Google Forms for Online Lessons, Assessment & More Class Notes

1. Creating a new form:

A. Go to Google Drive and click New>>More>>Google Forms. B. Rename the form in the top left and click the Change theme button to change

the theme. C. Note: You don’t see the theme in Edit view. D. Click Customize to further customize the theme. E. Click Header image and then Change Image to replace the header image with

one of theirs or a picture of your own. Click Upload at the left to upload your own image or click Google Drive to select a photo from your Drive.

F. You can change the font size and font style for Title, Description, Question, Help Text, etc.

G. To see what your form will look like, click the View Live Form button. 2. The Forms Toolbar and Options:

A. Click on the Title of the form to change the name. B. Click on the Star to make it a Favorite and click the Folder icon to move the

form to a new folder in your Google Drive. C. The File menu contains Add collaborators, Send form, Move to folder, Make

a copy, Print, etc. There is no Save option because everything is auto­saved. D. The Insert menu has Basic and Advanced ways to add questions or change the

Layout of your form. E. The Responses menu is where you can turn On or Off Accepting responses,

as well as show a Summary of responses. F. The form is automatically save to your Google Drive so you can continue editing

it. G. To find your Forms in your Google Drive, do a search like this one:

3. Using Multiple Choice questioning:

A. This is the default question type. Good for online quizzes. B. Three parts to each question: Question Title, Help Text and Question Type. C. It must have at least one “Option” or as many as you need. Re­arrange the

options by dragging the dotted lines at the left. Click the X at the right of any question to Delete it.

D. Click the Add “Other” link at the right to add an Other field. Respondents can fill in the answer in this box themselves.

E. Advanced settings includes Shuffle option order. There are different Advanced settings for each question type.

F. Click the Edit (pencil) to edit each question and the Duplicate button to make a copy of any question.

G. Check the Required question checkbox if you want the question to be mandatory. Click Done when finished with each question.

4. Questioning with Text field types: A. Text and Paragraph question are similar. Clicking Add item will add the same

question type as the last item used. Use the drop­down arrow to select the question type, such as Text.

B. Text is good for simple, short answers, such as first & last name or email address.

C. Advanced settings for a text question is Data Validation. When checked, it will look for certain criteria, such as Numbers greater than or less than or within a number range, or Text that contains specific words. Example: to make sure an answer is an email address, click Data Validation>>Text>>Email address. You can add some error text to tell the responders that “The response must be in the form of a valid email address.”

5. Questioning with Paragraph field types: A. Paragraph questions collect a longer or multiple­line response.

B. Example: Tell us about yourself. C. The Advanced settings for this type is also Data Validation but it has a

Minimum or Maximum character count. 6. Questioning with Checkboxes:

A. Checkboxes are like multiple choice questions, except they let responders check as many options from a list of options as they want.

B. Click the arrow next to Add item and choose Checkboxes. C. You can change the Question Type any time. D. Type in the different choices into the boxes and re­arrange them by dragging the

dotted lines at the left any choice. E. Click the Add “Other” link at the right to add an Other field.

Respondents can fill in the answer in this box themselves. F. Advanced options for this are Data Validation (at least a certain number of

checked boxes) or Shuffle option order, which shuffles the questions every time the form is opened.

G. As always, you can make this a required question (or not). 7. Using Choose from a List questioning:

A. This is a Drop­Down List (aka: Choose from a list). B. Type your options into the 1., 2., 3. boxes. C. Example: Pick your school from the list below. D. Advanced options include Shuffle option order. Click Done when you’ve

finished adding your options/choices. 8. Questioning with Scales:

A. This lets the respondent to choose from a low choice to a high choice. B. Example: from Best to Worst. 1 being the worst and 5 being the best. C. Choose 0 to 1 for the first option and 2­10 for the second option. The higher the

number, the longer the scale (example: 0=Worst; 2­5=Best).

9. Questioning with a Grid:

A. A Grid allows you to ask questions in rows and columns (similar to scales). B. Your responses could be Great, Wonderful, OK, Not So Good and Terrible.

C. Your questions could be: How did you like the restaurant? How were your appetizers? How was your overall experience?

D. First answer the Row labels, and then the Column labels (see below).

E. The form question would look like the example below...

F. Advanced settings include Limit to one response per column and

Shuffle row order. 10. Questioning with a Date:

A. This allows the respondent to pick a date, such as a birthday, anniversary or event date.

B. It can include the Year (or not) as well as the Time.

C. As always, you can make this question required. D. When the responder clicks on the drop­down arrow at the right, it brings up a

Calendar from which to pick the date.

11. Questioning with Time:

A. A Time question allows the responder to pick a specific time or duration. B. Examples: What time do you go to work? (or) How many hours per night do you

do homework? C. The default setting is the time of day (such as 1:00 PM). D. There is a checkbox for Duration, changing it to a drop­down with a length of

time, such as 1 (hour): 30 (minutes): 10 (seconds). 12. Layout: Adding Images:

A. To add an Image to your form, before you add a new question, go to Insert>>Image and select an image in any of these ways: Upload (from your computer or flash drive by dragging it into the box), Take a snapshot (with your webcam), by URL (paste the URL), Your Albums (from Picasa) or by web Search (Google Images, Life or Stock Images).

B. Or, click on the Add Item arrow and select Image. C. Specify the text that will appear when someone hovers over the image. D. Change the position or size of the image with the buttons and handles. E. Images are not associated with any specific question, so they can be dragged up

or down the form. 13. Layout: Adding Video:

A. To add a Video to your form, click Insert>>Video or click Add item and select Video.

B. Provide a YouTube URL or use the Search box to search for a video. C. Click anywhere on or around the video to edit its Title (which appears above the

video) and Caption (which appears below the video). D. Click the Alignment buttons below the video to align it Left, Center or Right. E. Click the Change Video button at the left to replace the video with a different

one. When finished, click Done. F. To add your own video, you will need to upload it to your Google/YouTube

account and add the URL as shown. Google Drive videos will not work at this time.

14. Layout: Adding a Section Header:

A. Section Breaks can help your form have structure. To divide your form into sections to make it easier to read and complete, go to Insert>>Section header (or) Add Item>>Section Header.

B. Give the section a title next to Header text and a Description (optional). C. Move the section around by dragging it anywhere.

15. Layout: Adding Page Breaks: A. Page Breaks are a way to make your form fields less lengthy and provide some

navigation. It also makes it easier for respondents to fill it out. It divides the form up into sections.

B. Go to Insert>>Page break or Add Item>>Page break. C. You can give the page a Page title (optional) and/or Description (optional). D. You can move the Page Break around by dragging it to any location. E. Page Breaks have additional functionality. While in Edit mode, you will see the

pages one after another. When you view the form in Live Form View, you will see only the current page and a Continue button (see below).

F. Back in Edit mode, you will see After page 1, Continue to next page and a

drop­down menu. You choose how you’d like the user to proceed at the end of this page.

G. In some question types (such as Multiple Choice), there is an option to Go to page based on answer. Check this box to define specific pages at the right to go to.

H. With Pages defined, you can have the respondent move to other pages depending on how they answer the question or survey. Example, if the user answers that he/she needs help with Google Classroom, it takes him/her to a section of tutorial videos on Google Classroom. This technique is called Branching (more info below).

16. Editing Form Themes:

A. A great way to give your forms some personality and interest. Note: You don’t see the theme in Edit view.

B. Click the View live form button to see the theme. C. To change the theme, click the Change theme button on the toolbar. D. The Theme Selection pane appears at the right. Click Choose form and it

brings up the Copy theme from existing form list (with other forms from your Google Drive). You can stay consistent by picking a form that you’ve used before and use its theme and settings.

E. You can also scroll through the list at the right and pick a theme. F. Click Customize to further customize its Header image, font, font size, font

color, etc. G. Clicking Change Image lets you choose an image from the many built­in theme

images, or pick one of your own from your Google Drive or your computer.

Note: The Fit to width checkbox fits the image to the dimensions of the header. When you’ve picked an image, click Select.

H. You can also change the Form background (background color of the form area and its border) and the Page background (color of the area behind the form). If you choose Change Image, you could put a large picture behind the entire form. example: a School Logo image. Note: If the image has a transparent background, you can place a background color underneath the picture.

17. Duplicating and deleting forms: A. You can duplicate an existing form (one with questions you use frequently) or

delete one entirely. B. Open a form you would like to duplicate and go to File>>Make a copy. C. Change or keep the name of the form and, if others collaborated on it, click

“Share it with the same people.” This would share this form with those people as well. Click OK.

D. Close the form and return to your Google Drive. E. The new form will appear in your Google Drive (the default title is “Copy of

original form name.” F. To Delete a form, click on a form in your Google Drive and then click on the

Trashcan button at the top. The file is now in your Trash can if you ever want to recover it late.

18. Page­to­Page Navigation (branching): A. If you have divided your form into different pages by adding Page Breaks, you

can send users to different pages depending on their answers to questions in your form. Example: If they answer Yes to a question, you can send them to Page 3 of your form, while sending the users who answered No ­ to Page 4. Do do this, you will need to set up your form with Pages and you must be using one of two types of questions (Multiple Choice or Choose from a list).

B. Check the checkbox for Go to page based on answer. This enables the Go to page drop­down menu options to appear at the right, so you can direct the respondents to specific pages in your form, depending on their answers. When the user picks this option, this is the page he/she will go to.

C. When you create the Page Breaks, it is a good idea to give each Page a name and a description (See below). This improves navigation.

D. You can use the After page navigation option to decide navigation also. At the

bottom of each page, you can choose what the respondent will do when they click Continue or Submit. Click the drop­down menu to see the options. Here is an example:

E. Click Done when done editing the question.

19. Share forms with collaborators: A. When working on a form, and you’d like to share it with collaborators, go to

File>>Add collaborators. B. Under Invite people, you can choose collaborators by email address and allow

them to Edit the form. They can edit anything on the form, including changing the Responses location.

C. When working with a collaborator on a form, each of you can edit one input field at a time. Example: While you edit the Question, the collaborator can edit the Help Text of the same question.

20. Send/Email forms: A. When the form is ready, there are several ways to share it. The easiest is to

Email a link to the form. With the form open, go to File>>Send form. B. The Send form box pops up. Click on the Link to share. Copy this link and

Paste it into an email. You can also check the Short URL checkbox, and Google will create a short Url like http://goo.gl/forms/XMxSMZovoz

C. You can share the link directly on Google+, Facebook or Twitter, and you can also Paste the link onto your blog, your district website, Moodle, Google Classroom, etc. If you choose Google+, Facebook or Twitter, the form will open that program.

D. Where it says Send form via email, you can provide the names, email address or Groups that you would like to send the form to.

E. To allow people to edit the form, click Add collaborators. F. Check the include form in email checkbox so that people can respond to the

form directly within the email message. G. Check Send me a copy to also have a copy sent to yourself, and just like any

Google Doc, you can type a custom message that is sent in the email. 21. Publish/Embed forms:

A. To embed the form into a blog or website, you can use the embed code that Google Forms creates for you, since every form has as unique URL.

B. With the form open, go to File>>Embed. The Embed form box opens. C. Highlight and Copy the entire code. Then, Paste it into your website or blog’s

HTML box. See below for an example in Google Sites.

D. Save or Update the edited page and then View the form in the website or blog. Many sites like Google Sites, Blogger or WordPress all offer special tools that make it even easier to publish your Google Forms.

22. Editing the Confirmation Message: A. You can edit the Confirmation Message that your users will see when they click

the Submit button after filling out your form. This confirms that you users have successfully completed filling out your form.

B. Scroll to the bottom of your form. They will see “Your response has been recorded.” You can leave it as is, add to it or change it.

C. You can also check “Show link to submit another response,” “Publish and show a public link to form results,” and “Allow responders to edit responses after submitting.”

23. Viewing the results:

A. Now that you have published your form, you can start viewing the responses. View them as a Summary of responses (a broad overview of the responses), in a separate spreadsheet (if you’d like more details), or download it as a separate .csv file (if you’d like to open it in Excel).

B. Summary of Responses gives you a nice pie graph of the total number of responses for each answer broken down by percentage.

C. If you check the Publish and show a public link to form results in your form, your respondents will see a confirmation page pop up with a link to See previous responses. See below for an example.

D. Users will see the See previous responses link, which they can click to see the response summary.

E. To see a spreadsheet with the responses to your form, click the View responses button on the toolbar in your form.

F. To download the results as a .csv file, go to File>>Download as>>Comma Separated Values (.csv, all form responses).

24. Managing the results: A. You can limit the response to once per user. This will require the user to login

with a Google account.

B. Another method of controlling responses is to close your form to new responses.

Click the Responses menu>>Accepting responses and toggle it Off. A red bar says This form has been turned off and a message below says The form is no longer accepting responses. Try contacting the owner of the form if you think this is a mistake. (You can customize this message to say something different).

C. If you’d like to re­open the form to responses again later, toggle it back on by clicking Not accepting responses. This turns it back On.

D. You can also delete all responses by going to the Responses menu and choosing Delete all responses and then OK. This is a good idea when you have been testing the form and want to start collecting real data. This deletes the practice data.

25. How to change the results destination: A. You can choose where to store your responses. By default, they are stored in a

new spreadsheet, or you can create a spreadsheet for the form responses. The first time, the spreadsheet is automatically created for you.

B. To choose a different destination for your responses (while editing the form), click Responses>>Choose response destination.

C. Select New spreadsheet and give it a name. By default, the Always create a new spreadsheet checkbox will be checked. Click Create.

D. You can also choose New sheet in an existing spreadsheet. This lets you select an existing spreadsheet from your Google Drive.

E. You can also choose to keep responses within the form itself. In the Choose response destination box, click the button at the bottom: Keep responses only in Forms. If you choose this, you can either view a summary of responses or download them as a .csv file with individual responses. But this option is only available if you are not sending your responses to a spreadsheet, or if you have unlinked any existing spreadsheets.

F. If you don’t want any more responses to go to a spreadsheet, you can unlink your form at any time. Click Responses>>Unlink form. The spreadsheet will no longer receive new responses, but responses will continue to be stored within the

form, available as real­time summary or as a .csv file. You can then re­link your spreadsheet later by clicking Responses>>View Responses.

26. Google Forms Project: Graded Test & Creating a test: A. To create an online test using Google Forms, you will ask the questions in a

Google Form, and collect the answers in a spreadsheet. Then, Google Sheets will grade the test.

B. Once you have created a Test using Multiple Choice or Choose from a List questions, open the Form and then click View Responses to open the spreadsheet that is associated with it.

C. Before students complete the test, you will need to complete the answer key that will be associated with it.

D. Click View Live Form to bring up the test.

E. Where it asks for Your Name, type Answer Key, to distinguish this from the student responses.

F. Answer the questions correctly and then click Submit. G. Open the Responses Spreadsheet, and you will see that the Answer Key

responses are there. Submit a few sample student responses as well, to see how the process works.

27. Google Forms Project: Graded Test & Automatically grade with Sheets: A. Students take the online test. Now you can automatically grade it.

B. Follow the steps in this online tutorial from Baker College on how to use Flubaroo to grade a test.

C. In your Google Forms quiz test, click the View Responses button. Then, click Add­ons>>Get Add­ons. Type Flubaroo into the Search box.

D. Click the Free button and go through the steps of adding this add­on.

E. Go to the Add­ons menu and click Flubaroo>>Grade assignment. F. By default, it grades every question as 1 point, but you can change the number

of points. G. For Name, School (identification questions), it usually marks them as Identifies

Student. Click Continue.

H. Flubaroo asks which answer(s) belong to your Answer Key. Select it and click

Continue. Now it grades the assignment. I. Click the View Grades button. J. View the Summary Results in Google Sheets (see below).

K. Flubaroo will indicate any failing grades (below 60%) by color.

For example, this question averaged less than 60% (see below).

28. To Set Up an Email Notification When a Response is Made to Your Form:

A. Click the View Responses button. B. In the Responses spreadsheet, go to Tools>>Notification Rules. C. In the Set notification rules box, under Notify me at (your email address)

when… choose A user submits a form. D. Also under Notify me with… choose Email ­ right away. E. Click Save. F. You will get an email every time a user submits a response to your form. The

email will also contain a link directly to the form ­ so you can open it.