Housekeeping Items
• 40 minutes of presentation
• 15 minutes of Q&A
• All lines are on mute
• Enter questions into chat box
• Event is being recorded
• Slides will be shared post presentation
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Today’s Presenter
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Moderator: Tushar Patel • SVP of Marketing, Innotas
• Previously at and Mocana Corp and National Semiconductor
Mark Mullaly, PhD, PMP• President & Chief Organizational Therapist,
Interthink Consulting Incorporated
• SME Strategy Development & Execution
Linking Strategy & Execution
• Organizations Today Face A Critical Challenge
– Clearly defining their desired future
– Proactively executing to ensure that future is realized
• Addressing This Challenge Is A Problem Of Alignment
– Fully integrating vision, goals and results
– Meaningfully responding to changes as they occur
– Maintaining visibility, awareness and commitment
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Maintaining Alignment Is Theoretically Simple…
Identify
ProjectsDefine
Priorities
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Deliver On
The Plan
Maintaining Alignment Is Theoretically Simple…
Identify
Projects
Deliver On
The Plan
Define
Priorities
Realize
The Benefits
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Fundamental Challenge of Alignment
certainty
clarity
focus
responsive
nimble
dynamic
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versus
need
for
balance
Key Challenges In Aligning Portfolios
• Manual & Labor Intensive Data Management
• Inaccurate & Stale Data
• No Organizational Agility
• Ignoring Resource Constraints
• Reactive, Not Predictive
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Aligning Strategy
• Strategy Decisions Are Difficult– We make them with imperfect information– We can't see into the future with reliability– We get distracted
• Making Better Strategy Decisions– Need rational supports for decision making– Criteria need to be objectively aligned to strategy– Results using decision criteria need to be challenged in
constructive discussions– There needs to be recognition that politics will not be
eliminated and needs to be accommodated – to an extent
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Aligning Politics
• Politics Is Fundamental To Portfolio Management– Influences all aspects– Most common cause of challenges– Most difficult to engage with and address
• Strategies For Addressing Politics– Recognize that politics needs to be engaged with constructively– For portfolio management to work, there must be political
acceptance– All stakeholders need to commit to using the process– All decisions need to be managed through the process– Portfolio management needs to be seen as materially more
constructive and useful in getting decisions made
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Aligning Process
• Process Is Essential, But Often Avoided– Provide framework and consistency for alignment– Establish objectivity and clarity of expectations
• The Results Of Bad Process (Or No Process) Are Pretty Predictable
• Solutions Are Understood, Just Not Followed– Process needs to be (and be seen as) relevant to the
environment– Change management strategies need to be adopted– Incentives are required for using the process– There need to be consequences for failure to comply
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Aligning Tools
• Managing Strategy And Change Is An Information Problem– Being clear on where you are going– Defining how you are going to get there– Identifying the resources that are required– Establishing and evaluating success
• Tools Provide A Critical Means Of Managing Alignment– Providing an integrated view of how goals, projects and actions
relate– Understanding resource requirements, capacity and
commitment– Evaluating the impacts of changes of strategy and direction– Maintaining visibility of portfolios, projects and progress
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Aligning Pace
• The Annual Planning Cycle Is Dead– Although there is some question as to whether it ever
lived
• Plans Are Important– Making changes to plans is essential
• Strategy Needs To Respond In Real Time– Clarifying changes to goals and objectives– Choosing what needs to change in execution– Meaningfully assessing and understanding impacts
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Laying The Foundations Of Alignment
• Where You Have Yet To Begin To Build– Portfolio management starts with good foundations
• Portfolio Management Is A Practice Of Integration– Leverages strategies that have been identified at the
outset
– Makes choices about the projects that need to be done
– Assesses the resource requirements necessary to be successful
– Defines the means of managing and monitoring performance over time
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Spanning Our Current Reality
• For Those Who Are On The Portfolio Journey– Evaluate the basis by which decisions are effective
– Assess the degree to which strategy, execution and results are aligned
– Monitor the extent to which resources are used optimally
• Portfolio Management Is Often A Response To Organizational Challenges– Poorly defined strategy
– Ineffectively implemented projects
– Unmanaged assessment and allocation of resources
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Sustaining Effective Linkages
• Be Clear About The Goal– Portfolio management integrates and aligns:
• Strategy• Projects• Resources• Results
• Critically Assess Current Progress– How are strategies and decisions being made?– How are changes and shifts in strategy responded to?
• Commit To Constant And Continuous Improvement– Assess the degree to which your strategy, process and tools deliver
results– Continually monitor the impact of politics on effective decision making
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Looking Beyond The Horizon
• Anticipating The Future– Pace is getting inexorably faster– Success is a product of good, timely decisions– Strategy requires clarity of purpose and flexibility of how
purpose is attained
• Success Depends Upon Responding In Real Time– Fact-based, data-driven judgment– Ability to assess progress and recognize performance
challenges– Tools to assess shifts in strategy and evaluate
consequences of change
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Innotas © 2015 | Confidential
Innotas Company Overview
Company founded 2006 in San Francisco
Dedicated improving the IT management
process via SaaS solutions from inception
Recognized leader in the PPM and APM
industry with disruptive technology and a
history of market “firsts” – most recently our
new Predictive Portfolio Analysis (PPA)
500 customers, including proven enterprise-
wide deployments in Healthcare, Financial
Services, Technology, Government, and
Education
Project Portfolio ManagementEffectively manage project requests,
resources, budgets and projects
Application Portfolio
ManagementAnalyze and manage IT tasks needed
to sustain existing operations
Predictive Portfolio AnalysisPredict, plan, and re-plan your highest
value portfolio that aligns with business
goals
Resource ManagementProductive alignment of IT resource
capabilities and availability
Four-Time
“Leader”
“Leader”
Innotas © 2015
Top Down Portfolio Management
Resource Capacity & Demand Planning
Predictive Analytics & Planning
Dashboards & Reporting
Waterfall / Agile
ProjectsApps
Integration Platform
Existing Systems
Portfolio & Prioritization
Innotas © 2015
Predictive Portfolio Analysis™ (PPA)Portfolio Planning
Recommends & schedules the highest value portfolio based on resource constraints
Resource Planning
Achieve peak usage of resources and ensure highest value of work is being executed
Resource Forecasting & Gap Analysis
Improve stakeholder relationships by communicating more accurate forecasts & resourcing hiring needs
Re-Planning and Re-Forecasting
Increase business agility by adapting to changes in market and business environment quickly
Contact Us
Innotas
• Phone: +1 866-692-7362
• For questions or a Demo, send an email to: [email protected]
• Twitter: @Innotas
Mark Mullaly
• Phone: +1 416-971-3335
• Twitter: @markmullaly
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www.innotas.com/resources
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