Download - Annual Meeting September 5, 2017 Welcome to All Homeowners

Rio Villa North Homeowners’ Association

Annual Meeting

September 5, 2017

Welcome to All Homeowners


Meeting Agenda

• Welcome / Call to Order

• Introductions

– Directors

– Residents

• Mission

• 2016 Annual Meeting Minutes

• Treasurer’s Report

• Architectural Control Committee

• Accomplishments


Meeting Agenda (Continued)

• Goals

– Short Term

– Long Term

• Questions / Answers

• Directors –Terms

• Annual Dues Increase

• Vote

• Adjourn


Introduction

• Directors

– President – John Soucheck

– 1 st. Vice President – Connie Hill

• Also Chairperson of the Architectural Control

Committee

– 2 nd. Vice President – Gene Kaminski

– Secretary – Bobbie Bramblett

– Treasurer – Gopal Garg

• Thanks to this great group!

• Residents


Mission

– “Cause the common areas to be maintained”

(Bylaws VII, 2, g.)

– Guidance Documents

• Declaration of Restrictions – Rio Villa North

• Bylaws of Rio Villa North Homeowners’ Association

Rio Villa North Homeowners’ Association2016 Annual Meeting Minutes

See Hand-Out

Rio Villa North Homeowners’ AssociationTreasurer’s Reports

See Next Three Charts

RVNHOA Financials

Description FY-16 FY-17*

Operating Capital

Income $34,307.83 $21,599.58

Carry Over $134.65 $9,769.84

Total $34,442.48 $31,369.42

Expenses

Power & Light $3,902.67 $2,881.91

Lawn $8,209.71 $10,230.22

Pond $9,762.94 $1,070.48

Insurance $1,755.64 $1,720.23

Miscellaneous $1,041.68 $1,136.69

Total $24,672.64 $17,039.53

FY Net Carried Over $9,769.84 $14,329.89

Emergency Fund $7,510.00 $7,530.73

* Income includes Insurance payment of $2927.00

Notes:- FY starts on 1 September and ends on 31 August.

RVNHOA FY-18 Budget

Description FY-18 Comments

Operating Capital

Income $21,600.00 Includes Increase in dues

Carry Over FY-17 $14,329.89

Total $35,929.89

Expenses

Power & Light

Power $2,800.00

Lighting Maint/Repair $800.00 Includes 2 CB Boxes Replacement

Total $3,600.00

Lawn

Lawn Care $7,800.00

Landscaping $4,000.00 Mulching, Entry & pond Landscaping

Pest Control/Fertilization $900.00

Irrigation Maint/Repair $1,340.00

Sprinkler Encosure $900.00

Total $14,940.00

RVNHOA FY-18 Budget Cnt'd

Pond

Pond Care $1,200.00

Fountain Maint/Repair $500.00

Pond Retaining Wall Repair $6,000.00 North Wall Cost ??

Total $7,700.00

Insurance $1,900.00 $1,900.00

Miscellaneous

Culvert Head Repairing $6,000.00 4 Culverts @$1500.00 Each

Admin/Postage/Stationary $300.00

Incorporation/State Fee $70.00

Legal/Recording Fee $100.00

Post Office Box Fee $100.00

Signs Etc. $50.00

Website $0.00

Gazebo Repair & Painting $500.00

Other $500.00

Total $7,620.00

Grand Total $35,760.00

Notes:- FY starts on 1 September and ends on 31 August.


Architectural Control Committee

• Consists of one Board Member (Connie Hill) &

two At-Large Members (Gayle Cappola & Deb

Clark)

• This current Committee addressed and

approved the following requests:

– Four (4) paint requests approved

– Two (2) fence replacements approved

– Two (2) roof replacements approved

Rio Villa North Homeowners’ AssociationAccomplishments

• Dead grass / sod replaced at pond at landscape

contractor cost

• Repaired fence at pond

• Signs at pond replaced

– “No Fishing”

– “Fence Climbing Prohibited”

• Landscaping at front replaced after truck

accident on 15 December 2016


• Replaced the “Deed Restricted Community” sign

at entry

• Pond aeration system received a major overhaul

– Aerator pump rebuilt

– Diffuser trays and membrane sticks replaced

• Rusted / non-operational electrical receptacles

on the gazebo and on concrete post at pond

replaced

• Pond fountain cleaned


• Deed Restrictions revised to add Fishing

Prohibition as approved at a Special meeting on

11 April

• All 2017 Homeowners due have been paid –

June

• Greenleaf (Landscape Contractor) contract

revised to provide regular application of fertilizer

and weed control

Rio Villa North Homeowners’ AssociationAccomplishments - Continued

• Lake Doctor (Pond Contractor) contract revised

to a ‘hybrid’ type

– Applications every month in the Summer

– Applications every other month in the Winter

• Landscaping at pond supplemented with new

bushes

Rio Villa North Homeowners’ AssociationGoals – Short Term

• Remove fence supports in pond area

• Replace two (2) circuit breakers boxes on

concrete post at pond area

• Replace dead plantings at entry

• Have fountain cleaned

• Gazebo

– Refurbish

– Re-stain

Rio Villa North Homeowners’ AssociationFuture Concerns

• Repair of both sides of culvert under road exit

– Replace cement bags and rebar

Rio Villa North Homeowners’ AssociationGoals – Long Term

• Stop Erosion and Restore Rear Pond Bank

Rio Villa North Homeowners’ AssociationFuture Concerns

• Dredging of front detention areas

• Repair of brick wall along entry

– Big $$$$$

Rio Villa North Homeowners’ AssociationQuestions / Answers

Open to the floor

Rio Villa North Homeowners’ AssociationDirectors

• BY LAWS – ARTICLE IV

– Section1. NUMBER. The affairs of this Association shall

be managed by a Board of five (5) Directors who are

members of the Association in good sanding.

– Section 2. TERM OF OFFICE. The members shall elect

five (5) Directors for a term of two years. To ensure

continuity, three Directors will be elected in odd

numbered years and two Directors will be elected in

even numbered years.

Rio Villa North Homeowners’ AssociationDirectors - Candidates

• Deb Clark

• Gayle Cappola

• ?????

• We need two (2) volunteers to round out the

ACC

• We need volunteers for the Christmas

decorating committee

Rio Villa North Homeowners’ AssociationAnnual Dues

• Board of Directors recommend that the residents approve an increase in the annual dues of $50– Dues will increase from $250 to $300

– Last dues increase was in 2007

– Cost of Living Increase / Inflation since 2007

• Dues in nearby neighborhoods:– Rio Villa recently increases dues from $325 to $350

– Lake Washington – from $200 to $492 yearly

– West Melbourne – from $300 to $425 yearly

– Viera / Suntree – from $300 to $1,064


Vote


Vote Results


• A copy of tonight’s presentation will be posted to

the website in approximately one (1) week.

• The meeting minutes will be posted after the

Director’s monthly meeting in October.

– Review

– Amend

– Approve


Adjourn

See you next year!

Rio Villa North Homeowners’ AssociationSidewalks

• What is the status of the sidewalks being put in

place?

• On indefinite hold!

• Required process to make a change to the

neighborhood has not been accomplished

– Petition stating wording and signed by 29 (40%) of

members in good standing

– Special meeting within 30 days

– At least 50% of the members must agree to the

change


• Committee formed January 2016

– Chairperson – Mary Deverter

– Member – Bobbie Bramblett

– Member – Gopal Garg

• Met once

• Developed petition


• Last time (September 2003) this issue was

brought up, it was soundly defeated

– No – 42

– Yes – 20

– No vote – 8

• Contrary to what has been said, there will be

significant cost impact to the Association


• Complete Sidewalks - $14,893

– North Only $7,190

– South Only $7,703

• Estimates are from December 2015

– Electrical – Bonner Electric LLC

– Landscaping & Irrigation – Green Leaf

• Estimates are preliminary

– After the sidewalks are in, the associated contractors

will determine if they need to be revised

• Permit fees are not included