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GHOSTCONVEY V14.9 RELEASE NOTES
MULTI-BRANCH
If your Firm works from different branches, you can now combine all your information into a single installation of
GhostConvey. This will allow you to quickly find and switch to matters across branches. It is also much easier to
keep track of what needs doing as you only need to check one message centre, one diary and use the consolidated
reports. Most importantly, you will still be able to communicate electronically using different identities per branch
for the various institutions.
Click here to find out more about Multi-Branches.
ENHANCEMENTS TO THE SEND / RECEIVE PROCESS
The send/receive dialogue box will show which branches were included in the processing.
If there are matters open when a send/receive is triggered the following will occur:
Matters “affected”, i.e. those with messages to send, will be closed and re-opened
GhostConvey will go back to the matter which was active before the send/receive
To speed up the send/receive process, messages will be received from all parties before they are processed, and
all processing will take place at the end.
The send/receive dialogue box has Print and Email buttons which allow you to either print or email the send/receive
log.
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2/16
All messages are received first and then
processed.
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3/16
THE BOND REPAYMENT CALCULATOR
The Bond Repayment Calculator is now available in the Quotation drop-down menu:
You can select to calculate the Repayment, Term or Principal sum:
BOND QUOTATION ENHANCEMENTS
When doing a Bond Quotation the Mortgagor type can now be selected from a drop-down menu:
Once the quotation has been calculated, you can select
and delete items, and the quotation will recalculate.
Delete any selected row. Your quote will automatically
recalculate.
Mortgagor type drop-down menu
Delete any selected row. Your quote will automatically recalculate.
Copyright © Korbitec. All copyright in and to this document, including without limitation the content, layout and structure, vests in Korbitec. This document is confidential to Korbitec and any unauthorised disclosure or copying of the document is prohibited and may be unlawful.
4/16
SARS BILLING
A new account entry for SARS billing has been added to the transfer account in the Setup.
RESCHEDULING TASKS ON A MATTER
It is now possible to reschedule tasks on a matter. To do this, go to the Diary tab and select the tasks to reschedule,
right-click and select Reschedule all tasks or Reschedule task.
Copyright © Korbitec. All copyright in and to this document, including without limitation the content, layout and structure, vests in Korbitec. This document is confidential to Korbitec and any unauthorised disclosure or copying of the document is prohibited and may be unlawful.
5/16
REPORTS
TRANSFER FEE REPORT
The column heading "Fees" has been changed to Total Tariff Fee, and the calculated tariff fee will appear in
this field.
A Lodging Agent's Fee column has been added
The column heading "Actual Transfer Fee" has been changed to Firm's Fee Earned, and this will include
notarial cession fees if applicable.
Reduction amounts will be included in the calculations for these columns.
TRANSFER REPORT MAINTENANCE
The following new parameters are available for transfer reports:
Estate Agency Listing Agency
Estate Agent Name Listing Agent Name
The following new columns are available for transfer reports:
Estate Agency Email Guarantee Requested
Estate Agent Cell Number Guarantee Due
Estate Agent Email Guarantee Received
Listing Agency Email Bond Granted By
Listing Agent Cell Number Reg’d Docs Released by DO
Listing Agent Email Selling Agent Commission
Discharge Bond Amount Listing Agent Commission
Bond Cancellation Costs Total Commission
SCHEDULING REPORTS
Two new frequency options, Every half hour and Every hour, have been added to the report scheduler. If either
of these is selected, the report will run every 30/60min from Monday to Friday between 08h00 and 17h00.
Copyright © Korbitec. All copyright in and to this document, including without limitation the content, layout and structure, vests in Korbitec. This document is confidential to Korbitec and any unauthorised disclosure or copying of the document is prohibited and may be unlawful.
6/16
BONDS
GENERAL
Sectional Title Bonds held by clause
This clause has been amended to read: DEED OF TRANSFER NUMBER ST AND SUBJECT TO SUCH
CONDITIONS AS SET OUT IN THE AFORESAID DEED OF TRANSFER. Previously this read DEED OF
TRANSFER NUMBER ST AND SUBJECT TO SUCH CONDITIONS AS SET OUT IN THE AFORESAID DEED
OF TRANSFER NUMBER ST
BULLETINS AND DOWNLOADS
Bulletins and downloads are now switched on for all institutions that can receive Gateway Bonds.
Homeowners Association Registration Number – this number was not pulling through to the Property
Description in the bond and this has been amended.
Nedbank Additional Sum Calculation
The additional sum field is now read-only for electronic matters. Nedbank has advised that they would
rather send an amendment instruction if the amounts are wrong.
For manual matters, the calculation is 25% of the capital amount (without rounding up to the nearest R1000)
FIRSTRAND BANK HOUSING FINANCE BONDS
Stop order fields were added for KODA documents.
TRANSFERS
FIRSTRAND BANK HOME LOAN TRANSFERS
Two new messages, which need to be sent before lodgement, have been added to the Transfer Registration
process for FNB Home Loan matters:
Cash Deals: where no bond is required, you would not complete the Bond Granted milestone and may or may
not advise if the deal is a cash deal. To include these matters in the registration process, use the Cash Deal
message to advise the Bank that the matter has been received, for which only a date needs to be captured for
this message.
Shortfall: this message should be used to distinguish between a normal and shortfall matter (i.e. where the
deposit plus proceeds of the bond does not cover the purchase price). You will need to capture a reason for
the shortfall before sending the message.
Copyright © Korbitec. All copyright in and to this document, including without limitation the content, layout and structure, vests in Korbitec. This document is confidential to Korbitec and any unauthorised disclosure or copying of the document is prohibited and may be unlawful.
7/16
Sectional Property Descriptions
When customising the sectional property description on the Property Description tab, GhostConvey will now save
the description and it will be pulled through to the Power of Attorney or Deed.
NOTARIAL DEED OF CESSION FEES HAVE BEEN INCREASED AS FOLLOWS:
NOTARIAL CESSION OF EXCLUSIVE USE AREAS, (In terms of Section 27(4) of Act 95 of 1986) R1650
NOTARIAL CESSION OF EXCLUSIVE USE AREAS, (In terms of Section 27 of Act 95 of 1986) R1650
Additionally, an amount of R165.00 is charged per additional exclusive use area.
SARS
VAT ON THE PURCHASE PRICE
On the SARS tab, when the purchase price excludes VAT, GhostConvey no longer adds the VAT amount
in the Other Consideration field. The VAT is now added to the purchase price in the Selling Price
field.
TRANSFERORS AND TRANSFEREES:
Names are now defaulted to the Full Name field as follows:
Sale in Execution, Insolvent Estate or Estate:
The full name of the individual and spouse will default. You will be warned if the default exceeds the SARS
character limit for this field. The character count will show next to the field.
If the Cause of Action is Sale in Execution and a High Court is selected on the Transfer tab, the full name
will default to “SHERIFF OF THE HIGH COURT, OWNER Full Name/s”.
If the Cause of Action is Sale in Execution and a High Court is not selected on the Transfer tab, the full
name will default to “SHERIFF OF THE MAGISTRATE’S COURT, OWNER Full Name/s”.
If the Disposition is Insolvent, the full name will default to “INSOLVENT ESTATE Full Names 1234/2013”
where 1234/2013 is the Letters of Executorship number.
If the Disposition is Deceased, the full name will default to “ESTATE LATE Full Names 1234/2013” where
1234/2013 is the Certificate of Appointment number.
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8/16
TRANSFEROR SURVIVING SPOUSE
If the Cause of Action is Deceased Transfer, the transferor is deceased, there is a surviving spouse and "Property
registered i.n.o" is "Deceased and surviving spouse", the surviving spouse will not be sent as a separate seller in
the Transfer Duty Application. None of the spouse fields will show in the SARS details section.
The SARS DataSheet has also been updated to exclude the surviving spouse.
For all other settings, the surviving spouse is still included in the Transfer Duty Application.
"ANY OTHER CONSIDERATION" CALCULATOR
The calculator next to the Any other consideration field on the SARS tab has been updated as follows:
If the transferee is paying the account, the commission should be included in the Any other consideration
amount
Sheriffs Commission: the portion of the sheriff’s commission that exceeds 5% of the purchase price is added
to the Any other consideration amount
Public Auction: the full auctioneer's commission is added to the Any other consideration amount
Dutiable options: all amounts marked as dutiable are added to the Any other consideration amount
CONSENTS BULLETINS AND DOWNLOADS
Bulletins and downloads are now switched on for all institutions that can receive Gateway consents.
CONSENTS AND CANCELLATION REQUESTS
Generic consents and cancellation requests have been activated for the following Banks:
HiP
Ithala
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9/16
CONSENTS & FORECLOSURES
DELAY REASONS
The following new delay reasons are now available for foreclosures and consents:
CONSENTS
-Delay Resolved -
Bank delay – Buyer
Bank delay – Seller
Bank delay – Await Payment of Invoice
Building
Buyer delay
Buyer delay – Balance of Purchase Price Not
Secured
Buyer delay – Costs
Buyer delay – Deceased
Buyer delay – Divorce
Buyer delay – ECC
Buyer delay – Finance
Buyer delay – Linked Transfer
Buyer delay – Penalty Period
Buyer delay – Placed on Terms
Buyer delay – Sheriff Costs
Buyer delay – Attorney Costs
Council delay – Rates & Taxes Figures
Requested
Buyer delay – Rates & Taxes Payment
Buyer delay – Levies Figures requested
Buyer delay – Levies Payment
Buyer delay – HOA Figures Requested
Buyer delay – HOA Payment
Buyer delay – Rule 46(11)
Buyer delay – High Court Application
Seller delay – Sheriff Costs
Seller delay – Attorney Costs
Seller delay – Rates & Taxes Figures Requested
Seller delay – Rates & Taxes Payment
Seller delay – Levies Figures Requested
Seller delay – Levies Payment
Seller delay – HOA Figures Requested
Seller delay – HOA Payment
Seller delay – Rates & Taxes Payment
Seller delay – Levies Payment
Seller delay – High Court Application
FORECLOSURES
Applying For Edictal Citation
Arrangement In Place
Attach Movable
Attorneys Neglect
Await Issued Summons From Court
Await Sheriff To Serve Summons
Await Signed Order From Court To Draft Order
From Court
Await Writ
Awaiting Attorney Response
Awaiting Cession To Be Registered
Awaiting Docs From Deeds Office
Certified Copies Requested
Court Refuse To Declare Property Executable
Due To Arrears
D/J Granted
D/J Refer To Open Court
Deceased
Defended Matter
Delays With Court
Files Lost at Court
Fraud
Legal Action Stopped
Legal Action To Start Afresh
Old Matter Commenced Again
Other
Ppty To Be Declared Executable
Re-Registration Of Cc
Re-Start D/J
Re-Start Summons
Rule (46) Application
Rule (46) Granted
Rule (46) Pending
Sec 129
Sec 86(10)
Sheriff Delay – Awaiting Sale Date
Sheriff Delay Of Serving
Start Afresh
Statements Awaiting
Statements Requested
Summons Served
Wait For Proceeds Of Movable
Wait To Sell Movable On Auction
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10/16
GENERIC CONSENTS
The generic consent instruction now allows for multiple interest clauses per guarantee.
There are the following new Consent Types:
Waiver of Preference (map to Waiver of Preference)
Consent to Consolidation (map to Other)
Consent to Subdivision (map to Subdivision)
Consent to Register a Servitude (map to Servitude)
Removal of Restrictions (map to Other)
FORECLOSURES
Users are now prevented from sending future dated action dates. The only future date which is allowed is the
Scheduled Sale date.
CORRESPONDENT CONSENTS
Deeds Office Fees
Deeds Office fees for correspondent consents have been updated as follows:
Antenuptial Contract R260
Consent to Section 57 application R100
Consent by Homeowners Association R0
Notarial Deed of Servitude R260
Notarial Deed of Cession R260
Notarial Deed of Usufruct R260
Notarial Deed of Habitatio R260
General Power of Attorney R260
Section 4(1)(b) Application R100
Regulation 68(1) R350
Regulation 68(8) R350
Regulation 68 (11) R100
Certificate of Registered Title (Section 43) R260
Certificate of Consolidated Title (Section 40) R260
Application and Consent ito Section 40(5)(a) R100
Application for Endorsement ito Section 16 of 1947 R260
Application for Endorsement ito Section 45(1) R260
Application for Endorsement ito Section 45(bis) R260
Application for Endorsement ito Section 45 (2) R260
Application for Endorsement ito Section 57 R260
Application for Endorsement ito Recordal Section 20 of the Alienation of Land Act R260
Certificate of Sectional Registered Title R260
Certificate of Real Right R260
Form W R260
Application to Open STR R260
General Plan R260
Copyright © Korbitec. All copyright in and to this document, including without limitation the content, layout and structure, vests in Korbitec. This document is confidential to Korbitec and any unauthorised disclosure or copying of the document is prohibited and may be unlawful.
11/16
V14.9 DOCUMENT MODIFICATIONS
REMEMBER THE “WHAT’S NEW?” BUTTON
In v14.7 we added the What’s New button in the PrintList to help you to stay informed of the latest Additions,
Removals, Changes and Fixes to online documents.
This has been implemented for the following Banks:
Absa Bank Limited
Absa Commercial Property Finance
FNB Home Loans
FNB Housing Finance
Standard Bank Limited
TRANSFERS
Deed for Sectional Property
This document has been updated to display the Valuation Amount.
Close Corporation Certificate
The Juristic Name and Registration Number now populate onto the second page of the Close Corporation
Certificate documents for transferors and transferees.
Application for Endorsement ito Section 42(2) and Consent
The Application for Endorsement (Form JM33) has been updated in accordance with the Department of Justice.
The Section 42(2) Certificate has been formatted and updated with text changes.
The GhostConvey PrintList entry has been adjusted to read as "Section 42(2) Certificate and Consent (Application
for Endorsement JM33_42)".
Transferor Documents
Transferor documents have been updated to show the transferor’s name when the Transferor Type is Other.
Reference to “the Company” has been removed from documents when the Transferor Type is Other.
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12/16
HOUSING INVESTMENT PARTNERS (HiP)
Power of Attorney
HiP Power of Attorney Conventional document has been updated for the Name of Trust, Registration Number and
Bond Amount to be sent by the Bank. Property details now appear on the document.
Copyright © Korbitec. All copyright in and to this document, including without limitation the content, layout and structure, vests in Korbitec. This document is confidential to Korbitec and any unauthorised disclosure or copying of the document is prohibited and may be unlawful.
13/16
MULTI-BRANCH
We suggest that should you want to merge databases or create multiple branches within your database
you contact a Korbitec Consultant to assist you.
SETTING UP YOUR BRANCH
The implementation of multi-branches in GhostConvey v14.9 has resulted in your branch information and
credentials moving to dotNET setup under Firm Settings > Our Branches
To edit details for a branch, click on the branch name and edit the fields as required. The following 3 tabs are linked
to your branch credentials and are available at the top of the screen:
The Property Hub Logins tab to add, enable and disable Property Hub logins for your Firm:
The
Instruction Notifications tab to set up which users should receive notifications for new instructions:
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The Attorney Compliance tab to enter compliance details for your Firm:
To set up credentials for Licensing, Gateway and
SARS, use the buttons at the top:
If there is only one branch, single buttons to Activate Gateway and Register for SARS will appear.
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15/16
CERTIFICATES AND EP FOLDER PATHS
Certificates, EP Folder Paths and SARS usernames are saved per user under My Settings. If your Firm has
multiple branches, it will be per user per branch.
Click on the Select buttons to navigate to the certificates and the Browse buttons to navigate to the EP folder.
My Settings will always be visible, even if users have no setup rights.
MULTI-BRANCH – NEW INSTRUCTIONS
If you have multiple branches set up, a branch drop-down menu will be included in the dialogue box presented
when accepting a new instruction to enable you to allocate the instruction to a branch:
Branch List
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16/16
WEBCONVEY
The WebConvey Attorney Code is entered under Firm Details > Our Branch for each branch:
If you don't know the WebConvey Attorney Code, this field should be left blank. This code will default but should
you need to capture it, the Attorney Code is the first section of the WebConvey Logon Code.
For example, in the WebConvey Logon Code 30000-10902, the WebConvey Attorney Code is 30000 and the
WebConvey User Code is 10902.
Please remember that permissions need to be set to send/receive for Nedbank and that you should be logged into
WebConvey when doing a send/receive.
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