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ASAP ImplementationRoadmap
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Methodology ± why? ASAP Overview
ASAP Roadmap Structure
ASAP Content OverviewHow to access Roadmap
Project Management in ASAP
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¥ SAP America 2004, PM Methodology Web Session Page 3
Projects from another perspective
³An estimated 68% of corporate IT projects areneither on time nor budget, and they don¶tdeliver the originally stated business goals.Some even claim that during the last twoyears, $100 billion to $150 billion of U.S. ITprojects have failed altogether.´
Mark Jeffery and Ingmar Leliveld: Best Practices in IT Portfolio Management,
MITSloan Management Review, Spring 2004
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Typical questions when you starting the project
How to best use selectedsolution capabilities?
Do we have internalcapabilities
and capacity tostaff the project?
How and where
do we start?
Who does whatin this project?
How expensive willthis project be? How
do we keep the costs low?
How to manageproject and business
risks involved?
How do we assuresuccess?
How to buildinternalexpertise?
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Industr y Best Practices to mitigate project failure risk
TOP 10 MOST UTILIZED PRACTICES in IT projects
1. Regularly use project management methodologies: 96%
2. Conduct regular strategic planning meetings to achieve alignment: 93%
3. Conduct internal customer satisfaction surveys: 86%
4. Create and use performance metrics: 81%
5. Regularly use portfolio management or other project prioritization methodology: 80%
6. Perform financial audits: 79%
7. Use leadership development programs: 79%
8. Make the CIO a member of the corporate board or executive committee: 76%
9. Employ internal relationship managers/account executives to work with the business: 75%
10. Conduct post-implementation audits: 74%
(Percentages refer to number of respondents using this practice.)
Source: Richard Pastore and Lorraine Cosgrove Ware: The Best Practices, CIO Magazine May 2004
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Delivering Successful Solutions
AcceleratedSAP Methodology
Description
http://service.sap.com/asap
AcceleratedSAP methodology is proven, repeatable and successfulapproach to implement SAP solutions across industries andcustomer environments.
AcceleratedSAP provides content, tools and expertise fromthousands of successful implementations.
More info
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Project Management expertise
Management of the implementation project
Aligned with industry standards and procedures (PMI PMBOK ® )
Specific to implementation of SAP solutions
Key components for success
AcceleratedSAP - proven methodology
Aligns customer¶s businessrequirements to SAPsolutions
SAP Solution Composer
Offers AcceleratedSAProadmap composed to fitspecific project needs
SAP Roadmaps
Facilitates efficient solutiondesign, documentation,configuration, testing andoperations
SAP Solution Manager
AcceleratedSAP toolset
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Key components for success
AcceleratedSAP - proven methodology
N e w T o o l s e t
Facilitates efficient solutiondesign, configuration, testingand operation
Delivered offline in SAP ServiceMarketplace and in SAP SolutionManager
V a l u e S A P T o o l s e t
Aligns customer¶s businessrequirements to SAP solutions
SAP Solution Composer SAP Roadmaps SAP Solution Manager
AcceleratedSAP methodology
Provides proven, comprehensive, repeatable and rich implementationmethodology to streamline projects
PMI aligned framework with templates and tools for performing effectiveproject management
SAP Solution Map
Composer
Implementation
Assistant
Q&Adb, BPML, Diagram
Explorer
Evolved to Evolved to Replaced by
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Methodology
PeopleandExpertise
Content
andTools
ConsultingServices
SAP Consulting
Where Methodology fits
Achieve your
implementation
goals through
leveraging SAP
experts, services,
methodology,content and tools.
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Content: AcceleratedSAP RoadmapsGuidance and navigation for your implementation team
Definition
Benefits
More info
ASAP roadmaps outline the activities involved in
implementing, upgrading, or enhancing SAP solutionsenriched with set of deliverables, accelerators, roledescriptions and additional guides
Transparent, proven approach helping the project team to really work as a team and to reduceimplementation time, costs and risks
Achieve better results since you base your project on the experiences others made before. Both hard factsas well as soft skills are addressed
Knowledge management - use the Implementation Roadmap for SAP solutions to gather knowledge on howto organize and run your implementation projects
http://service.sap.com/roadmaps
Usage
Provide content (work packages, activities, tasks,deliverables, accelerators) that can be used during theentire project lifecycle.
Target GroupCustomers, Partners, SAP Consulting
AvailabilityThe roadmaps are made available through: SAP SolutionManager and SAP Service Marketplace
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AcceleratedSAP Implementation Methodology
Phase 1: Project PreparationDuring this phase the team goes through initial planning and preparation for SAP
project.
Phase 2: Business BlueprintThe purpose of this phase is to achieve a common understanding of how thecompany intends to run SAP to support their business. The result is the BusinessBlueprint, a detailed documentation of the results gathered during requirementsworkshops.
Phase 3: Realization
The purpose of this phase is to implement all the business process requirementsbased on the Business Blueprint. The system configuration methodology is provided intwo work packages: Baseline (major scope); and Final configuration (remaining scope).
Phase 4: Final PreparationThe purpose of this phase is to complete the final preparation (including testing, enduser training, system management and cutover activities) to finalize your readiness to golive. The Final Preparation phase also serves to resolve all critical open issues. Onsuccessful completion of this phase, you are ready to run your business in your live SAPSystem.
Phase 5: Go Live & SupportThe purpose of this phase is to move from a project-oriented, pre-productionenvironment to live production operation.
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SAP Standard Roadmaps (1/2)
ImplementationRoadmap for SAP Solutions provides themethodological framework for the project team to leverage in theimplementation of a SAP solution. It covers, among other things, thenecessary project management, requirements gathering, design,configuration of business processes, technical implementation, testprocedures, training and organization change management.
In this roadmap deliverables represent the main objects within aproject. Each deliverable then provides outline of the Outputs
(components creating the deliverable) and relevant Methods thatrepresent the activities and tasks the project team conducts
Implementation
DescriptionRoadmap Type
The Global Template Roadmap describes how to organize and howto run a project in which a corporate template is developed. TheGlobal Template Roadmap is geared to more compleximplementation or harmonization projects, typically involving more
than one kind of SAP solution, and a variety of sites, possibly indifferent countries. The corporate template is rolled out to other sitesin a follow-up project.
Global Template
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SAP Standard Roadmaps (2/2)
This roadmap is designed to help you carry out the customizingactivities required for an upgrade. These customizing activities areessential if you want to continue to use the same functions in your business application components after an upgrade.
Upgrade
DescriptionRoadmap Type
The Solution Management Roadmap provides a methodology for theimplementation of the technical infrastructure and its operation. TheSolution Management Roadmap complements the Implementation
Roadmap.
Solution Management
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Roadmaps Add Value to the Implementation
What to do,and when to
do it
Why you should do itand how to do it
Accelerators
Who does it
When used properly, a roadmap will provide guidance on the following:
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Enforcing standards
M ethodology alone will not make your project
successful. You need to enforce it ± appoint methodology champion for the project.
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Methodology ± why? ASAP Overview
ASAP Roadmap Structure
ASAP Content Overview
How to access Roadmap
Project Management in ASAP
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Source: Implementation Roadmap ² Activity based (ABR)
Each work package comprises severalactivities. Activities contain the tasksthat project team members need to carryout, in order to fulfill the project goals. Atthis level, you can find more acceleratorscontaining information relevant for your implementation project.
Activity(Level 3)
Each ASAP Roadmap phase is made up
of several work packages with topics.
The work packages are designed to
realize the main objectives of eachRoadmap phase. Work packages are
made up of activities and tasks.
Work Package(Level 2)
Each Roadmap is divided into several
large phases, each of which represents
a major milestone in the project plan.
Phase(Level 1)
DescriptionStructure
Each activity is made up of severaltasks. The task describes the stepsProject team members are required toperform the tasks.
Task(Level 4)
Level 1
Level 2
Level 3
Level 4
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Source: Implementation Roadmap ² Deliverable based (DBR)
Each d eliverables comprises severaloutputs. Outputs are document or tangible items that are results of aprocess. The output supports thecompletion of a desired d eliverable as astandalone component.
Output(Level 3)
Each phase is made up of several
deliverables with topics. The
d eliverables represent the main objectswithin a project. A d eliverables are further
comprised of outputs.
Deliverable(Level 2)
Each Roadmap is divided into several
large phases, each of which represents
a major milestone in the project plan.
Phase(Level 1)
Level 1
Level 2
Level 3
DescriptionStructure
T he Deliverable-based Roadmap will also have a µreferences¶
tab to provide a link to the activities & tasks (method)
associated with creating the deliverable.
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Improved Implementation Roadmap
Activity based Impl. Roadmap
Deliverable Based Impl. Roadmap
Implementation Roadmap
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Implementation Roadmap - Structure
PhaseDeliverable Group 1
Deliverable
O: Output .1O: Output .2
M: Activity 1.1Task 1.1.1
Task 1.1.2
M: Activity 1.2
Task 1.2.1
Deliverable Group 2Milestone A
Deliverable consists
of several outputs
Methods (activities
and tasks) that
create or contribute
to creation of the
deliverable
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Easy navigation in the roadmap
Attributes used to classify roadmap nodes and accelerators to enable easynavigation and user specific views.
Following attributes are used Flavors ± represents SAP Solutions (mySAP ERP, mySAP CRM, «.)
Subject Areas ± knowledge domains in the implementation project (Project Management,Org. Change Management, Technical Implementation, «)
Project Roles ± filter activities, tasks or outputs
Showing only relevant areas of the roadmap (by user preference) Activity based view
Deliverable based view
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ReferencesRelationship between Outputs and relevant Activities or Tasks
PhaseDeliverable Group 1Deliverable
O: Output .1O: Output .2
M: Activity 1.1Task 1.1.1
Task 1.1.2
M: Activity 1.2
Task 1.2.1
Deliverable Group 2Milestone A
References point from Tasks or Activities
(where tasks are not available) to the relevant
Outputs that are being produced (or contributed to) by the performed task or
activity.
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Deliverable: Methods and Outputs relationship
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Project Roles and Subject Areas
PhaseDeliverable Group 1Deliverable
O: Output .1
O: Output .2
M: Activity 1.1Task 1.1.1
Task 1.1.2
M: Activity 1.2
Deliverable Group 2
Milestone A
Subject Area ±
deliverable is part
of a discipline,
domain or subject
area in the project
AttributeStructure
Project Roles
- project role isinvolved or performs
the activity producing
an Output
ProjectRoles assigned to
Outputs and Tasks (or
Activity where tasks not
available)
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Roadmap Flavor ² Solution Relevant Nodes
PhaseDeliverable Group 1Deliverable
O: Output .1
O: Output .2
M: Activity 1.1Task 1.1.1
Task 1.1.2
M: Activity 1.2
Task 1.2.1
Deliverable Group 2Milestone A
Flavor ± assigned
to all nodes
applicable for given
solution (flavor)
AttributeStructure
Flavor assigned to eachindividual node with exception
of Outputs and Methods node
(gray nodes)
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Methodology ± why? ASAP Overview
ASAP Roadmap Structure
ASAP Content Overview
How to access Roadmap
Project Management in ASAP
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PM Processes happen throughout the project
Each phase has Phase Start, Deliverable Creation/Acceptance
and Closure tasks
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AcceleratedSAP and PM process alignmentPM deliverables are mapped to ASAP phases
Description
More info
http://service.sap.com/roadmaps
ProjectProject
ManagementManagement
MethodologyMethodology
ASAP Alignment PrinciplesInitiating and Planning deliverables inProject Prep and Business Blueprint
Requirements Planning, which is replacedby Blueprint
Executing/Controlling deliverables inRealization, Final Prep and partly in Go
Live and Support
Final Customer Acceptance occurs inGo Live & Support
Discovery/EvaluationInitiating
Project
Preparation
Planning
Executing/
Controlling
Closing
Business
Blueprint
Realization
Final
Preparation
Go Live
& Support
Project Charter
Project Plan
Management Plans
Requirements Planning
Final Customer Acceptance
Project Closeout Report
Lessons Learned
ASAPASAP
ImplementationImplementation
RoadmapRoadmap
Closing happens in Go Live & Support
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Methodology ± why? ASAP Overview
ASAP Roadmap Structure
ASAP Content Overview
How to access Roadmap
Project Management in ASAP
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ASAP Structure
The individual phases of the ASAP Implementation Roadmap are:
1. Project Preparation - project formally initiated and planning well under
way.
2. Business Blueprint - project team gathers requirements and conducts
conceptual design of the solution.
3. Realization - system solution built and integration tested, end users
trained
4. Final Preparation - authorization to cut over to new system solution
5. Go Live and Support - solution confirmation and project closure
Each phase has a set of deliverables that are produced duringthe duration of the phase and serve as the input to follow-upphases. Each deliverable provides list of Outputs it consist of and Methods that are used to produce the deliverable.
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Project Preparation
The purpose of this phase is to provide initial planning and preparation for your SAP project.Although each SAP project has its own unique objectives, scope, and priorities; the steps inPhase 1 help you to identify and plan the primary focus areas that need to be considered.
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Business Blueprint
The purpose of this phase is to create the Business Blueprint, which is detaileddocumentation of the results gathered during requirements workshops. Furthermore,the Business Blueprint documents the business process requirements of the company.With this, you can better understand how the company intends to run its businesswithin the SAP System
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Realization
The purpose of this phase is to implement business and process requirements based onthe Business Blueprint. The objectives are final implementation in the system, an overalltest, and the release of the system for production (live) operation. In addition, the projectteam receives relevant knowledge.
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Final Preparation
The purpose of this phase is to complete the final preparation (including testing, end user training, system management and cut-over activities), to finalize your readiness to go live.The Final Preparation phase also serves to resolve all crucial open issues. On successfulcompletion of this phase, you are ready to run your business in your live SAP System.
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Go Live and Support
The purpose of this phase is to cut over to live productive operationand to continuously support and improve live operations
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Methodology ± why? ASAP Overview
ASAP Roadmap Structure
ASAP Content Overview
How to access Roadmap
Project Management in ASAP
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¥ SAP America 2004, PM Methodology Web Session Page 37
SAP Roadmaps ² Today
Delivery mechanism
Solution Management
Implementation
Global Template
Upgrade
Implementation
Deliverables Based ± implementation roadmap oriented to deliverables that the project team needs to prepare in order to implement the solution
Legend:
Activity/Task Based ± roadmap presented as sequence of activities that the project team performs to implement the solution
Primary toolset for ASAP
roadmap delivery tocustomers and partners
Primary toolset for
customers and partners
without access to SAP
Solution Manager system
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SAP Roadmaps ² September 2004
Delivery mechanism
Solution Management
Implementation
Global Template
Upgrade
Deliverables Based ± implementation roadmap oriented to deliverables that the project team needs to prepare in order to implement the solution
Legend:
Activity/Task Based ± roadmap presented as sequence of activities that the project team performs to implement the solution
Primary toolset for ASAP
roadmap delivery tocustomers and partners
Primary toolset for
customers and partners
without access to SAP
Solution Manager system
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How SAP delivers ASAP Roadmaps
AcceleratedSAP Roadmaps delivered
via SAP Service Marketplace andSAP Solution Manager (Improved
Implementation Roadmap delivered
in Solution Manager 3.2 and higher).
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Roadmap Resources & Support
Central location for all Roadmap questions and material
http://service.sap.com/roadmaps
Support
Should you experience any issues with the roadmap please report theissue via SAP Support in component SV-ASA
Discussion forums
Post your questions on the Roadmap pages in Service Marketplace
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Microsoft, Windows, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.
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