Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
presentation forpresentation for
Athletic DirectorsAthletic DirectorsCAAD ConferenceCAAD Conference
March 2011March 20111
Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
TopicsTopics Review of rules regarding determining
academic eligibility Eight Semester Rule Transfers from non-CIAC member school to
a CIAC member school Review of when a transfer notification form
is required Review of when an athlete can play with or
for a team from another school
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
TopicsTopics Start and end of the season for student-
athletes Review of “non-school team” rules Out of season camps – what is the coach
allowed to do? Out of season park & recreation and open
gym programs Out of season coaching regulation
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
When Is Academic Eligibility Determined?When Is Academic Eligibility Determined? Fall sports – final grades from previous
school year Summer school grades Other seasons – when report cards are
distributed or the fourteenth day after the marking period ends
Incompletes – 10 school day rule Student-Athletes with a IEP or 504 Plan Snow days implications Quarter grades/semester grades Block scheduling
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Eight Semester RuleEight Semester Rule The eight semester rule is an academic rule that
places the emphasis on the student graduating in four years
Affecting all students who entered grade 9 in Sept. 2006 and after
(8) consecutive semesters or four (4) consecutive years of eligibility
Not eligible or elect to not participate - no fifth year
of eligibility
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Eight Semester RuleEight Semester RuleAppealsAppeals Stress what occurred in the student’s life that caused
the student to repeat a year
The situation must be unforeseen, unavoidable or unusual and beyond the control of the individual
Academic records must be provided and documentation on intervention by the school to help the student meet academic requirements
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Eight Semester RuleEight Semester RuleAppeals (cont.)Appeals (cont.) Documentation in support of the appeal and the
unusual circumstances much be presented by the school and/or family
Medical documentation to support the waiver request
The school must be represented at the appeals hearing
Injuries sustained in playing a sport are not grounds for an appeal
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Eight Semester RuleEight Semester Ruleadviceadvice Be sure parents and athletes are aware of the rules
Be sure guidance and special education are aware of the rule and the impact of retention or lack of academic performance
If a parent requests the school appeal on their behalf, please be sure you have all of the facts and documentation prior to submitting a formal appeal to CIAC
If you a have a valid case do not wait to submit the school’s request for a waiver
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Transfers (10,11,12) From Non-Ciac Transfers (10,11,12) From Non-Ciac member Schoolsmember Schools
How long did the student attend school? Is the student otherwise eligible? Did the student repeat a grade?
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Transfer Notification FormTransfer Notification Form Must be initiated by receiving school online
when the student is NOT immediately eligible by rule
Notification Purpose – to insure that transfer was not for athletic reasons
To reduce wait period from 365 to 50% of varsity schedule in the sport
Example – The student played the sport(s) in present or preceding season in grades 10, 11, or 12 and did not move to a new school district or service area – Westhill to Trinity Catholic
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Transfer Notification FormTransfer Notification Form Call CIAC if uncertain as to eligibility
status of transfer students or to determine if the transfer notification form is required
Notification form not required when… 9th grade transfers Transfers that move to a new school district
with parent or guardian Student has not played the sport in grades 10,
11, 12
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Rules that allow an athlete to play Rules that allow an athlete to play withwith or or forfor another school another schoolSchool choice rulesSpecial Education placements or alternative educationTeams of oneCooperative team programsMost asked question:Schools with Athletic Program – but not all sports
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
What is the “official” CIAC season?What is the “official” CIAC season? The official start of the season The official end of the season
If on or off a tournament roster If team does not qualify for the tournament Practices after the regular season if not in a
tournament
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
““Non-school team” RuleNon-school team” RuleCommon misconceptionsCommon misconceptionsSeason – when / lengthNumber of teams allowedTeam vs. individual contactRequirement of school to maintain information and make it available if requested
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
““Out of Season” sports campsOut of Season” sports campsNo school uniforms or equipment identifying the school
May not be organized, supervised, or operated by the school
Booster clubs
Funds maintained within the school
Funds independent of the school
Schools or coaches may not finance camp expenses
When a coach may be involved:
Maximum contact period – 10 days
May not coach team as an exclusive team unit
May not exceed 10% of the camp membership15
Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
““Out of Season” parks and recreationOut of Season” parks and recreationCoach must be a bona fide Parks and Recreation employee
Minimum annual salary of $2,000 Program must not include skills teaching Coaching prohibition Open registration to all of an age group in
the community Registration fee required
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Open GymOpen GymMay not be for a select group of studentsCoaching, instructing of skills or strategies not permittedNo more than 50% of participants may be from a team in the sport being offered
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
What a school/coach can and can’t do What a school/coach can and can’t do with students not on an eligibility listwith students not on an eligibility listDuring the summerDuring the school yearStatus on a “non-school team” when the high school coach is involvedLessonsConditioning
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
What a school/coach What a school/coach cancan do do “Out of Season”“Out of Season”Coach son/daughterNon-school team (chart)Bona fide employeeSummer camp – 10%Conditioning programsOpen gym – 50% rule – no instruction
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
What a school/coach What a school/coach can’tcan’t do do “Out of Season”“Out of Season”Coach or instruct his/her athletesOrganize, operate, supervise practices/contestsOrganize fundraising for out of season programsGive lessons to team membersIssue equipment other than safety gearOrganize captains practice
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Questions for the coachQuestions for the coachWhat a coach should ASK themselves:What a coach should ASK themselves:Am I at any time in contact with any of my member school athletes for the purpose of coaching or instructing them during the out of season?Am I observing and offering suggestions to my member school athletes during out of season league contests?Am I organizing or collecting money for my member school athletes for out of season leagues? 21
Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Questions for the coachQuestions for the coachWhat a coach should ASK themselves:What a coach should ASK themselves:Am I issuing non-safety equipment or arranging the use of school facilities for my member school athletes for out of season activities?Am I doing anything to enhance my program and gain an unfair advantage during the out of season?
If you answer YES to any of these questions you are most likely violating a CIAC Regulation. 22
Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
Information Items Sanctioning procedures NFHS – Equipment, facilities, uniform and rule changes
by sport* Communication protocol to follow when there is a dispute
with officials Background checks for officials Grants program for officials groups Cooperative team regulations Changes in CIAC by-laws being considered Track entries Middle school athletic guidelines Authority of the athletic trainer at events
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Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011
SanctioningSanctioning2 Teams from different states complete out of state game form - online eligibility center
Borderline StateBorderline State3 or more states – if you are hosting, submit form via fax to CIAC
Other state associations approve it
CIAC approves other states’ forms
NationalNationalGo on the NFHS website and register as event manager.A PowerPoint presentation will guide you through the process. 24
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