Installation Guide
© 2009 Radiant Systems, Inc. All rights reserved. iii
Table of Contents Introduction ................................................................................................................................................1
System requirements ................................................................................................................................3 CounterPoint SQL Server........................................................................................................................3 Workstations.........................................................................................................................................3
Software updates .....................................................................................................................................5 Microsoft SQL Server ................................................................................................................................7
SQL Server 2005 Express Edition ............................................................................................................7 SQL Server 2005 Standard, Workgroup, or Enterprise Editions ..................................................................7
Windows Server 2008 Certification .............................................................................................................9 Third-party components.........................................................................................................................9 Point of Sale devices..............................................................................................................................9
Installing CounterPoint SQL ........................................................................................................................ 11 Windows LAN......................................................................................................................................... 11
Step 1: Install Microsoft SQL Server (optional) ....................................................................................... 11 Step 2: Install prerequisites on server ................................................................................................... 12 Step 3: Configure remote connections................................................................................................... 17 Step 4: Install CounterPoint SQL........................................................................................................... 17 Step 5: Install the current Service Pack ................................................................................................. 24 Step 6: Share the top-level directory..................................................................................................... 24 Step 7: Install prerequisites on workstations.......................................................................................... 25 Step 8: Set up workstations ................................................................................................................. 26
Windows Terminal Services WAN ............................................................................................................. 27 Step 1: Install Microsoft SQL Server (optional) ....................................................................................... 27 Step 2: Install prerequisites on server ................................................................................................... 28 Step 3: Configure remote connections................................................................................................... 33 Step 4: Install CounterPoint SQL........................................................................................................... 33 Step 5: Install the current Service Pack ................................................................................................. 39 Step 6: Share the top-level directory..................................................................................................... 40 Step 7: Install prerequisites on terminal server ...................................................................................... 40 Step 8: Install workstation files on terminal server ................................................................................. 41 Step 9: Install OPOS drivers on terminal server...................................................................................... 41 Step 10: Configure Remote Desktop Connection .................................................................................... 42 Step 11: Enable port redirection on workstations ................................................................................... 42
Creating a new company ............................................................................................................................ 43
Installation Guide
© 2009 Radiant Systems, Inc. All rights reserved. iv
Using Starter Data .................................................................................................................................. 43 Step 1: Install Starter Data................................................................................................................... 43 Step 2: Modify Starter Data.................................................................................................................. 46
System............................................................................................................................................ 47 System: Company Settings ............................................................................................................... 52 System: Accounts ............................................................................................................................ 57 System: System Security Codes......................................................................................................... 58 System: Menu Codes........................................................................................................................ 60 System: User Preferences ................................................................................................................. 81 System: User Settings ...................................................................................................................... 82 System: Workgroup Settings ............................................................................................................. 83
Inventory ........................................................................................................................................... 84 Customers .......................................................................................................................................... 88 Purchasing.......................................................................................................................................... 90 Point of Sale ....................................................................................................................................... 90
Point of Sale: Point of Sale Security Codes ......................................................................................... 94 Point of Sale: Station Settings ........................................................................................................... 98 Point of Sale: Store Settings.............................................................................................................. 99 Point of Sale: User Drawer Settings ................................................................................................. 106
Ecommerce....................................................................................................................................... 106 Creating an empty database.................................................................................................................. 107
Step 1: Create the empty database..................................................................................................... 107 Step 2: Set up the database connection .............................................................................................. 108 Step 3: Run the MSSQL.SQL script ...................................................................................................... 109 Step 4: Complete company configuration ............................................................................................ 110
© 2009 Radiant Systems, Inc. All rights reserved. 1
Introduction CounterPoint SQL is a complete business system that provides integrated and scalable software for point-of-sale, inventory control, system security, purchasing, customer tracking, labeling, credit card processing, receivables, sales history, ecommerce, and reporting for retail and wholesale businesses.
This guide includes detailed instructions for installing and configuring CounterPoint SQL in the following environments:
• Windows Local Area Network (LAN)
• Windows Terminal Services Wide Area Network (WAN)
Each set of steps in Installing CounterPoint SQL describes the process of installing CounterPoint in one of these environments.
If you are installing CounterPoint in a Multi-Site environment, refer to the Multi-Site online help for installation instructions.
This guide is intended for new CounterPoint installations. If you are updating from a previous version, refer to the CounterPoint SQL Update Guide.
© 2009 Radiant Systems, Inc. All rights reserved. 3
System requirements Before you install CounterPoint SQL, ensure that the computers in your network meet the minimum system requirements.
CounterPoint SQL Server
Component Requirement/Recommendation
Operating system
• Windows XP Professional with SP2 (32-bit only) • Windows Server 2003 with SP1 (32-bit only) • Windows Server 2008 (32-bit or 64-bit)
Refer to Windows Server 2008 Certification for more information about known issues with various third-party components and devices in Windows Server 2008 environments.
Processor 2 GHz Pentium 4 or better
Memory 2 GB
Hardware DVD drive
Database engine
• Microsoft SQL Server® (MSSQL) 2005 Standard, Workgroup, or Enterprise Edition (available separately) with SP2
• Microsoft SQL Server 2005 Express Edition (SSE) with SP2 (included on CounterPoint SQL DVD) Microsoft SQL Server 2005 Standard, Workgroup, or Enterprise Edition is strongly recommended for systems with more than 5 concurrent users.
We do not currently plan to test or certify other 64-bit operating systems for use with CounterPoint SQL, including the 64-bit editions of Windows Server 2003, Windows XP, and Windows 7.
Workstations
Component Requirement/Recommendation
Operating system
• Windows XP Professional with SP2 (32-bit only) • Windows Vista Business (non-Point-of-Sale workstations only)
Processor • 1.6 GHz Pentium M or better (LAN) • 1.3 GHz Celeron M or better (WAN)
Memory 1 GB
Additional software
• Internet Explorer 6.0 or later • Creating or modifying reports requires Crystal Reports 9 or 10 Professional or Advanced
(available separately) • Creating or modifying label formats requires NiceLabel Pro 4 or later (available separately)
Other Each workstation that will access the Radiant Dashbaord must have an active Internet connection.
If you have the Offline V2 Option, each workstation that you intend to use in offline mode must have 2 GB of memory.
© 2009 Radiant Systems, Inc. All rights reserved. 5
Software updates When you purchase CounterPoint, you receive the version of the software that was current at the time of the last DVD fabrication, which does not necessarily include the latest corrections and updates. To obtain the most up-to-date version of CounterPoint, download and install the current Service Pack.
CounterPoint Service Packs contain the latest software updates and enhancements. You can obtain the current Service Pack from our Web site at www.counterpointpos.com/support/software.html. Installation instructions for the Service Pack appear on the Web site.
You must be a registered CSS subscriber to access the Support area of the CounterPoint Web site.
The CounterPoint SQL Service Pack is updated on our Web site as often as updates become available. You should periodically download and install the current Service Pack to ensure that you are running the latest software.
Each Service Pack includes the Service Pack Log and the Reported Problem Log. The Service Pack Log describes enhancements and corrections in the Service Pack, while the Reported Problem Log documents problems reported in the current software. We encourage you to install all Service Packs, regardless of whether the Service Pack Log includes anything that seems to be of interest to you.
Service Packs may contain supplemental or revised documentation, as noted in the CounterPoint SQL Service Pack Release Notes.
You can receive automatic e-mail notifications regarding new Service Packs by subscribing to our Service Pack e-mail list. To subscribe to this list, use the submission form in the Support area of our Web site at www.counterpointpos.com/support/software_email.htm.
You can view your current CounterPoint version and Service Pack level at any time by selecting About CounterPoint from the Help menu in CounterPoint SQL.
The date displayed next to the Product version is the date of the currently installed Service Pack.
© 2009 Radiant Systems, Inc. All rights reserved. 7
Microsoft SQL Server Microsoft SQL Server is a database engine that provides secure, reliable data management and integrated analysis tools. Because CounterPoint SQL stores your company data in an SQL database, you must install Microsoft SQL Server before you can install or use CounterPoint SQL.
SQL Server 2005 Express Edition Microsoft SQL Server 2005 Express Edition (SSE) is included on the CounterPoint SQL DVD. SSE offers the same level of flexibility and database integrity as Microsoft SQL Server 2005 Standard Edition and Enterprise Edition, but it has the following built-in limitations:
• You may experience performance issues when using SSE with more than 5 concurrent users.
• The maximum database size that SSE supports is 4 GB.
CounterPoint SQL Express has a database limit of 2 GB.
SSE also allows you to use Microsoft’s graphical database management tool, SQL Server Management Studio Express (SSMSE) to manage your database(s), instead of requiring you to use SQLCMD commands. SSMSE is also included with CounterPoint.
Complete instructions for installing SSE and SSMSE from the CounterPoint SQL DVD appear in the Installing CounterPoint SQL section.
SQL Server 2005 Standard, Workgroup, or Enterprise Editions Microsoft SQL Server (MSSQL) Standard Edition, Workgroup Edition, and Enterprise Edition are available separately from CounterPoint SQL. These editions of MSSQL provide a number of additional capabilities that SSE does not support, including support for databases larger than 4 GB and more than 5 concurrent users.
Refer to the MSSQL Standard, Workgroup, or Enterprise product documentation for complete MSSQL installation instructions.
© 2009 Radiant Systems, Inc. All rights reserved. 9
Windows Server 2008 Certification Testing of CounterPoint SQL and Radiant Point of Sale devices, along with various third-party software and hardware, with Microsoft Windows Server 2008 is ongoing.
Third-party components CounterPoint SQL has been tested with Windows Server 2008 on 32-bit and 64-bit servers in LAN and WAN environments and all known software issues have been addressed. However, several third-party applications and components that CounterPoint relies upon cannot be certified at this time, due to outstanding issues that were identified during testing.
The following third-party components have not been certified for use with Windows Server 2008:
Component Known Issues
DataXtend Replication Engine (DXRE)
Windows Server 2008 cannot currently be used in Multi-Site environments. Testing of Windows Server 2008 in Multi-Site environments will begin when the DataXtend Replication Engine (DXRE) is certified for use with Windows Server 2008, which is scheduled to be announced by the end of 2009.
Data Transformation Services (DTS)
DTS has not been fully tested, which may affect Data Interchange and export accounting interface functionality.
NiceLabel Engine Label misalignment/formatting issues.
Crystal Reports V10 Runtime
Charts and graphs do not print correctly on reports (64-bit only). The Crystal Reports V10 Runtime is certified for use with the 32-bit edition of Windows Server 2008.
Point of Sale devices Although we have tested Point of Sale devices in 32-bit and 64-bit Windows Server 2008 LAN and WAN environments, certification of many of these devices is still pending, due to known issues with third-party hardware and drivers.
The following Point of Sale devices are not currently certified for use with Windows Server 2008:
Device Known Issues
Epson TM-T88 (RS232) with Windows driver Transaction number barcodes do not print on receipts (WAN environments only).
Bixolon SRP-350 Plus with Windows driver Transaction number barcodes do not print on receipts (WAN environments only).
Bixolon SRP-350 Plus with OPOS driver
Access violations and/or "out of memory" errors when printing receipts (64-bit WAN environments only).
Printer-driven cash drawers using Windows drivers Drawer does not open or opens multiple times when completing a ticket.
Fingerprint readers (i.e., biometric devices) Fingerprint swipe not recognized.
Radiant MSR with OPOS driver Card swipe not recognized (64-bit only).
Datamax E-4203 label printer Label misalignment/formatting issues.
We are working with vendors and manufacturers to obtain updated software components and drivers that will support Windows Server 2008 in all environments.
© 2009 Radiant Systems, Inc. All rights reserved. 11
Installing CounterPoint SQL The following topics include detailed instructions for installing and configuring CounterPoint SQL in the following environments:
Windows LAN WAN with Windows Terminal Services Each set of instructions in this section includes the steps you must follow to install CounterPoint in one of these environments.
If you are installing CounterPoint in a Multi-Site environment, refer to the Multi-Site online help for installation instructions.
Windows LAN The following steps outline the process of installing CounterPoint SQL in a single-site, local-area network environment:
Step 1: Install Microsoft SQL Server (optional) Step 2: Install prerequisites on server Step 3: Configure remote connections Step 4: Install CounterPoint SQL Step 5: Install the current Service Pack Step 6: Share the top-level directory Step 7: Install prerequisites on workstations Step 8: Set up workstations
Step 1: Install Microsoft SQL Server (optional) If you wish, you can install Microsoft SQL Server (MSSQL) 2005 Standard Edition, Workgroup Edition, or Enterprise Edition on your server. Refer to the documentation that came with your edition of MSSQL 2005 for installation instructions.
If you do not install another edition of MSSQL 2005 on your server, you will be prompted to install Microsoft SQL Server 2005 Express Edition (SSE) when you install the CounterPoint SQL prerequisites on your server.
If you install MSSQL 2005 on your server, choose SQL Server Authentication as your server’s Authentication method. Also, make sure the SQL Server service is running on those servers before you deploy CounterPoint SQL.
To start the SQL Server service, click the Windows Start button, select Programs > Microsoft SQL Server 2005 > Configuration Tools > SQL Server Configuration Manager, click SQL Server 2005 Services, right-click the SQL Server service, and then click Start.
If you have an older version of MSSQL installed on your server, upgrade to MSSQL 2005 before proceeding with the remaining installation steps.
Installation Guide
© 2009 Radiant Systems, Inc. All rights reserved. 12
Step 2: Install prerequisites on server Before you install CounterPoint SQL, you must install the following components on your server:
• Microsoft .NET Framework 3.5 SP1
• Microsoft SQL Server Native Client
• SQL Server Management Objects
• SQLXML4
The CounterPoint SQL Prerequisites installer will install all of these components automatically. In addition, if you have not installed a default instance of another edition of Microsoft SQL Server, the installer will prompt you to install SQL Server 2005 Express Edition (SSE).
Select the type of server you are using below, either 32-bit or 64-bit, for more information about installing the CounterPoint SQL prerequisites.
32-bit server
Follow these steps to install the CounterPoint SQL prerequisites on a server that is running a 32-bit operating system (i.e., Windows XP Professional, Windows Server 2003, or the 32-bit version of Windows Server 2008):
1. Log into your server as an Administrator.
2. If you intend to install SSE on your server, select Start > Settings > Control Panel, double-click Add or Remove Programs, select Microsoft SQL Server Native Client, click the Remove button, and then click Yes from the confirmation dialog.
If you do not remove the version of Microsoft SQL Server Native Client that is pre-installed on your server, you will be unable to install SSE.
3. Insert the CounterPoint DVD into your DVD drive to display the CounterPoint SQL Installation menu.
4. Click CounterPoint SQL Enterprise or CounterPoint SQL Express, depending on which edition of CounterPoint you are installing.
5. Click Prerequisites to start the CounterPoint SQL Prerequisites installer.
Installing CounterPoint SQL
© 2009 Radiant Systems, Inc. All rights reserved. 13
6. Select the Server option from the Server? dialog, and then click Next.
If a message indicates that MSSQL 2000 or earlier is installed on your server, click OK to close the message, remove the existing version of MSSQL from your server or upgrade it to MSSQL 2005, and then start the CounterPoint SQL Prerequisites installer again.
7. Click Next from the Welcome dialog.
If a default instance of MSSQL 2005 is not installed, the SQL Server 2005 dialog appears, prompting you to install SSE.
Select the Install SQL Server 2005 Express check box and click Next.
8. Click Next from the Start Installation dialog to install the CounterPoint SQL prerequisites.
9. If Microsoft .NET Framework 3.5 SP1 is not installed on your server, it is installed automatically, followed by Microsoft SQL Server Native Client, as indicated by the corresponding progress bars.
Installation Guide
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10. Once .NET Framework and SQL Server Native Client are installed, if you chose to install SSE, the SQL Server 2005 Express installer starts automatically. Follow these steps to install SSE:
• Click Next from the Welcome dialog to display the Components to be Installed dialog.
• Make sure the SQL Server 2005 Express Database Engine check box is selected.
• Select the SQL Server 2005 Backward Compatibility check box if you intend to use CounterPoint’s Data Migration utility or one of CounterPoint’s export accounting interfaces.
• Select the SQL Server Management Studio Express check box to install the SQL Server Management Studio Express (SSMSE) database management tool. SSMSE allows you to create, back up, restore, and maintain SQL databases using a graphical interface.
We strongly recommend that you install SSMSE on your server.
• Click Next to proceed to the Start Installation dialog, and then click Next to install the SSE database engine and the other SSE components you selected.
• Follow the on-screen instructions to accept the License Agreement and complete your Registration Information for the SQL Server 2005 Backward Compatibility components and SQL Server Management Studio Express.
• When the SSE database engine and other components you selected are installed, the Installation Complete dialog appears. Click Finish to close the SQL Server 2005 Express installer.
11. Next, SQL Server Management Objects is installed automatically, followed by SQLXML4, if it is not installed, as indicated by the corresponding progress bars.
12. When all of the CounterPoint SQL prerequisites are installed, the Installation Complete dialog appears. Click Finish to close the installer.
13. If you are prompted to restart your computer, click OK to complete the installation of the CounterPoint SQL prerequisites.
A .log file for each installed SSE component is generated in the \Program Files\Microsoft SQL Server\90\Setup Bootstrap\LOG\Files subdirectory of your local drive. If you encounter any difficulties during the installation of SSE, review these log files in Notepad or another text editor.
64-bit server
Installing CounterPoint SQL
© 2009 Radiant Systems, Inc. All rights reserved. 15
Follow these steps to install the CounterPoint SQL prerequisites on a server that is running the 64-bit version of Windows Server 2008:
1. Log in to your server as an Administrator.
2. Download the CounterPoint SQL 64-bit Prerequisites from the CounterPoint SQL Downloads area of the CounterPoint Web site (www.counterpointpos.com/support/downloads_cpsql.htm) to your server's local hard drive.
3. From your server, browse to this directory and double-click CPSQLPrereqs64.exe to start the installer.
4. Click Next from the Welcome dialog.
If a default instance of MSSQL 2005 is not installed, the SQL Server 2005 dialog appears, prompting you to install SSE.
Do not select the Install SQL Server 2005 Express check box at this time. When the other prerequisites have been installed, you must run the CounterPoint SQL 64-bit Prerequisites installer again to install SSE.
5. Click Next from the Start Installation dialog to install the CounterPoint SQL prerequisites.
6. The Local install file not found dialog appears, informing you that you do not have a local copy of the .NET 3.5 SP1 installer.
If you have an active Internet connection, click OK to run the installer over the Web.
If you do not have an active Internet connection, click Cancel, copy the dotnetfx35.exe file from the \CPSQLPrereqs directory on the CounterPoint SQL DVD to the directory to which you copied the CounterPoint SQL 64-bit Prerequisites, and then double-click CPSQLPrereqs64.exe to start the installer again.
7. Microsoft .NET Framework 3.5 SP1 is installed automatically, as indicated by the corresponding progress bars.
8. Next, SQL Server Management Objects is installed automatically, followed by SQLXML4, if it is not installed, as indicated by the corresponding progress bars.
9. When all of the CounterPoint SQL prerequisites are installed, the Installation Complete dialog appears. Click Finish to close the installer.
10. When you are prompted to restart your computer, click OK.
Installation Guide
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11. If you need to install SSE, browse to the directory to which you downloaded the CounterPoint SQL 64-bit Prerequisites, follow these additional steps:
• Browse to the directory to which you downloaded the CounterPoint SQL 64-bit Prerequisites and double-click CPSQLPrereqs64.exe to start the installer again.
• Click Next from the Welcome dialog.
• From the SQL Server 2005 dialog, select the Install SQL Server 2005 Express check box, and then click OK.
• Click Next from the Start Installation dialog.
• When the SQL Server 2005 Express installer starts, select the I accept the licensing terms and conditions check box from the End User License Agreement dialog, and then click Next.
• Click Install from the Installing Prerequisites dialog to install Microsoft SQL Native Client and other required files. When these components are installed, click Next.
• Click Next from the Welcome dialog to perform the System Configuration Check, and then click Next.
• On the Registration Information dialog, enter your Name and the name of your Company, clear the Hide Advanced configuration options check box, and then click Next.
• On the Feature Selection dialog, click the Connectivity Components option and select Will be installed on local hard drive from the pop-up menu.
• Click the Management Studio Express option and select Will be installed on local hard drive from the pop-up menu to install the SQL Server Management Studio Express (SSMSE) database management tool. SSMSE allows you to create, back up, restore, and maintain SQL databases using a graphical interface.
We strongly recommend that you install SSMSE on your server.
• On the Instance Name dialog, select the Default instance option, and then click Next.
• On the Service Account dialog, click Next to accept the default settings.
• On the Authentication Mode dialog, select the Mixed Mode option, specify the password you want to use for the sa user (e.g., CounterPoint8) in the Enter password and Confirm password fields, and then click Next.
• On the Collation Settings dialog, click Next to accept the default settings.
• On the Configuration Options dialog, click Next to accept the default settings.
• On the Error and Usage Report Settings dialog, click Next to accept the default settings.
• Click Install on the Ready to Install dialog to install the SSE database engine and the other SSE components you selected.
• When the SSE database engine and other components you selected are installed, the Installation Complete dialog appears. Click Finish to close the SQL Server 2005 Express installer.
A .log file for each installed SSE component is generated in the \Program Files\Microsoft SQL Server\90\Setup Bootstrap\LOG\Files subdirectory of your local drive. If you encounter any difficulties during the installation of SSE, review these log files in Notepad or another text editor.
Installing CounterPoint SQL
© 2009 Radiant Systems, Inc. All rights reserved. 17
Step 3: Configure remote connections Follow these steps to configure your server to allow remote connections using both TCP/IP and named pipes:
1. On your server, click the Start button and select Programs > Microsoft SQL Server 2005 > Configuration Tools > SQL Server Surface Area Configuration to start the SQL Server 2005 Surface Area Configuration utility.
2. Click the Surface Area Configuration for Services and Connections link to display the Surface Area Configuration for Services and Connections window.
3. Expand the MSSQLSERVER > Database Engine component branch, and then click Remote Connections.
4. Select the Local and remote connections option, and then select the Using both TCP/IP and named pipes option.
5. Click OK to save your changes and close the Surface Area Configuration for Services and Connections window.
6. Close the SQL Server 2005 Surface Area Configuration utility.
Step 4: Install CounterPoint SQL Follow these steps to install CounterPoint SQL on your server:
1. Log in to your CounterPoint server as an Administrator.
2. Start the SQL Server service, if it is not running already.
To start the SQL Server service, click the Windows Start button, select Programs / Microsoft SQL Server 2005 / Configuration Tools / SQL Server Configuration Manager, select SQL Server 2005 Services, right-click the SQL Server service, and then select Start.
The SQL Server service must be running if you want to install Demo Data or Starter Data.
3. Insert the CounterPoint SQL DVD into your DVD drive to display the CounterPoint SQL Installation menu.
Installation Guide
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4. Click CounterPoint SQL Express or CounterPoint SQL Enterprise, depending on which edition of CounterPoint you are installing.
5. Click CounterPoint SQL to start the installation process.
If Microsoft Data Access Components (MDAC) 2.8 is not already installed on your server, you are prompted to install it and restart your server. When your server has restarted, the CounterPoint SQL Server Setup installer restarts automatically.
6. From the Welcome dialog, click Next.
7. Read the Software License Agreement, select the Agree option, and then click Next.
8. From the Select Components dialog, select the components you want to install.
You must install the CounterPoint Server Files, so leave that check box selected.
Select the check boxes for the databases you want to install.
If you are installing CounterPoint SQL Enterprise, you can install the following databases:
• Demo Data is a sample database that demonstrates CounterPoint SQL’s capabilities.
• Starter Data is a complete set of pre-defined CounterPoint data that is designed to minimize your configuration time.
• Dashboard Demo Data allows you to use the Sales History > Dashboard (Demo) function to review a functional Dashboard.
If you are installing CounterPoint SQL Express, you can install the following databases:
• CPExpress Data is the database that stores your actual company records.
• CPPractice Data is a copy of your company database that you can use to practice working with CounterPoint.
Installing CounterPoint SQL
© 2009 Radiant Systems, Inc. All rights reserved. 19
9. Click Next to display the Select Top-Level Directory dialog, which allows you to specify the Top-Level Directory.
The top-level directory holds the CounterPoint SQL server files, including reports, forms, company information, data dictionaries, and system resource files. This directory must be accessible to all users.
We recommend you accept the default top-level directory (i.e., C:\CounterPoint).
10. Click Next to proceed. If you are installing CounterPoint SQL Enterprise and you chose to install Demo Data, the Demo Data Database Name dialog appears.
Enter the Database Name and Company Name for the Demo Data database. We recommend that you accept the default names, but you can use whatever names you prefer.
Use only letters and numbers in the Database Name. Do not use spaces, periods or other punctuation marks, or special characters. In addition, the first character in the Database Name cannot be a number.
Installation Guide
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11. Click Next to proceed. If you are installing CounterPoint SQL Enterprise and you chose to install Starter Data, the New Company Database Name dialog appears.
Enter a unique Database Name to assign to the new company and a “friendly” Company Name that will refer to the company within CounterPoint.
For example, if your company is Camptown Golf Pro Shop, Inc., you might use Camptown as your Database Name and Camptown Golf Pro Shop as your Company Name.
Use only letters and numbers in the Database Name. Do not use spaces, periods or other punctuation marks, or special characters. In addition, the first character in the Database Name cannot be a number.
When you finish installing CounterPoint, refer to Modifying Starter Data for instructions on tailoring the Starter Data database for your company.
12. Click Next, specify the program group to which you want to add the Radiant Management Console and Radiant Log Viewer from the Select Start Menu Program Group dialog. and then click Next.
Installing CounterPoint SQL
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13. If you chose to install one or more databases, the SQL Server dialog appears, allowing you to specify whether SQL Server is installed on the same server as CounterPoint.
If SQL Server is installed on the server on which you are installing CounterPoint, select This computer and click Next.
If you have multiple instances of SQL Server installed, you are prompted to select the SQL Server instance you want to use for your CounterPoint SQL database(s).
If you installed SQL Server on a different server from the one on which you are installing CounterPoint, select Other computer, click Next, and then enter the name of your SQL server in the Remote SQL Server field on the Remote SQL Server Settings dialog.
If you have multiple instances of SQL Server installed, append the name of the instance you want to use for your CounterPoint SQL database(s), preceded by a slash (e.g., \Instance), to the name of your remote SQL server.
Installation Guide
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14. On the SQL User Information dialog (or the Remote SQL Server Settings dialog, if SQL Server is on a different server), select the Windows Authentication check box if your server is configured to use Windows authentication.
If your server does not use Windows authentication, enter your SQL User ID (i.e., sa) and SQL Password.
If you installed SSE from the CounterPoint SQL DVD, the default password is CounterPoint8 (case-sensitive).
You can use SQL Server Management Studio Express (SSMSE) to change the default SSE SQL Password.
15. Click Next to display the SQL Server Settings dialog , which indicates the Version and Service Pack Level of SQL Server on your server, along with the default directory for your SQL Server data files.
To change the location of your SQL Server data files, enter a different path in the Data Directory field or click the Browse button to locate the appropriate directory.
Installing CounterPoint SQL
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16. Click Next to begin installing the CounterPoint server files and data files. Follow the on-screen prompts and instructions to complete the installation.
17. When the server files are installed, you are prompted to run the CounterPoint SQL Workstation Setup installer.
If you do not intend to run CounterPoint SQL or any of the CounterPoint SQL database utilities on your server, clear the Run workstation setup check box, click Finish, and then proceed to Step 5: Install the current Service Pack.
If you intend to run CounterPoint or the CounterPoint database utilities on your server, select the Run workstation setup check box and click Finish to start the CounterPoint SQL Workstation Setup installer.
18. When the installer starts, click Next to display the Select Components dialog, and then select the components to install from the Select Components dialog:
• Program Files include the CounterPoint application and documentation. You must install the program files to run CounterPoint.
• Utilities include a number of database- and system-related tools, including the SQL Script Utility, the Table Editor, the System Configuration utility, and so forth.
These utilities allow unrestricted access to the CounterPoint database. You should install the utilities on your server, but you may not want to install them on a workstation, unless it will be used only by a system administrator.
• Dashboard installs the necessary components for the Dashboard, including Windows Installer 3.1 and .NET Framework 3.0, if they are not already installed.
19. Click Next, and then specify the Destination Directory for the CounterPoint SQL programs. We recommend that you accept the default directory (i.e., C:\Program Files\CounterPoint).
20. Click Next, and then specify the location for the Start Menu Program shortcuts. We recommend that you accept the default program group (i.e., Start / Program / CounterPoint SQL).
21. Follow the on-screen instructions to complete the installation.
Installation Guide
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Step 5: Install the current Service Pack Download and run the current Service Pack (cpsqlsp.exe) for your version of CounterPoint SQL to install the latest updates and enhancements.
You can download Service Packs from the Support area of our Web site at www.counterpointpos.com/support/software_cpsql.htm.
You must be a registered CSS subscriber to access the Support area of the CounterPoint Web site.
If you are installing a single-user CounterPoint SQL system, proceed to Creating a new company for information about setting up your new company.
If you are installing a multi-user CounterPoint SQL system with multiple workstations, continue with the remaining steps.
Step 6: Share the top-level directory To allow other workstations to access the CounterPoint server files, you must share the top-level CounterPoint directory on your server
Follow these steps to share your top-level CounterPoint directory:
1. Log in to your server as an Administrator.
2. Browse to the top-level CounterPoint directory on your server (e.g., C:\CounterPoint), right-click the folder, and then select Sharing and Security.
3. Select the Sharing tab, select the Share this folder option, and then enter a Share name (e.g., CounterPoint) for the top-level directory.
4. Select the appropriate User limit (e.g., Maximum allowed), and then click Permissions.
5. Under Group or user name, select Everyone, and then select Full Control from the Allow column.
6. Click OK, and then click Apply.
Installing CounterPoint SQL
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Step 7: Install prerequisites on workstations Skip this step if you are using Radiant POS terminals for your workstations.
Follow these steps to install the CounterPoint SQL prerequisites on your workstations:
If you have purchased the Offline V2 Option, follow these steps for workstations that you do not intend to use in offline mode only. Refer to the Offline V2 topics in the CounterPoint SQL Online Help for more information about installing CounterPoint SQL prerequisites on your offline workstations.
1. Copy the \CPSQLPrereqs directory from the CounterPoint SQL DVD to the \WorkstationFiles subdirectory of the top-level directory on your server (e.g., C:\CounterPoint\WorkstationFiles).
2. From a workstation, browse to this directory on your server and double-click CPSQLPrereqs.exe to start the CounterPoint SQL Prerequisites installer.
3. Select the Workstation option from the Server? dialog, and then click Next.
4. Click Next from the Welcome dialog.
5. Click Next from the Start Installation dialog to install the CounterPoint SQL prerequisites.
If Microsoft .NET Framework 3.5 SP1 is not installed on your workstation, it is installed automatically.
Next, SQL Server Management Objects is installed automatically, followed by SQLXML4, if it is not installed, as indicated by the corresponding progress bars.
6. When all of the CounterPoint SQL prerequisites are installed, the Installation Complete dialog appears. Click Finish to close the installer.
7. If you are prompted to restart your computer, click OK to complete the installation of the CounterPoint SQL prerequisites.
Repeat steps 2 through 7 for each of your workstations.
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Step 8: Set up workstations After you share the top-level directory on your server, follow these steps to set up each workstation that will run CounterPoint SQL:
If you have purchased the Offline V2 Option, follow these steps for workstations that you do not intend to use in offline mode only. Refer to the Offline V2 topics in the CounterPoint SQL Online Help for more information about setting up your offline workstations.
1. Log in to the workstation as an Administrator.
The default Administrator User name and Password for Radiant POS terminals are administrator and gorads.
2. Browse to the top-level CounterPoint directory on your server (e.g., C:\CounterPoint) and double-click WorkstationSetup.exe to start the CounterPoint SQL Workstation Setup installer.
If MDAC 2.8 is not installed on the workstation, you will be prompted to install it and restart the workstation.
1. Click Next from the Welcome dialog.
2. From the Select Components dialog, make sure the Program Files check box is selected, select the Utilities check box if you want to install the CounterPoint utilities, and select the Dashboard check box to allow users to access the Dashboard.
3. Click Next, and then specify the Destination Directory for CounterPoint SQL. We recommend you accept the default directory (i.e., C:\Program Files\CounterPoint).
4. Click Next, and then specify the location for the Start Menu Program shortcuts. We recommend you accept the default program group (i.e., Start / Program / CounterPoint SQL).
5. Click Next, and then follow the on-screen instructions to complete the installation process.
6. When the workstation files and other components are installed, the Installation complete dialog appears. If you would like to create a CounterPoint shortcut on the workstation’s desktop, select the Create shortcut on desktop check box.
7. Click Finish to complete the installation.
Repeat these steps at each workstation.
If you installed CounterPoint SQL Enterprise, refer to Creating a new company for information about setting up your company.
If you installed CounterPoint SQL Express, your company was created during installation and you can now begin using CounterPoint. Refer to the CounterPoint SQL Online Help for more information about setting up and using your system.
Installing CounterPoint SQL
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Windows Terminal Services WAN Terminal Services is a component of Microsoft Windows that allows remote users to access applications and data stored on a central computer—or terminal server—over a wide-area network connection. With Terminal Services, you can set up a single terminal server as a CounterPoint SQL workstation, and then enable each workstation to connect to the terminal server and run CounterPoint, regardless of its location.
CounterPoint SQL Enterprise is compatible with Terminal Services running on Microsoft Windows Server 2008 or 2003, Standard or Enterprise Edition.
CounterPoint SQL is not compatible with Terminal Services running on Windows Small Business Server 2003.
In a Terminal Services environment, you must first install Microsoft SQL Server and CounterPoint SQL on your CounterPoint server, and then configure your terminal server as a CounterPoint workstation. Finally, you must set up a Remote Desktop Connection and redirect the ports on each of your workstations to the terminal server.
Each terminal server can support between 20 and 25 simultaneous Terminal Services sessions. Therefore, we recommend that you set up one terminal server for every 20 to 25 CounterPoint users.
The following steps outline the process of installing CounterPoint SQL in a Terminal Services WAN environment:
Step 1: Install Microsoft SQL Server (optional) Step 2: Install prerequisites on server Step 3: Configure remote connections Step 4: Install CounterPoint SQL Step 5: Install the current Service Pack Step 6: Share the top-level directory Step 7: Install prerequisites on terminal server Step 8: Install workstation files on terminal server Step 9: Install OPOS drivers on terminal server Step 10: Configure Remote Desktop Connection Step 11: Enable port redirection on workstations
You must have Administrator rights to your server and each of your workstations to install CounterPoint SQL.
Step 1: Install Microsoft SQL Server (optional) If you wish, you can install Microsoft SQL Server (MSSQL) 2005 Standard Edition, Workgroup Edition, or Enterprise Edition on your server. Refer to the documentation that came with your edition of MSSQL 2005 for installation instructions.
If you do not install another edition of MSSQL 2005 on your server, you will be prompted to install Microsoft SQL Server 2005 Express Edition (SSE) when you install the CounterPoint SQL prerequisites on your server.
If you install MSSQL 2005 on your server, choose SQL Server Authentication as your server’s Authentication method. Also, make sure the SQL Server service is running on those servers before you deploy CounterPoint SQL.
To start the SQL Server service, click the Windows Start button, select Programs > Microsoft SQL Server 2005 > Configuration Tools > SQL Server Configuration Manager, click SQL Server 2005 Services, right-click the SQL Server service, and then click Start.
If you have an older version of MSSQL installed on your server, upgrade to MSSQL 2005 before proceeding with the remaining installation steps.
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Step 2: Install prerequisites on server Before you install CounterPoint SQL, you must install the following components on your server:
• Microsoft .NET Framework 3.5 SP1
• Microsoft SQL Server Native Client
• SQL Server Management Objects
• SQLXML4
The CounterPoint SQL Prerequisites installer will install all of these components automatically. In addition, if you have not installed a default instance of another edition of Microsoft SQL Server, the installer will prompt you to install SQL Server 2005 Express Edition (SSE).
Select the type of server you are using below, either 32-bit or 64-bit, for more information about installing the CounterPoint SQL prerequisites.
32-bit server
Follow these steps to install the CounterPoint SQL prerequisites on a server that is running a 32-bit operating system (i.e., Windows Server 2003 or the 32-bit version of Windows Server 2008):
1. Log into your server as an Administrator.
2. If you intend to install SSE on your server, select Start > Settings > Control Panel, double-click Add or Remove Programs, select Microsoft SQL Server Native Client, click the Remove button, and then click Yes from the confirmation dialog.
If you do not remove the version of Microsoft SQL Server Native Client that is pre-installed on your server, you will be unable to install SSE.
3. Insert the CounterPoint DVD into your DVD drive to display the CounterPoint SQL Installation menu.
4. Click CounterPoint SQL Enterprise.
CounterPoint SQL Express is not compatible with Windows Terminal Services.
5. Click Prerequisites to start the CounterPoint SQL Prerequisites installer.
Installing CounterPoint SQL
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6. Select the Server option from the Server? dialog, and then click Next.
If a message indicates that MSSQL 2000 or earlier is installed on your server, click OK to close the message, remove the existing version of MSSQL from your server or upgrade it to MSSQL 2005, and then start the CounterPoint SQL Prerequisites installer again.
7. Click Next from the Welcome dialog.
If a default instance of MSSQL 2005 is not installed, the SQL Server 2005 dialog appears, prompting you to install SSE.
Select the Install SQL Server 2005 Express check box and click Next.
8. Click Next from the Start Installation dialog to install the CounterPoint SQL prerequisites.
9. If Microsoft .NET Framework 3.5 SP1 is not installed on your server, it is installed automatically, followed by Microsoft SQL Server Native Client, as indicated by the corresponding progress bars.
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10. Once .NET Framework and SQL Server Native Client are installed, if you chose to install SSE, the SQL Server 2005 Express installer starts automatically. Follow these steps to install SSE:
• Click Next from the Welcome dialog to display the Components to be Installed dialog.
• Make sure the SQL Server 2005 Express Database Engine check box is selected.
• Select the SQL Server 2005 Backward Compatibility check box if you intend to use CounterPoint’s Data Migration utility or one of CounterPoint’s export accounting interfaces.
• Select the SQL Server Management Studio Express check box to install the SQL Server Management Studio Express (SSMSE) database management tool. SSMSE allows you to create, back up, restore, and maintain SQL databases using a graphical interface.
We strongly recommend that you install SSMSE on your server.
• Click Next to proceed to the Start Installation dialog, and then click Next to install the SSE database engine and the other SSE components you selected.
• Follow the on-screen instructions to accept the License Agreement and complete your Registration Information for the SQL Server 2005 Backward Compatibility components and SQL Server Management Studio Express.
• When the SSE database engine and other components you selected are installed, the Installation Complete dialog appears. Click Finish to close the SQL Server 2005 Express installer.
11. Next, SQL Server Management Objects is installed automatically, followed by SQLXML4, if it is not installed, as indicated by the corresponding progress bars.
12. When all of the CounterPoint SQL prerequisites are installed, the Installation Complete dialog appears. Click Finish to close the installer.
13. If you are prompted to restart your computer, click OK to complete the installation of the CounterPoint SQL prerequisites.
A .log file for each installed SSE component is generated in the \Program Files\Microsoft SQL Server\90\Setup Bootstrap\LOG\Files subdirectory of your local drive. If you encounter any difficulties during the installation of SSE, review these log files in Notepad or another text editor.
64-bit server
Installing CounterPoint SQL
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Follow these steps to install the CounterPoint SQL prerequisites on a server that is running the 64-bit version of Windows Server 2008:
1. Log in to your server as an Administrator.
2. Download the CounterPoint SQL 64-bit Prerequisites from the CounterPoint SQL Downloads area of the CounterPoint Web site (www.counterpointpos.com/support/downloads_cpsql.htm) to your server's local hard drive.
3. From your server, browse to this directory and double-click CPSQLPrereqs64.exe to start the installer.
4. Click Next from the Welcome dialog.
If a default instance of MSSQL 2005 is not installed, the SQL Server 2005 dialog appears, prompting you to install SSE.
Do not select the Install SQL Server 2005 Express check box at this time. When the other prerequisites have been installed, you must run the CounterPoint SQL 64-bit Prerequisites installer again to install SSE.
5. Click Next from the Start Installation dialog to install the CounterPoint SQL prerequisites.
6. The Local install file not found dialog appears, informing you that you do not have a local copy of the .NET 3.5 SP1 installer.
If you have an active Internet connection, click OK to run the installer over the Web.
If you do not have an active Internet connection, click Cancel, copy the dotnetfx35.exe file from the \CPSQLPrereqs directory on the CounterPoint SQL DVD to the directory to which you copied the CounterPoint SQL 64-bit Prerequisites, and then double-click CPSQLPrereqs64.exe to start the installer again.
7. Microsoft .NET Framework 3.5 SP1 is installed automatically, as indicated by the corresponding progress bars.
8. Next, SQL Server Management Objects is installed automatically, followed by SQLXML4, if it is not installed, as indicated by the corresponding progress bars.
9. When all of the CounterPoint SQL prerequisites are installed, the Installation Complete dialog appears. Click Finish to close the installer.
10. When you are prompted to restart your computer, click OK.
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11. If you need to install SSE, browse to the directory to which you downloaded the CounterPoint SQL 64-bit Prerequisites, follow these additional steps:
• Browse to the directory to which you downloaded the CounterPoint SQL 64-bit Prerequisites and double-click CPSQLPrereqs64.exe to start the installer again.
• Click Next from the Welcome dialog.
• From the SQL Server 2005 dialog, select the Install SQL Server 2005 Express check box, and then click OK.
• Click Next from the Start Installation dialog.
• When the SQL Server 2005 Express installer starts, select the I accept the licensing terms and conditions check box from the End User License Agreement dialog, and then click Next.
• Click Install from the Installing Prerequisites dialog to install Microsoft SQL Native Client and other required files. When these components are installed, click Next.
• Click Next from the Welcome dialog to perform the System Configuration Check, and then click Next.
• On the Registration Information dialog, enter your Name and the name of your Company, clear the Hide Advanced configuration options check box, and then click Next.
• On the Feature Selection dialog, click the Connectivity Components option and select Will be installed on local hard drive from the pop-up menu.
• Click the Management Studio Express option and select Will be installed on local hard drive from the pop-up menu to install the SQL Server Management Studio Express (SSMSE) database management tool. SSMSE allows you to create, back up, restore, and maintain SQL databases using a graphical interface.
We strongly recommend that you install SSMSE on your server.
• On the Instance Name dialog, select the Default instance option, and then click Next.
• On the Service Account dialog, click Next to accept the default settings.
• On the Authentication Mode dialog, select the Mixed Mode option, specify the password you want to use for the sa user (e.g., CounterPoint8) in the Enter password and Confirm password fields, and then click Next.
• On the Collation Settings dialog, click Next to accept the default settings.
• On the Configuration Options dialog, click Next to accept the default settings.
• On the Error and Usage Report Settings dialog, click Next to accept the default settings.
• Click Install on the Ready to Install dialog to install the SSE database engine and the other SSE components you selected.
• When the SSE database engine and other components you selected are installed, the Installation Complete dialog appears. Click Finish to close the SQL Server 2005 Express installer.
A .log file for each installed SSE component is generated in the \Program Files\Microsoft SQL Server\90\Setup Bootstrap\LOG\Files subdirectory of your local drive. If you encounter any difficulties during the installation of SSE, review these log files in Notepad or another text editor.
Installing CounterPoint SQL
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Step 3: Configure remote connections Follow these steps to configure your server to allow remote connections using both TCP/IP and named pipes:
1. On your server, click the Start button and select Programs > Microsoft SQL Server 2005 > Configuration Tools > SQL Server Surface Area Configuration to start the SQL Server 2005 Surface Area Configuration utility.
2. Click the Surface Area Configuration for Services and Connections link to display the Surface Area Configuration for Services and Connections window.
3. Expand the MSSQLSERVER > Database Engine component branch, and then click Remote Connections.
4. Select the Local and remote connections option, and then select the Using both TCP/IP and named pipes option.
5. Click OK to save your changes and close the Surface Area Configuration for Services and Connections window.
6. Close the SQL Server 2005 Surface Area Configuration utility.
Step 4: Install CounterPoint SQL Follow these steps to install CounterPoint SQL on your server:
1. Log in to your CounterPoint server as an Administrator.
2. Start the SQL Server service, if it is not running already.
To start the SQL Server service, click the Windows Start button, select Programs / Microsoft SQL Server 2005 / Configuration Tools / SQL Server Configuration Manager, select SQL Server 2005 Services, right-click the SQL Server service, and then select Start.
The SQL Server service must be running if you want to install Demo Data or Starter Data.
3. Insert the CounterPoint SQL DVD into your DVD drive to display the CounterPoint SQL Installation menu.
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4. Click CounterPoint SQL Enterprise.
CounterPoint SQL Express is not compatible with Windows Terminal Services.
5. Click CounterPoint SQL to start the installation process.
If Microsoft Data Access Components (MDAC) 2.8 is not already installed on your server, you are prompted to install it and restart your server. When your server has restarted, the CounterPoint SQL Server Setup installer restarts automatically.
6. From the Welcome dialog, click Next.
7. Read the Software License Agreement, select the Agree option, and then click Next.
8. From the Select Components dialog, select the components you want to install.
You must install the CounterPoint Server Files, so leave that check box selected.
Select the check boxes for the databases you want to install.
If you are installing CounterPoint SQL Enterprise, you can install the following databases:
• Demo Data is a sample database that demonstrates CounterPoint SQL’s capabilities.
• Starter Data is a complete set of pre-defined CounterPoint data that is designed to minimize your configuration time.
• Dashboard Demo Data allows you to use the Sales History > Dashboard (Demo) function to review a functional Dashboard.
• If you are installing CounterPoint SQL Express, you can install the following databases:
• CPExpress Data is the database that stores your actual company records.
• CPPractice Data is a copy of your company database that you can use to practice working with CounterPoint.
Installing CounterPoint SQL
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9. Click Next to display the Select Top-Level Directory dialog, which allows you to specify the Top-Level Directory.
The top-level directory holds the CounterPoint SQL server files, including reports, forms, company information, data dictionaries, and system resource files. This directory must be accessible to all users.
We recommend you accept the default top-level directory (i.e., C:\CounterPoint).
10. Click Next to proceed. If you are installing CounterPoint SQL Enterprise and you chose to install Demo Data, the Demo Data Database Name dialog appears.
Enter the Database Name and Company Name for the Demo Data database. We recommend that you accept the default names, but you can use whatever names you prefer.
Use only letters and numbers in the Database Name. Do not use spaces, periods or other punctuation marks, or special characters. In addition, the first character in the Database Name cannot be a number.
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11. Click Next to proceed. If you are installing CounterPoint SQL Enterprise and you chose to install Starter Data, the New Company Database Name dialog appears.
Enter a unique Database Name to assign to the new company and a “friendly” Company Name that will refer to the company within CounterPoint.
For example, if your company is Camptown Golf Pro Shop, Inc., you might use Camptown as your Database Name and Camptown Golf Pro Shop as your Company Name.
Use only letters and numbers in the Database Name. Do not use spaces, periods or other punctuation marks, or special characters. In addition, the first character in the Database Name cannot be a number.
When you finish installing CounterPoint, refer to Modifying Starter Data for instructions on tailoring the Starter Data database for your company.
12. Click Next, specify the program group to which you want to add the Radiant Management Console and Radiant Log Viewer from the Select Start Menu Program Group dialog. and then click Next.
Installing CounterPoint SQL
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13. If you chose to install one or more databases, the SQL Server dialog appears, allowing you to specify whether SQL Server is installed on the same server as CounterPoint.
If SQL Server is installed on the server on which you are installing CounterPoint, select This computer and click Next.
If you have multiple instances of SQL Server installed, you are prompted to select the SQL Server instance you want to use for your CounterPoint SQL database(s).
If you installed SQL Server on a different server from the one on which you are installing CounterPoint, select Other computer, click Next, and then enter the name of your SQL server in the Remote SQL Server field on the Remote SQL Server Settings dialog.
If you have multiple instances of SQL Server installed, append the name of the instance you want to use for your CounterPoint SQL database(s), preceded by a slash (e.g., \Instance), to the name of your remote SQL server.
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14. On the SQL User Information dialog (or the Remote SQL Server Settings dialog, if SQL Server is on a different server), select the Windows Authentication check box if your server is configured to use Windows authentication.
If your server does not use Windows authentication, enter your SQL User ID (i.e., sa) and SQL Password.
If you installed SSE from the CounterPoint SQL DVD, the default password is CounterPoint8 (case-sensitive).
You can use SQL Server Management Studio Express (SSMSE) to change the default SSE SQL Password.
15. Click Next to display the SQL Server Settings dialog , which indicates the Version and Service Pack Level of SQL Server on your server, along with the default directory for your SQL Server data files.
To change the location of your SQL Server data files, enter a different path in the Data Directory field or click the Browse button to locate the appropriate directory.
Installing CounterPoint SQL
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16. Click Next to begin installing the CounterPoint server files and data files. Follow the on-screen prompts and instructions to complete the installation.
17. When the server files are installed, you are prompted to run the CounterPoint SQL Workstation Setup installer.
If you do not intend to run CounterPoint SQL or any of the CounterPoint SQL database utilities on your server, clear the Run workstation setup check box, click Finish, and then proceed to Step 5: Install the current Service Pack.
If you intend to run CounterPoint or the CounterPoint database utilities on your server, select the Run workstation setup check box and click Finish to start the CounterPoint SQL Workstation Setup installer.
18. When the installer starts, click Next to display the Select Components dialog, and then select the components to install from the Select Components dialog:
• Program Files include the CounterPoint application and documentation. You must install the program files to run CounterPoint.
• Utilities include a number of database- and system-related tools, including the SQL Script Utility, the Table Editor, the System Configuration utility, and so forth.
These utilities allow unrestricted access to the CounterPoint database. You should install the utilities on your server, but you may not want to install them on a workstation, unless it will be used only by a system administrator.
• Dashboard installs the necessary components for the Dashboard, including Windows Installer 3.1 and .NET Framework 3.0, if they are not already installed.
19. Click Next, and then specify the Destination Directory for the CounterPoint SQL programs. We recommend that you accept the default directory (i.e., C:\Program Files\CounterPoint).
20. Click Next, and then specify the location for the Start Menu Program shortcuts. We recommend that you accept the default program group (i.e., Start / Program / CounterPoint SQL).
21. Follow the on-screen instructions to complete the installation.
Step 5: Install the current Service Pack Download and run the current Service Pack (cpsqlsp.exe) for your version of CounterPoint SQL to install the latest updates and enhancements.
You can download Service Packs from the Support area of our Web site at www.counterpointpos.com/support/software_cpsql.htm.
You must be a registered CSS subscriber to access the Support area of the CounterPoint Web site.
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Step 6: Share the top-level directory In a WAN environment, you must share the top-level CounterPoint directory on your server to allow your terminal server to access the CounterPoint server files.
Follow these steps to share your top-level CounterPoint directory:
1. From your server, browse to your top-level CounterPoint directory (e.g., C:\CounterPoint), right-click the folder, and then select Sharing and Security.
2. Select the Sharing tab, select the Share this folder option, and then enter a Share name (e.g., CounterPoint) for the top-level directory.
3. Select the appropriate User limit (e.g., Maximum allowed), and then click Permissions.
4. Under Group or user name, select Everyone, and then select Full Control from the Allow column.
5. Click OK, and then click Apply.
Step 7: Install prerequisites on terminal server After you share the top-level directory on your server, follow these steps to install the CounterPoint SQL prerequisites on your terminal server:
1. Copy the \CPSQLPrereqs directory from the CounterPoint SQL DVD to the \WorkstationFiles subdirectory of the top-level directory on your server (e.g., C:\CounterPoint\WorkstationFiles).
2. From your terminal server, browse to this directory and double-click CPSQLPrereqs.exe to start the CounterPoint SQL Prerequisites installer.
3. Select the Workstation option from the Server? dialog, and then click Next.
4. Click Next from the Welcome dialog.
5. Click Next from the Start Installation dialog to install the CounterPoint SQL prerequisites.
If Microsoft .NET Framework 3.5 SP1 is not installed on your terminal server, it is installed automatically.
Next, SQL Server Management Objects is installed automatically, followed by SQLXML4, if it is not installed, as indicated by the corresponding progress bars.
Installing CounterPoint SQL
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6. When all of the CounterPoint SQL prerequisites are installed, the Installation Complete dialog appears. Click Finish to close the installer.
7. If you are prompted to restart your terminal server, click OK to complete the installation of the CounterPoint SQL prerequisites.
If you have more than one terminal server, repeat these steps for each one.
Step 8: Install workstation files on terminal server Follow these steps to install the CounterPoint SQL workstation files on your terminal server:
1. Log in to your terminal server as an Administrator.
2. From the Control Panel, double-click Add or Remove Programs.
3. Click the Add New Programs button, and then click CD or Floppy.
4. Click Next to proceed to the Run Installation Program dialog.
5. Browse to the top-level CounterPoint directory on your server (e.g., C:\CounterPoint), double-click WorkstationSetup.exe, and then click Finish to start the CounterPoint SQL Workstation Setup installer.
If MDAC 2.8 is not installed on your terminal server, you will be prompted to install it and restart the terminal server.
6. Click Next from the Welcome dialog.
7. From the Select Components dialog, make sure the Program Files check box is selected, select the Utilities check box if you want to install the CounterPoint utilities, and select the Dashboard check box to allow users to access the Dashboard.
8. Click Next, and then specify the Destination Directory for CounterPoint SQL. We recommend you accept the default directory (i.e., C:\Program Files\CounterPoint).
9. Click Next, and then specify the location for the Start Menu Program shortcuts. We recommend you accept the default program group (i.e., Start / Program / CounterPoint SQL).
10. Click Next, and then follow the on-screen instructions to complete the installation process.
11. When the workstation files and other components are installed, the Installation complete dialog appears. If you would like to create a CounterPoint shortcut on the terminal server’s desktop, select the Create shortcut on desktop check box.
12. Click Finish to complete the installation.
If you have more than one terminal server, repeat these steps for each one.
Step 9: Install OPOS drivers on terminal server If you are using OPOS receipt printers, pole displays, MSRs, or other point-of-sale devices, install the corresponding OPOS driver(s) on your terminal server by following the manufacturer’s instructions.
Refer to Radiant Hardware in the CounterPoint SQL Online Help for a list of Terminal Services-compatible peripherals that are available from Radiant Systems, along with instructions for configuring them.
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Step 10: Configure Remote Desktop Connection Follow these steps to configure the Remote Desktop Connection settings on each of your workstations:
1. From a workstation, click the Start button and select Programs / Accessories / Communications / Remote Desktop Connection.
2. Click the Options button, and then click the Local Resources tab.
3. Select the On the local computer option from the Apply Windows key combinations list.
4. Under Local devices, select the Printers and Serial ports check boxes.
5. Configure the remaining settings to allow the workstation to connect to your Terminal Server.
6. Click Connect to connect to your Terminal Server.
Repeat these steps for each of your workstations.
Step 11: Enable port redirection on workstations Follow these steps to enable port redirection on each of your workstations:
1. From a workstation, click the Start button, select Run, type regedit, and then click OK.
2. Locate and click the following registry key:
HKEY_CURRENT_USER\Software\Microsoft\Terminal Server Client\Default\AddIns\RDPDR
This registry key will not exist if your workstation hasn’t connected to your Terminal Server at least once.
3. On the Edit menu, point to New, and then click DWORD Value.
4. Type FilterQueueType, and then press Enter to name the new key.
5. On the Edit menu, click Modify to display the Edit DWORD Value dialog.
6. Type FFFFFFFF (i.e., eight Fs), and then click OK.
7. Close the Registry Editor, and then restart the POS terminal.
Repeat these steps for each of your workstations.
Refer to Creating a new company for more information about setting up your new company.
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Creating a new company After you install CounterPoint SQL Enterprise, you can create a new company using Starter Data or by creating an empty database.
Using Starter Data Creating an empty database
Using Starter Data Starter Data is a complete, pre-defined CounterPoint SQL database that is designed to minimize the amount of time it takes to get CounterPoint SQL up and running. The easiest method of creating a new CounterPoint SQL company is to install the Starter database and modify it to suit your needs.
Follow these steps to set up your company using Starter Data:
Step 1: Install Starter Data Step 2: Modify Starter Data
Step 1: Install Starter Data If you installed Starter Data when you installed CounterPoint SQL on the server, you can skip to Step 2: Modify Starter Data.
You must install the Starter Data database on your server. Perform the following steps at the server to install Starter Data and attach the new database to the SQL Server:
1. Start the SQL Server service, if it is not running already.
To start the SQL Server service, click the Windows Start button, select Programs / Microsoft SQL Server 2005 / Configuration Tools / SQL Server Configuration Manager, select SQL Server 2005 Services, right-click the SQL Server service, and then select Start.
2. Insert the CounterPoint SQL DVD into your DVD drive, click CounterPoint SQL Enterprise, and then click CounterPoint SQL.
3. Click Next from the Welcome dialog.
4. From the Software License Agreement dialog, select the Agree option, and then click Next.
5. From the Select Components dialog, select the Starter Data check box, and then click Next.
Do not reinstall the Server Files and Demo Data database if you have already installed them.
6. Enter or browse to the Top-Level Directory you specified when you installed CounterPoint SQL, and then click Next.
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7. From the New Company Database Name dialog, enter a unique Database Name to assign to the new company and a “friendly” Company Name that will refer to the company within CounterPoint.
For example, if your company is Camptown Golf Pro Shop, Inc., you might use Camptown as your Database Name and Camptown Golf Pro Shop as your Company Name.
Use only letters and numbers in the Database Name. Do not use spaces, periods or other punctuation marks, or special characters. In addition, the first character of the Database Name cannot be a number.
8. Click Next to display the SQL Server dialog, which allows you to specify whether SQL Server is installed on the same server as CounterPoint.
If SQL Server is installed on the server on which you are installing CounterPoint, select This computer and click Next.
If you have multiple instances of SQL Server installed, you are prompted to select the SQL Server instance you want to use for your CounterPoint SQL database(s).
Creating a new company
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If you installed SQL Server on a different server from the one on which you are installing CounterPoint, select Other computer, click Next, and then enter the name of your SQL server in the Remote SQL Server field on the Remote SQL Server Settings dialog.
If you have multiple instances of SQL Server installed, append the name of the instance you want to use for your CounterPoint SQL database(s), preceded by a slash (e.g., \Instance), to the name of your remote SQL server.
9. On the SQL User Information dialog (or the Remote SQL Server Settings dialog, if SQL Server is on a different server), select the Windows Authentication check box if your server is configured to use Windows authentication.
If your server does not use Windows authentication, enter your SQL User ID (i.e., sa) and SQL Password.
If you installed SSE from the CounterPoint SQL DVD, the default password is CounterPoint8 (case-sensitive).
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You can use SQL Server Management Studio Express (SSMSE) to change the default SSE SQL Password.
10. Click Next to display the SQL Server Settings dialog , which indicates the Version and Service Pack Level of SQL Server on your server, along with the default directory for your SQL Server data files.
To change the location of your SQL Server data files, enter a different path in the Data Directory field or click the Browse button to locate the appropriate directory.
11. Click Next to begin installing Starter Data. Follow the on-screen prompts and instructions to complete the installation process.
Step 2: Modify Starter Data While the Starter Data database contains enough information for you to actually begin using CounterPoint SQL, you will need to modify Starter Data to meet your particular business needs. These topics detail the pre-defined content of the Starter Data database and provide general advice about changes you should make to tailor Starter Data for your company.
System Inventory Customers Purchasing Point of Sale Ecommerce
Creating a new company
© 2009 Radiant Systems, Inc. All rights reserved. 47
System
Setup > System >
Default company settings are defined. Company
Required:
Replace the company name and address.
Verify that the Current calendar value is correct.
Optional:
Enter contact, phone number, e-mail, and other information.
Enable passwords
If you enable passwords, use Setup > System > Users to define passwords for your users before closing CounterPoint.
No accounting interfaces are defined. Accounting Interface
Optional:
Define an accounting interface to transfer General Ledger and Accounts Payable data to your third-party accounting system.
A simple chart of accounts is defined that contains all of the account numbers required for configuration, plus a few additional accounts to indicate the overall organization of the complete chart.
Accounts
Optional:
Add, modify, or delete accounts as needed.
No bank account codes are defined. Bank Account Codes
Optional:
Define bank account codes and assign them to pay codes using Setup > System > Pay Codes.
No batches are defined.
Required:
If you are setting up a Multi-Site environment, define workgroup-specific or user-specific batches for each Batch type.
Batches
Optional:
Define workgroup-specific or user-specific batches for each Batch type.
Installation Guide
© 2009 Radiant Systems, Inc. All rights reserved. 48
Setup > System >
Calendars are defined for the years 2008 through 2020. Calendars
Optional:
Update a calendar definition before making it the Current calendar in Setup > System > Company.
Add, modify, or delete calendars as needed. For example, you might define specific Seasons for the purpose of creating forecasts.
No commission codes are defined. Commission Codes
Optional:
Define commission codes and assign them to sales reps using Setup > System > Users.
The HOME currency is U.S. Dollars.
No foreign currency codes are defined.
Currency Codes
Optional:
Define a currency code for each type of foreign currency you accept, and then assign each currency code to at least one pay code using Setup > System > Pay Codes.
No Dashboard thresholds are defined. Dashboard Thresholds
Optional:
If you are using Dashboard, schedule the Data Mart Update task and define the necessary thresholds for each Dashboard metric you want to track.
The GC10 ($10), GC25 ($25), GC50 ($50), and GC (user-defined amount) gift certificate codes are defined.
Gift Certificate Codes
Optional:
Define additional gift certificate codes for specific amounts.
A variety of label jobs have been defined to allow you to print different types of labels. Label Jobs
Optional:
Create additional label jobs to meet specific label-printing needs.
Creating a new company
© 2009 Radiant Systems, Inc. All rights reserved. 49
Setup > System >
The MGR, SUPERVISOR, POS, and BACKOFFC menu codes are defined and assigned to the corresponding system security codes.
Menu Codes
Optional:
Modify the available menu selections in each pre-defined menu code.
Define additional menu codes and assign them to the appropriate system security codes.
The following pay codes are pre-defined and assigned to the TEMPLATE store:
AMEX (American Express)
AR (Accounts Receivable)
CASH
CHECK
DEBIT
DISCOVER
GC (Gift Certificate)
LOYALTY
MC (MasterCard)
STORE CRED (Store Credit)
SVC (Stored Value Card)
VISA
Pay Codes
Optional:
Add, modify, or delete pay codes as needed.
If desired, create separate credit card type pay codes to track each type of credit card separately.
If using the Credit Cards Option, set EDC transactions to Online and select the Use reader check box (for the magstripe reader).
Registration Required:
You must register CounterPoint SQL when you set up your first company. Registration information applies to all companies and only needs to be defined once per CounterPoint SQL installation.
To register your software, copy your Registration.ini file into your top-level CounterPoint SQL directory (e.g., C:\CounterPoint). You can obtain this file from your CounterPoint SQL Authorized Reseller (CSAR).
Installation Guide
© 2009 Radiant Systems, Inc. All rights reserved. 50
Setup > System >
The MGR, SUPERVISOR, POS, and BACKOFFC system security codes are defined. Security Codes
Required:
Verify that the assigned authorizations are correct for each security code.
Optional:
Add, modify, or delete system security codes as needed.
Ship-via codes for C (Customer Pickup), F (FedEx), M (Mail), T (Truck), U (UPS), and O (Other) are defined.
Ship-Via Codes
Optional:
Add, modify, or delete ship-via codes as needed.
The LOCAL (10% tax rate), EXEMPT (0%), and OST (Out of State - 0%) tax authorities are defined.
Tax Authorities
Required:
Change the LOCAL tax percentage to reflect the correct tax rate.
Optional:
Add county, city, and other tax authorities as needed.
Add tax authorities to the proper tax codes using Setup > System > Tax Codes.
The LOCAL (10% tax rate), EXEMPT (0%), and OST (Out of State - 0%) tax codes are defined. The TEMPLATE store’s default tax code is set to LOCAL.
Tax Codes
Required:
Change LOCAL to reflect the correct tax authorities and rates.
Optional:
Add the appropriate tax authorities to the existing tax codes, as needed.
Define additional tax codes, as needed.
Assign tax codes to stores, customers, or ship-to addresses, as appropriate.
Preferences for the pre-defined SYSADMIN, MGR, SUPERVISOR, POS, and BACKOFFC users have been defined.
User Preferences
Optional:
Change the menu style, toolbar scheme, and other preferences for each user.
Creating a new company
© 2009 Radiant Systems, Inc. All rights reserved. 51
Setup > System >
The following users are pre-defined to match typical employee roles:
SYSADMIN
MGR
SUPERVISOR
POS
BACKOFFC
Users
Optional:
Add, modify, or delete users as needed.
If you delete or modify the SYSADMIN user, make sure you have defined a user who can perform all system maintenance functions.
Change user information as needed.
Set a password for each user, if you choose to use passwords.
The TEMPLATE workgroup has been defined to use the TEMPLATE store and location. The TEMPLATE item and TEMPLATE customer have been for this workgroup.
Workgroups
Optional:
Add, modify, or delete workgroups as needed.
Enable system-assigned numbers for Items, Customers, Events, etc.
If you are setting up a Multi-Site environment, each site must use a different workgroup with a different set of auto-assign numbers. Overlapping auto-assign numbers could result in replication errors.
The TEMPLATE workstation has been defined. Workstations
Optional:
Register your workstations for your company to assign each one to a specific Workgroup, Station, and/or Drawer.
Installation Guide
© 2009 Radiant Systems, Inc. All rights reserved. 52
System: Company Settings
The following tables detail the default Company settings (Setup > System > Company) for the Starter Data company:
Main
Setting Value
Century offset years 80
Current calendar 2009
Hide company from unregistered workstations Disabled
Use passwords Disabled
Use Windows authentication N/A
Domain Path N/A
Require complex passwords Enabled
Min password length 7
Days password is valid 90
Number of failed login attempts allowed 6
Number of unique passwords before re-use 4
Main acct start pos 1
Main acct length 4
Profit center start pos 6
Profit center length 0
Creating a new company
© 2009 Radiant Systems, Inc. All rights reserved. 53
Distributions
Setting Value
Cash receipts Enabled
Adjustments Enabled
Finance charges Enabled
Payments Enabled
Sales/returns Enabled
Misc charges Enabled
Taxes Enabled
Gift certificates Enabled
Store credits Enabled
Pay-in/pay-out Enabled
Pay-on-account Enabled
Stored value cards Disabled
Sales/returns (cost) Enabled
Inventory adjustments Enabled
Physical count Enabled
Transfers Enabled
Quick assemblies Enabled
Receivings Enabled
RTVs Enabled
Purchasing adjustments Enabled
Installation Guide
© 2009 Radiant Systems, Inc. All rights reserved. 54
References
Setting Value
Cash Receipts Cash Receipt reference
Adjustments Adjustment reference
Finance Charges Finance charge reference
Payments Station/Ticket/Customer
Sales/Returns Station/Ticket/Customer
Misc Charges Station/Ticket/Customer
Taxes Station/Ticket/Customer
Gift Certificates Gift certificate number
Store credits Store credit number
Pay-in/Pay-out To From
Pay-on-account Customer
Stored value cards Stored value card number
Sales/Returns (cost) Station/Ticket/Customer
Inventory Adjustments Adjustment reference
Physical Count Item number
Transfers Transfer reference
Quick Assemblies Quick assembly reference
Receivings Receivings reference
RTVs RTV reference
Purchasing Adjustments Adjustment reference
Gift Certificates
Setting Value
Use gift certificates Enabled
Valid at other stores Enabled
Minimum redemption percent 0.00
Closed gift certificate journal Prompt user to review
Print distributions Enabled
Always valid Enabled
Months valid N/A
Use end of month N/A
Creating a new company
© 2009 Radiant Systems, Inc. All rights reserved. 55
Store Credits
Setting Value
Use store credits Enabled
Valid at other stores Enabled
Closed store credit journal Prompt user to review
Print distributions Enabled
Store credit Liability 2070
Store credit Redemption 2070
Store credit forfeit 8510
Always valid Enabled
Months valid N/A
Use end of month N/A
Stored Value Cards
Setting Value
Use stored value cards Disabled
SVC processor First Data
Minimum activation amount 0.00
Minimum recharge amount 0.00
Maximum refund amount 0.00
Maximum cash back amount 0.00
Unlimited cash back Disabled
Require PIN for manual entry Disabled
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© 2009 Radiant Systems, Inc. All rights reserved. 56
Other
Setting Value
Use Timecards Enabled
Allow clock-in if already clocked in Disabled
Treat as “clocked out” after 12 hours
Allow clock-out without clock-in Disabled
Default to current user Disabled
Max rows in lookups 50
Max rows in table view 200
Use fast open Enabled
Copy user batches Enabled
Show User batches form Enabled
Copy user drawers Enabled
Show User Drawers form Enabled
Copy user preference Enabled
Show User Preferences form Enabled
Refresh messages every 30 seconds
Purge messages older than 30 days
Creating a new company
© 2009 Radiant Systems, Inc. All rights reserved. 57
System: Accounts
This table lists the pre-defined accounts (Setup > System > Accounts) in the Starter Database, including the field to which each account is assigned:
Account Name Account Number
Assigned in Assigned to
Store Credit Liability 2070 Setup / System / Company
• Store credit liability • Store credit
redemption
Forfeited Deposits 8510 Setup / System / Company
Store credit forfeit
Gift Certificate Liabilities 2090 Setup / System / Gift Certificate Codes
• Gift certificate liability
• Gift certificate redemption
Forfeited Deposits 8510 Setup / System / Gift Certificate Codes
Gift certificate forfeit
Cash in Bank 1010 Setup / System / Pay Codes
• Cash • Check • Debit
Amex Credit Card Deposits 1050 Setup / System / Pay Codes
Amex
Sales Allowances 4130 Setup / System / Pay Codes
Loyalty
EBT 1060 Setup / System / Pay Codes
EBT
SVC Liabilities 2200 Setup / System / Pay Codes
SVC
Credit Card Deposits 1040 Setup / System / Pay Codes
Credit Discover MC Visa
Drawer Over/Short 7400 Setup / System / Pay Codes
Drawer Over/Short Amounts
Sales Tax Payable 2310 Setup / System / Tax Authorities
Tax
Inventory - Merchandise 1410 Setup / Inventory / Account Codes
B/S Inventory
Uninvoiced Receivings 2010 Setup / Inventory / Account Codes
Receivings accrual
Inventory Transfers 1450 Setup / Inventory / Account Codes
Transfer clearing
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Account Name Account Number
Assigned in Assigned to
Accrued RTVs 2020 Setup / Inventory / Account Codes
RTV accrual
Sales - Merchandise 4010 Setup / Inventory / Account Codes
Sales
Cost of Goods Sold/Returned 5010 Setup / Inventory / Account Codes
• Cost-of-goods sold • Cost-of-goods
returned • Cost correction • Misc item expense
Sales – Returns 4140 Setup / Inventory / Account Codes
Customer returns
Inventory Adjustments 5030 Setup / Inventory / Account Codes
• Adjustments • Physical count
RTV Adjustments 5080 Setup / Inventory / Account Codes
RTV adjustments
Bad Debt Expense 8030 Setup / Customers / Control
Write-off (bad debt expense)
Finance Charges 4150 Setup / Customers / Finance Charge Codes
Finance charge
Sales - Discounts 4120 Setup / Customers / Terms Codes
• Sales discounts given
• Sales – Miscellaneous charges
Purchase Discounts 5020 Setup / Purchasing / Terms Codes
Purchase discounts taken
Order Deposit Liabilities 2080 Setup / Point of Sale / Stores
Order deposits received
Forfeited Deposits 8510 Setup / Point of Sale / Stores
• Order deposits forfeited
• Layaway deposit forfeited
Petty Cash (pay-in/pay-out) 1005 Setup / Point of Sale / Stores
• Default pay-in • Default pay-out
Layaway Deposit Liabilities 2060 Setup / Point of Sale / Stores
Layaway deposit received
System: System Security Codes
The following tables indicate the default settings on the System Security Codes window (Setup > System > Security Codes) for each pre-defined system security code in the Starter Data database:
General
Creating a new company
© 2009 Radiant Systems, Inc. All rights reserved. 59
SYSADMIN MGR SUPERVISOR POS BACKOFFC
Menu code None MGR SUPERVISOR POS BACKOFFC
Allow cost entry X X X
View costs X X X
Allow other locations X X
Allow other stores X X
Allow management console X X X X
Authorizations
SYSADMIN MGR SUPERVISOR POS BACKOFFC
Allow protected changes X X X
Other users' preferences X X
Workstation preferences X X
Allow message suppression X X
A/R document maintenance X X
Gift certificate maintenance X X
Store credit maintenance X X
Maintain public report parameters X X
Maintain private report parameters X X
Maintain import/export parameters X
Allow margin-driven pricing during receivings X X X
Customize data dictionary X
Customize filter dictionary X
Customize lookup dictionary X
Customize text dictionary X
Customize zoom dictionary X
Save customized data grids X X
Customize toolbars X X
Manually authorize credit cards X X X
Skip AVS checking X
Override AVS mismatch X X
Override AVS unavailable X X X
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SYSADMIN MGR SUPERVISOR POS BACKOFFC
Skip CVV/CID checking X
Override CVV/CID mismatch X X X
Override CVV/CID unavailable X X X
View credit card numbers X X
Transaction dates
SYSADMIN MGR SUPERVISOR POS BACKOFFC
Previous trx # months 12 3 1 0 3
Allow trx for last calendar X X X X
Future trx # months 12 3 1 0 3
Allow trx for next calendar X X X X
Timecards
SYSADMIN MGR SUPERVISOR POS BACKOFFC
Clock-in/Clock-out Allowed Allowed Required Required Allowed
Show timecard warning X X
Prompt for clock-in at login X X
Prompt for clock-out at logout X X
System: Menu Codes
The following tables indicate which menu items in CounterPoint are available in each pre-defined menu code (Setup > System > Menu Codes) in the Starter Data database:
Point of Sale > Tickets >
Default MGR SUPERVISOR POS BACKOFFC
Ticket Entry X X X X
Touchscreen X X X X
Edit List X X X X
Post X X X X
Point of Sale > Gift Registries >
Default MGR SUPERVISOR POS BACKOFFC
Manage Gift Registries X X
Print Blank Registry Form X X
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© 2009 Radiant Systems, Inc. All rights reserved. 61
Gift Registry Reports X X
Point of Sale > Drawers >
Default MGR SUPERVISOR POS BACKOFFC
Activate X X X X
Cash Drop X X X X
Cash Loan X X X
Count X X X X
Reconcile X X X X
Drawer management X X X X
Reading X X X X X
Point of Sale > Batch Processing >
Default MGR SUPERVISOR POS BACKOFFC
Print X X X
Fill Preview X X X
Pick X X X
Release X X X
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© 2009 Radiant Systems, Inc. All rights reserved. 62
Point of Sale > Credit Cards >
Default MGR SUPERVISOR POS BACKOFFC
Pre-settlement list X X X
Settle X X X X
CPGateway Status X X X X X
Point of Sale > Tracking numbers >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Import X X X
Point of Sale > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Holds X X X X
Quotes X X X X
Orders X X X X
Order Activity X X X X
Layaways X X X X
Layaway Activity X X X X
Open Customer-specific Purchases X X X X
X-tape X X X X X
Price Exceptions X X X X
Reprint tickets X X X X X
Point of Sale Exceptions X
Point of Sale > Reports > History >
Default MGR SUPERVISOR POS BACKOFFC
Closed Order History X X X X
Closed Layaways History X X X X
Drawer History X X X X
Settlement History X X X X
Ticket History X X X X
Z-Tape History X X X X
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© 2009 Radiant Systems, Inc. All rights reserved. 63
Point of Sale > Reports > Journals >
Default MGR SUPERVISOR POS BACKOFFC
Drawer Summary X X X X
Ticket Journal X X X X
Closed Order Journal X X X X
Closed Layaways Journal X X X X
Settlement History X X X X
Z-Tape X X X X
Point of Sale > Views >
Default MGR SUPERVISOR POS BACKOFFC
View Tickets X X X X X
View Orders X X X X X
View Layaways X X X X X
View Holds X X X X X
View Quotes X X X X X
Inventory >
Default MGR SUPERVISOR POS BACKOFFC
Items X X X X
Quick Items X X X X X
Inventory X X X X
Barcode Management X X X X
Labels from Tags X X X X
Item Labels X X X X
Bills of Material X X X X
Sales Kits X X X X
Forecast X
Inventory > Adjustments >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Edit List X X X
Post X X X
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Inventory > Physical Count >
Default MGR SUPERVISOR POS BACKOFFC
Create X X X
Worksheet X X X
Enter X X X
Import X X X
Edit List X X X
Post X X X
Remove X X X
Inventory > Transfers > Transfer Out >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X X
Transfer Advice X X X X
Edit List X X X X
Post X X X X
Print Forms X X X X
Inventory > Transfers > Transfer In >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X X
Edit List X X X X
Post X X X X
Print Forms X X X X
Inventory > Quick Transfers >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X X
Edit List X X X X
Summary X X X X
Post X X X X
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© 2009 Radiant Systems, Inc. All rights reserved. 65
Inventory > Quick Assemblies >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X X
Edit List X X X X
Forms X X X X
Post X X X X
Inventory > Prices >
Default MGR SUPERVISOR POS BACKOFFC
Item Prices X X X X
Mix-and-Match Codes X X X
Special Prices X X X
Promotional Prices X X X
Contract Prices X X X
Planned Promotions X X X
Inventory > Views >
Default MGR SUPERVISOR POS BACKOFFC
Items X X X X
Serial Numbers X X X X
Inventory Detail X
Inventory > Reports>
Default MGR SUPERVISOR POS BACKOFFC
Items X X X X
Inventory Analysis X X X
Inventory History X X X
Inventory Status X X X
Consolidated Grid X X X
Inventory Snapshot X X X
Inventory Availability X X X
Merchandise Analysis X X X
Retail Value X X X
Historyical Valuation X X X
Inventory Grid Overview X
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Default MGR SUPERVISOR POS BACKOFFC
Sell-Through Rate X
Serial Numbers X X X
Six Week Item History X X X
Twelve Month Item History X X X
Valuation X X X
Inventory Aging X X X
Transfer Status X X X
Committed Inventory X X X
Price Rules X X X
Planned Promotions X X X
Items on Sale X X X
Items Price List X X X
Item Price-1 List X X X
Prices X X X
Customer Price List X X X
Markdowns X X X
Mix-and-Match Codes X X X
Sales Kits X X X
Bill of Material Definitions X X X
Where Used X X X
Component Usage History X X X
Inventory > Reports > History >
Default MGR SUPERVISOR POS BACKOFFC
Adjustments History X X X
Physical Count History X X X
Quick Assemblies History X X X
Quick Transfers history X X X
Reconcile History X X X
Transfer In History X X X
Transfer Out History X X X
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© 2009 Radiant Systems, Inc. All rights reserved. 67
Inventory > Reports > Journals >
Default MGR SUPERVISOR POS BACKOFFC
Adjustments X X X
Physical Count X X X
Quick Assemblies X X X
Quick Transfers X X X
Reconcile X X X
Transfer In X X X
Transfer Out X X X
Inventory > Utilities >
Default MGR SUPERVISOR POS BACKOFFC
Item Notes X X X
Category Notes X X X
Markdown History X X X
Sub-Category Notes X X X
Price Test X X X
Purge Tags X X X
Renumber Items X X X
Transfer Notes X X X
Purge Inactive Items X X
Recalc Item Quantities X
Create Inventory X X X
Assign Mix-and-Match Codes X X X
Barcodes X X X
Customers >
Default MGR SUPERVISOR POS BACKOFFC
Customers X X X X
Quick Customers X X X X X
Ship-to Addresses X X X X
Account Management X X X
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© 2009 Radiant Systems, Inc. All rights reserved. 68
Customers > Adjustments >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Edit List X X X
Post X X X
Customers > Cash Receipts >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Edit List X X X
Post X X X
Customers > Finance Charges >
Default MGR SUPERVISOR POS BACKOFFC
Calculate Finance Charges X X X
Enter X X X
Edit List X X X
Post X X X
Customers > Loyalty Programs > Adjust Points >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Edit List X X X
Post X X X
Customers > Views >
Default MGR SUPERVISOR POS BACKOFFC
Customers X X X X
A/R Documents X X X X
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© 2009 Radiant Systems, Inc. All rights reserved. 69
Customers > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Customers X X X
Loyalty Points X X X
Aging X X X
Statements X X X
Open and Unposted Documents X X X
Point History X X X
Point Redemptions X X X
Customers > Reports > History >
Default MGR SUPERVISOR POS BACKOFFC
Cash Receipts X X X
Adjustments X X X
Finance Charges X X X
Point Adjustments X X X
Customers > Reports > Journals >
Default MGR SUPERVISOR POS BACKOFFC
Adjustments X X X
Cash Receipts X X X
Finance Charges X X X
Point Adjustments X X X
Customers > Utilities >
Default MGR SUPERVISOR POS BACKOFFC
Customer Notes X X X
Category Notes X X X
Maintain A/R Documents X X
Reapply A/R Documents X X
Ship-to Address Notes X X X
Renumber Customers X X
Purge Inactive Customers X X
Recalc Customer Balances X X
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Merge Customers X X
Purchasing >
Default MGR SUPERVISOR POS BACKOFFC
Vendors X X X
Vendor Items X X X
Purchasing > Purchase Requests >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Purchasing Advice X X X
Forecast-driven Replenishment X
Customer-specific Purchases X X X
Edit List X X X
Post X X X
Purchase Request Forms X X X
Purchasing > Purchase Orders >
Default MGR SUPERVISOR POS BACKOFFC
Purchase Order Forms X X X
Cancel Purchase Orders X X X
Reissue Purchase Orders X X X
Change Purchase Orders X X X
Purchasing > Receivings >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Edit List X X X
Post X X X
Receiver Forms X X X
Purchasing > Adjustments >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Edit List X X X
Post X X X
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Purchasing > Quick Receivings >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Edit List X X X
Post X X X
Purchasing > Returns to Vendor >
Default MGR SUPERVISOR POS BACKOFFC
Enter X X X
Edit List X X X
Post X X X
Print Returns to Vendors X X X
Purchasing > Views >
Default MGR SUPERVISOR POS BACKOFFC
Vendors X X X
Purchase Orders X X X
Receivings History X X X
RTV History X X X
Purchasing > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Purchase Orders X X X
Vendors X X X
Purchasing > Reports > History >
Default MGR SUPERVISOR POS BACKOFFC
Purchase Adjustments History X X X
Purchase Requests History X X X
Quick Receivings History X X X
Receivings History X X X
Returns to Vendor History X X X
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Purchasing > Reports > Journals
Default MGR SUPERVISOR POS BACKOFFC
Purchase Request X X X
Receivings X X X
Quick Receivings X X X
Purchase Adjustments X X X
Returns to Vendor X X X
Purchasing > Utilities >
Default MGR SUPERVISOR POS BACKOFFC
Purchase Order Notes X X X
Vendore Item Notes X X X
Vendor Notes X X X
Returns to Vendor Notes X X X
Renumber Vendors X X X
Sales History >
Default MGR SUPERVISOR POS BACKOFFC
Dashboard X X X
Dashboard (Demo) X X X
Sales History > Views >
Default MGR SUPERVISOR POS BACKOFFC
Ticket History X X X
Closed Orders X X X
Closed Layaways X X X
Voided History X X X
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Sales History > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Commission Due X X X
Flash Sales X X X
Management History X X X
Return Tickets X X X
Tax History X X X
Tax Exceptions X X X
Price Exceptions History X X X
Voided Tickets X X X
Sales Analysis by Groups X X X
Sales History Profit X X X
Sales History by Customer by Item X X X X X
Sales History by Item by Customer X X X
Sales History by Sales Rep X X X
Sales Rep Productivity X X X
Sales History > Utilities >
Default MGR SUPERVISOR POS BACKOFFC
Purge Ticket History X X X
Purge Settlement History X X X
Ecommerce >
Default MGR SUPERVISOR POS BACKOFFC
Publish X X X
Ecommerce Import X X X
Ecommerce > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Ecommerce Items X X X
Ecommerce Customers X X X
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Timecards >
Default MGR SUPERVISOR POS BACKOFFC
Clock-in/out X X X X X
Enter X X X
Timecards Report X X X X
Export Timecards X X X
Purge Timecards X X X
Data Interchange >
Default MGR SUPERVISOR POS BACKOFFC
Data Interchange Import X X X
Data Interchange Export X X X
System >
Default MGR SUPERVISOR POS BACKOFFC
Change Password X X X X X
Labels from Tags X X X X
Message Center X X X X X
Work Center X
System > Accounting >
Default MGR SUPERVISOR POS BACKOFFC
Interface Distributions X X X
Voucher Receivings X X X
Mark as Fully Vouchered X X X
Mark as Partially Vouchered X X X
System > Accounting > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Distribution Report X X X
Unvouchered Receivings X X X
Vouchered Receivings X X X
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System > Accounting > Utilities >
Default MGR SUPERVISOR POS BACKOFFC
Import Accounts X X X
Import Vendors X X X
Export Vendors X X X
Purge Distributions X X X
System > Gift Certificates >
Default MGR SUPERVISOR POS BACKOFFC
Edit Gift Certificates X X X
Close Gift Certificates X X X
Gift Certificate List X X X
Maintain Gift Certificates X X X
System > Store Credits >
Default MGR SUPERVISOR POS BACKOFFC
Edit Store Credits X X X
Close Store Credits X X X
Store Credit List X X X
Maintain Store Credits X X X
System > Views >
Default MGR SUPERVISOR POS BACKOFFC
Distributions X X X
Environment Settings X X X
Events X X X
Resources and Locks X X X X
Replication Summary X X X X
System > Reports > History >
Default MGR SUPERVISOR POS BACKOFFC
Closed Gift Certificates X X X
Closed Store Credits X X X
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System > Reports > Journals >
Default MGR SUPERVISOR POS BACKOFFC
Closed Gift Certificates X X X
Closed Store Credits X X X
System > Utilities >
Default MGR SUPERVISOR POS BACKOFFC
Column Description Report X X X
Data Verify X X X
Database Customizations Report X X X
Database Export X
Database Import X
Encrypt Credit Card Numbers X
Event Notes X
Purge Messages X
Saved Report Parameters X X X
Saved Import/Export Parameters X X X
Ticket Performance Test X X
Pre-defined Data X X
Data Migration X X
Setup > System >
Default MGR SUPERVISOR POS BACKOFFC
Quick Setup X X
Company X X
Accounting Interface X X X
Accounts X X X
Bank Account Codes X X
Batches X X X
Calendars X X X
Commission Codes X X X
Currency Codes X X X
Dashboard Thresholds X X X
Gift Certificate Codes X X X
Label Jobs X X X
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Menu Codes X X X
Message Groups X
Pay Codes X X X
Registration X X
Security Codes X X
Ship-via Codes X X
Stored Value Card Codes X X
Tax Authorities X X X
Tax Codes X X X
User Preferences X X X
Users X X X
Workgroups X X
Workstations X
Setup > System > Configuration >
Default MGR SUPERVISOR POS BACKOFFC
Customize Toolbars X
Data Dictionary X
Text Dictionary X
Zoom Dictionary X
Setup > System > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Accounts X X X
Bank Account Codes X X X
Batches X X X
Calendars X X X
Commission Codes X X X
Currency Codes X X X
Gift Certificate Codes X X X
Label Jobs X X X
Menu Codes X X
Pay Codes X X
Security Codes X X
Ship-via Codes X X
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Stored Value Card Codes X X
Tax Authorities X X X
Tax Codes X X X
User Preferences X X
Users X X
Workgroups X X
Setup > Inventory >
Default MGR SUPERVISOR POS BACKOFFC
Control X X
Account Codes X X X
Adjustment Reason Codes X
Attributes X X
Barcode Types X X
Categories X X X
Label Codes X X X
Locations X X
Location Groups X X X
Profile Codes X X
Prompt Codes X X
Serial Prompt Codes X X
Sub-Catergories X X
Tare Weight Codes X X
Tax Categories X X X
Units X X
Setup > Inventory > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Account Codes X X
Attributes X X
Barcode Types X X
Categories X X
Label Codes X X
Locations X X
Location Groups X X
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Profile Codes X X
Prompt Codes X X
Serial Prompt Codes X X
Sub-Catergories X X
Units X X
Tare Weight Codes X X
Tax Categories X X
Setup > Customers >
Default MGR SUPERVISOR POS BACKOFFC
Control X X
Categories X X
Finance Charge Codes X X X
Loyalty Programs X X X
Profile Codes X X
Shipping Zones X X
Statement Codes X X X
Terms Codes X X X
Setup > Customers > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Categories X X
Finance Charge Codes X X X
Profile Codes X X X
Shipping Zones X X X
Statement Codes X X X
Terms Codes X X X
Loyalty Programs X X
Setup > Purchasing >
Default MGR SUPERVISOR POS BACKOFFC
Control X X
Categories X X X
Profile Codes X X
Terms Codes X X
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Setup > Purchasing > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Categories X X
Profile Codes X X
Terms Codes X X
Setup > Point of Sale >
Default MGR SUPERVISOR POS BACKOFFC
Control X X
Devices X X
Discount Codes X
Drawers X X
Form Groups X X
Gift Registry Occasions X X
Profile Codes X X
Reason Codes X X
Security Codes X X
Stations X X
Stores X X
Touchscreen Codes X X
User Drawers X X
Setup > Point of Sale > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Drawers X X
Form Groups X X
Profile Codes X X
Reason Codes X X
Security Codes X X
Stations X X
Stores X X
Touchscreen Codes X X
User Drawers X X
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Setup > Ecommerce >
Default MGR SUPERVISOR POS BACKOFFC
Control X X
Categories X X
Publishing Codes X X X
Setup > Ecommerce > Reports >
Default MGR SUPERVISOR POS BACKOFFC
Categories X X X
Publishing Codes X X X
System: User Preferences
The following tables detail the default user preferences (Setup > System > User Preferences) for the pre-defined users in the Starter Data database:
Main
Setting SYSADMIN MGR SUPERVISOR POS BACKOFFC
Home action Ticket Entry
Ticket Entry
Ticket Entry Touchscreen Ticket Entry
Ticket Entry
Open home action at startup Disabled Disabled Disabled Disabled Disabled
Main menu style Buttons Buttons Buttons Buttons Buttons
User Interface
Setting SYSADMIN MGR SUPERVISOR POS BACKOFFC
Show forms on taskbar Enabled Enabled Enabled Enabled Enabled
Allow multiple form instances Disabled Disabled Disabled Disabled Disabled
Implied decimals Disabled Disabled Enabled Enabled Disabled
Show suppressed messages Disabled Disabled Disabled Disabled Disabled
Enable customizations Enabled Enabled Enabled Enabled Enabled
Use simplified filters Enabled Enabled Enabled Enabled Enabled
Default form view for Maintenance forms
Record View
Record View Record View Record
View Record View
Default form view for Document forms
Record View
Record View Record View Record
View Record View
Remember last view Disabled Disabled Disabled Disabled Disabled
Scheme Simple Simple Simple Simple Simple
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System: User Settings
This table details the default settings in Setup > System > Users for each pre-defined user in the Starter Data database:
Setting SYSADMIN MGR SUPERVISOR POS BACKOFFC
Employee # N/A N/A N/A N/A N/A
Department N/A N/A N/A N/A N/A
Workgroup Template Template Template Template Template
Allow other workgroups Enabled Enabled Enabled Enabled Enabled
Sales rep Enabled Enabled Enabled Enabled Disabled
Commission code N/A N/A N/A N/A N/A
Valid buyer Disabled Enabled Disabled Disabled Enabled
System Security Code SYSADMIN MGR SUPERVISOR POS BACKOFFC
Login disabled Disabled Disabled Disabled Disabled Disabled
Require password change Disabled Enabled Enabled Enabled Enabled
Point of Sale user Enabled Enabled Enabled Enabled Disabled
Point of Sale manager Enabled Enabled Enabled Disabled Disabled
Point of Sale Security Code SYSADMIN MGR SUPERVISOR POS BACKOFFC
Last store used N/A N/A N/A N/A N/A
Last station used N/A N/A N/A N/A N/A
Last drawer used N/A N/A N/A N/A N/A
Message manager Enabled Disabled Disabled Disabled Disabled
Send instant message Enabled Enabled Disabled Disabled Disabled
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System: Workgroup Settings
The following tables detail the default settings in Setup > System > Workgroups for the pre-defined TEMPLATE workgroup in the Starter Data database:
Identification
Setting Value
This location Template
This store ID Template
PS user defaults to None
Location Group N/A
This site ID None
Restrict site ID Enabled
Domain path N/A
Template item number Template
Template customer number Template
Item lookup shows Item and Inventory data
Check vendors’ item numbers Enabled
Use Gel Menu Buttons Enabled
Numbers
Setting Value
Next item number 100001
Always auto-assign next item number Disabled
Next customer number 100001
Always auto-assign next customer number Disabled
Next vendor number 100001
Always auto-assign next vendor number Disabled
Next purchase request number 100001
Always auto-assign next purchase request number Disabled
Same number for PO’s Enabled
Next PO Number N/A
Next receiver number 100001
Always auto-assign next receiver number Disabled
Next RTV number 100001
Always auto-assign next RTV number Disabled
Next transfer number 100001
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Always auto-assign next transfer number Disabled
Next gift certificate number 100001
Always auto-assign next gift certificate number Disabled
Next store credit number 100001
Always auto-assign next store credit number Disabled
Next event number 100001
Next barcode 1000001
Next A/R doc # 100001
Inventory
Setup > Inventory >
Inventory control enables overall Inventory functionality. You should review these settings to be sure the system functions according to your needs.
Control
Optional: • Choose the print method for printing Inventory Journals. • Enable the user-defined item profile codes of your choice. You can define item profile
codes using Setup > Inventory > Profile Codes. • Enable the user-defined attributes of your choice. You can define item attributes using
Setup > Inventory > Item Attributes. • Set default label jobs. You can define labels jobs using Setup > System > Label
Jobs. • Enable New item setup features to simplify the creation of new items. • Define transfer and quick transfer settings.
An account code of RETAIL is defined. Account Codes
Optional: • Add, modify, or delete account codes as needed. • Change the account numbers specified in the RETAIL account code.
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Setup > Inventory >
The following inventory adjustment reason codes are pre-defined: • DEFECTIVE - Defective product • LOCATIONUSE - Used product in location • SHRINK - Physical count shortage • WHSEBREAKAGE - Item broke in warehouse
Adjustment Reason Codes
Optional: • Add, modify, or delete inventory adjustment reason codes as needed.
No item attributes are defined. Attributes
Optional: • Add, modify, or delete item attributes. Specify whether each attribute is a valid choice
for the item attribute fields you enabled in Setup > Inventory > Control (Attribute 1 through Attribute 6).
The ITEM and UPC barcode types are defined. You may define an unlimited number of barcode types.
Barcode Types
Optional: • Add, modify, or delete barcode types as needed. If you need to track more than one barcode per item, you MUST define additional barcode
types.
Item categories GOODS, SERVICES, and OTHER are defined. Categories
Optional: • Add, modify, or delete item categories as needed. • Define sub-categories for further grouping of items using Setup > Inventory > Sub-
Categories.
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Setup > Inventory >
The BUTTERFLY, HANGTAG, SPLIT, and STANDARD label codes are defined. Label Codes
Optional: • Define additional label codes and assign to items to use as a filter when printing item
labels.
The TEMPLATE location is defined. Locations
Required: • Verify that the TEMPLATE location's settings are set up correctly for your needs. • Replace the location name, address, contact name, and phone number. • Optional: • Define additional locations (e.g., WAREHOUSE) as needed.
No location groups are defined. Location Groups
Optional: Define location groups based on your locations and purchasing needs.
No item profile codes are defined. Profile Codes
Optional: • Add, modify, or delete profile codes. Specify whether each profile code is valid for the
profile code fields you enabled in Setup > Inventory > Control (Profile Code 1 through Profile Code 5).
The OVER 18 and OVER 21 item prompt codes are defined Prompt Codes
Optional: • Add, modify, or delete item prompt codes as needed.
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Setup > Inventory >
No serial prompt codes are defined. Serial Prompt Codes
Optional: • Add serial prompt codes as needed.
No sub-categories are defined. Sub-Categories
Optional: • Add sub-categories as needed.
No tare weight codes are defined. Tare Weight Codes
Optional: • Add tare weight codes as needed.
No tax categories are defined. Tax Categories
Optional: • Define tax categories, as needed, and assign them to the appropriate items.
The 12 Case, 24 Case, 6-Pack, Dozen, and Each units are pre-defined. Units
Optional: • Define a unit code and conversion settings for each additional stocking unit, alternate
unit, and purchasing unit that you will assign to your items (e.g., BOX, GROSS, and so forth).
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Inventory >
The TEMPLATE is defined for use as a template. This item is the Template item number for the TEMPLATE workgroup. The values from the template item are used as defaults whenever you add an item.
Items or Quick Items
Required: • Define your items and/or set up a few miscellaneous (non-inventory) items to
represent departments or groups of items. Optional: • Change the values for the TEMPLATE item to defaults that more closely match your
business requirements. • Create images for your items and place them in your company’s images directory
(e.g., C:\CounterPoint\<CompanyAlias>\Images).
Customers
Setup > Customers >
Customer control enables overall Customers and Accounts Receivable functionality. You should review these settings to be sure the system functions according to your needs.
Control
Optional: • Define aging periods and dunning messages. • Choose the print method for printing Customer Journals. • Enable the user-defined customer profile codes of your choice. You can define
customer profile codes using Setup > Customers > Profile Codes.
The MISC, RETAIL, OTHER, and WHOLESALE customer categories are defined. Categories
Optional: • Add, modify, or delete customer categories as needed.
A BASIC loyalty program is pre-defined that allows customers to: Earn 1 point per dollar spent (on sales and price overrides, unlimited points per ticket) Redeem points as cash for merchandise ($1 per point, partial payments allowed) Earn reduced points while redeeming points (zero points earned if fully paid in points)
Loyalty Programs
Optional: • Modify the BASIC loyalty program to meet your needs. • Create additional loyalty programs for different customer levels.
No customer profile codes are defined. Profile Codes
Optional: • Add, modify, or delete profile codes. Specify whether each profile code is valid for the
profile code fields you enabled in Setup > Customers > Control (Profile Code 1 through Profile Code 5).
Zones 1 through 8 for FedEx and UPS are pre-defined. Shipping Zones
Optional: • Add, modify, or delete shipping zones as needed.
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Setup > Customers >
For use with A/R customers if you have the Receivables Option, the EOM (end of month) and Mid-Month statement codes are pre-defined.
Statement Codes
Optional: • Add, modify, or delete statement codes as needed.
For use with A/R customers if you have the Receivables Option, the NET15 (Net 15 days) and N30 (Net 30 days) terms codes are defined.
Terms Codes
Optional: • If you are using the Receivables Option, add, modify, or delete customer terms codes
as needed.
Customers >
The TEMPLATE customer is defined for use as a template. This customer is the Template customer # for the TEMPLATE workgroup. The values from the template customer are used as defaults whenever you add a customer. The CASH customer is defined as the default Point of Sale walk-in customer.
Customers or Quick Customers
Required: • Define your customers or set up a few miscellaneous cash customers to represent
groups of customers. If you are using the Receivables Option, set up and individual customer record for each A/R customer.
Optional: • Change the values for the TEMPLATE customer to defaults that more closely match
your business requirements. • Create images for your customers and place them in your company’s images directory
(e.g., C:\CounterPoint\<CompanyAlias>\Images).
Customers > Utilities > (only if you are using the Receivables Option)
Use this function during to enter and modify unpaid invoices and documents. Maintain A/R Documents
Required: • Enter any unpaid documents still owed to you. Rather than defining each document
separately, you may wish to add one Balance Forward document for each customer with the total amount owed to you by that customer.
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Purchasing
Setup > Purchasing >
Purchasing control enables overall Purchasing functionality. You should review these settings to be sure the system functions according to your needs.
Control
Optional: • Choose the print method for printing Purchasing Journals. • Enable the user-defined vendor profile codes of your choice. You can define vendor
profile codes using Setup > Purchasing > Profile Codes. • Set default label jobs. You can define labels jobs using Setup > System > Label
Jobs.
No vendor categories are defined. Categories
Optional: • Add, modify, or delete vendor categories as needed.
No vendor profile codes are defined. Profile Codes
Optional: • Add, modify, or delete profile codes. Specify whether each profile code is valid for the
profile code fields you enabled in Setup > Purchasing > Control (Profile Code 1 through Profile Code 5.
The COD (Cash on Delivery), N15 (Net 15 days), and N30 (Net 30 days) vendor terms codes are pre-defined.
Terms Codes
Optional: • Add, modify, or delete vendor terms codes as needed.
Point of Sale
Setup > Point of Sale >
One miscellaneous charge is enabled for use as Freight. Customer and item auto-display note IDs are set to AUTO.
Control
Optional: • Enable additional miscellaneous charges (up to five) as needed. • Choose the print method for printing Point of Sale Journals. • Enable the user-defined Ticket profile codes of your choice. Specify the stores that use
them in Setup > Point of Sale > Stores. Define profile codes using Setup > Point of Sale > Profile Codes.
The Crystal receipt printer is set to the Windows default printer. Devices
Required: • Configure and test all devices that will be used at each workstation, including cash
drawers, receipt printers, customer displays, scales, and so forth.
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Drawers 1 and 2 are defined for the TEMPLATE store. Drawers
Optional: • Add, modify, or delete drawers as needed.
The following OPOS and Crystal Point of Sale form groups are pre-defined: • TICKET for receipts and sales drafts • GIFTRCPT for gift receipts • HOLD for holds • LAYAWAY for layaways and layaway deposits • ORDER for orders and order deposits • PAYINOUT (for pay-in and pay-out receipts) • PAYONACCT (for pay-on-account receipts) • PICK (for picking tickets) • QUOTE (for quotes) • VOID for voided tickets • VOID-PIO for voided pay-in and pay-out transactions • VOID-POA for voided pay-on-account transactions
Form Groups
Optional: • Add, modify, or delete form groups as needed.
The following gift registry occasions are pre-defined for use with the Gift Registry Option: • ANNIVERS (Anniversary) • BABYSHOWER • BARMITZVAH • BATMITZVAH • BIRTHDAY • GRADUATION • WEDDING
Gift Registry Occasions
Define additional gift registry occasions as needed.
No ticket profile codes are defined. Profile Codes
Optional: • Add, modify, or delete point of sale ticket profile codes as needed. • Specify whether each profile code is valid for the profile code fields you enabled in
Setup > Purchasing > Control (Profile Code 1 through Profile Code 5).
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The following Point of Sale reason codes are pre-defined as valid for: Returns • CHG MIND (Changed Mind) • DAMAGE-RTN (Damaged - Return) • EXCHANGE • NOT LIKE (Did not like) • SCRAP-RTN (Return and scrap item) Price overrides • DAMAGE-PRC (Damaged - Price Override) • MGR-PRIC (Manager Override - Price) • WRNG PRICE (Wrong Price) Complete document voids • MGR-TICKET (Manager Override - Void Ticket) • WRNG TICKT (Wrong Ticket) Tax overrides • WRNG TAX (Wrong Tax Calculation)
Reason Codes
Optional: • If you require reason codes for returns, price overrides, voiding completed tickets or
tax overrides (per store maintenance), add or modify reason codes as needed.
The MGR, SUPERVISOR, SYSADMIN, and POS Point of Sale security codes are defined.Security Codes
Required: • Verify that the authorizations are correct for each security code. Optional: • Add, modify, or delete Point of Sale security codes as needed. • Assign Point of Sale security codes to users on the Point of Sale tab of Setup >
System > Users.
The TEMPLATE station is defined for the TEMPLATE store. Stations
Required: • Verify that the TEMPLATE station’s settings are set up correctly for your needs. • Create a station record for each of your Point of Sale stations. Optional: • Select the different forms groups to print various types of documents.
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The TEMPLATE store is pre-defined with all pay codes assigned. Stores
Required: • Verify that the TEMPLATE store's settings are set up correctly for your needs. • Create a store record for each of your stores. • Verify the document sequence numbering for Tickets, Holds, Quotes, and Orders is set
up correctly for your needs. • For credit cards, set up CPGateway and/or CPDialup for each store. Optional: • If you enabled ticket profile fields in Setup > Point of Sale > Control, specify which
fields will be used by each store. • Add, edit, or delete store pay codes, as needed. • If you are using the Offline V2 Option, specify the allowed offline activities for each
store.
The BASICCFG Touchscreen code is partially defined and is assigned to each station. Touchscreen Codes
Required (if using Touchscreen Ticket Entry): • Complete the definition of BASICCFG by adding buttons and images for your items,
and by defining buttons on the tender page to match your store’s pay codes. • Use Setup > Point of Sale > Stations to specify the Touchscreen code to use for
each station (BASICCFG is already assigned to the TEMPLATE station, but if you add new stations or Touchscreen codes, you must assign each Touchscreen code to the appropriate stations).
By default, the MGR and SYSADMIN users are authorized to use all drawers at all stores. The POS and SUPERVISOR users are authorized to use all drawers at the TEMPLATE store.
User Drawers
Required: • Verify that drawer permissions are correct for each user. • Add modify, or delete user drawer records as needed.
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© 2009 Radiant Systems, Inc. All rights reserved. 94
Point of Sale: Point of Sale Security Codes
The following tables indicate the default settings on the Point of Sale Security Codes window (Setup > Point of Sale > Security Codes) for each pre-defined point of sale security code in the Starter Data database:
Tickets
SYSADMIN MGR SUPERVISOR POS
Void current docs X X X
Void completed docs X X X
Unlock others' stations X X X
Override cust. 'No tickets' flag X X
Perform 'No Sale' X X X
Override max return X X
Override required print X X
Reprint X X X X
Change sales rep X X X
Change tax code X X
Change ship-from location X X X
Change price-from location X X X
Change profit center X X X
Use holds X X X X
Delete holds X X
Use quotes X X X X
Delete quotes X X
Use pay-ins X X X
Use pay-outs X X X
Use pay-on-accounts X X X X
Clock in/out X X X X
Enter purchase order # X X X X
Enter bill to X X X X
Enter customer X X X X
Enter misc. charge X X X X
Enter notes X X X X
Enter package tracking # X X X X
Enter ship-to address X X X X
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Hold and recall X X X X
Edit ticket profile X X X X
Allow discounts X X X X
Override max discount X X
Line items
SYSADMIN MGR SUPERVISOR POS
Edit lines X X X X
Override prices X X X
Sell below minimum price X X X
Override qty restrictions X X X
Change line tax category X X
Change line taxable status X X
Allow sale lines X X X X
Allow return lines X X X X
Edit item prompt X X X
Move lines up/down X X X X
Re-price all lines X X X X
Allow validated returns X X X X
Total/Tender
SYSADMIN MGR SUPERVISOR POS
Override credit limit X X
Change tax code X X
Allow no signature X X X
Bypass drawer alarm X X X
Reissue change X X X
Redeem loyalty points X X X X
Clear payments X X X X
Use customer's on file credit card number X X X X
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Orders
SYSADMIN MGR SUPERVISOR POS
Override customer 'No orders' flag X X
Allow order lines X X X X
Allow backorder lines X X X X
Allow special order lines X X X X
Edit orders X X X X
Enter order deposits X X X X
Allow order deposit refund X X X
Pick orders X X X X
Release orders X X X X
Copy-release orders X X X X
Cancel orders X X
Reinstate orders X X
View order history X X X X
Print orders X X X X
Layaways
SYSADMIN MGR SUPERVISOR POS
Override customer 'No layaways flag' X X
Allow layaway lines X X X X
Edit layaways X X X X
Pick layaways X X X X
Enter layaway deposits X X X X
Allow layaway deposit refund X X X
Release layaways X X X X
Copy-release layaways X X
Cancel layaways X X
Reinstate layaways X X
View layaway history X X X
Print layaways X X X X
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Touchscreen
SYSADMIN MGR SUPERVISOR POS
Custom action X X X X
Customer from lookup X X X X
Run external program X X X X
Item from lookup X X X X
Execute run page X X X X
Stored Value Cards
SYSADMIN MGR SUPERVISOR POS
Allow SVC activate X X X X
Allow SVC recharge X X X X
Allow SVC balance inquiry X X X X
Allow SVC cash back X X X
Override minimum SVC activation X X
Override minimum SVC recharge X X
Override maximum SVC refund X X
Override maximum SVC cash back X X
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Point of Sale: Station Settings
The following tables outline the default station settings in Setup > Point of Sale > Stations for the TEMPLATE station in the Starter Data database:
Main
Setting Value
Default line type Sale
Begin tickets at Customer number
Begin lines at Item number
Use default customer Enabled
Default entry mode Normal
Primary dialup server N/A
Alternate dialup server N/A
Automatic station lock Disabled
Minutes until lock N/A
Default tender pay code Cash
Default change pay code Cash
Use tender pay code for change Disabled
Default refund pay code Cash
Touchscreen code BASICCFG
Show customer images Enabled
Show item images Enabled
Use consolidated lines Enabled
Signature capture after print Disabled
Show point redemption message Disabled
Numbers
Setting Value
Next document number Disabled
Next hold ID Disabled
Next quote number Disabled
Next order number Disabled
Next layaway number Disabled
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Form Groups
Setting Value
Use all form groups Enabled
Form type Both
Point of Sale: Store Settings
The following tables outline the default store settings in Setup > Point of Sale > Stores for the TEMPLATE store in the Starter Data database:
Main
Setting Value
Locations
Default ship-from location Template
Allow document entry Disabled
Allow line entry Disabled
Prompt for document entry Disabled
Prompt for line entry Disabled
Default price-from location Template
Profit center
Profit center Disabled
Allow document entry Disabled
Allow line entry Disabled
Prompt for document entry Disabled
Prompt for line entry Disabled
Other
Default customer # CASH
Use tax code from Store
Store tax code Local
Prompt for name/address Disabled
Maximum return amount Unlimited
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Tickets-1
Setting Value
Use Reasons for
Use Reasons for Returns Enabled
Use Reasons for Price Overrides Enabled
Use Reasons for Void completed tickets Enabled
Use Reasons for Tax overrides Enabled
Drawer Activity
Allow auto-count Disabled
Allow auto-activate Enabled
Allow auto-reconcile Disabled
Allow reactivation Disabled
Close after activate Enabled
Close after cash drop Enabled
Close after cash loan Enabled
Close after count Disabled
Close after reconcile Disabled
Line Items
Line tax display None
Default line description Description
Quantity override method Silently Override
Insufficient qty line type Order
Show gift certificates as lines Enabled
Default grid entry mode Single cell
Use item total qty for pricing Disabled
Minimum Prices
Minimum price level None
Minimum profit level None
Minimum profit percent Disabled
Base profit on Disabled
Random Weight Barcodes
Random Weight barcode type None
Always use qty 1 Disabled
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PO Number
Allow PO number entry Enabled
Prompt for PO number Disabled
Validated Returns
Default return reason NOT LIKE
Discounts
Max. discount amt. N/A
Max. discount pct. N/A
Tickets-2
Setting Value
Login
Log-in for each ticket Disabled
Station defaults to Station User Last Used
Allow station change Enabled
Drawer defaults to Station Value
Allow drawer change Enabled
Sales Rep
Sales rep defaults to Current User
Allow sales rep change Enabled
Print and Reprint
Require ticket print Enabled
Disable ticket reprint Disabled
Allow reissuing change Disabled
Open Drawer Alarm
Use open drawer alarm Disabled
Alarm delay N/A
Alarm sound file N/A
Alarm repeat time N/A
Messages
Suppress ticket completion confirmation dialog Enabled
Suppress EDC authorization code information dialog Enabled
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Tickets-3
Setting Value
Pay-in
Default pay-in account 1005
Allow change Enabled
Pay-out
Default pay-out account 1005
Allow change Enabled
Hold and Quotes
Access other stores' holds Disabled
Access other stores' quotes Disabled
Days quote is valid 30
Hold and Recall
Automatic for line changes Disabled
Automatic before payment entry Disabled
Reprice after recall Disabled
Allow add on the fly for
"Item not on file" Enabled
Item LookUp Enabled
"Customer not on file" Enabled
Customer LookUp Enabled
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Orders
Setting Value
Use orders Enabled
Orders
Access other stores’ orders Disabled
Check for open orders Enabled
Prompt for ship-to address on orders Enabled
Show unshipped lines on tickets Enabled
Warn when releasing unpicked orders Disabled
Warn when editing picked orders Disabled
Use order # as release ticket # Enabled
Allow hold/quote for release tickets Disabled
Reprice when edited Disabled
Deposits
Orders - Minimum amount 0.00
Orders - Minimum percent 0.00
Backorders - Minimum amount 0.00
Backorders - Minimum percent 0.00
Special orders - Minimum amount 0.00
Special orders - Minimum amount 0.00
Line items
Quantity override method Silently Override
Insufficient quantity line type Backorder
Order release state Selected
Backorder release state Selected
Special order release state Selected
Default grid entry mode Single-cell
Accounts
Deposits received 2080
Deposits forfeited 8510
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Layaways
Setting Value
Use layaways Enabled
Layaways
Access other stores' layaways Disabled
Check for open layaways Enabled
Prompt for ship-to address on layaways Enabled
show unshipped lines on tickets Enabled
Warn when releasing unpicked layaways Disabled
Warn when editing picked layaways Disabled
Use layaway # as release ticket # Enabled
Allow hold/quote for release tickets Disabled
Reprice when edited Disabled
Deposits
Layaway - Minimum amount 0.00
Layaway - Minimum percent 0.00
Line items
Quantity override method Silently Override
Layaway release state Selected
Default grid entry mode Single-cell
Accounts
Deposits received 2060
Deposits forfeited 8510
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Lines
Setting Value
Line types and precedence
Available line types Sale Return Order Backorder Special order Layaway Validated return
Show discontinued item warnings for
Sale lines Disabled
Return lines Disabled
Layaway lines Disabled
Order lines Enabled
Backorder lines Enabled
Special order lines Enabled
Numbers
Setting Value
Ticket numbers from Store
Next ticket number 100001 (Always auto-assign)
Hold numbers from Store
Next hold ID 300001 (Always auto-assign)
Quote numbers from Store
Next quote number 500001 (Always auto-assign)
Order numbers from Store
Next order number 700001 (Always auto-assign)
Layaway numbers from Store
Next layaway number 900001 (Always auto-assign)
Misc Charges
Setting Value
Use misc charge 1 Enabled
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Point of Sale: User Drawer Settings
This table indicate the default settings on the User Drawers window (Setup > Point of Sale > User Drawers) for each pre-defined user in the Starter Data database:
Setting SYSADMIN MGR SUPERVISOR POS
Store All All TEMPLATE TEMPLATE
Drawers All All All All
Allow activate X X X X
Allow use X X X X
Allow count X X X X
Allow reconcile X X X
Allow post X X X
Allow cash loan X X X
Allow cash drop X X X X
Allow void of cash loans/drops X X
Ecommerce
Setup > Ecommerce (only if you are using CPOnline)
Ecommerce is not enabled. Control
Optional: Enable ecommerce and define your ecommerce settings (item information, accepted payments, and so forth).
No ecommerce categories are defined. Categories
Optional: Add, modify, or delete ecommerce categories as needed.
No ecommerce publishing codes are defined. Publishing Codes
Optional: Add, modify, or delete ecommerce publishing codes as needed. Define a filter and the Activityfor each ecommerce publishing code.
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Creating an empty database Instead of using Starter Data, you can complete the steps outlined below to create a brand new (i.e., empty) company database.
Follow these steps to set up your company from an empty database:
Step 1: Create the empty database Step 2: Set up the database connection Step 3: Run the MSSQL.SQL script Step 4: Complete company configuration
Step 1: Create the empty database If you are using MSSQL Standard Edition or Enterprise Edition, refer to the accompanying documentation for more information about creating an empty database.
If you are using SSE, follow these steps to use SQL Server Management Studio Express (SSMSE) to create an empty database:
If you did not install SSMSE when you installed SSE, insert the CounterPoint SQL DVD into your DVD drive, click Additional Components, click SSMSE, and then follow the on-screen instructions to install it.
1. At your server, click the Start button, and then select Programs > Microsoft SQL Server 2005 > SQL Server Management Studio Express.
2. On the Connect to Server dialog, select SQL Server Authentication from the Authentication field, enter sa in the User name field, and then enter your Password for the sa user (e.g., CounterPoint8).
You can change the default SSE SQL Password in SSMSE by expanding the Security \ Logins folder in the Object Explorer, double-clicking the sa login, and then entering a new password in the Password and Confirm password fields.
3. In the Object Explorer, right-click the Databases folder, and then select the New database option to display the New Database window.
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4. Enter the Database name you want to use for your CounterPoint database.
For example, if your company is named Camptown Golf Pro Shop, Inc., you might use Camptown as your database name.
Use only letters and numbers in the Database name. Do not use spaces, punctuation marks, or special characters.
5. Click OK to create a new CounterPoint company database.
6. When the database is created, select Exit from the File menu to close SSSMSE.
Step 2: Set up the database connection Follow these steps to establish a connection between the company information within CounterPoint SQL and your SQL Server:
You must perform these steps at your server or at a workstation on which you installed the CounterPoint utilities.
1. Click the Windows Start button, and then select Programs > CounterPoint SQL > System Configuration Utility.
2. Click the Companies button to display the Company Names window.
3. Click the New Company button ( ) to add a new company.
4. Enter the name of your database in the Alias field and the company name in the Company field. The alias is the unique identifier for the company. The company name is the “friendly” name that will refer to the company within CounterPoint SQL.
For example, if your company is Camptown Golf Pro Shop, Inc., you might enter Camptown for the Alias and Camptown Golf Pro Shop for the Company.
Use only letters and numbers in the Alias. Do not use spaces, punctuation marks, or special characters.
5. Click the ConnectionString field to display the button, and then click this button to display the Data Link Properties dialog.
6. Select Microsoft OLE DB Provider for SQL Server from the Provider tab, and then click Next to display the Connection tab.
7. Select your SQL Server from the Select or enter a server name list, or enter the name of your SQL Server.
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8. If your server is configured to use Windows authentication, select the Use Windows NT integrated security option.
If your server does not use Windows authentication, select the Use a specific user name and password option, and then enter your User name (i.e., sa) and Password for SQL Server.
If you installed SSE from the CounterPoint SQL DVD, the default password is CounterPoint8.
You can use SQL Server Management Studio Express (SSMSE) to change the default SSE SQL Password.
9. Select your database from the Select the database on the server list.
10. Click Test Connection to verify the connection, and then click OK.
11. If the connection fails, verify that you entered the correct User name and Password. If the connection still isn’t successful, review all of your steps and make sure that you performed each step as instructed.
12. Click OK to close the Data Link Properties dialog, click the Save button to save the new company settings, and then click OK to return to the System Configuration Utility window.
13. Close the System Configuration Utility window.
Step 3: Run the MSSQL.SQL script Follow these steps to establish the tables, columns, and index structures for your new CounterPoint SQL database:
1. Click the Windows Start button, select Programs > CounterPoint SQL > SQL Script Utility, and then select your new company from the Alias-Company list.
2. From the File menu, select Open, select the mssql.sql file from the \Scripts subdirectory of your top-level CounterPoint directory (e.g., C:\CounterPoint\Scripts), and then click Open to display the script on the Script tab.
3. From the Script menu, select Execute to run the mssql.sql script.
4. From the Login Information window, enter your SQL User ID and Password. (e.g., sa and CounterPoint8).
5. Click OK to create a new CounterPoint SQL database. The script creates the CounterPoint SQL database tables and structures. When the script finishes, the Information message displays the total number of statements that were executed.
6. Close the SQL Script Utility.
Any errors that occur while the script is running are most likely due to a disk failure, lack of disk space, hardware that does not meet minimum requirements, or a network or power failure. If you encounter any errors while running this script, close the SQL Script Utility, resolve the errors, delete the partially-created database, and then repeat this process, beginning with Step 1: Create the empty database.
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Step 4: Complete company configuration Follow these steps to set up your new company:
These steps represent the minimum changes you must make to set up your company.
1. Start CounterPoint SQL, select your new Company from the Select a Company dialog, and then click OK.
2. For your initial CounterPoint SQL session, enter any User ID on the Login dialog, and then click OK to log in to your company. When you complete the changes outlined below, you’ll use your own User ID to log in to CounterPoint.
3. Select System > Utilities > Pre-defined data to display the Update pre-defined data window, and then click Update to create label jobs, form groups, and other pre-defined CounterPoint SQL data.
4. Complete the steps outlined in the following table to fulfill the minimum requirements for your new company.
Setup > System > …
Registration Register CounterPoint when you set up your first company. Registration information applies to all companies and only needs to be created once per installation.
To register, copy your Registration.ini file into your top-level directory (e.g., C:\CounterPoint).
Calendars Define a calendar for the current year. You will be required to specify the current calendar when you set up your company.
Company Set up your company information.
Accounts Define the chart of accounts for your company.
Security Codes Define at least one system security code to assign to your users.
Workgroups Define at least one workgroup to which you will assign your users.
Users Define at least one user and restart CounterPoint to put that user’s settings into effect.
Your company is ready to use! You can now log in to CounterPoint as a valid user and continue the setup process by defining control settings, defining stores and stations, registering workstations, entering item and customer data, and so forth.
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