Global Principals:Best Practices & Resources for
Procurement Professionals
PROCUREMENT ROUNDUP
2015
National Association of Purchasing Management
NAPM-RGV
Resources for Best Practices
• Partnership for Public Procurement• Founded by Chartered Institute of
Purchasing & Supply (CIPS) and The Institute for Public Procurement (NIGP)
• International standard of public procurement practice
• Try the free Public Procurement Profiler – Essentials – Self Assessment
• www.globalpublicprocurement.org
Public Procurement Profiler - Essentials
• Procurement policies in place and decisions based on such policies
• Supply management risk assessment
• Supply market intelligence assessments
• Procurement planning process
• Monitoring ‘Maverick Spending’ and procurement process
• Procurement as
distinct function• Formal procurement
process• Spend analysis• Training plan• Alignment with
agency strategy• Leadership in
procurement function
• Sustainable procurement
• Collaborative decision-making
• Communication with suppliers
• Use of technology• Contract
management• Continuous
improvement• Ethics
Resources for Best Practices
• Values and Guiding Principles for Public Procurement• 20 Global Standards of Practice have been
completed
• Provided guidance for best practices in public procurement
• http://principlesandpractices.org
Values – Principles and Practices of Public
Procurement• ACCOUNTABILITY: Taking ownership and being
responsible to all stakeholders for our actions.
• IMPARTIALITY: Unbiased decision making and actions.
• ETHICS : Doing the right thing.
• PROFESSIONALISM: Upholding high technical and ethical standards.
• SERVICE: Obligation to assist stakeholders.
• TRANSPARENCY: Easily accessible and understandable policies and processes.
20 Global Standards of Practice
• Strategic Planning• Performance
Measurement• Performance
Management• Performance
Metrics• Cooperative
Purchasing• Transparency• Risk Management• Policy Manual• Ethical
Procurement
• Performance-Based Contracting
• Sustainable Procurement
• Conducting Spend Analysis
• Lease vs. Purchase Analysis
• Specifications• Developing
Evaluation Criteria• Outsourcing• Technology in
Public Procurement
• The Evaluation Process
• Supplier Relationship Management
• Qualifications-Based Selection for Architectural and Engineering Services
• FUTURE STANDARDS:• Price Analysis
• Value Analysis
Resources for Best Practices
• National Procurement Institute, Inc.
• Public sector affiliate of Institute of Supply Management
• Founding sponsor of the Achievement of Excellence in Procurement® (AEP), entering its 18th year of recognizing excellence in public procurement
• Offers 35 Criteria based on best practices
• www.npiconnection.org
Achievement of Excellence in Procurement
• “How to Do Business” web page
• Ethics• Electronic procurement
manual• Internal customer and
vendor formal training and surveys
• Performance measures• Centralized procurement
authority• Procurement
organizational structure• pCard System
• Use of term contracts• Professional
certification/Education of leadership and staff
• Professional development program
• Leadership in purchasing association
• Participant as speaker or panel member
• Best Value procurement
• Sustainable procurement (Environmental)
• Lead Agency in Cooperative Contract
• Authority of CPO
• Use of technology for purchase orders, internet presence, online vendor registration, posting/downloading bids, electronic notifications to bidders, acceptance of online bids and quotes, posting award results online, electronic PO to vendor and internet auctions.
Resources for Best Practices
• Texas Association of School Business Officials• Award of Merit for Purchasing Operations
• Recognizes school district's achievement in implementing best practices in the area of purchasing
• www.tasbo.org
Award of Merit for Purchasing Operations
• Purchasing Organization
• Policies and procedures
• Ethics/Conflict of Interest
• External audit
• Contract management
• Annual Aggregate (monitoring)
• Vendor performance
• Professional development and certification
• pCard System
• Warehousing
• Cooperative purchasing
• Lead Agency in
Cooperative Contract
• Training, surveys/ newsletter for internal customers
• Use of technology for
• purchase orders, • internet presence, • online vendor
registration, • posting/
downloading bids, • electronic
notifications to bidders,
• acceptance of online bids and quotes,
• posting award results online,
• electronic PO to vendor and internet auctions.
Resource SpotLight
• SBDC – Small Business Development Center
• PTAC – Procurement Technical Assistance Center
Questions?
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