ABMVSS Annual General Meeting
19 October 2015
Gentle reminders• Personnel files - documentation• Leave – accrual, take, processing – pitfalls (e.g.
parental leave)• Excess annual leave• Allowances (e.g. higher duties, special payments)• Tax and work schedules - overrides• Exception reports/internal controls• Local payroll in eduPay – happy times!!!
HCM and Local PayrollABMVSS Annual General Meeting
October 2015
Agenda• What is Human Capital Management (HCM)• What will HCM at DET look like• Benefits:
– Local Payroll– Performance and Development Planning (PDP)– Learning Management
• High Level Timeline• Next Steps
Human Capital Management:attract, develop, reward and retain DET workforce
eduPAY HCM Solution:
Knowledge, Competencies,
Skills
• Manage performance & progression
• Track ratings• Link to Learning
Management for development needs
• Capability analysis
• Catalogue of learning across DET
• Plan and manage learning needs
• Access to online training
• Career management• Succession planning• Identify potential talent
and key roles
Central Payroll
Workforce Analytics
Performance & Development
Planning (PDP)
eduPay Human Capital Management
Learning Management
Career and Succession
Capability ManagementCentralised
Dashboard View
Future eduPay
DET Payroll
Disparate Schools’ Local Payroll
Paper-based Performance Planning
Disparate Learning Platforms
What will HCM look like
Benefits – Local Payroll• Greater fulfilment of employers’ obligations through the
use and application of standardised payroll practices and policies
• Automated pay, tax and super entitlements – easier BAS reporting
• Improved visibility of workforce for planning, recruitment and talent management purposes
• Supports the strategic objective identified through IBAC to strengthen financial controls and compliance by increasing transparency and standardising processes around payroll expenditure
• Input a School Council Employee once and they will have a single identity, even though may work in many schools
Benefits – Performance and Development Planning• Alignment with Victorian government and Department
strategic imperatives• Departmental visibility of the status of performance
planning, review and progression• Supports the strategic objective identified through IBAC
to create an integrity culture by promoting career pathways and increasing the visibility of accountability and capability frameworks
• Increased employee and manager visibility of, and agreement to, the Department’s career progression, values and capability requirements
Benefits – Learning Management• Improved visibility, management and execution of the
Department’s learning and staff development needs • Improved reporting through one central system• Improve visibility and reporting to regulatory and
compliance requirements• Greater staff and manager satisfaction through the
visibility of development opportunities, participation and training requirements
• Evaluate effectiveness of training – track employee participation in programs
High Level Timeline
2015 2016
SepOct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
PDP Pilot for VPS
Local Payroll Pilot
PDP Teachers
Learning Management
• Plan, Design and Engage (including selection of pilot schools)
• Local Payroll– Pilot in Q1 2016– First roll-out from Q2 2016– Transition conclusion June 2017
PDP for VPS
Local Payroll rollout until June 2017
Oct Nov Dec
• PDP– VPS Pilot November 2015– Available to Teaching Service from May 2016– Available to VPS from July 2016
• Learning Management– Planning for Q2 2016 release
Plan, Design and Engage
Next Steps• Strategies approved
– Change, Communication and Training Strategies• Develop the change management, transition and
implementation plans– Working with key stakeholders across schools and the
Department to articulate these plans • Engaging with our key stakeholders
– Beginning to meet and talk to key stakeholders internal and external to the Department
• Agree an implementation approach– Timeline and approach agreed with key stakeholders
• Pilot participants for Local Payroll– Starting in early 2016
Thank You
Questions?
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