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Expenses of personal nature incurred for theconvenience of the traveler including travel by indirectroutes or stop-oversee for personal reasons; or leavingearlier or returning later than necessary on a trip. It is
acceptable for the traveler to leave their home stationin reasonably sufficient time to arrive at an airport'srecommended pre-departure time.Expenses for travel between home and office or forother non-official purposes.Expenses incurred by an employee while on leave.The full cost of transportation by private conveyance, if
a state means is available. (I.E. 1/2 mileage whenpersonal vehicle is used.)Lodging costs within an employee's official station arenot allowable.Meal expenses when the employee leaves their home
station earlier than reasonably necessary.Regularly scheduled staff meetings or department-sponsored social gatherings shall not qualify for mealor refreshment provisions unless scheduled meetings
occur no more than quarterly,andattendees are
brought together from various locations throughout thestate.
An attendee shall not be eligible for mealreimbursement due to travel status if such meal isprovided while attending a meeting or training session.POST attendees will not be reimbursed for mealswhen POST provides the meal, or when meals are
provided at the designated POST restaurant.
Telephone calls greater than 10 minutes, and morethan one per day are not covered.
8/10/2019 Expenditure Matrix
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Type Description
3 Districts take Correctional Professional and Parole Officer Week.
Should be one or the other, not both. Ormaybe Prison's observes Correctional
Week and maybe CCD observes ParoleOfficer Week, but Districts should not
observe both.
3 Golf Tournaments Employee pays & on their own time.
3 Bowling Employee pays & on their own time.
3 Plaques OK if Bdgt. Limit $XX
3 Cake and drinks Acceptable if meets the meeting guidelines
3 Shirts
No unless they are uniform items per DeptUniform policy. Not a part of Correctional
Week.
3 Hats
No unless they are uniform items per Dept
Uniform policy. Not a part of CorrectionalWeek.
3 Mugs, waterbottles,etc.
Must define policy to include dollar amountsand it must be related to work performance,
according to the Idaho Historical auditfindings. And, it must meet financial
management control systems. Believe we
should have established a measurablebudget cap, per person.
2 Quarterly Staff Meetings
Must meet the refreshment guidelines.Have to have attendees from across the
state.
3 Quarterly Awards and Meetng (Dept sponsored social meeting)
Acceptable - should establish procedureand dollar amount. Meetings for such must
follow refreshment guidelines.
3 Regional Awards and Meeting (Dept sponsored social meeting)
Acceptable - should establish procedureand dollar amount. Meetings for such must
follow refreshment guidelines.
Type:1=Training, 2=Meeting, 3=Emp Rec 4=Open House, 5=Other 249294494.xls.
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3Annual Awards and Meeting (Dept sponsored social meeting)
Acceptable - should establish procedureand dollar amount. Meetings for such must
follow refreshment guidelines.
3 Recognition Trinkets-Black Hat Pens, Lanyards, Money Clips
Must define policy to include dollar amountsand it must be related to work performance,
according to the Idaho Historical auditfindings. And, it must meet financial
management control systems. Believe we
should have established a measurablebudget cap, per person.
5 Office Supplies - (Fiscal meeting supplies, pens, etc.) Tools for doing the job. Non-personalized?
4 Open House - Employees and FamiliesNeeds discussed. Can't find anything thatprohibits, or allows.
4 Open House - District Offices, Prisons, etc. (lots invited/few show)Needs discussed. Can't find anything thatprohibits, or allows.
5 Meetings with Legislators - Providing Lunches,Dinners
State Travel Policy & Proc,#11. MealExpenses Not Allowable, #2:
Reimbursement for meals at the homestation is not allowable for informal
meetings (i.e. over a casual breakfast,
lunch or dinner) between staff members ofan agency or other agencies; other stateand federal employees; state employees
and legislators, etc. However, with Board ofExaminers approval, home station meals
may be reimbursed where necessary topromote trade or commerce.
5 Meetngs with Judges Same as above meetings with legislators.
Type:1=Training, 2=Meeting, 3=Emp Rec 4=Open House, 5=Other 249294494.xls.
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1 or 2 Back to Basic Meetings
Bi-Annual or Annual Meeting Sr.Mgmt.Briefing/training of all employees. Must
follow Training guidelines for refreshmentsor meals, depending on the length of
session.
5 Use of Per Diems to host dinners for travelers & non-TravelersNeeds discussed. Can't find anything thatprohibits, or allows.
3 Christmas Gifts, Movie Tickets, lunches, candy, football tickets?
Must define policy to include dollar amountsand it must be related to work performance,according to the Idaho Historical audit
findings. And, it must meet financialmanagement control systems. Believe we
should have established a measurablebudget cap, per person and require
manager of unit to track and report on theirbudget.
3 Greeting Cards No
5 Christmas Parties & Dinners Yes, if funded by employees.
3 Gift Cards
Must define policy to include dollar amounts
and it must be related to work performance,according to the Idaho Historical audit
findings. And, it must meet financial
management control systems. Believe weshould have established a measurablebudget cap, per person and require
manager of unit to track and report on theirbudget.
5 Group dinners with employees and spouses or their dates
No, only covers employees and must followthe meal guidelines. Spouses or dates
must be paid by someone other than thestate.
Type:1=Training, 2=Meeting, 3=Emp Rec 4=Open House, 5=Other 249294494.xls.
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3 Employee Retirements
Must define policy to include dollar amountsand it must be related to work performance,
according to the Idaho Historical auditfindings. And, it must meet financial
management control systems. Believe weshould have established a measurable
budget cap, per person and requiremanager of unit to track and report on their
budget.
3 Employees Sick, Hospitalized No - Not eligible for general funds.
2 Meals for leadership team on meeting day.
Only if attendees from across the state and
not more than quarterly, per the mealpolicy.
3 Drawings - Gifts
Must define policy to include dollar amounts
and it must be related to work performance,according to the Idaho Historical auditfindings. And, it must meet financial
management control systems. Believe weshould have established a measurable
budget cap, per person and requiremanager of unit to track and report on their
budget.
2 LT Meetings quarterly
Only if attendees from across the state andnot more than quarterly, per the meal
policy.
2 Sgt. Meetings quarterly
Only if attendees from across the state and
not more than quarterly, per the mealpolicy.
2 Mentor Meetings
Only if attendees from across the state and
not more than quarterly, per the mealpolicy.
Type:1=Training, 2=Meeting, 3=Emp Rec 4=Open House, 5=Other 249294494.xls.
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4 Tours - Legislators, judges, etc.Needs discussed. Can't find anything thatprohibits, or allows.
2 Religious/Volunteer Dinners
State Travel Policy & Proc,#11. Meal
Expenses Not Allowable, #2:2.Reimbursement for meals at the home
station is not allowable for informalmeetings (i.e. over a casual breakfast,
lunch or dinner) between staff members of
an agency or other agencies; other stateand federal employees; state employeesand legislators, etc. However, with Board of
Examiners approval, home station mealsmay be reimbursed where necessary to
promote trade or commerce. (Could secureand affix to procedure as an addendum.)
2 Parole Hearing Lunches
Includes attendees from across the state,so allowable in compliance with the Meal
policy.
1 or 2
Invite X people and then they don't show, your dollar amount isnot correct. Then what?
Rule clearly states the number of
employees at the rate, so must be actual
attendees and is not legimate expensebased on invitees. Exceptions should
follow SCO State Travel Plicy and Proc, #3
Expenses Not Allowable, #2. Extraordinaryexpenses due to unusual circumstances
when deemed appropriate and necessary,may be approved by the department
director. Supporting documentation shall beattached to the travel expense voucher.
Type:1=Training, 2=Meeting, 3=Emp Rec 4=Open House, 5=Other 249294494.xls.
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1 ICA Conference
Full breakfasts, lunches, and dinners are
provided as a part of the conferenceregistration fee and therefor must reduce
the per diem for the days of the conference.
2 Meals at restaurants during or after meetings - non agenda No
2 Meals in the middle of meetings scheduled 11-2.
Better judgement should be exercised tohold meeting in the morning, or in theafternoon. Perception is that it's held at
that time just so employees get a freemeal. If it has to be this time frame, it must
meet the guidelines for meals for ameeting, or meals at training. And unless
the meeting is held in confined area orremotely, should not be at a restaurant.
Type:1=Training, 2=Meeting, 3=Emp Rec 4=Open House, 5=Other 249294494.xls.
8/10/2019 Expenditure Matrix
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IDAHO DEPARTMENT OF C
Expenditure Mat
User Key:
** = OMF =
CC= SCO=ICA = HRS=
A B C D E F G H
MEALS Description Amount
L
e
ng
t
h
5 or
More
People
P
u
b
A
g
e
n
d
a
M
a
n
d
a
t
o
r
y
Qtr-Semi
Annual,
Annual
Atte
Diffe
Loca
Back to Basic Meetings
(meals)
Bi-annual or annual meeting sr.mgmt.
Briefing/training of all employees. Must
follow training guidelines for
refreshments or meals (depending on
the length of session).
$7.50 per
person total 3 Y Y Y Y
Group dinners with employees
and spouses or their dates
State does not cover spouses or dates.
Allow employees only.
Mealallowance,
but only if it
qualifies. 6 Y Y Y Y
ICA Conference
Any breakfasts, lunches, or dinners
provided as a part of the conference
registration fee must be reduced from
per diem for the days of the
conference. (Applies even when
someone elects to eat away from
conference, as meals are provided.)
Invite X people andthen they
don't show, your dollar amount
is not correct. Then what?
Rule clearly states the number of
employees at the rate, so must be
actual attendees (not legimate expense
based on invitees). Exceptions should
follow SCO State Travel Policy and
Procedures 4.A.2.(Expenses Not
Allowable) in that extraordinary
expenses due to unusual
circumstances when deemed
appropriate and necessary may be
approved by the IDOC director.
Supporting documentation shall be
attached to the travel expense voucher.
$10.50 per
person total 6 Y Y Y Y
Offender Mana
Human ResourIdaho State Co
Not allowable if meals are being provided at the conference. Chec
See SOP 128.00.01.001 for the allowed amounts.
Idaho Correctional AssociationCommunity Corrections Unit
GRID Matrix for Meals, Refreshments, Employee Re
Find the type of expenditure you wish to make (column A). Read the description (column B). Answer columns D, E, F, G,
"no", then the expense is not allowed. The allowable amount is found in column C, oron the Budget Report for the unit.
your situation.
(Matrix last updated 2/25/11)
http://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdf8/10/2019 Expenditure Matrix
9/14
IDAHO DEPARTMENT OF
Expenditure M
User Key:
** = OMF =
CC= SCO=ICA = HRS=
A B C D E F G H
MEALS Description Amount
L
e
n
g
t
h
5 or
More
People
P
u
b
A
ge
n
d
a
M
a
n
d
at
o
r
y
Qtr-Semi
Annual,
Annual
At
Di
Lo
LT, Sgt. or Mentor Meetings
(quarterly) andmeals
Regardless of where held, allow only
if attendees from across the state
andnot more than quarterly, per the
meal policy.
$10.50 per
person total 6 Y Y Y Y
Meals at restaurants during or
after meetings (non-agenda) No
Meals for Leadership Team on
meeting day.
Allow only if attendees from across
the stateand not more than quarterly,
per the meal policy.
$10.50 per
person total 6 Y Y Y Y
Meals for meetings with judges
Follow SCO State Travel Policy and
Procedures 11.2.(Meal Expenses Not
Allowable) in that reimbursement for
meals at the home station is not
allowable for informal meetings (i.e.,
over a casual breakfast, lunch, or
dinner) between staff members of an
agency or other agencies; other state
and federal employees; state
employees and legislators, etc.
Meals in the middle of
meetings scheduled 11:00 am
to 2:00pm.
Better judgement should be exercised
to hold meeting in the morning, or in
the afternoon. Perception is that it's
held at that time just so employees get
a free meal. If it has to be this time
frame, it must meet the guidelines for
meals for a meeting, or meals at
training. And unless the meeting is
held in confined area or remotely,
should not be at a restaurant.
$10.50 per
person total 6 Y Y Y Y
Meetings with legislators -
providing lunches, dinners
Same as "meals for meetings with
judges"
Parole hearing lunches
Includes attendees from across the
state, so allowable in compliance with
the SCO meal policy.
$10.50 per
person total 6 Y Y Y Y
Offender Man
Not allowable with state funds unless approved in advance by the St
Human ResoIdaho Correctional Association
Find the type of expenditure you wish to make (column A). Read the description (column B). Answer columns D, E, F, G
"no", then the expense is not allowed. The allowable amount is found in column C, oron the Budget Report for the un
your situation.
Not allowable with state funds
Not allowable with state funds unless approved in advance by the St
See SOP 128.00.01.001 for the allowed amounts.
Community Corrections Unit Idaho State C
GRID Matrix for Meals, Refreshments, Employee
(M t i l t d t d 2/25/11)
http://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdf8/10/2019 Expenditure Matrix
10/14
IDAHO DEPARTMENT OF CO
Expenditure Matrix
User Key:
** = OMF =
CC= SCO=ICA = HRS=
A B C D E F G H I
REFRESHMENTS Description Amount
L
e
n
g
t
h
5 or
More
People
P
u
b
A
g
en
d
a
M
a
n
d
a
to
r
y
Qtr-Semi
Annual,
Annual
Attend
Differe
Locati
Annual Staff Meeting and
refreshments
Must meet the refreshment guidelines.
Must have attendees from across the
state.
$7.50 per
person total 3 Y Y Y Y Y
Back to Basic Meetings
(refreshments)
Bi-annual or annual meeting sr.mgmt.
Briefing/training of all employees. Must
follow training guidelines for
refreshments or meals (depending on
the length of session).
$7.50 per
person total 3 Y Y Y Y Y
Cake anddrinks
(refreshments)
Acceptable if meets the meeting
guidelines.
$7.50 per
person total 3 Y Y Y Y Y
Quarterly Staff Meeting and
refreshments
Must meet the refreshment guidelines.
Must have attendees from across the
state.
$7.50 per
person total 3 Y Y Y Y Y
Regional Staff Meeting and
refreshments
Must meet the refreshment guidelines.
Must have attendees from across the
state.
$7.50 per
person total 3 Y Y Y Y Y
Offender Manage
Find the type of expenditure you wish to make (column A). Read the description (column B). Answer columns D, E, F, G, H
"no", then the expense is not allowed. The allowable amount is found in column C, oron the Budget Report for the unit. T
your situation.
Human ResourceCommunity Corrections Unit Idaho State ContIdaho Correctional Association
GRID Matrix for Meals, Refreshments, Employee Rec
See SOP 128.00.01.001 for the allowed amounts.
(Matrix last updated 2/25/11)
http://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdf8/10/2019 Expenditure Matrix
11/14
IDAHO DEPARTMENT
Expenditu
User Key:
** = OMF =
CC= SCO=
ICA = HRS=
A B C D E F G H
RECOGNITION Description Amount
L
en
g
t
h
5 or
More
People
P
u
b
A
g
e
n
d
a
M
a
n
d
a
t
o
r
y
Qtr-Semi
Annual,
Annual
Administrative Assistant Day
Not allowable with state funds unless itis taken from the employee recognition
budget for that person.
$20 per
person total,per fiscal
year.
Cake anddrinks (recognition)
Acceptable if meets meeting
guidelines. No alcoholic beverages.
$7.50 per
person total 3 Y Y Y Y
Candy, Christmas gifts, coins,
drawings for gifts, gift cards,hats, lanyards, lunches, money
clips, movie tickets, mugs,trinkets, and waterbottles.
Our policy allows for employeerecognition. Any gift must be
recognition-related and recognized asemployee work performance. (No
alcohol or inappropriate gift should everbe given.)
$20 perperson total,
per fiscalyear.
Districts andCWCs - Parole
Officer Week
CC will recognize Parole Officer
Week only. Expenses incurred may
come from the employee recognition
budget andcannot exceed the
allowable amount.
$20 perperson total,
per fiscalyear.
Employee Recognition at
Conference
Not allowable with state funds unless itis taken from the employee recognition
budget for that person.
$20 per
person total,per fiscal
year.
Employee Recognition(for a non-unit employee)
Not allowable with state funds unless it
is taken from the employee recognitionbudget for that unit.
$20 perperson total,
per fiscalyear.
Employee Retirements Our policy allows for retiree recognition.$75
maximum
Human R
GRID Matrix for Meals, Refreshments, Emplo
See SOP 128.00.01.001 for the allowed amounts.
Idaho Correctional Association
Offender
Community Corrections Unit
Must be approved in advance. Approval must be attache
recognition-related andrecognized as employee work pe
is responsible for tracking annual budget, which cannot b
Must be approved in advance. Approval must be attache
recognition-related andrecognized as employee work pe
is responsible for tracking annual budget, which cannot b
Idaho Sta
Find the type of expenditure you wish to make (column A). Read the description (column B). Answer columns D, E
"no", then the expense is not allowed. The allowable amount is found in column C, oron the Budget Report for th
your situation.
Group activities for all locations must be approved in adv
Form andattach to paperwork. Awards must be recogni
employee work performance. There is no separate budg
employee recognition budget. The manager (unit head) ibudget, which cannot be exceeded.
Check with the Budget Unit to confirm retiree is inc
Must be approved in advance. Approval must be attache
recognition-related andrecognized as employee work pe
head) elects to recognize a non-unit employee then his abe reduced by the amount of the expenditure. The unit h
annual budget, which cannot be exceeded.
Must be approved in advance. Approval must be attache
recognition-related andrecognized as employee work pe
head) elects to recognize a non-unit employee then his a
be reduced by the amount of the expenditure. The unit hannual budget, which cannot be exceeded.
http://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdf8/10/2019 Expenditure Matrix
12/14
IDAHO DEPARTMENT OF
Expenditure M
User Key:
** = OMF =
CC= SCO=ICA = HRS=
A B C D E F G H
RECOGNITION Description Amount
L
e
n
g
t
h
5 or
More
People
P
u
b
A
ge
n
d
a
M
a
n
d
at
o
r
y
Qtr-Semi
Annual,
Annual
A
D
Lo
Offender Recognition
Our policy allows for offender
recognition. Recognition must be for
good behavior.
Determined
on Case-by-
Case Basis
Prisons/Administrative
Correctional Professional
Week
All units except CC will recognize
Correctional Professional Week.
Expenses incurred may come from the
employee recognition budget and
cannot exceed the allowable amount.
$20 per
person total,
per fiscal
year.
**Service Awards (not tobe confused with theExceptional Service
Award)
Our policy allows for employee
recognition. Service awards are
covered by the employee recognition
budget.
**See
SOP
Statewide Awards
(for employees only) Our policy allows for recogni tion.
$1,000
annually
GRID Matrix for Meals, Refreshments, Employee
The Director's Office andHRS have been alloted $1,000 eac
for recognizing work performance. $1000 will be included in th
his office will manage his budget.
Group activities for all locations must be approved in advance
Form andattach to paperwork. Awards must be recognition-r
employee work performance. There is no separate budget for
employee recognition budget. The manager (unit head) is res
budget, which cannot be exceeded.
Service Awards do not include the Employee of the Quarter A
Employee Incentive Award noted in the SOP. Service Awards
Approval must be attached to paperwork. Service Awards mu
recognized as employee work performance. The manager (un
tracking annual budget, which cannot be exceeded.
See SOP 128.00.01.001 for the allowed amounts.
Idaho Correctional Association
Offender Ma
Idaho State C
Offender recognition will be expensed to the OMF first and th
general fund, if the OMF has been exhausted. A separate su
employee recognition sub-object detail code to track offender
recognition.
Find the type of expenditure you wish to make (column A). Read the description (column B). Answer columns D, E, F,
"no", then the expense is not allowed. The allowable amount is found in column C, oron the Budget Report for the u
your situation.
Community Corrections UnitHuman Reso
http://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdf8/10/2019 Expenditure Matrix
13/14
IDAHO DEPARTMENT O
Expenditure
User Key:
** = OMF =
CC= SCO=ICA = HRS=
A B C D E F G H
OTHER EXPENSES Description Amount
L
en
g
t
h
5 or
More
People
P
u
b
A
ge
n
d
a
M
a
n
d
at
o
r
y
Qtr-Semi
Annual,
Annual
Bowling
Allow only if employee pays andit is
on his own time.
Christmas parties anddinners Allow only if funded by employees.
Employee sick orhospitalized
Flowers orgift - Allow only if funded
by employees. Manager (unit head) or
employees may accept donations.
Flowers ordonations for death
of an IDOC employee
Flowers orgift - Allow only if fundedby employees. Manager (unit head) or
employees may accept donations.
Flowers ordonations for death
of a Non-IDOC employee
Flowers orgift - Allow only if funded
by employees. Manager (unit head) or
employees may accept donations.
Golf tournaments
Allow only if employee pays andit is
on his own time.
Greeting cards
Our policy allows for employee
recognition. Service awards are
covered by the employee recognition
budget.
$20 per
person total,
per fiscal
year.
Open houses - employees and
families, legislators and
judges, district offices, prisons,etc.
Expenses incurred may come from the
site's administrative budget and cannotexceed the allowable amount.
Amount
must be
approved inadvance.
Plaques
Our policy allows for employee
recognition. Service awards are
covered by the employee orretiree
recognition budget.
$15 per
person. Also
see next
column.
Shirts
Not allowable with state funds unless it
is taken from the employee recognition
budget for that unit.
$20 per
person total,
per fiscal
year.
Community Corrections Unit Idaho StateIdaho Correctional Association Human Re
Offender M
GRID Matrix for Meals, Refreshments, Employe
See SOP 128.00.01.001 for the allowed amounts.
Not allowable with state funds
Not allowable with state funds
Not allowable with state funds
Not allowable with state funds
The employee recognition budget allows $20 per person to
allowed $75 maximum.) However, only up to $15 is allowe
be approved in advance. Approval must be attached to pap
recognition-related andrecognized as employee work perfo
is responsible for tracking annual budget, which cannot be
Group activities for all locations must be approved in advan
Form andattach to paperwork. The manager (unit head) isbudget, which cannot be exceeded.
Shirts can be purchased if a part of a standard unit uniform
purchased as employee recognition.
Not allowable with state funds
Not allowable with state funds
Must be approved in advance. Approval must be attached t
recognition-related andrecognized as employee work perfo
is responsible for tracking annual budget, which cannot be
Find the type of expenditure you wish to make (column A). Read the description (column B). Answer columns D, E, F
"no", then the expense is not allowed. The allowable amount is found in column C, oron the Budget Report for the
your situation.
http://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdf8/10/2019 Expenditure Matrix
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IDAHO DEPARTMENT OF CORRE
Expenditure Matrix
User Key:
** = OMF =
CC= SCO=
ICA = HRS=
A B C D E F G H I
OTHER EXPENSES Description Amount
L
e
n
g
th
5 or
MorePeople
P
u
b
A
g
e
n
d
a
M
a
n
d
a
t
o
r
y
Qtr-Semi
Annual,Annual
Attendee
DifferentLocations
Volunteer Recognition
The SCO has now provided guidelines
anda policy is in process. Cost for
consumables items such as coffee,
refreshments, or meals appears
allowable and should not exceed the
limits established in the state travel
regulations. It should also not exceed
available budget.
$7.50 per
person total
(or$10.50
per person
total if meal
included) NA Y Y Y Y Y
GRID Matrix for Meals, Refreshments, Employee Recognit
See SOP 128.00.01.001 for the allowed amounts.
Community Corrections Unit Idaho State Controller
Find the type of expenditure you wish to make (column A). Read the description (column B). Answer columns D, E, F, G, H, I, an
"no", then the expense is not allowed. The allowable amount is found in column C, oron the Budget Report for the unit. This GR
your situation.
Idaho Correctional Association Human Resource Serv
Offender Management
(Matrix last updated 2/25/11)
http://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfhttp://www.idoc.idaho.gov/sites/default/files/webfm/documents/about_us/policies_and_forms/policypublic/1280001001.pdfTop Related