Collaborative Collaborative ApproachesApproaches
Emergency Emergency PreparednessPreparedness
Fleet ManagementFleet Management
Inter-AgencyInter-AgencyEmergency Preparedness Emergency Preparedness
Working GroupWorking Group (East & Central Africa)(East & Central Africa)
ParticipantsParticipants Catholic Relief Catholic Relief
ServicesServices CARE InternationalCARE International Concern UniversalConcern Universal IIRRCC MERLINMERLIN MSF – LCNMSF – LCN Save the Children UKSave the Children UK Tròcaire Tròcaire Oxfam GB Oxfam GB RedR - Engineers for RedR - Engineers for
Disaster Relief Disaster Relief VSF - BelgiumVSF - Belgium World Vision World Vision Intl.Intl.
International Office International Office for Migrationfor Migration
International International Federation of Red Federation of Red Cross & Red Crescent Cross & Red Crescent SocietiesSocieties
UNICEFUNICEF UNHCRUNHCR UNDPUNDP UN-OCHAUN-OCHA UN-WFPUN-WFP UN-Operation Lifeline UN-Operation Lifeline
SudanSudan
Aims & ObjectivesAims & Objectives Added value of personal contact and thus Added value of personal contact and thus
better knowledge of partner organisations;better knowledge of partner organisations; ImproveImprovedd understanding of: understanding of:
– Joint Joint preparednesspreparedness capacity capacity and and response response capability; capability; TTraining needs; Iraining needs; ICTCT
Technical information sharing. Technical information sharing. – Opportunities to agree and set Opportunities to agree and set
standards/specificationsstandards/specifications During emergencDuring emergenciesies there should be better there should be better
coordination to complement existing coordination to complement existing structures and avoid ‘reinventing the structures and avoid ‘reinventing the wheel’.wheel’.
Sub Working GroupsSub Working Groups
1.1. Supply-Supply-CChain hain MaManagement;nagement;
2.2. TrainingTraining;;
3.3. IICCTT
4.4. Emergency PreparednessEmergency Preparedness..
Technical staff collaborate in four Technical staff collaborate in four sub-working groups:sub-working groups:
1. Supply Chain Management1. Supply Chain Management
Agreement to share resources:Agreement to share resources:– Relief supplies, human resources / expertise;Relief supplies, human resources / expertise;– Procurement: joint framework agreements (LTAs)Procurement: joint framework agreements (LTAs)
Agreement on common specs for relief items;Agreement on common specs for relief items; Enhancing compatibility of logistics systemsEnhancing compatibility of logistics systems
– e.g. Vetting of suppliers and service providers;e.g. Vetting of suppliers and service providers; Developing cross-border contacts to facilitate Developing cross-border contacts to facilitate
deployment of stocks and staff;deployment of stocks and staff;
Achievements:Achievements:
Supply-chain concernsSupply-chain concerns
Few benchmarks and KPIs for Few benchmarks and KPIs for procurement. Limited management procurement. Limited management information;information;
Low priority; poor ‘senior-level’ Low priority; poor ‘senior-level’ understanding (inefficiencies and understanding (inefficiencies and wasted resources) wasted resources)
Different degrees of procurement Different degrees of procurement centralization among organizations.centralization among organizations.
Catalogues – can there be a standard Catalogues – can there be a standard approach?approach?
2. Joint Training2. Joint TrainingObjectives:Objectives: Collaborative, coordinated approach to Collaborative, coordinated approach to
promote efficient use of fundspromote efficient use of funds. . Information sharing on:Information sharing on:
– UpUpcoming training events coming training events – EffectiveEffective use of training organisations; use of training organisations; – Capacity for Sphere trainings;Capacity for Sphere trainings;
Joint concept papers/proposals to donors;Joint concept papers/proposals to donors;(Plan research consultancy to assess training (Plan research consultancy to assess training needs and capacity).needs and capacity).
3. ICT3. ICT
Objectives:Objectives: Develop means to standardise Develop means to standardise
equipment andequipment and software software;;Now sharing Now sharing information on:information on:– Experiences with commonly used equipment; Experiences with commonly used equipment; – New productsNew products and s and suppliers.uppliers.
MeansMeans to share to share telecommunicationtelecommunication systems:systems:– Pre-positioning of VSAT for emergencies.Pre-positioning of VSAT for emergencies.
Develop / utilise regional databases and Develop / utilise regional databases and web sites.web sites.– Family tracing databases etc. for Family tracing databases etc. for
IDPs/RefugeesIDPs/Refugees
ICT concernsICT concerns
Organisations very set in their ways! A Organisations very set in their ways! A reluctance for change (e.g. Software reluctance for change (e.g. Software and hardware);and hardware);
A need to develop industry standards;A need to develop industry standards; Too much talk and not enough action!Too much talk and not enough action!
4. Emergency Preparedness4. Emergency Preparedness
Achievements:Achievements: Joint contingency planning;Joint contingency planning; Developing means of using joint Developing means of using joint
assessment teams;assessment teams; Developing initiatives for information Developing initiatives for information
sharing and disaster response sharing and disaster response coordination;coordination;– Research consultancy planned to start end Research consultancy planned to start end
February ‘04February ‘04 Sharing information on early warning Sharing information on early warning
systems .systems .
Fleet ForumFleet Forum
Global Fleet ForumGlobal Fleet Forum
Established by:Established by: UN World Food ProgrammeUN World Food Programme World Vision InternationalWorld Vision International International Federation of the Red International Federation of the Red
CrossCross
ParticipantsParticipants APSOAPSO CARECARE CRSCRS ConcernConcern Fritz InstituteFritz Institute Global Road Safety Global Road Safety
PartnershipPartnership GTZGTZ ICRCICRC IFRCIFRC JacanaJacana MSF Belgium, Holland & MSF Belgium, Holland &
FranceFrance NCANCA Norwegian Red CrossNorwegian Red Cross Norwegian Refugee CouncilNorwegian Refugee Council
OSCEOSCE Oxfam GBOxfam GB RedRRedR Swedish Rescue Services Swedish Rescue Services
AgencyAgency TearfundTearfund TPGTPG TransaidTransaid UNDP/IAPSOUNDP/IAPSO UNDPKOUNDPKO UNHCRUNHCR UNICEFUNICEF UNWFPUNWFP WHOWHO World Vision Intl.World Vision Intl.
What participants What participants representedrepresented
3030 organisations organisations – UN, Intl. NGO.– UN, Intl. NGO. FFleet of 45leet of 45,,000 vehicles000 vehicles SSpenpendd $800 m $800 millionillion per per year year on on
operating costsoperating costs ProcureProcure annual annuallyly about 6 about 6,,000 000 vehiclevehicless
Topics discussedTopics discussed
Fleet Management SystemsFleet Management Systems Training Training Security /Road safetySecurity /Road safety ProcurementProcurement
IssuesIssues
What are the best ways that we could What are the best ways that we could collaborate to:collaborate to:
Agree common specs?Agree common specs? Negotiate collectively with suppliers for Negotiate collectively with suppliers for
low prices and fast delivery times?low prices and fast delivery times? Negotiate lease agreements?Negotiate lease agreements? Share transport resources during a crisis?Share transport resources during a crisis? Share training capabilities?Share training capabilities?
Way ForwardWay Forward Map specs of the key vehicle typesMap specs of the key vehicle types - -
establish set of common ‘aid vehicle’ establish set of common ‘aid vehicle’ specificationsspecifications;;
InfoInfo on FMS on FMS - - advice on advice on bestbest systems to systems to useuse;;
SSecurity and road safety ecurity and road safety - - regulations within regulations within each organisationeach organisation??
Map training material and coursesMap training material and courses - - overvoverview of who does whatiew of who does what,, where where??
EEstablishment of a Forum Web Sitestablishment of a Forum Web Site and and appointment of appointment of Fleet Management Fleet Management Information Coordinator.Information Coordinator.
Overall….Overall…. What lWhat lessons essons can be can be learned from learned from
private sector private sector ccollaboratiollaborative approachesve approaches?? How can organisational politics and How can organisational politics and
competition be overcome?competition be overcome? What should be the interface with other What should be the interface with other
aid sector consortia?aid sector consortia?
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