Challenges in Randolph Sheppard Military
Contracting
SOUTH CAROLINA COMMISSION FOR THE BLIND
Presentation Overview
A. Types of bundled military solicitations-past 10 years
B. Major areas of challenge in the process of proposal submission - Example Current Army Nutrition Care Contract W81K04-13-R-0010
1. Agreement and consensus of states involved
2. Meeting requirements of the solicitation
Presentation Overview Cont.
a. Randolph Sheppard Priority given?
b. Legal assistance needed?
c. Meeting time requirements for proposal
submission
d. Selection of BLV(s)
e. Selection of Qualified Teaming Partner
f. Existing NISH and Ability One Contracts
Presentation Overview Cont.
C. Types of Agreements D. Working with military procurement
officers E. Monitoring contract amendments
prior to award and activities after submission of proposal
Types of Solicitations
Regional and Multi-StateRegional contracts-several states in
one region of the country, example was East Coast/West Coast Marine (Full Service)
solicitation in 2010. West CA and AZ.
East Coast was SC,NC, DC, VA.
Multi-State Contracts
Involving multiple states in two or more regions, example is our active Nutrition Care Solicitation involving
Hospitals on military bases in eight (8)
states. 10M(year) 1yr with 4 option
Nutrition Care Contract W81K04-13-R-0010
West Point, New York (Keller Army Community Hospital)
2. Fort Stewart, Georgia (Winn Army Community Hospital)
3. Fort Knox, Kentucky (Ireland Army Community Hospital)
4. Fort Jackson, South Carolina (Moncrief Army Community Hospital)
5. Riley, Kansas ((Irwin Army Community Hospital)
Nutrition Care Contract W81K04-13-R-0010
6. Leonard Wood, Missouri (General Leonard Wood Army Community Hospital)
7. Fort Sill, Oklahoma (Reynolds Army Community Hospital)
8. Fort Irwin, California (Weed Army Community Hospital)
9. Management Services at Fort Sam Huston, Texas
Selecting a lead state Agreement - Consensus of states involved
May 22rd –July 3rd. (6 weeks) Super Blast Conference Indianapolis
Since only one proposal can be submitted considerations include:
1. What state has the best laws suited to allow for this type of contract ?
a. What states allow multi-state agreements, do they need legislative approval, policy selection of BLV’s,
teaming partners,
Any state procurement involvement and other. Considerations to other states. Check for RS priority? Support from your state agency.
b. What is the policy regarding BLV’s from other states working
facilities in your state? Input from Vendor Committee lacking.
Basically: All other states need to allow lead state to bid-”cooperation.”
Timing Considerations
1. Selection of BLV and specialized training needed.
2. Selection of Qualified Teaming Partner(we selected Teaming partner first due to short response time to prepare solicitation.
3. Legal assistance need if possible RS violations determined.
4. Attend pre-proposal conference. (Site Visits) Evaluate chance of a successful out come. We only visited one site. (Ft Knox KY Ireland) Q & A process. Respond to any amendments
5. Evaluation of proposal specifics, existing current NISH, and Ability one contracts.
6. Coordination of the proposal submission with teaming partner.
Interface with Military Procurement
1. Working through amendments after proposal. July 3rd proposal submission and December contract award?
2. Completing requested inquires after proposal submission. We had one conference call to clarify proposal items. While trying work through initial arbitration notification. (11/14/13 meeting)
After proposal & Award if Successful
A. Complete Contract Details: Types of Agreements
1. Assignment of Contract to BLV(s) from SCCB
2. Between BLV(s) and Qualified Teaming Partner
3. Performance agreement between, SCCB, BLV and Teaming Partner.
4. Any other 3rd party agreements, subcontractors (40%)
B. All other transition duties, staff conversion, training BLV’s. 60 day
phase in period. Contract starts April 4th 2014. Any follow up with other states.
Q & A
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