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Effective Grant WritingFor YTP 2009-2011
Effective Grant WritingFor YTP 2009-2011
Michael Johnson, U of O
Clayton Rees OVRS
Michael Johnson, U of O
Clayton Rees OVRS
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Important CluesImportant Clues
READ READ READ READ the details
Follow directions
READ READ READ READ the details
Follow Directions
Have your staff or administrator read
the draft. Involve other administrative staff
READ READ READ READ the details
Follow directions
READ READ READ READ the details
Follow Directions
Have your staff or administrator read
the draft. Involve other administrative staff
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Who is Qualified to Apply for a
Request for Grant Proposal?
Who is Qualified to Apply for a
Request for Grant Proposal? Is an Oregon public school district or
education service district, or a consortiumduly authorized by two or more such
districts to submit a proposal on behalf ofthe authorizing districts. See ORS330.003(2)
Agree to share the cost of the proposedYouth Transition Program by providing
matching funds in the amount of one third(1/3) of the total costproposed by theschool district.
.
Is an Oregon public school district oreducation service district, or a consortiumduly authorized by two or more such
districts to submit a proposal on behalf ofthe authorizing districts. See ORS330.003(2)
Agree to share the cost of the proposedYouth Transition Program by providing
matching funds in the amount of one third(1/3) of the total costproposed by theschool district.
.
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Must demonstrate that Proposer meetsthe standards to be deemed a
Responsible Proposer as defined inOregon Administrative Rules (OAR)125-247-0640(1)(F)(i) through (v).
Access to this rule can be achieved atthe following website:http://arcweb.sos.state.or.us/rules/OARS_100/OAR_125/125_247.html
Must demonstrate that Proposer meetsthe standards to be deemed a
Responsible Proposer as defined inOregon Administrative Rules (OAR)125-247-0640(1)(F)(i) through (v).
Access to this rule can be achieved atthe following website:http://arcweb.sos.state.or.us/rules/OARS_100/OAR_125/125_247.html
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Who is Qualified to Apply for a
Grant?
Who is Qualified to Apply for a
Grant? Matching Funds. In order for OVRS to
draw available federal funds for the YouthTransition Program, OVRS must receive
cash matching funds fromparticipatingschool districts. Districtmatching fundsmust: Be from a non-federal source, and cannot be
used as match for any other federal funds; Must be cash. In-kind district resources may
not be applied towards the required match.
Must equal one third (1/3) of the total grantbudget.
Matching Funds. In order for OVRS todraw available federal funds for the YouthTransition Program, OVRS must receive
cash matching funds fromparticipatingschool districts. Districtmatching fundsmust: Be from a non-federal source, and cannot be
used as match for any other federal funds; Must be cash. In-kind district resources may
not be applied towards the required match.
Must equal one third (1/3) of the total grantbudget.
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EXAMPLE:
Total Proposed Cost of Districts 2009-
11 YTP: $210,000 District Matching Funds @ 1/3 of Total:
$70,000
DHS/OVRS Contribution to Total Grant:$140,000
EXAMPLE:
Total Proposed Cost of Districts 2009-
11 YTP: $210,000 District Matching Funds @ 1/3 of Total:
$70,000
DHS/OVRS Contribution to Total Grant:$140,000
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Responsible fiscal management of the grantfunds is essential. OVRS expects both
fiscal and program staff to participate inthe development of the districts Proposal forYTP grant funds. Consideration forcontinued funding may be based ondemonstrated support and involvement ofboth fiscal and program staff in the planning,implementation, and administration of thegrant.
Responsible fiscal management of the grantfunds is essential. OVRS expects both
fiscal and program staff to participate inthe development of the districts Proposal forYTP grant funds. Consideration forcontinued funding may be based ondemonstrated support and involvement ofboth fiscal and program staff in the planning,implementation, and administration of thegrant.
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CRITICAL SECTIONCRITICAL SECTION
SECTION 5 PROPOSALREQUIREMENTS
READ READ READ READ READ andFOLLOW DIRECTIONS.
New vs Continuous
SECTION 5 PROPOSALREQUIREMENTS
READ READ READ READ READ andFOLLOW DIRECTIONS.
New vs Continuous
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Pass/Fail ItemsPass/Fail Items
The items listed belowwill be scoredon a pass/fail basis.
Proposal Cover Sheet Included Proposer meets Minimum Requirements
in Section 2 of this RFGP:
Budget Included, including budgetnarrative.
Budget includes matching funds in theamount of one third (1/3) of the total costproposed by the school district.
The items listed belowwill be scoredon a pass/fail basis.
Proposal Cover Sheet Included Proposer meets Minimum Requirements
in Section 2 of this RFGP:
Budget Included, including budgetnarrative.
Budget includes matching funds in theamount of one third (1/3) of the total costproposed by the school district.
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Pass/Fail ItemsPass/Fail Items
Is an Oregon public school district oreducation service district as defined
by statute. Proposer meets the "responsible
Proposer" requirements.
Technical Proposal Format and
Length Assurances Signed and Included
(Attachment D)
Is an Oregon public school district oreducation service district as defined
by statute. Proposer meets the "responsible
Proposer" requirements.
Technical Proposal Format and
Length Assurances Signed and Included
(Attachment D)
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Section 5
Proposal Requirements (scored)
Section 5
Proposal Requirements (scored)
Proposed Program (40%)Administrative Support (10%)
Collaboration with Community Partners (10%)
Performance (40%) (Includes history ofmeeting performance benchmarks andresponsible fiscal management.)
Proposed Program (40%)Administrative Support (10%)
Collaboration with Community Partners (10%)
Performance (40%) (Includes history ofmeeting performance benchmarks andresponsible fiscal management.)
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Proposed Program (40%)
Essential Writing Tips
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Starting Date
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SCOPE OF ACTIVITIES
Referral Process
Vocational Goal
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Individual Plan for Employment (IPE)
Follow-up Services
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Connection to STW/CRLS
Monitor Performance
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Summer Program
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Diverse and Underserved Populations
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Administrative Support (10%)
(Section 3.4.3)District shall undertake the following actions and provide the following services:1. Establish qualifications and classification for the Transition Specialist and create a year-round position, using the typical duties outlined in section 3.4.4. below.2. Identify a direct contact within the school District to assist in managing the YTP and
supervising the Transition Specialist.3. When hiring new Transition Specialists, make every reasonable effort to include an OVRSrepresentative in the interview process, recognizing the spirit of this partnership effort toprovide a new pattern of services.4. Ensure coordination of activities between the IEP and the IPE.5. Ensure that the Transition Specialist has the support of the building principal and Directorof Special Education to ensure that each YTP students transition goals are achieved and thatthe performance measurements of the District can be met.6. Participate in the OVRS data collection system.7. Allow the Transition Specialist to attend training jointly sponsored by ODE, OVRS, and theUniversity of Oregon.8. Provide required matching funds by the dates specified in the grant agreement.9. Include administrative staff, e.g., business manager, in the development of the RFGP andadministration of the grant.;
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Collab.w/ Community Partners (10%)
Explain Partnership(s)
Letter from Local OVRS Branch
Manager
Letters of Support From Agencies
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Budget
Accurately determine and calculate FTE
Cost effective
Evidence of fiscal management oversight
Accurately calculate match
Clarifywith a budget narrative
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BUDGETBUDGET
See handouts
The most important feature of this
piece of the puzzle is ACCURACY!!!Anticipate possible increases in wages.
See handouts
The most important feature of this
piece of the puzzle is ACCURACY!!!Anticipate possible increases in wages.
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The Match GameThe Match Game
How is the match calculated How is the match calculated
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ORDER OF SELECTIONORDER OF SELECTION
"I sense something, a presence I've notfelt since [1994] Darth Vador
"Perhaps I can find new ways tomotivate them." Darth Vador
"You do what you can for as long as
you can, and when you finally can't,you do the next best thing. You backup but you don't give up." Chuck
Yeager
"I sense something, a presence I've notfelt since [1994] Darth Vador
"Perhaps I can find new ways tomotivate them." Darth Vador
"You do what you can for as long as
you can, and when you finally can't,you do the next best thing. You backup but you don't give up." Chuck
Yeager
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