Carrie Saviano, C-TAGMEGME Innovations©
Objectives: Develop resident files that optimize resident
evaluation and meet ACGME requirements
Construct program files that contain program-related documentation needed for quality improvement and NAS annual reporting
APR-Annual Program Review
AIR – Annual Institutional Review (Performance Indicators)
Create a task management list that allows you to better manage program activities
Medical Education Coordinators… who are we?
Three Steps to Improving GME Program Management
Resident Files
Program Files
“To Do” Lists
Resident Files - Overview
Mandated information required for each resident
Easy to locate information for compliance
Uniform throughout the institution
Resident Files - Set up
ACGME Regulations
Institutional Policy
State Mandates
Curriculum
Program Policies
Resident Files - Tabs
Application
Credentials
Time Off Requests
Letters
Review
Expectations
Evaluation
Procedure Log
Duty Hours
In-Service
Visa
Misc
Program Files - Overview
Easily compile data for annual NAS/CLER reporting and self study reports
Eliminate undue stress before reviews and audits
Track program compliance
Maintain uniform system throughout the institution
Resident Files can be either paper or electronic.
Use the same tab titles for either format.
Program Files – Set up
Program Files - Tabs Evaluations Faculty Board Certifications Faculty Development GME Policy’s – Institutional In-Service Exam Insurance - Malpractice Key Faculty CV’s Key Faculty Scholarly Activity NRMP Orientation Policy’s and Procedures- Program Procedure Log Publications Radiation Badges Site Review Schedules National Survey Teaching –Program Director
Organization society files ACGME ACGME Resident& Faculty Survey Agreements Amion Contract Annual Report Data Attending Rounds Schedule Budget Chart Review Committee – Education Competency Assessment Grid Conferences/lectures Contracts Listserve Curriculum Dashboards Compliance Reports (Quality/Safety) E*Value
To Do List - Overview
Who creates it?
How long does it take to create?
Who manages it?
What does it mean?
How is it used?
Why is it useful?
To Do List – Set upHow do you start?
Load in your information
Use your curriculum
Use the AGGME Regulations
Use your current files, notes, lists and reminders
Add Key NAS focus areas
Add annual education committee topics
To Do List - Annual Education Committee TopicsFaculty Education Committee Meetings Topics List
Minutes - Review Review Reports & Data:
•Last GMEC Dashboard – review evaluations, duty hours, contracts. •Program specific metrics•Review of actions on outstanding formal issues•E*Value Reports including •Remediation's update•Program Director Teaching Faculty Report•Coordinator’s Report – compliance issues & concerns•Chief Resident’s Report – Issues & concerns
Topics to cover: •Research scholarly activity – update on current projects•Program Improvement (from last annual report and updates through the year) •Quality Projects (from last annual report and updates through the year)•Faculty Development projects – review past & discuss future projects•Simulation Sessions: review past & discuss future projects•Procedure counts – where applicable (on target for compliance? Issues?)
Annual Topics: •Curriculum review•Policy & Procedure Review•Conference – Lecture Schedule Review (lecture titles/speakers/quality) •Funding for projects (i.e. Board Review, faculty development, simulation, etc) •Time commitment review – for faculty (any barriers? issues?) •Professionalism activities – new ideas?•Faculty development
Program Director Teaching:
• Items learned at conferences, articles, colleagues elsewhere, for example.
To Do List - KEY Focus Areas NAS/CLER
Patient Safety
Quality Improvement
Transitions in Care
Supervision
Duty Hour Oversight
Professionalism
Program tasks and reminders
Coordinator tasks and reminders
Program Events
To Do List – Don’t forget…
To Do List - Tips
This is an ever changing document
Updated annually
Updated with new regulations NAS/CLER
Updated with new online programs
Every program’s list will be different
Your To Do list will be very selective to your program
Thank you for sharing your time with me…
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