare not exhaustive & confusing
The outcome of queries is not refined, as there is amismatch between the information queried and thatprovided by the site
In case of blacklisted/hotlisted firms, info not passed
Delay in delivery occurs at times, give realistic DP
No procedure avl for extending the DP, in case there is anunforeseen delay in delivery by the vendor
There is no provision for giving comments/ feedback onthe quality of products or on vendors
The procedure changing of HoD is not present as of now
Better to speak to vendor on tele after confirmation oforder
As bills are being processed offline, ask for ECS mandateform and a crossed cheque from the vendor after placingorder
PECULIARITIES OF GeM
GeM: HELPLINE National Helpline - 0120-6619563 Local DGS&D Nodal Offr - Mr P K Lahiri, Chandigarh Online Manuals on GeM portal YouTube video tutorials, Android App on GeM avl
HOW TO CREATE HOD ACCOUNT
HOW TO CREATE USER ACCOUNT
HOW TO PLACE ORDER
GFR RULE 149❏ The Procurement of Goods and Services by Ministries or
Departments will be mandatory for Goods or Services available onGeM. The credentials of suppliers on GeM shall be certified byDGS&D
❏ The GeM portal shall be utilized by the Government buyers for direct on-line purchases as under :
● Up to Rs 50,000 From any available supplier meeting requisitequality, specification and delivery period
● Rs 50,000 – Rs 30,00,000 Seller having lowest price amongstthe available sellers, of at least three different manufacturers,on GeM, meeting the requisite quality, specification anddelivery period. Online bidding and online reverse auction canbe used if decided by the competent authority
GFR RULE 149• Above Rs 30,00,000 Seller having lowest price meeting the
requisite quality, specification and delivery period aftermandatorily obtaining bids, using online bidding or reverse auctiontool provided on GeM
• The Government Buyers may ascertain the reasonableness ofprices before placement of order using the Business Analytics (BA)tools available on GeM including the Last Purchase Price on GeM,Department’s own Last Purchase Price etc.
• Demand for goods shall not be divided into small quantities tomake piecemeal purchases to avoid procurement through L-1Buying / bidding / reverse auction on GeM or the necessity ofobtaining the sanction of higher authorities required withreference to the estimated value of the total demand.
HoD
FIN POWERS :DFPDS 2016 (SCHEDULE 10)
S No CFA WITHOUT IFA WITH IFA
1. GOC-In-C 20 1000
2. COS Command 5 200
3. BGS (IS) 2 50
4. Indep Units 1.6 20
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