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2017-2018 1 2
Campus and Unit Technology Plans 3 4
July 1, 2017 5 6
7 Alexandria Page 2 8 Annandale Page 17 9 Loudoun Page 25 10 Manassas Page 33 11 Medical Education Page 35 12 Woodbridge Page 40 13 Extended Learning Institute Page 45 14 Video Services Page 52 15
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Alexandria Campus 18 FY18 Campus Technology Plan 19
20 Project/Activity Amount Start
Date
Completion Date
1 IT (Information Technology) $17,000 7/1/17 6/30/18
2 Liberal Arts $98,698 7/1/17 6/30/18
3 LTR (Learning and Technology Resources) $55,612 7/1/17 6/30/18
4 MSE (Math, Sciences & Engineering) $106,556 7/1/17 6/30/18
5 SPS (Social & Professional Sciences) $91,645 7/1/17 6/30/18
TOTAL TECH PLAN $ 369,511 7/1/17 6/30/18
21 NARRATIVE 22
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1) IT $17,000 24 a. IT Manager Maintenance & Operations (M&O) $7,000 25
Supervisor Responsible: Dave Babel (IT Manager) Planned 26 implementation date: 7/1/17 27 Planned Completion date: 6/30/18 Expected Source 28 of Funds: Campus Tech Plan 29 30
Description: $20,000 is needed for network cabling materials and to pay for the labor costs that the 31 contractor bills for installing network cabling. 32 33 Funds are also needed for various IT Operations/Technology items including KVM switches, a degaussing 34 machine, remote software utilities for IT Staff to use centrally, tool sets, spare hard drives, spare RAM, 35 keyboards and mice, and spare power supplies to replace bad computer parts, HDMI to mini‐display port 36 adapters, VGA to HDMI adapters, and computer‐video cables. 37 38
b. Audio/Visual Equipment Support $10,000 39 Supervisor Responsible: Dave Babel (IT Manager) Planned 40 implementation date: 7/1/17 41 Planned Completion date: 6/30/18 Expected Source 42 of Funds: Campus Tech Plan 43 44 Maintenance and supply items are needed to support the A/V equipment in classrooms to include 45 lamps/bulbs for LCD projectors, standby LCD projectors, digital audio/video cabling, and necessary systems 46 repair for items that are out of warranty. 47 48 49
2) Liberal Arts TOTAL $98,698 50 a. Music Total $44,440 51 Person Responsible: Jonathan Kolm 52 Planned implementation date: 7/1/17 53 Planned Completion date: 6/30/18 54
Boston upright piano (2) x $11,800 = $23,600 55
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56 5 Octave Yamaha marimba $14,560 57 58 M Audio speaker set (to replace speakers stolen from AT 131): $680 59 60 7.1 Speaker system and installation in 222: $5,600 61
62 63 b. Communication Design: Total $24,308 64 Person Responsible: Lisa Hill (AD Communication Design) 65 Planned implementation date: 7/1/17 66 Planned Completion date: 6/30/18 67 Expected Source of Funds: ETF funds 68 69 4 Richoh Laser Printers @ $3,885 each 70 $15,540 71 SP C840DN 72 ID: 408105 73 https://www.ricoh‐usa.com/en/products/pd/sp‐c840dn‐color‐laser‐printer/_/R‐408105 74 75 Need to print 8 1/2 x 11, 11 x 17 and 12 x 18 in the bypass tray. 76 77 We will need 2 sets of ink cartridges for each machine. 78 Qty: 8 black x $199 = $1,592.00 79 Qty: 8 cyan x $299 = $2392.00 80 Qty: 8 yellow x $299 = $2392.00 81 Qty: 8 magenta x $299 = $2392.00 82 83 Cartridge total = $8,768 84 85
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This microphone is perfect to record student lessons, and to use as a teaching 88 89
c. Photography and Media Photography + Media Program Total $29,950 90 91 1. Quantity 6 MacBook Pro laptop 15” w/Retina display 2.5 GHz $13,800 92 Person Responsible: Aya Takashima 93 Planned Implementation Date: 7/1/17 94 Planned Completion Date: 6/30/18 95 Expected Source of Funds: ETF 96
97 These laptops will be used at each of the six lighting setups in the Lighting Studio for tethered 98 shooting that allows the photographer to more accurately judge the sharpness, color, lighting and 99 composition of the image while photographing. 100
101 102
2. Quantity 1 Ikan V‐Mount Pro Power Kit‐190 $1,500 103
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Person Responsible: Page Carr 104 Planned Implementation Date: 7/1/17 105 Planned Completion Date: 6/30/18 106 Expected Source of Funds: ETF 107
108 This field monitor professional dual charger and two battery kit with digital status indicators would 109 allow continuous power for our Ikan D12 field monitor for remote monitoring of a moving 110 camcorder by a video team or director who can better concentrate on composition, lighting, acting 111 and directing the camera person. 112 113 114 3. Quantity 6 Wacom Intuos Photo Pen and Touch small Tablets 115
Black, small $600 116 Person Responsible: Aya Takashima 117 Planned Implementation Date: 7/1/17 118 Planned Completion Date: 6/30/18 119 Expected Source of Funds: ETF 120
121 These graphic tablet and pen/brush input/output devices allow photographers working in 122 photography post‐processing software such as Adobe Photoshop to draw, retouch and manipulate 123 images with real time variable pressure width and opacity strokes and see the results directly on their 124 image. 125 126 127
128 129 New Requests 130 Listed in priority order 131 132 4. Nikon Key Mission 360 Camera $750 133
Person Responsible: Page Carr 134 Planned Implementation Date: 7/1/17 135 Planned Completion Date: 6/30/18 136 Expected Source of Funds: ETF 137 138 This 360 degree camera is the latest in the new class of “action cameras”. It is capable of recording, 139 processing and directing image outputs from cropped still images to time lapse, slow motion, and 4k 140 video. These cameras are increasingly used by professional photographers in everything from 141 architectural photography to commercial and sports photography. 142 143 144 5. GoPro action camera $500 145 Person Responsible: Page Carr 146 Planned Implementation Date: 7/1/17 147 Planned Completion Date: 6/30/18 148 Expected Source of Funds: ETF 149 150 A GoPro camera is needed to familiarize students with it’s use. GoPro action cameras are used by 151
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professional photographers for event photography, sports, and more. 152 153
154 6. Smith‐Victor Ultra Cool lights and diffusers $1600 155 Person Responsible: Aya Takashima 156 Planned Implementation Date: 7/1/17 157 Planned Completion Date: 6/30/18 158 Expected Source of Funds: FF&E 159 160 Our existing Smith‐Victor photoflood lights for our lighting classes are old and many are no longer 161 functioning and/or missing parts or broken. These lights are critical for our lighting classes as a 162 foundation for learning to see the effect of lights on the subject live, before they learn strobes which 163 don’t allow students to see the lighting equipment’s effect live on the subject. 164 165 166 7. Polaris flash/ambient light meters $750 167 Person Responsible: Aya Takashima 168 Planned Implementation Date: 7/1/17 169 Planned Completion Date: 6/30/18 170 Expected Source of Funds: Campus Tech Plan or ETF 171 172 We currently have four digital flash meters, and need to have six – one for each of the six shooting 173 areas in our new building’s lighting studio, so each group of students has one flash meter. 174 175 176 8. Canon EOS 5D Mark IV DSLR camera with 24‐105 f/4 L II lens $5000 177 Person Responsible: Page Carr 178 Planned Implementation Date: 7/1/17 179 Planned Completion Date: 6/30/18 180 Expected Source of Funds: Campus Tech Plan or ETF 181 182 The Nikon 5D Mark iV’s Dual Pixel RAW offers photographers a number of functions for post‐183 production adjustment with included Canon’s Digital Photo Professional software. This includes fine 184 adjustments of critical focus after the shot is made, such as adjustment of critical focus areas like face 185 and eyes. Allowing post‐production fine adjustment of focus is new with this camera and very 186 desirable to save images that are just slightly out of focus. 187 188 189 9. X‐Rite ColorMunki Photo Color Management Solution $500 190 Person Responsible: Robert Laubach 191 Planned Implementation Date: 7/1/17 192 Planned Completion Date: 6/30/18 193 Expected Source of Funds: Campus Tech Plan or ETF 194 195 A second ColorMunki colorimeter with software is needed for the new building as a backup for the 196 first, and so two staff members can work efficiently at the same time in different computer labs to do 197 monthly color calibrations of iMac displays and digital projectors. 198 199
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200 10. Fujifilm X100F Digital Camera (black) $1500 201 Person Responsible: Sarah Raymond 202 Planned Implementation Date: 7/1/17 203 Planned Completion Date: 6/30/18 204 Expected Source of Funds: Campus Tech Plan or ETF 205 206 This high resolution digital rangefinder camera is needed to allow students to learn to use 207 rangefinder cameras and their advantages and disadvantages. 208 209 210 11. Sony FE 70‐200mm f/2.8 G Master OSS Lens $3000 211 Person Responsible: Robert Laubach 212 Planned Implementation Date: 7/1/17 213 Planned Completion Date: 6/30/18 214 Expected Source of Funds: ETF 215 216 A longer focal length zoom lens is needed for our two Sony A7ii mirrorless digital cameras to 217 complement our present 24‐70mm zoom lens. 218 219 220 221 12. Weight bags for Lighting and Video $300 222 Person Responsible: Page Carr 223 Planned Implementation Date: 7/1/17 224 Planned Completion Date: 6/30/18 225 Expected Source of Funds: Campus Tech Plan or ETF 226 227 A set of six orange and six black five pound weight bags is needed for lighting and video students to 228 use to weigh down light stands and other equipment, securely balancing the equipment mounted 229 atop the light stands. 230
231 232 13. Video/Audio Studio Pop Screens $75 233 Person Responsible: Page Carr 234 Planned Implementation Date: 7/1/17 235 Planned Completion Date: 6/30/18 236 Expected Source of Funds: Campus Tech Plan or ETF 237 238 Two Microphone Pop Screens are needed for video classes’ audio recordings with microphones to 239 eliminate the pop sound from voice talent’s speech causing pop sounds on the recording. 240 241 242 14. Microphone stands $75 243 Person Responsible: Page Carr 244 Planned Implementation Date: 7/1/17 245 Planned Completion Date: 6/30/18 246 Expected Source of Funds: Campus Tech Plan or ETF 247
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248 Two Auray MS‐5230T tripod microphone stands with telescoping boom are needed for video 249 students to mount and position audio microphones. 250 251
252 253 3) LTR Total $55,612 254 255
a. Division Request Total $2,400 256 Supervisor Responsible: Dr. Frances Villagran‐Glover, LTR Dean 257 Planned Implementation Date: 7/1/17 258 Planned Completion Date: 6/30/18 259 Expected Source of Funds: Campus Tech Plan 260
261 Digital Signage $2,400 262 2 Digital Signage Player box $800 263 2 50‐inch monitor $1000 264
Installation fee $600 265 266
Two digital signs will be placed near two main entrances in Bisdorf Building for advertising current 267 events on campus with easy to modify features. 268 269 b. TILT Equipment Needs: Total $20,325 270 Supervisor Responsible: Kirstin Riddick, TILT 271 Planned Implementation Date: 7/1/17 272 Planned Completion Date: 6/30/18 273 Expected Source of Funds: Campus Tech Plan 274
275 1. RICOH Theta S 360 Camera (5 total) $1,500 276
The Ricoh Theta S allows one to create and share 360 degree images. Having this capability will 277 enhance and expand multimedia use in instructional practice by enabling students, faculty and staff 278 to produce 360 degree multimedia for virtual field trips, digital storytelling, and VR photo journalism 279 projects. 280
281 2. iPad Pros 12.9 inch (10 total) $ 11,000 282
There is an increase usage of mobile technology usage in the classroom. Instructors are using the 283 tools to facilitate classes, engage students, and proctor assessments. Some students may not have 284 their own personal devices. iPad Pros will also be used in the TILT Center for workshop facilitation 285 and demonstration. 286
287 3. Apple Pencil (10 total) $1,000 288
Used in concert with the iPad pro, users will be able to sketch and draft. This will prove especially 289 beneficial for our art students and engineering students who need to create and produce digital 290 prototypes. 291
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4. Smart Keyboard for iPad Pro (10 total) $1,700 293 Keyboard works in concert with iPad Pro 12”. This will expand the input, processing ability of the 294 tablet. Keyboard doubles as a protective cover. 295
296 5. Dell Precision Workstation w/ PNY GTX PNY Graphic Card (2 Total) $4,000 297
The Dell Precision Workstation will enable students to use and develop VR programming with 298 the Oculus Rift and Touch. These workstations will be housed in the campus MakerSpace. 299 300
6. Makerbot Flexible Filament and Extruder+ $500 301 Flexible filament will enable faculty and students to create 3D models that are more pliable, 302 enabling the ability to create functional hinges, joints, and shaped parts. An extruder will enable 303 the printer to print 3d objects with ease. 304
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7. Bloxels Classroom 15 Pack $625 307 Bloxels is a hands‐on platform for students to create, build, collaborate and brainstorm through 308 video game creation. This STEAM tool will be used in the campus MakerSpace. Students can 309 channel their creative potential as they gain greater understanding of important 310 topics like design logic, and computer science and demonstrate their knowledge of history, 311 science and mathematics and more through the experiences they create. 312
313 314 c. Library Equipment Needs: Total $29,687 315 Supervisor Responsible: Matthew Todd, Library 316 Planned Implementation Date: 9/1/2017 317 Planned Completion Date: 6/30/18 318 Expected Source of Funds: Campus Tech Plan 319
320 1 Laptop Kiosk for a 12‐bay system $29,687 321
322 1 12‐bay Laptop Host Station 30”w x 29”d x 60”h set 323 for Default Laptop device with RFID 4.0 Technology $23,950 324 1 Annual Hardware Service Agreement, Gold level at 325 6% of equipment cost $1,437/year 326 1 Annual Software License Agreement per Host Station $1,800/year 327 1 Custom Kiosk Graphics $950 328 12 Faronics DeepFreeze Licenses $250 329 (Optional: On‐site Installation and training) 330 1 Custom Wooden Crate $600 331 1 Prepay and Add Shipping $700 332
333 In response to repeated student demand, driven largely by availability of this same service at the 334 Annandale campus, the self‐service lap‐top kiosk would allow students to borrow a Dell lap‐top for on‐335 campus use for a four hour period. The loan is tracked through the Library circulation software and 336 requires students to consent to a damage/loss/replacement agreement. The kiosk automatically 337 reboots, refreshes and wipes each laptop after every use. Placement of the kiosk in a public area 338 (Bisdorf Phase I lobby) would provide access outside normal LTR operating hours. This service would 339
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enhance student access to technology for classroom, homework, research and other academic use. 340 The Annandale campus having piloted this service has already worked with NOVA and VCCS IT support 341 to implement functionality. Since the Annandale kiosk came online in August 2015 there have been 342 over 7,000 uses. 343
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d. Academic Success Center Equipment Needs: Total $3,032 346 Supervisor Responsible: Courtney Boland, ASC 347 Planned Implementation Date: 7/1/17 348 Planned Completion Date: 6/30/18 349 Expected Source of Funds: Campus Tech Plan 350
351 2 Dell GX9020 Desktop Computers ($880 each) $1,760 352 2 Smart Locking Lecterns ($438) $876 353 4 USB ID Card Readers ($99) $396 354
355 The Academic Success Center has recently purchased a college‐wide license for Accudemia, a cloud 356 based tutor tracking software. In order for the software to accurately track tutoring services, students 357 will need to sign in and out of the center for each visit. Our current check‐in system will not be able to 358 support the new software program. At this time we only use one laptop as a sign in station and often 359 have a line due to the number of students trying to check‐in to the center. As the demand will double 360 for the check‐in/out station we will need to double the amount of space needed to support the 361 process. Therefore we are requesting 2 desktop computers and locking computer lecterns. The 362 computer stations will serve as the new sign‐in/out stations to better support students using the new 363 software and to better capture the demand of tutoring services. Additionally the improved stations 364 will insure security of devices as well as improve customer service. The card readers will plug into the 365 USB ports of the computer and will be programmed to pull the emplid number from the students’ ID 366 cards. This will help to create a faster check‐in/out process for students signing in to the center. We 367 require students have their ID on their person for all services. If the students swipe their card, the 368 Accudemia system will read their ID number and prepopulate all of the sign‐in fields. If we do not have 369 the card readers students will have to fill in all of the sign‐in fields for each check in and this will slow 370 the process and discourage students from using the services. 371
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e. Testing Center Equipment Needs: Total $3,200 374 Supervisor Responsible: Ella Gilliam, Testing Center 375 Planned Implementation Date: 7/1/17 376 Expected Source of Funds: Campus Tech Plan 377
378 4 Cisco Camera $3,200 379
Cisco Surveillance 7.5.1 Camera. (4 each, wiring incl. $3200) The Testing Center is in need of 4 additional 380 cameras to maximize coverage of two testing labs. Initially, the Public Safety Engineer had requested a 381 minimum of 11 cameras for our two labs. However, only 8 cameras were approved. With only 8 382 cameras we have limited visibility of some areas and depending on the position a student sits, we could 383 have no visibility. The use of cameras has significantly aided our staff in ensuring he academic integrity 384 standards are met 385
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4) MSE Division Equipment Needs Total $106,556 388 389
a. Dean/Division Requests 390 Person Responsible: Chad Knights, MSE Dean 391 Planned implementation date: 7/1/17 392 Planned Completion date: 6/30/18 393 Expected source of funds: ETF 394
395 1. Two CAD Lab Computers (Auto‐Cad) 396 $4,000 397
CAD software programs are resource heavy programs and require powerful computers to run 398 without lag or errors. The current instructor station computers in our CAD labs are not able to 399 execute the operations of the current programs without significant lag. 400
401 2. USB Port Hubs (Auto‐Cad) $280 402
Twenty desktop USB hubs in our classrooms to provide easier access when plugging in flash drives. 403 Most of our part‐time faculty, and some full time faculty, use thumb drives during their lecture and 404 laboratory session, and these hubs would provide a more convenient way of plugging thumb drives 405 into the classroom computers. It would also help to remind the faculty member to remove the drive 406 when their class was complete. 407
408 b. Biology 409 410 1. MakerBot 3D Printer with Flexible Matrix for Organ Printing $3,000 411 Person Responsible: Maggie Emblom‐Callahan, Lead Assistant Dean 412 Planned implementation date: 7/1/17 413 Planned Completion date: 6/30/18 414 Expected source of funds: ETF 415
416 The 3D printer with a flexible matrix can be directly incorporated into Anatomy and Physiology labs. 417 Students would be able to build and visualize organs and organ components as well as comparing 418 similar organs. The flexible matrix is more in keeping with the flex present in organs. 419 420 2. Vernier Spectrophotometer (12 total) $32,100 421 Person Responsible: Kimberly Rutledge 422 Planned implementation date: 7/1/17 423 Planned Completion date: 6/30/18 424 Expected source of funds: ETF 425 426 These spectrophotometers would replace the aging and broken machines currently used in our highly 427 enrolled Introduction to Biology Labs (Bio 101/102). Many of our current machines are broken or 428
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emit sparks. The models proposed here interface with the other Vernier equipment we have. These 429 could also be used for Environmental Science labs. 430 431 3. Frog Loggers (5 total) $4,475 432 Person responsible: Kimberly Rutledge 433 Planned implementation date: 7/1/17 434 Planned Completion date: 6/30/18 435 Expect Source of funds: ETF 436 437 The listening devices would complement and amplify the numbers we already use in zoology as well 438 as for student projects. We need more to be maximally effective for the size labs we run. These will 439 also be useful for environmental science labs, as tracking amphibians is a standard practice for 440 monitoring environmental impact of chemicals and pollutants. 441 442 4. Heat Block (1 total) $3500 443 Person responsible: Maggie Emblom‐Callahan 444 Planned implementation date: 7/1/17 445 Planned Completion date: 6/30/18 446 Expected Source of funds: ETF 447 448 Heat blocks are used to prepare samples (DNA and proteins) for all biology labs including Bio 449 101/102/150 and Cell biology and microbiology labs. As we have introduced increased numbers of 450 modern and technologically up‐to‐date labs, we increasingly need basic equipment to prepare the 451 samples for these labs. Heat block is a standard piece of lab equipment. 452 453 5. Power Supply for 100‐120 V high current (6 total) $5,250 454 Person responsible: Kimberly Rutledge 455 Planned implementation date: 7/1/17 456 Planned Completion date: 6/30/18 457 Expected Source of funds: ETF 458 459 We currently use Power supplies to generate current for gel electrophoresis in all most of our Biology 460 lab courses. Some of our power supply units have broken and need replacing. 461 462 6. Protein Electrophoresis Instructional Lab Kit (1 kit for a classroom) $3,250 463 Person responsible: Kimberly Rutledge 464 Planned implementation date: 7/1/17 465 Planned completion date: 6/30/18 466 Expected Source of funds: ETF 467 468 This kit includes the hardware to run a full class of protein electrophoresis, a lab that has recently 469 been introduced on a trial basis into our microbiology and cell biology classes. With this kit that 470
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contains the standard equipment necessary to run protein electrophoresis, all of our micro and cell 471 biology classes can run this standard lab. 472 473 7. Somso Nervous System Model (3 Total) $2,560 474 Person responsible: Kimberly Rutledge 475 Planned implementation date: 7/1/17 476 Planned completion date: 6/30/18 477 Expected Source of funds: ETF 478 479 This nervous system model is an update on a standard anatomy and physiology model and improves 480 upon the old models that are currently being used. It is also larger, allowing students to better see 481 the components of the nervous system which they need to memorize during the normal course of 482 Bio 141 anatomy and physiology. We need one for each lab and one for the science resource center. 483 484 8. Tooth Model Kit (3 Total) $1975 485 Person responsible: Kimberly Rutledge 486 Planned implementation date: 7/1/17 487 Planned completion date: 6/30/18 488 Expected Source of funds: ETF 489 490 We currently do not have a tooth model. Students in anatomy and physiology as well as Bio 102 491 have no model representation of the teeth and specialized mouth structures. These would be 492 invaluable to students as this is essential to developing competency for entry to nursing school. We 493 need one set for each lab and one set for the science resource center for students to use during 494 open‐study periods. 495
496 c. Chemistry 497
498 a. Abbe Benchtop Refractometer (1 Total) $393.60 499 Person Responsible: Katherine Burton 500 Planned implementation date: 7/1/17 501 Planned completion date: 6/30/18 502 Expected source of funds: ETF 503 504 This equipment is required for many Organic Chemistry labs (both 245 and 246). Students must 505 master refractometry for successful transfer of organic lab. This equipment is used during the class 506 process of determining organic unknowns. It is used to determine the refractive index. 507 508 b. Vernier Melt Station with capillary tubes (total 9) $5,189.60 509 Person Responsible: Katherine Burton 510 Planned implementation date: 7/1/17 511 Planned completion date: 6/30/18 512
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Expected source of funds: ETF 513 514 Used for all Organic labs to determine purity of products and assist in identification of unknowns. 515 This is a required instrument for organic chemistry labs and will work with Vernier equipment we 516 already have. 517 518 c. Flammable materials storage freezers (total 1) $2,978.23 519 Person Responsible: Katherine Burton 520 Planned implementation date: 7/1/17 521 Planned completion date: 6/30/18 522 Expected source of funds: ETF 523 524 Need to store reactive and unstable compounds away from organic solvents. 525
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d. Geology 528 a. Polarizing Microscope (1 total) $19,670 529 Person Responsible: Katherine Burton 530 Planned implementation date: 7/1/17 531 Planned completion date: 6/30/18 532 Expected source of funds: ETF 533 534 Standard geology equipment used in many geology labs to identify samples based on polarized 535 light signature. 536 537
e. Computer Science Total $3,000 538 Person Responsible: Emilia Butu (AD of Computer Science) 539 Planned implementation date: 7/1/17 540 Planned Completion date: 6/30/18 541 Expected source of funds: ETF 542
543 Programming Robot 544
545 Students have done programming as part of Computer Science program for many years, and it would 546 be a good time to anchor their skills into a growing field that has good perspective for the future: 547 robotics. Having the opportunity to do hands on programming on an actual robot, and build 548 applications for it can represent an important boost for the Computer Science program in our 549 campus, and it would open new perspectives for our students, from multiple perspectives. 550
There are several companies that sell robots to colleges and universities, and robotics in education 551 becomes a discipline by itself. This proposal has as object the acquisition of a programmable robot 552 that can be used in all programming classes offered by Computer Science program: CSC 110, CSC 200, 553 CSC 201, and CSC 202. The idea would be to purchase several kind of robots, and evaluate their use 554
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in class, but we can start by purchasing one robot each year, and start building our portfolio of 555 applications. The outcome of this investment would be: 556
Improve teaching in programming classes by adding topics in programmable robots, and 557 having students doing projects on actual projects. 558
Create active robotics clubs on campus, and collaborate with similar clubs in other 559 universities 560
Emulate the interest among faculty members, and develop new curriculum regarding 561 robotics, or use of programming in artificial intelligence. 562
It would be interesting to purchase more than one type of robot, but if funds are limited, as 563 stated before, we can start with one or two. Here are some alternatives. 564
Name of robot Manufact. Web site Price Notes
Robokind ZENO Robokind www.robokindrobots.com $2700 Can be used in applications with Math and psychology departments
RobotLab BOX RobotsLab www.robotsLab.com $3999 Can be also used in developmental Math and pre‐calculus
Nao Evolution Robot V5
RobotsLab www.robotsLab.com $9500 Leading humanoid robot used in education.
565 566 e. Engineering 567 Person Responsible: Mike Ghorbanian, AD of Engineering 568 Planned implementation date: 7/1/17 569 Planned Completion date: 6/30/18 570 Expected source of funds: Campus Tech Plan 571 572
1. Instructor Station Computers for EGR Labs: AE 204 & AE 206 (2 total) $4,000 573 These machines require video and 3D demonstrations capabilities for instruction that the rest of the 574 machines in the room do not require, so they need much better processor/ bus, RAM and video card. 575 Traditionally these machines have been updated with the rest of the PCs in the room every 4 years 576 and that is not adequate. 577 578
2. P‐Series 36x24 Laser Cutter (Engineering Labs) $ 7,995 579 Alexandria Campus Engineering labs strive the offer the best experience to students. As the 580 technology evolves, adding cutting edge technology is very much part of teaching and learning. The 581 Engineering Labs are in need of a Laser Cutter that critical for large cutting or engraving jobs. This is a 582 large format laser that provides the tools needed to create 2D and 3D models. 583 584
3. 3D Printer (Engineering Labs) $3,100 585 When most people think of 3D modeling, they think of CAD. With the printer students will be offered 586 an opportunity to experience first‐hand the 3D models that have created in CAD. Students will have 587 capability to print floor plans, building designs that are very critical for visualization. 588
589 f. Mathematics 590 Person Responsible: NV Fitton (AD of Mathematics) 591
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Planned implementation date: 7/1/17 592 Planned Completion date: 6/30/18 593 Expected source of funds: Campus Tech Plan 594
595 1. TI‐84 graphing calculators $2,070 596 Two packs of ten TI‐84 graphing calculators, one to provide calculators for faculty and another to 597 keep in the library for students to borrow. 598
599 2. TI‐89 graphing calculators $1,370 600 Ten TI‐89 graphing calculators, five for faculty use and five to keep in the library for students to 601 borrow. 602
3. Wacom Intuos Art Pen & Touch Medium Tablet CTH690AK $400 603 Two pen tablets for the use of instructors making recorded lectures. 604
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5) SPS Division Equipment Needs Total $91,645 606 607 Person Responsible: Geoffrey Brown, AD of Engineering $32,645 608 Planned implementation date: 7/1/17 609 Planned Completion date: 6/30/18 610 Expected source of funds: ETF 611 612 613 1. Hunter Alignment Machine WA473‐CM. Total cost $26,309.08 614
Our current DSP600 Hunter computerized measuring system for our wheel alignment rack is 615 outdated and no longer able to support the latest upgrades required for current vehicles, it will only 616 support vehicles made prior to 2003 and has many issues with hardware and software, shutting 617 down at times and when working not displaying correct vehicle angles . The proposed Hunter 618 WA473‐CM is the new standard in the automotive industry and will allow instructors to teach 619 students proper vehicles alignment using the newest technology which has become even more 620 critical when aligning modern transportations. 621 622 2. Automotive electricity course boards, 8 X Model 1811 and 8 X Model 1821 Total cost $ 623
6,336.00 624 Our current electricity trainer boards are very old and come to the end of their useful life. We 625 currently have 6 very old ones of which only 4 are in some sort of working order and need replacing 626 with updated versions. We do not have any electronic trainers with which to teach our advanced 627 electronics classes which is very necessary given the amount of electronics on vehicles these days.. 628
629 Person Responsible: Ali Soleymani $3,600 630 Planned implementation date: 7/1/17 631 Planned Completion date: 6/30/18 632 Expected source of funds: ETF 633 634
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1. Apple Mac mini 3.0 GHz Desktop Computer ,3.0GHz Intel Core i7 Dual‐Core (Haswell), 8GB of 635 1600 MHz LPDDR3 RAM, 1TB Fusion Drive, Intel Iris Graphics $1,800 636
637 One unit needed for instructions related to setting up Apple Small network servers & configurations 638 639 2. Apple AirPort Time Capsule (3TB) $800 640
641 Two units Needed for backup and file server for Apple computers in iMacs computer labs. 642
643 3. Arduino Hardware Kits $1,000 644 645
Arduino is an open‐source electronics platform intended for teaching computer hardware and 646 software using interactive projects. 647 648 649
Person Responsible: George Gonchar $55,400 650 Planned implementation date: 7/1/17 651 Planned Completion date: 6/30/18 652 Expected source of funds: ETF 653
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DSLR cameras for Multimedia Software classes ‐ $2,500 each, 10 pcs ‐ total $25,000 656 We teach graphics formats and graphics editing in ITE170 class. The students working in small groups 657 to prepare multimedia and build a website based on it. Cameras will be used by students to prepare 658 multimedia contents for their projects. 659 Laser projectors $4,000 each, 2pcs ‐ total $8,000 660 The benefit of using laser projector is service free operation up to 20,000 hours, bright light, and 661 quick start‐up. They can be used in rooms 446, 414, 334C, 444, 420 improve overall presentations in 662 the classrooms. 663 UHD smart TV panels 85" $7,500 each, 2pcs ‐ total $15,000 664 The benefit of using UHD TV, is to have a bright 4K display that can be used to display multimedia 665 contents, such as graphics and video, as well as improve general presentation in the classroom. They 666 allow direct access from student's laptops to share and to present their projects in class. Rooms 446, 667 444 668 Apple Pro server $2,000 each, 2pcs ‐ total $4,000 669 These will be used to update and re‐image software in our Mac labs ‐ 446, 444, 383 as well as 670 keeping multimedia contents, including lesson files, and students' projects materials. 671 Database portable Server $2,000, 1pcs ‐ total $2000 672 It will be used to run MS SQL Server and MYSQL Server for a presentations using ITD256 Advanced 673 Database Management class. 674 Raspberry Pi 3 Complete $70, 20pcs ‐ total $1400 675 Needed for teaching computer hardware and software using interactive projects in ITE221 PC 676 Hardware and OS Architecture class. 677 678
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Annandale Campus 680 FY18 Campus Technology Plan 681
682 683
Project/Activity Amount Start Date Completion Date
1 IT Manager Support $10,000 7/1/17 6/30/18
2 Lab Support $46,000 7/1/17 6/30/18
3 Refresh 25% of Windows Computers on Campus
$500,000 7/1/17 6/30/18
4 Campus Portion Accudemia renewal for tutoring
$3000 7/1/17 6/30/18
5 Bulbs for classroom projectors $8,000 7/1/17 6/30/18
6 Replacement classroom screens $10,000 7/1/17 6/30/18
7 Software License Renewals $5000 7/1/17 6/30/18
8 Refresh 35 complete Classrooms to digital designs due to Age
$420,000 7/1/17 6/30/18
9 Remodeling Support $5,000 7/1/17 6/30/18
10 Network closet cable clean up and organize
$15,000 7/1/17 6/30/18
11 Wireless Upgrades as needed $10,000 7/1/17 6/30/18
12 Refresh flat panels 7 yrs. or older $7,500 7/1/17 6/30/18
13 Apple App purchases iPad cart $3,500 7/1/17 6/30/18
14 Supplemental Technology for classroom refresh
$100,000 7/1/17 6/30/18
15 Conference Room Technology refresh/implementation
$40,000 7/1/17 6/30/18
16 Active Learning Spaces deployment
$40,000 7/1/17 6/30/18
17 Podium Maintenance items $10,000 7/1/17 6/30/18
18 VTC support for hardware based solutions possible expansion of capability and refresh units
$25,000 7/1/17 6/30/18
19 Video reinforcement in existing classroom spaces
$20,000 7/1/17 6/30/18
20 Misc. network wiring, new drops, maintenance
$10,000 7/1/17 6/30/18
21 Audio modifications classroom $12,000 7/1/17 6/30/18
22 Library media center maintenance $5,000 7/1/17 6/30/18
23 Library self‐check‐out kiosk for materials and license renewals
$15,000 7/1/17 6/30/18
24 Touch Monitors for classrooms and podiums
$20,000 7/1/17 6/30/18
25 Replace existing Type II network cable CG building floor 2
$20,000 7/1/17 6/30/18
26 Replacement classroom technology furniture or podium furniture focus on adjustable
$30,000 7/1/17 6/30/18
18
height desk
27 Video and Audio support for conferencing and lecture capture
$8,000 7/1/17 6/30/18
28 Develop 3D printing space or campus maker space support
$35,000 7/1/17 6/30/18
29 Wireless technologies for AV connection and screen sharing
$15,000 7/1/17 6/30/18
30 Support expansion of cybersecurity program
$10,000 7/1/17 6/30/18
31 Vocal Booth LTR to supplement media center capabilities
$18,000 7/1/17 6/30/18
TOTAL $1,476,000
684 Item 1 IT Manager Support $ 10,000 685 686 Person Responsible: Wayne Ledford 687 Planned implementation date: 7/1/17 688 Planned Completion date: 6/30/18 689 Expected Source of Funds: Campus Tech Plan 690 Provide funding for various maintenance items like replacement parts, tech supplies, cables, misc. small 691 items needing replacement etc. 692 693 ITEM 2 LAB SUPPORT $ 46,000 694 Person Responsible: Dr. Braddlee 695 Planned implementation date: 7/1/17 696 Planned Completion date: 6/30/18 697 Expected Source of Funds: Campus Tech Plan 698 Funding Supports Saturday P‐14 and student hire staffing in the OCL, for evenings and weekends. 699 700 ITEM 3 Refresh 25% Windows Computers $500,000 701 Person Responsible: Bruce Ghofrany 702 Planned implementation date: 12/1/17 703 Planned Completion date: 12/30/18 704 Expected Source of Funds: College Tech Plan 705 Purchase and install Windows based computers with latest operating system and latest versions of 706 production software. This will insure compliance with VCCS life‐cycle requirements for computers 707 708 ITEM 4 Campus Portion Accudemia Renewal $3,000 709 Person Responsible: Tutoring Supervisor 710 Planned implementation date: 12/1/17 711 Planned Completion date: 12/30/18 712 Expected Source of Funds: Campus Tech Plan 713 Provide funding for the renewal of Accudemia which is critical software application for the support of 714 tutoring services on the Annandale campus. 715 716 ITEM 5 Bulbs for projectors in classrooms $8,000 717
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718 Person Responsible: Wayne Ledford 719 Planned implementation date: 7/1/17 720 Planned Completion date: 6/30/18 721 Expected Source of Funds: College Tech Plan 722 Bulb/lamp costs for projectors have reached a point where the overall costs require submission as a specific 723 line item. Approximate cost of 40 lamps, or about 25% of our classrooms with projectors. 724 725 Item 6 Replacement Screens $10,000 726 727 Person Responsible: Wayne Ledford 728 Planned implementation date: 7/1/17 729 Planned Completion date: 5/30/18 730 Expected Source of Funds: Campus Tech Plan 731 Provide funds for replacement screens as they become broken or damaged. Most screens have been 732 replaced with 16:10 format screens. These funds are for repair and replacement of damaged items. Average 733 cost of screen installed is 550 dollars. We have approximately 20 screen repair needs per year. 734 735 ITEM 7 SOFTWARE LICENSE RENEWALS $5000 736 Person Responsible: Wayne Ledford 737 Planned implementation date: 7/1/17 738 Planned Completion date: 6/30/18 739 Expected Source of Funds: College Tech Plan/ Campus Tech Plan 740 This will fund software renewals not covered by the academic renewal process. This will include campus 741 based applications like School Vue in labs and FSRC. Drive Shield and Deep‐Freeze in library and the laptop 742 kiosk. 743 744 ITEM 8 UPGRADE CLASSROOMS $420,000 745 Person Responsible: Bruce Ghofrany/Wayne Ledford 746 Planned implementation date: 7/1/17 747 Planned Completion date: 6/30/18 748 Expected Source of Funds: College Tech Plan 749 Upgrade classrooms as required in support of the 5 year refresh cycle. This will include installation of the 750 college standard base design for digital classroom. 751 752 ITEM 9 SET ASIDE FOR REMODELING Support $5000 753 Person Responsible: Bruce Ghofrany 754 Planned implementation date: 7/1/17 755 Planned Completion date: 6/30/18 756 Expected Source of Funds: Campus Tech Plan 757 This is a set aside to provide updates in classrooms as part of the remodeling process. This usually involves 758 supplemental network drops or cabling for presentation systems as rooms are remodeled. This also includes 759 electrical work for adding flat panels This funding is not for new classroom systems as much as filling in gaps 760 as needs arise after remodeling projects. For example: in 2017, these funds supported AV in the new digital 761 anatomy lab. It also required some network and power for the lab. 762 763 ITEM 10 Network Closet cable clean‐up and organize $15,000 764 Person Responsible: Bruce Ghofrany/Wayne Ledford 765
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Planned implementation date: 7/1/17 766 Planned Completion date: 6/30/18 767 Expected Source of Funds: Campus Tech Plan 768 These funds will provide resources for outsourcing the clean‐up and organizing of the cabling in the 769 communications closet. This will provide for right sizing patch cables, bundling and labeling of cable within 770 the closets. Over time, with heat and handling labels fall off, and cables are left out of cable management. 771 772 773 Item 11 Wireless Upgrades for academic buildings, library student lounges $ 10,000 774 Person Responsible: Bruce Ghofrany 775 Planned implementation date: 7‐1‐17 776 Planned Completion date: 6‐30‐18 777 Expected Source of Funds: Campus Technology Plan/College Technology Plan 778 Brief Narrative: Funds will provide for resources to reinforce wireless coverage capacity. Increased use of 779 wireless technology in classroom identifies spots where WIFI signal requires additional support. 780 781 Item 12 Refresh flat panels > 7 years old. $7500 782 783 Person Responsible: Bruce Ghofrany 784 Planned implementation date: 9‐1‐17 785 Planned Completion date: 9‐30‐18 786 Expected Source of Funds: College Technology Plan/Campus Technology Plan 787 Brief Narrative: Funds will provide for replacement of flat panels on campus in excess of our centrally funded 788 allotment. These panels are currently in classrooms, or part of emergency notification system. 789 790 Item 13 Apple App purchases for iPad cart $3500 791 792 Person Responsible: Bruce Ghofrany/ Wayne Ledford 793 Planned implementation date: 7‐1‐17 794 Planned Completion date: 7‐30‐18 795 Expected Source of Funds: Technology Plan 796 Brief Narrative: Funds will provide for acquisition of Apple Apps requested by faculty for use in the 797 classroom. These Apps will be loaded on the 3 campus iPad cart iPads. Apps will be purchased through the 798 VPP so the campus will retain ownership of all Apps. 799 800 801 ITEM 14 Provide Supplemental AV Technology for classrooms $100,000 802 Person Responsible: Bruce Ghofrany/ Wayne Ledford 803 Planned implementation date: 7/1/17 804 Planned Completion date: 5/30/18 805 Expected Source of Funds: Campus Tech Plan 806 Annandale campus has a number of small auditoriums like CN 117, CS 129 etc. currently serviced by a single 807 projector. Given the size of the spaces and the number of students, faculty and student feedback is that a 808 single projector system is insufficient for these spaces. The funding will support a new digital multi‐display 809 design and audio re‐enforcement. Spaces like this also include many of the science labs in CS bldg., and the 810 mezzanine of CT building. 811 812 813
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814 Item 15 Conference room Technology refresh/ implementation $40,000 815 816 Person Responsible Wayne Ledford/Rizwan Rahman 817 Planned implementation date 7‐1‐2017 818 Planned Completion date 6‐31‐2018 819 Expected Source of Funds Campus Technology Plan 820 Brief Narrative 821 This funding will allow for refreshing technology in conference rooms. This will allow for transition to digital 822 technology of aged conference room systems. This will also support technology needs in newly added spaces 823 like the adjunct space in the CM building. These funds will support technology needs and these funds cannot 824 support furniture or renovation needs. 825 826 Item 16 Active learning spaces $40,000 827 828 Person Responsible: Wayne Ledford/ Dr. Braddlee 829 Planned implementation date 7‐1‐2017 830 Planned Completion date 12‐30‐2018 831 Expected Source of Funds Campus Technology Plan 832 Brief Narrative 833 This funding will support the development and deployment of an active learning spaces on the Annandale 834 campus also known as classroom of the future. The funding will provide technology only associated with the 835 classroom of the future and the renovations within an existing campus space. This funding will support 836 technology for collaboration as well as multiple displays and greater access and student participation. This 837 funding cannot be used for classroom furniture. 838 839 Item 17 Podium maintenance items $10,000 840 841 Person Responsible: Wayne Ledford/ Bruce Ghofrany 842 Planned implementation date 7‐1‐2017 843 Planned Completion date 5‐30‐2018 844 Expected Source of Funds Campus Technology Plan 845 Brief Narrative 846 Funding will provide for repair, maintenance and acquisition of podiums for faculty presentation and storing 847 of classroom technology. This funding will provide for maintenance items like replacements for broken shelf 848 brackets, broken document camera shelf, and broken doors and locks. Items like monitor stands and rack 849 shelves are also included. 850 851 Item 18 VTC support for Cisco solutions $25000 852 853 Person Responsible: Wayne Ledford/ Bruce Ghofrany 854 Planned implementation date 7‐1‐2017 855 Planned Completion date 5‐30‐2018 856 Expected Source of Funds Campus Technology Plan 857 Brief Narrative 858 Funding will provide support for hardware based Video Teleconferencing System. As teleconferencing grows 859 in popularity, there will likely to be increased demand for VTC. These funds will provide support for existing 860 equipment as well as purchase of new equipment. These funds will support licensing needs, repair and 861
22
replacement needs. We may also have to upgrade equipment to maintain compatibility with communication 862 bridges at the college and VCCS. 863 864 Item 19 Video reinforcement for existing digital spaces $20000 865 866 Person Responsible: Wayne Ledford/ Dr. Braddlee/Bruce Ghofrany 867 Planned implementation date 7‐1‐2017 868 Planned Completion date 7‐30‐2018 869 Expected Source of Funds Campus Technology Plan 870 Brief Narrative 871 Funding will provide for acquisition and installation of flat panels into 45 student plus classrooms. The 872 monitors will provide video reinforcement for ‘back of the room’ students. The deployments will be focused 873 on 60+ person spaces with unique characteristics like flat floors and difficult viewing angles. 874 875 Item 20 Misc. network wiring maintenance $10000 876 877 Person Responsible: Wayne Ledford/ Bruce Ghofrany 878 Planned implementation date 7‐1‐2017 879 Planned Completion date 5‐30‐2018 880 Expected Source of Funds Technology Plan 881 Brief Narrative 882 Funding will provide misc. network drops as the need arises. 883 884 Item 21 Audio enhancements classrooms $12,000 885 886 Person Responsible: Wayne Ledford/ Bruce Ghofrany 887 Planned implementation date 7‐1‐2017 888 Planned Completion date 5‐30‐2018 889 Expected Source of Funds Campus Technology Plan 890 Brief Narrative 891 Funding will provide for multiple ceiling mounted speakers, installation and cable. In this way, program audio 892 in classes will no longer be limited to two front of the classroom speakers. This will allow for more equal 893 audio volumes to the entire space. These funds will also support the addition of voice reinforcement to large 894 classroom and auditoriums. 895 896 Item 22 Media Center Maintenance $5000 897 898 Person Responsible: Dian Aram 899 Planned implementation date 7‐1‐2017 900 Planned Completion date 5‐30‐2018 901 Expected Source of Funds Technology Plan 902 Brief Narrative 903 Funding will provide support for the media center in the library. Items will include replacement still cameras, 904 movie cameras, and other media processing tools used by students in the media center in the library. 905 906 Item 23 Self‐Check‐out Kiosk $15000 907 908 Person Responsible: Dr. Braddlee 909
23
Planned implementation date 7‐1‐2017 910 Planned Completion date 12‐30‐18 911 Expected Source of Funds Technology Plan 912 Brief Narrative 913 Funding will provide for the purchase of a self‐check‐out kiosk software license and system maintenance. 914 The system will interface with the current library management software, allowing staff to focus more on 915 supporting student’s research needs. 916 917 Item 24 touch Monitors for classroom and podiums $20,000 918 919 Person Responsible: Bruce Ghofrany/Wayne Ledford 920 Planned implementation date 7‐1‐2017 921 Planned Completion date 12‐30‐18 922 Expected Source of Funds Technology Plan 923 Brief Narrative 924 Funding will provide for the purchase of touch monitors to support the teaching of touch based applications. 925 This will continue to support the teaching of Windows 10 in the classrooms as well as support the pilots for 926 touch based AutoCAD applications. This will also provide for replacement for SMART ‘sympodiums’ as they 927 fail or require replacement. 928 929 Item 25 Replace existing Type II network cable $20,000 930 931 Person Responsible: Bruce Ghofrany 932 Planned implementation date 7‐1‐2017 933 Planned Completion date 12‐30‐18 934 Expected Source of Funds Campus Technology Plan 935 Brief Narrative 936 Funding will provide for the replacement of the remaining Type II (Token Ring) network cable on second floor 937 of CG building. This provides for the option of replacement should the CG building renovation not move 938 forward in the planning phase. 939 940 Item 26 Technology capable Furniture $30,000 941 942 Person Responsible: Bruce Ghofrany/ Dr. Braddlee/ Wayne Ledford 943 Planned implementation date 7‐1‐2017 944 Planned Completion date 12‐30‐18 945 Expected Source of Funds Campus Technology Plan 946 Brief Narrative 947 Recent classroom review revealed some damaged technology furniture in the classrooms. These include 948 adjustable faculty tables in CA where the ratchet is broken. Adjustable height desks are popular with faculty, 949 and may serve the classroom and teaching better than the current podium and table. 950 951 Item 27 Support for software video solutions $8,000 952 953 Person Responsible: Wayne Ledford 954 Planned implementation date 7‐1‐2017 955 Planned Completion date 12‐30‐18 956 Expected Source of Funds Campus Technology Plan 957
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Brief Narrative 958 Funding will provide for acquisition and installation of audio and video source inputs for use with screen 959 capture and recording software like Panopto. In the event lecture capture is not available these funds can 960 support the acquisition of similar software for use by faculty for creating voice over power‐point and other 961 video/audio projects. 962 963 Item 28 develop a 3‐D printing depot or maker space $35000 964 965 Person Responsible: Wayne Ledford/ Dr. Braddlee/Hector Revollo 966 Planned implementation date 7‐1‐2017 967 Planned Completion date 7‐30‐2018 968 Expected Source of Funds Campus Technology Plan 969 Brief Narrative 970 Funding will provide support for a 3‐D printing pilot or the launch of a maker space. The desire to provide a 971 maker space for the Annandale campus is great, and this will provide for technology needs if the space is 972 launched during the next planning period. This may include 3‐d printers, software, or high powered 973 computers to support student design work. 974 975 Item 29 Wireless Technologies for AV $15,000 976 977 Person Responsible: Wayne Ledford/ Bruce Ghofrany 978 Planned implementation date 7‐1‐2017 979 Planned Completion date 7‐30‐2018 980 Expected Source of Funds Campus Technology Plan 981 Brief Narrative: Provide funding for the purchase of wireless technologies to allow for screen‐casting or AV 982 system sharing between students in the class and the classroom AV system. Share‐link devices launched 983 during last planning period are popular with faculty and this will provide resources to deploy additional units. 984 This will support screen sharing in conference rooms or classrooms. 985 986 Item 30 Support Expansion of cybersecurity program $10,000 987 Person Responsible: Celeste Dubeck‐Smith 988 Planned implementation date 7‐1‐2017 989 Planned Completion date 7‐30‐2018 990 Expected Source of Funds Campus Technology Plan 991 Brief Narrative: These funds will provide for technological support of the cybersecurity program. Items may 992 include additional network switches for creating isolated labs, or servers for use within the cybersecurity lab 993 for ‘hacking’ or security exercises. 994 995 Item 31 Vocal Booth LTR to supplement media center capability $18,000 996 Person Responsible: Diana Aram, Dr. Draddlee 997 Planned Implementation Date: 12‐1‐2017 998 Planned Completion Date: 12‐14‐17 999 Expected Source of Funds: Campus Technology Plan 1000 Brief Narrative: The media center in the library currently does not have a ceiling and operates with temporary 1001 wall type structures. The environment is loud, noisy and busy. This is not suitable to allow students to make 1002 audio recordings or narratives. Recordings in this environment are low quality and not representative of 1003 student’s best work. The audio booth would provide a sound proof environment for students and faculty to 1004 make high quality recordings. 1005
1006
25
Loudoun Campus 1007 FY18 Campus Technology Plan 1008
1009 Project/Activity Amount Start Date Completion
Date Actual Spending (Tech Plan funds
only)
1 SchoolVue Licenses $8,000.00 07/01/2017 08/30/2017 0
2 Lab Support (LO, SH & Reston)
$86,000.00 07/01/2017 06/30/2018 0
3 Classroom Upgrades differential
$35,000.00 07/01/2017 06/30/2018 0
4 APC UPS Replacement x 20
$15,000.00 07/01/2017 06/30/2018 0
5 3 Collaborative Learning Areas to Upgrade Study Group Areas in LC 1st floor
$45,000.00 07/01/2017 06/30/2018 0
6 Upgrade Monitors x 30
$12,000.00 01/01/2018 06/30/2018 0
7 Upgrade RAM x 30
$3,270.00 01/01/2018 06/30/2018 0
8 105 licenses for Deep Freeze
$5,000.00 07/01/2017 11/30/2017 0
9 Upgrade Video Cards x 30
$12,000.00 07/01/2017 12/31/2017 0
10 Upgrade Mac lab x 16
$48,000.00 07/01/2017 03/03/2018 0
11 Network/Extron Control Systems
$15,000.00 07/01/2017 06/01/2018 0
12 Replace 40 original iPads
$20,000.00 07/01/2017 08/31/2017 0
13 IT Manager Support $15,000.00 07/01/2017 06/30/2018 0
14 Audio Visual Support
$12,500.00 07/01/2017 06/30/2018 0
15 Technology Training & Development Staff
$12,000.00 07/01/2017 06/30/2018 0
16 Smart Podiums x 10 $20,000.00 07/01/2017 12/31/2017 0
17 Replace Misc. Projectors
$12,000.00 01/01/2018 03/31/2018 0
18 Replace DMP LCDs $20,000.00 07/01/2017 12/31/2017 0
19 Charging Stations $8,300.00 07/01/2017 11/30/2017 0
20 Upgrade Communication Closets
$50,000.00 07/01/2017 11/30/17 0
26
21 Video Wall $45,000.00 11/01/2017 02/28/2018 0
22 Replace Projection Screens
$68,000.00 07/01/2017 06/30/2018 0
23 Printer Replacement $2000.00 07/01/016 06/30/2018 0
24 Patch Cables $5000.00 07/01/2017 06/30/2017 0
25 Wireless Access Points
$10,000.00 07/01/2017 06/30/2017 0
26 Hard Drives $5,000.00 07/01/2017 06/30/2017 0
27 Software Licensing and Apps
$5,000.00 07/01/2017 06/30/2017 0
28 Scanner Replacement
$3,600.00 07/01/2017 06/30/2017 0
29 Flash Drives $1,000,00 07/01/2017 06/30/2017 0
30 Hard drive duplicator
$14,000.00 07/01/2017 06/30/2017 0
Total FY17‐18 Request
$612,670.00 $ 0.00
1010 1011
1012 1: SchoolVue Licenses ($8,000) 1013 1014 Person Responsible: Charles Johnson & Randy Fournier LTR 1015 Planned Implementation Date: 07/01/17 1016 Planned Completion Date: 08/30/17 1017 Expected Source of Funds: Tech Plan 1018 Brief narrative/explanation/description: Annual license fee the Reston Center, Signal Hill, and the Loudoun 1019 campus. 1020 1021 2: Lab Support ($86,000) 1022 1023
Campus Lab Support 2017‐17
Total Hrs. Needed per
week
Rate Total per week
Total per year Hours open Charge of Funds
PC Lab Weekday, Nights and Weekends
25 $17.00 $425.00 $19,550 Mon‐Thu 4:30pm‐10pm,
Provost, Charles
27
Sat 8‐4pm Johnson & Randy
FournierMac Lab Weekends
10 $17.00 $170.00 $7,820
Sat & Sun 10am‐2pm
Provost, Charles
Johnson & Randy
FournierReston Center
Nights, Early Morning and Weekends,
35 $17.00 $595.00 $27,370
P1: Mon‐Thu 6‐9:30pm
P2: Mon – Thu 9:30 – 2:30
Provost, Charles
Johnson & Randy
FournierIT support Weekday, Nights and
Weekends 20 $17.00 $340.00 $15,640
Mon‐ Thu 9am‐10pm
Provost, Charles
Johnson & Randy
FournierSignal Hill Weekday, Nights and
Weekends 20 $17.00 $340.00 $15,640
Mon – Thu 9am‐10pm
Provost, Charles
Johnson & Randy
FournierTOTAL $86,020.00
1024 1025 3: Classroom Upgrades differential ($35,000) 1026 1027 Person Responsible Charles Johnson & Randy Fournier LTR 1028 Planned Implementation Date: 07/01/17 1029 Planned Completion Date: 06/30/18 1030 Expected Source of Funds: Tech Plan 1031 Brief narrative/explanation/description: Cover any expense not part of standard equipment. 1032 1033 4: APC UPS Replacement x 6 ($15,000) 1034 1035 Person Responsible: Charles Johnson & Randy Fournier LTR 1036 Planned Implementation Date: 07/01/17 1037 Planned Completion Date: 06/30/18 1038 Expected Source of Funds: Tech Plan 1039 Brief narrative/explanation/description: Purchase of 6 New APC UPC Battery Backups for Communications 1040 Closets throughout the campus that have reach more than 4 years old. 1041 1042 5: Collaborative Learning Areas to Upgrade Study Group Areas in LC ($45,000) 1043 1044 Person Responsible: Charles Johnson & Randy Fournier LTR 1045 Planned Implementation Date: 07/01/17 1046 Planned Completion Date: 06/30/18 1047
28
Expected Source of Funds: Tech Plan 1048 Brief narrative/explanation/description: Data from student surveys indicate a need for more collaborative 1049 learning spaces at the Loudoun Campus. Collaborative workspaces support student engagement and 1050 student‐led learning. Allow students to access and share information by allowing all participants to 1051 contribute their ideas – equally, quickly and seamlessly. 1052 1053 6: Upgrade Monitors x 30 ($12,000) 1054 1055 Person Responsible: Charles Johnson & Randy Fournier LTR 1056 Planned Implementation Date: 01/01/18 1057 Planned Completion Date: 06/01/18 1058 Expected Source of Funds: Tech Plan 1059 Brief narrative/explanation/description: Upgrade monitors in areas that require larger format motiors. 1060 1061 1062 7: Upgrade RAM x 30 $3,270) 1063 1064 Person Responsible: Charles Johnson & Randy Fournier LTR 1065 Planned Implementation Date: 01/01/18 1066 Planned Completion Date: 06/01/18 1067 Expected Source of Funds: Tech Plan 1068 Brief narrative/explanation/description: Upgrade RAM on systems that need additional memory due to 1069 programs that require additional ram. 1070 1071 8: 105 Licenses for Deep Freeze for iMacs ($5,000) 1072 1073 Person Responsible: Charles Johnson & Randy Fournier LTR 1074 Planned Implementation Date: 07/01/17 1075 Planned Completion Date: 11/30/17 1076 Expected Source of Funds: Tech Plan 1077 Brief narrative/explanation/description: Deep Freeze will be installed by IT Staff on iMacs in all Mac labs to 1078 keep the desired software configuration the same by rebooting and thus eliminating unwanted changes 1079 made by users. 1080 1081 9: Upgrade Video Cards x 30 ($12,000) 1082 1083 Person Responsible: Charles Johnson & Randy Fournier LTR 1084 Planned Implementation Date: 07/01/17 1085 Planned Completion Date: 12/31/17 1086 Expected Source of Funds: Tech Plan 1087 Brief narrative/explanation/description: Upgrade video cards. 1088 1089 10: Upgrade Mac lab x 16 ($48,000) 1090 1091 Person Responsible: Charles Johnson & Randy Fournier LTR 1092 Planned Implementation Date: 07/01/17 1093 Planned Completion Date: 03/03/18 1094 Expected Source of Funds: Tech Plan 1095
29
Brief narrative/explanation/description: Upgrade MACs that need replacing. 1096 1097 11: Network Extron Control Systems ($15,000) 1098 1099 Person Responsible: Charles Johnson & Randy Fournier LTR 1100 Planned Implementation Date: 07/01/17 1101 Planned Completion Date: 06/01/18 1102 Expected Source of Funds: Tech Plan 1103 Brief narrative/explanation/description: Upgrade Extron Control equipment in rooms requesting dual display. 1104 1105 12: Replace 40 original iPads purchased FY2010 ($20,000) 1106 1107 Person Responsible: Charles Johnson & Randy Fournier LTR 1108 Planned Implementation Date: 07/01/17 1109 Planned Completion Date: 08/31/17 1110 Expected Source of Funds: Tech Plan 1111 Brief narrative/explanation/description: Purchase 40 Apple iPad Air 3 for 2 older iPad carts. 1112 1113 13: IT Manager Support ($15,000) 1114 1115 Person Responsible: Charles Johnson & Randy Fournier LTR 1116 Planned Implementation Date: 07/01/17 1117 Planned Completion Date: 06/30/18 1118 Expected Source of Funds: Tech Plan 1119 Brief narrative/explanation/description: 1120
Repair of all campus computer workstations, networked printers, VCR/DVD combo, keyboards, mice, 1121 external storage, projectors, and scanners. Replacement of all projector bulbs and a surplus so bulbs 1122 can be replaced immediately. 1123
Replacement of printer cartridges for faculty and adjunct networked printers at all three sites. 1124 Replace color cartridges for plotter. 1125 This budget will specifically cover repair for the computers that are currently cycling out of warranty. 1126 Miscellaneous Network installs. 1127
1128 14: Audio Visual Support ($12,500) 1129 1130 Person Responsible: Charles Johnson & Randy Fournier LTR 1131 Planned Implementation Date: 07/01/17 1132 Planned Completion Date: 06/30/18 1133 Expected Source of Funds: Tech Plan 1134 Brief narrative/explanation/description: Maintenance and supply items to support classroom instructional 1135 systems: Podiums, cameras, LCD lamps, VGA/audio/video cabling, and necessary system repairs for out of 1136 warranty equipment. 1137 1138 15: Technology Training & Development Staff ($12,000) 1139 Person Responsible: Charles Johnson & Randy Fournier LTR 1140 Planned Implementation Date: 07/01/17 1141 Planned Completion Date: 06/30/18 1142 Expected Source of Funds: Tech Plan 1143
30
Brief narrative/explanation/description: Training funds for Windows 8, Programming Extron equipment and 1144 Macintosh support classes. 1145 1146 1147 16: Smart Podiums x 10 ($20,000) 1148 1149 Person Responsible: Charles Johnson & Randy Fournier LTR 1150 Planned Implementation Date: 07/01/17 1151 Planned Completion Date: 12/31/17 1152 Expected Source of Funds: Tech Plan 1153 Brief narrative/explanation/description: In the event a podium fails and must be returned to the 1154 manufacture for service, an adequate supply of podiums will be on hand for replacement. 1155 1156 17: Replace Misc. Projectors ($12,000) 1157 1158 Person Responsible: Charles Johnson & Randy Fournier LTR 1159 Planned Implementation Date: 01/01/18 1160 Planned Completion Date: 03/31/18 1161 Expected Source of Funds: Tech Plan 1162 Brief narrative/explanation/description: In the event a projector fails and must be returned to the 1163 manufacture for service, an adequate supply of projectors will be on hand for replacement. 1164 1165 18: Replace DMP LCDs ($20,000) 1166 1167 Person Responsible: Charles Johnson & Randy Fournier LTR 1168 Planned Implementation Date: 07/01/17 1169 Planned Completion Date: 12/31/17 1170 Expected Source of Funds: Tech Plan 1171 Brief narrative/explanation/description: Replace old LCDs in LS & LW. 1172 1173 19: Charging Stations ($8,300) 1174 1175 Person Responsible: Charles Johnson & Randy Fournier LTR 1176 Planned Implementation Date: 07/01/17 1177 Planned Completion Date: 11/30/17 1178 Expected Source of Funds: Tech Plan 1179 Brief narrative/explanation/description: With the increase in the campus population using portable devices 1180 for classroom and work related communications, this will provide a means to assist those that need to charge 1181 their devices. 1182 1183 20: Upgrade Communication Closets ($50,000) 1184 1185 Person Responsible: Charles Johnson & Randy Fournier LTR 1186 Planned Implementation Date: 07/01/17 1187 Planned Completion Date: 11/30/17 1188 Expected Source of Funds: Tech Plan 1189 Brief narrative/explanation/description: Patch panels need reorganizing in older communication rooms in LR 1190 to clean up the sporadic panels. This has caused a disarray of wiring. 1191
31
21: Video Wall ($45,000) 1192 1193 Person Responsible: Charles Johnson & Randy Fournier LTR 1194 Planned Implementation Date: 11/01/17 1195 Planned Completion Date: 02/28/18 1196 Expected Source of Funds: Tech Plan 1197 Brief narrative/explanation/description: Alternative to projector and drop down screen currently in large 1198 lecture classrooms. 1199 1200 22: Replace 3 Projection Screens ($68,000) 1201 1202 Person Responsible: Charles Johnson & Randy Fournier LTR 1203 Planned Implementation Date: 07/01/17 1204 Planned Completion Date: 03/31/18 1205 Expected Source of Funds: Tech Plan 1206 Brief narrative/explanation/description: A number of projection screens have various degrees of damage. 1207 This will allow for the replacement of a few screens each year. 1208 1209 23: Replacement Printers ($2,000) 1210 1211 Person Responsible: Charles Johnson & Randy Fournier LTR 1212 Planned Implementation Date: 07/01/17 1213 Planned Completion Date: 06/30/18 1214 Expected Source of Funds: Tech Plan 1215 Brief narrative/explanation/description: A number of printers are ageing and need replacing. This will allow 1216 for the replacement of printers each year. 1217 1218 24: Replacement Patch Cable ($5,000) 1219 1220 Person Responsible: Charles Johnson & Randy Fournier LTR 1221 Planned Implementation Date: 07/01/17 1222 Planned Completion Date: 06/30/18 1223 Expected Source of Funds: Tech Plan 1224 Brief narrative/explanation/description: Funding will be used to purchase additional patch cables for 1225 networking needs. 1226 1227 25: Wireless Access Points ($10,000) 1228 1229 Person Responsible: Charles Johnson & Randy Fournier LTR 1230 Planned Implementation Date: 07/01/17 1231 Planned Completion Date: 06/30/18 1232 Expected Source of Funds: Tech Plan 1233 Brief narrative/explanation/description: Funding will be used to purchase additional Wireless Access Points 1234 for replacement of faulty or new locations. 1235 1236 26: Hard Drives ($5,000) 1237 1238 Person Responsible: Charles Johnson & Randy Fournier LTR 1239
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Planned Implementation Date: 07/01/17 1240 Planned Completion Date: 06/30/18 1241 Expected Source of Funds: Tech Plan 1242 Brief narrative/explanation/description: College Technology Plan 1243 Funding will be used to purchase additional hard drives for Pc’s. 1244 1245 27: Software Licenses and Apps ($5,000) 1246 1247 Person Responsible: Charles Johnson & Randy Fournier LTR 1248 Planned Implementation Date: 07/01/17 1249 Planned Completion Date: 06/30/18 1250 Expected Source of Funds: Tech Plan 1251 Brief narrative/explanation/description: Provide funding for software license renewal not eligible for 1252 educational funding. For example, Drive‐shield. Also provide funding for MAC APPs for replacement of 1253 traditionally licensed software. 1254 1255 28: Scanner Replacement ($3,600) 1256 1257 Person Responsible: Charles Johnson & Randy Fournier LTR 1258 Planned Implementation Date: 07/01/17 1259 Planned Completion Date: 06/30/18 1260 Expected Source of Funds: Tech Plan 1261 Brief narrative/explanation/description: A number of printers are ageing and need replacing. This will allow 1262 for the replacement of printers each year. 1263 1264 29: Flash Drives ($1,000) 1265 1266 Person Responsible: Charles Johnson & Randy Fournier LTR 1267 Planned Implementation Date: 07/01/17 1268 Planned Completion Date: 06/30/18 1269 Expected Source of Funds: Tech Plan 1270 Brief narrative/explanation/description: Funding will be used to purchase flash drives for Faculty and Staff 1271 portable files. 1272 1273 30: Hard Drive Duplicator (14,000) 1274 1275 Person Responsible: Charles Johnson & Randy Fournier LTR 1276 Planned Implementation Date: 07/01/17 1277 Planned Completion Date: 06/30/18 1278 Expected Source of Funds: Tech Plan 1279 Brief narrative/explanation/description: Funding will be used to purchase Hard Drive Duplicator to re‐image 1280 hard drives. 1281 1282 1283
1284
33
Manassas Campus 1285 FY18 Campus Technology Plan 1286
1287 1288 Project/Activity Amount Start Date Completion Date
1 IT Manager Support $ 25,000 7/1/17 6/1/18
2 Lab Support $ 40,000 7/1/17 6/15/18
3 Classroom technology upgrades $ 30,000 7/1/17 2/28/18
4 Classroom lecterns $ 24,000 7/1/17 2/28/18
5 Campus/Classroom cable upgrades
$ 15,000 7/1/17 5/28/18
6 Classroom/Theater projector bulbs $ 3,000 7/1/17 12/30/18
7 SchoolVue Software $ 900 7/1/17 2/28/18
8 Drive‐shield Software $ 2,500 7/1/17 2/28/18
9 Accudemia $ 2,800 7/1/17 2/28/18
10 RegisterBlast $2,000 7/1/17 2/28/18
TOTAL $145,200
1289 NARRATIVE 1290 1291 1. IT Manager Support $25,000 1292 Person Responsible: Lynn Bowers 1293 1294 2. LAB SUPPORT $40,000 1295 Person Responsible: Lynn Bowers 1296 Mon‐Thurs/8:00 AM‐9:30 PM, Fri 8:00AM ‐5:00 PM, Sat 8:00 AM ‐ 4:30 PM 1297 P‐14’s provide assistance to the open computer lab, as well as other computer labs, and assist the campus 1298 tech staff on‐and off campus. The individuals are aware that the hours of support are flexible. They work 1299 evenings and Saturdays when required. 1300 Planned implementation date: 7/1/2017 1301 Planned Completion date: 6/15/2018 1302 Expected Source of Funds: College Technology Plan 1303 1304 3. Classroom technology upgrades $30,000 1305 Person Responsible: Lynn Bowers 1306 Planned implementation date: 7/1/2017 1307 Planned Completion date: 2/28/2018 1308 Instructional delivery will be enhanced and students will benefit from leading edge technology in the 1309 classrooms. 1310 Expected Source of Funds: College Technology Plan 1311 1312 4. Classroom lecterns $24,000 1313 Person Responsible: Lynn Bowers 1314 Planned implementation date: 7/1/2017 1315 Planned Completion date: 2/28/2018 1316 New lecterns will provide the instructor with more space, and accommodate the technology that’s installed 1317 in the classrooms. 1318 Expected Source of Funds: College Technology Plan 1319
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5. Classroom Cable Upgrades $ 15,000 1320 Person Responsible: Lynn Bowers 1321 Planned implementation date: 7/1/2017 1322 Planned Completion date: 5/28/2018 1323 Several classrooms have old and failing data cables. Other classrooms need to have the data cables moved to 1324 accommodate the re‐configuration of the classrooms. Some offices need to have additional data and power 1325 cables installed or upgraded. 1326 Expected Source of Funds: College Technology Plan 1327 1328 6. Classroom projector bulbs $3,000 1329 Person Responsible: Lynn Bowers 1330 Planned implementation date: 7/1/2017 1331 Planned Completion date: 2/28/2018 1332 Replacement projector bulbs are necessary to support the mounted projectors installed in the classrooms, 1333 computer labs, and conference rooms. 1334 Expected Source of Funds: College Technology Plan 1335 1336 7. SchoolVue Software (Renewal) $900 1337 Person Responsible: Lynn Bowers 1338 Planned implementation date: 7/1/2017 1339 Planned Completion date: 2/28/2018 1340 Requested funding will be used to purchase SchoolVue management software to assist in classroom 1341 management, monitoring, and instruction. 1342 Expected Source of Funds: College Technology Plan 1343 1344 8. Drive‐shield Software $2,500 1345 Person Responsible: Lynn Bowers 1346 Planned implementation date: 7/1/2017 1347 Planned Completion date: 2/28/2018 1348 Requested funding will be used to maintain computer integrity so that changes made to a computer are 1349 removed upon system restart. 1350 Expected Source of Funds: College Technology Plan 1351 1352 9. Accudemia Software (Renewal) $2,800 1353 Person Responsible: Lynn Bowers 1354 Planned implementation date: 7/1/2017 1355 Planned Completion date: 2/28/2018 1356 Requested funding will be used to purchase Accudemia software to assist in the tutor center reservations and 1357 data collection. 1358 Expected Source of Funds: College Technology Plan 1359 1360 10. RegisterBlast Software (Renewal) $2,000 1361 Person Responsible: Lynn Bowers 1362 Planned implementation date: 7/1/2017 1363 Planned Completion date: 2/28/2018 1364 Requested funding will be used to purchase RegisterBlast management software to assist in testing center 1365 reservations and data collection. 1366 Expected Source of Funds: College Technology Plan 1367
1368
35
Medical Education Campus 1369 FY18 Campus Technology Plan 1370
1371 Item 1 IT Manager Support $ 10,000 1372 Person Responsible: Wayne Ledford 1373 Planned implementation date: 7/1/17 1374
Project/Activity Amount Start Date Completion Date
1 IT Manager Support $10000 7/1/17 6/30/18
2 Lab Support $20000 7/1/17 6/30/18
3 Funds for providing classroom technology upgrades or enhancements mid cycle to room re‐fresh
$50000 7/1/17 6/30/18
4 Computer Refresh $161100 7/1/17 6/30/18
5 iPad Learning Lab 30 iPads refresh iPads in cart
$10000 7/1/17 6/30/18
6 Misc. Cabling Needs $4000 7/1/17 6/30/18
7 Replacement Projection Screens as needed
$10000 7/1/17 6/30/18
8 Software Licensing and Apps $4000 7/1/17 6/30/18
9 Technology refresh of conference rooms on campus
$25000 7/1/17 6/30/18
10 Screen sharing technologies $5000 7/1/17 6/30/18
11 Wireless AV connection technologies
$5000 7/1/17 6/30/18
12 Wi‐Fi Upgrades as needed $10000 7/1/17 6/30/18
13 Misc. lab and clinic technology support items
$100000 7/1/17 6/30/18
14 Flat panel displays for digital signage or classrooms
$5000 7/1/17 6/30/18
15 Scanners for campus, use with
Image Now
$5000 7/1/17 6/30/18
16 Headphones for various uses $500 7/1/17 6/30/18
17 MacBook’s for Student Use, managed by LTR
$3000 7/1/17 6/30/18
18 Power adapters and integrated USB chargers for desks in the library
$2500 7/1/17 6/30/18
19 Update collaboration technology He 355
$25000 7/1/17 6/30/18
20 Podium maintenance items $4500 7/1/17 6/30/18
21 Demo the legacy coax video distribution system in server room due to obsolescence
$5000 7/1/17 6/30/18
22 Video wall Forum $70000 7/1/17 6/30/18
TOTAL $534,600
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Planned Completion date: 6/30/18 1375 Expected Source of Funds: Campus Tech Plan 1376 Provide funding for various maintenance items like bulbs, misc. wiring, cables, WIFI access points, and 1377 trial/pilot technologies. 1378 1379 Item 2 Lab Support $20,000 1380 Person Responsible: Wayne Ledford/Kathleen Odige 1381 Planned implementation date: 7/1/17 1382 Planned Completion date: 6/30/18 1383 Expected Source of Funds: Campus Tech Plan 1384 Provide weekend support for Lab 1385 1386 Item 3 Technology Upgrades classrooms $ 50,000 1387 Person Responsible: Lyle Fanelli 1388 Planned implementation date: 7/1/17 1389 Planned Completion date: 5/30/18 1390 Expected Source of Funds: College Tech Plan 1391 Provide upgrade classrooms to include control, cabling transition to digital from analog, document cameras 1392 and projectors. Many rooms are between refresh cycles, so any upgrades or enhancements will direct 1393 campus expense. 1394 1395 ITEM 4 Computer Upgrades $161000 1396 1397 Person Responsible: Wayne Ledford 1398 Planned implementation date: 9/1/17 1399 Planned Completion date: 12/30/18 1400 Expected Source of Funds: College Tech Plan/ Central Funding 1401 Provide funds to replace computers as part of the college refresh. Will refresh approximately 25% of all 1402 college computers 1403 1404 ITEM 5 IPAD LEARNING LAB $10000.00 1405 1406 Person Responsible: Wayne Ledford 1407 Planned implementation date: 10/1/17 1408 Planned Completion date: 10/30/18 1409 Expected Source of Funds: Campus Tech Plan 1410 Provide funding for refresh of 30 iPads in our iPad cart. Cart is used frequently by faculty in classrooms for 1411 various activities. The cart is now 5 years old. Cart will work with new version of iPads. 1412 1413 ITEM 7 Misc. Cabling Needs $4000 1414 1415 Person Responsible: Wayne Ledford 1416 Planned implementation date: 10/1/17 1417 Planned Completion date: 12/30/18 1418 Expected Source of Funds: Campus Tech Plan 1419 Provide funding for the infrastructure build out for additional wireless and wired drop capacity as needed. 1420 1421 ITEM 8 Replacement Screens $10000 1422
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1423 Person Responsible: Wayne Ledford 1424 Planned implementation date: 9/1/17 1425 Planned Completion date: 5/30/18 1426 Expected Source of Funds: Campus Tech Plan 1427 Provide replacement projector screens for classroom projectors as classrooms are updated to digital systems, 1428 with 16:10 aspect ratio and high contract coatings. All free hanging screens have been replaced with modern 1429 16:10 screens. The rest of the screens are hard mounted in fixed ceilings. They are 14 years old dirty and 1430 damaged in many cases the rollers have failed. The replacement of these will require construction work to 1431 remove the fixed ceiling, patch the ceiling and paint. These have a high cost of replacement due to 1432 construction work. 1433 1434 Item 9 Software Licensing and Apps $4000 1435 1436 Person Responsible: Wayne Ledford 1437 Planned implementation date: 7/1/17 1438 Planned Completion date: 6/30/18 1439 Expected Source of Funds: College Tech Plan 1440 Provide funding for software license renewal not eligible for educational funding. For example, Drive‐shield 1441 as well as School Vue for testing center. Also provide funding for MAC APPs for replacement of traditionally 1442 licensed software in the OCL. 1443 1444 Item 10 Screen sharing technologies $5000 1445 Person Responsible: Lyle Fanelli, Wayne Ledford 1446 Planned implementation date: 12/1/17 1447 Planned Completion date: 12/30/2018 1448 Expected Source of Funds: Campus Tech Plan 1449 Provide funding for additional screen sharing technologies in classrooms and conference rooms. Recent 1450 faculty technology survey had a number of requests for additional screen sharing rooms at MEC. 1451 1452 Item 11 Wireless AV connection technologies $5000 1453 Person Responsible: Lyle Fanelli, Wayne Ledford 1454 Planned implementation date: 12/1/17 1455 Planned Completion date: 5/30/2018 1456 Expected Source of Funds: Campus Tech Plan 1457 Fund the purchase of wireless AV connection technologies. This will allow for greater mobility of the 1458 teaching station since it will not be tethered by AV connection cables. Power only. Primary target locations 1459 are labs like the new OTA and SIM lab. The ‘Extron Sharelink’ in the student study rooms and conference 1460 room 218 are very popular for this. 1461 1462 Item 12 Upgrades to Wi‐Fi as needed $10000 1463 Person Responsible: Lyle Fanelli, Wayne Ledford 1464 Planned implementation date: 7/1/17 1465 Planned Completion date: 6/30/2018 1466 Expected Source of Funds: Campus Tech Plan 1467 Fund additional Wi‐Fi antennae for locations needing additional Wi‐Fi coverage. This will be used to expand 1468 coverage to spaces where coverage is needed. Faculty and students are constantly requesting better 1469 coverage in locations. 1470
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1471 Item 13 Misc. lab and clinic technology support items $100000 1472 Person Responsible: Wayne Ledford, Nursing and Allied Health Deans 1473 Planned implementation date: 9/1/17 1474 Planned Completion date: 5/30/2018 1475 Expected Source of Funds: Campus Tech Plan and college funding 1476 Many teaching technologies at the MEC are very old. Specifically the ultrasound SIM, dental clinic chairs, and 1477 he Radiology equipment are 14 years old and badly need in updating. These funds will provide updated 1478 technologies and improved student learning experiences. 1479 1480 Item 14 Flat Panel Displays for digital signage or classrooms $5000 1481 Person Responsible: Ruth Stanton 1482 Planned implementation date: 7/1/17 1483 Planned Completion date: 6/30/2018 1484 Expected Source of Funds: Campus Tech Plan 1485 Provide for funding of locations which may need flat panels for Q less display or presentation of emergency 1486 notification information. These funds may also purchase flat panels for classrooms for video reinforcement 1487 or collaboration needs. 1488 1489 Item 15 Scanners for campus use and image now $5000 1490 Person Responsible: Lyle Fanelli 1491 Planned implementation date: 7/1/17 1492 Planned Completion date: 6/30/2018 1493 Expected Source of Funds: Campus Tech Plan 1494 Fund purchase of specific Fujitsu scanners required for interface with Image Now. IT consistently gets 1495 requests yearly for scanners to use with Image Now. 1496 1497 Item 16 Headphones for various students uses $500 1498 Person Responsible: Andy Cornell, Wayne Ledford 1499 Planned implementation date: 7/1/17 1500 Planned Completion date: 6/30/2018 1501 Expected Source of Funds: Campus Tech Plan 1502 Multiple requests for headphones associated with testing center, iPad use, and library use. Headphones are 1503 used consistently with iPads for respiratory therapy ‘breathe sounds’ labs. Student use over 12 months 1504 simply wears out headphones. 1505 1506 Item 17 MacBook’s for student use $3000 1507 Person Responsible: Wayne Ledford, Acting Dean LTR 1508 Planned implementation date: 7/1/17 1509 Planned Completion date: 6/30/2018 1510 Expected Source of Funds: Campus Tech Plan 1511 Fund purchase of MacBook’s for loan to students to use. This will increase the overall current MAC footprint 1512 of loaners to 6 from 4. They are very popular for use with students. Circulation numbers indicate high 1513 circulation and low availability due to demand. These funds will fund purchase of 2 additional MacBook’s. 1514 1515 Item 18 Power adapters and integrated USB chargers for desks $2500 1516 Person Responsible: Lyle Fanelli, Acting Dean LTR 1517 Planned implementation date: 7/1/17 1518
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Planned Completion date: 6/30/2018 1519 Expected Source of Funds: Campus Tech Plan 1520 This funding will provide for the purchase of charging drop‐ins for the quite study carols in the library. It will 1521 provide power for laptop use, as well as integrated USB chargers for students. 1522 1523 Item 19 update collaboration technology $25000 1524 Person Responsible: Lyle Fanelli, Wayne Ledford 1525 Planned implementation date: 7/1/17 1526 Planned Completion date: 6/30/2018 1527 Expected Source of Funds: Campus Tech Plan 1528 This funding will provide for the purchase of updated control and switching to match the capabilities lost 1529 during the recent renovation of HE 355. Faculty requests for the return of the team monitor and sharing 1530 capability. 1531 1532 Item 20 Podium Maintenance items $4500 1533 Person Responsible: Lyle Fanelli, Wayne Ledford 1534 Planned implementation date: 7/1/17 1535 Planned Completion date: 6/30/2018 1536 Expected Source of Funds: Campus tech Plan 1537 This funding will provide for the purchase of replacement items to maintain the podiums in classrooms. 1538 These items will include racks for the AV mounting, shelves for document cameras which have been broken, 1539 mounting arms for the monitors as they wear out. 1540 1541 Item 21 Demo coax video distribution in server room $5000 1542 Person Responsible: Wayne Ledford, Lyle Fanelli 1543 Planned implementation date: 7/1/17 1544 Planned Completion date: 6/30/2018 1545 Expected Source of Funds: Campus Tech Plan 1546 This funding will provide for the demolition of the ‘Blonder Tongue’ coax distribution system in the server 1547 room. The equipment is racked and no longer used. The equipment fills an entire rack and its removal will 1548 provide more space for new and current items. 1549 1550 Item 23 Video Wall for Forum $70000 1551 Person Responsible: Wayne Ledford 1552 Planned implementation date: 7/1/17 1553 Planned Completion date: 6/30/2018 1554 Expected Source of Funds: Campus Tech Plan 1555 This funding will provide for the purchase and installation of a video wall in the forum for presentations. The 1556 forum is often used for guest and student presentations. These funds will provide for 2x2 flat panels for 1557 display of presentations and college information. Also improved audio for the forum presentations as well. 1558 1559 1560
1561
40
Woodbridge Campus 1562 FY18 Campus Technology Plan 1563
1564
1565 1. Manager Support $ (10,000) 1566
Person Responsible: Rachel Overbey (ITM) 1567 Planned implementation date: 7/1/17 1568 Expected Source of Funds: Tech Plan 1569 Planned Completion date: 06/30/2017 1570 Funds will provide support for various small purchase items like bulbs, network infrastructure and various 1571 materials to support classrooms, labs and offices, etc. 1572 1573
2. Open Computer, Digital Media and IT LAB SUPPORT $ (69,000) 1574 Person Responsible: Rachel Overbey / Kathy Bohnstedt 1575 Planned implementation date: 7/1/17 1576 Expected Source of Funds: Tech Plan 1577 Planned Completion date: 06/30/18 1578
Project/Activity Amount Start Date Completion Date
1 IT Manager Support $10,000 7/1/17 6/30/18
2 Lab Support (OCL & Digital Media Lab) $69,000 7/1/17 6/30/18
3 Recurring Licenses & Maintenance $16,000 7/1/17 6/30/18
4 Computer Refreshes (64 iMacs\Desktops) $64,000 7/1/17 6/30/18
5 Classroom or Computer Refresh Carryover $120,000 7/1/17 6/30/18
6 Tutoring 3 Phase Signage and Repository Project
$25,000 7/1/17 6/30/18
7 Campus Projects $30,000 7/1/17 6/30/18
8 AV campus Support $16000 7/1/17 6/30/18
9 iPad Project $12000 7/1/17 6/30/18
10 HVAC Lab Kits $2000 7/1/17 6/30/18
THE FOLLOWING ITEMS MAY BE FUNDED WITH ETF FUNDS
01 Computer and Classroom Refresh $300,000 7/1/17 6/30/18
02 Tutoring Center 3 Phase Sinage and Repository Project
$3,000 7/1/17 6/30/18
03 AV Support $16,000 7/1/17 6/30/18
04 Video Editing Kit $11,000 7/1/17 6/30/18
06 Epson 4900 Printer $3,000 7/1/17 6/30/18
07 AIR lab – heat pump and trainer $30,116 7/1/17 6/30/18
08
TECH FUNDS ETF FUNDS
TOTAL $364,000 $363,116
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Days/Time covered by the staff paid from the amount shown: M‐T, 5‐9pm; F, 1‐5pm; S, 9am – 3pm 1579 1580
3. Recurring Licenses & Maintenance $ (16,000) 1581 Person Responsible: Rachel Overbey, Paul Loving 1582 Planned implementation date: 7/1/17 1583 Expected Source of Funds: Tech plan 1584 Planned Completion date: 6/30/18 1585 This is software that the campus is using for license renewals for software such as Direct TV, SchoolVue, and 1586 our Digital Signage yearly renewals. 1587 1588
4. Computer Refresh of iMacs $ (64,000) 1589 Person Responsible: Rachel Overbey, Franklin Torres 1590 Planned implementation date: 7/1/17 1591 Expected Source of Funds: Tech Plan 1592 Planned Completion date: 6/30/18 1593 Extra Coverage of Faculty, Staff and Student iMacs that are up for replacement, and for additional Ram for 1594 Photo Lab and Video Editing. Will cover any additional computers not covered centrally. 1595 1596
5. Classroom\Labs and Computer Refresh Carryover\Campus IT Projects $ (120,000) 1597 Person Responsible: Rachel Overbey, Franklin Torres 1598 Planned implementation date: 7/1/17 1599 Expected Source of Funds: Tech Plan 1600 Planned Completion date: 6/30/18 1601 These funds will be used to cover technology costs for our classrooms and labs that are not covered centrally 1602 to upgrade our enhanced classrooms this will also include the purchase of wireless presenters, printer 1603 refreshes, and to support the campus with other projects and request that we might have that are not 1604 centrally funded. 1605 1606
6. Tutoring 3 Phase Signage and Repository Project) $ (25,000) 1607 Person Responsible: Chris Stallings, Rachel Overbey, Paul Loving 1608 Planned implementation date: 7/1/17 1609 Expected Source of Funds: Tech Plan 1610 Planned Completion date: 6/30/18 1611 Brief Narrative: The separate phases of this project can be completed within different timeframes based on 1612 available resources but it must begin with Phase I, the digital interactive signage monitor with applicable 1613 software that will fill the needs designed by our tutoring services administrators. The integration of the 1614 interactive system with PeopleSoft and our signin process is a second step that would require the partnership 1615 of IT. The final phase of building a usable repository would also require the partnership of IT and the 1616 purchasing of iPads for the access of this information. 1617
Digital Interactive Signage Monitor (Qty. 1) ‐ 1618 Integration of signage monitor with PeopleSoft and applicable signin software and card reader 1619 Creation of a database (repository) to house faculty educational materials 1620 iPads (Qty. 6) 1621
1622 7. Campus Projects $ (30,000) 1623
Person Responsible: Rachel Overbey, Paul Loving 1624 Planned implementation date: 7/1/17 1625 Expected Source of Funds: Tech Plan 1626
42
Planned Completion date: 6/30/18 1627 Coverage for campus projects that may arise from office moves or classroom and lab computer or A/V 1628 Equipment additions. 1629 1630
8. AV Support $ 1631 (16,000) 1632
Person Responsible: Rachel Overbey, Obed Sorto, Paul Loving 1633 Planned implementation date: 07/1/17 1634 Expected Source of Funds: Tech Plan 1635 Planned Completion date: 06/30/18 1636 To improve campus A/V Equipment, maybe used to update DMS for DMPs on campus. Replacement of TVs 1637 that fail before their replacement cycle and are no longer under warranty. To cover other campus A/V 1638 request or projects. 1639 1640
9. Library iPad Project $ 1641 (12,000) 1642
Person Responsible: Rachel Overbey, Kerry Cotter, Paul Loving 1643 Planned implementation date: 7/1/17 1644 Expected Source of Funds: Tech Plan 1645 Planned Completion date: 6/30/18 1646 This project will use iPads to replace the current end panels for the library catalog. They are bulky and take 1647 up to much space. Students would benefit from something that is much smaller and easier to use. 1648 1649
10. HVAC Lab Kits $ 1650 (2,000) 1651
Person Responsible: Paul Loving , Jay Jensen 1652 Planned implementation date: Upon Arrival 1653 Expected Source of Funds: Tech Plan 1654 Planned Completion date: 06/30/18 1655 Brief Narrative: The wireless diagnostic service kits are needed for teaching troubleshooting methods in AIR 1656 101 & 201 course. 1657 1658
ETF ITEMS 1659 1660 1661 1662
1. Classroom\Labs and Computer Refresh Carryover\Campus IT Projects $ (300,000) 1663 Person Responsible: Rachel Overbey, Franklin Torres, Paul Loving 1664 Planned implementation date: 7/1/17 1665 Expected Source of Funds: Tech Plan 1666 Planned Completion date: 6/30/18 1667 These funds will be used to cover technology costs for our classrooms and labs that are not covered centrally 1668 to upgrade our enhanced classrooms this will also include the purchase of wireless presenters, printer 1669 refreshes, and to support the campus with other projects and request that we might have that are not 1670 centrally funded. 1671
1672 2. Tutoring Center Signange TV $ 1673
(3,000) 1674
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Person Responsible: Chris Stallings, Rachel Overbey, Paul Loving 1675 Planned implementation date: Upon Arrival 1676 Expected Source of Funds: Tech Plan, ETF 1677 Planned Completion date: 06/30/18 1678 Brief Narrative: The separate phases of this project can be completed within different timeframes based on 1679 available resources but it must begin with Phase I, the digital interactive signage monitor with applicable 1680 software that will fill the needs designed by our tutoring services administrators. The integration of the 1681 interactive system with PeopleSoft and our signin process is a second step that would require the partnership 1682 of IT. The final phase of building a usable repository would also require the partnership of IT and the 1683 purchasing of iPads for the access of this information. 1684
Digital Interactive Signage Monitor (Qty. 1) ‐ 1685 Integration of signage monitor with PeopleSoft and applicable signin software and card reader 1686 Creation of a database (repository) to house faculty educational materials 1687 iPads (Qty. 6) 1688
1689 3. AV Support $ 1690
(16,000) 1691 Person Responsible: Rachel Overbey, Obed Sorto, Paul Loving 1692 Planned implementation date: 07/1/17 1693 Expected Source of Funds: Tech Plan 1694 Planned Completion date: 06/30/18 1695 To improve campus A/V Equipment, maybe used to update DMS for DMPs on campus. Replacement of TVs 1696 that fail before their replacement cycle and are no longer under warranty. To cover other campus A/V 1697 request or projects. 1698
1699 4. Video Editing Kits $ 1700
(11,000) 1701 Person Responsible: Chris Stallings, Paul Loving 1702 Planned implementation date: 10/15/16 – will be testing in the 2016 fall semester and fully implement in 1703 continuous projects (as noted above in the narrative) and semester classes in January, 2017. 1704 Expected Source of Funds: Tech Plan, ETF 1705 Planned Completion date: ongoing 1706 Brief Narrative: Currently, the only lenses we have for our RED Epic camera are prime lenses which are good 1707 but they only hold one focal length and cannot be used to change focal length during a continuous shot. We 1708 need a professional cinema lens to compliment the beauty of the RED Epic camera. 1709
1710 Tokina Cinema 50‐135mm T3.0 with PL or Canon Mount 1711 OConnor O‐Focus Dual Mini Photo Set 1712 Canon 7D bundle with case, media card and two lenses (18‐135mm and 70‐300mm) 1713 Other Pieces involved with the kit or video editing 1714
1715 1716
5. Epson 4900 Printer (Photography) $ 1717 (3,000) 1718
Person Responsible: Gail Rebhan, Rachel Overbey, Paul Loving 1719 Planned implementation date: 8/1/16 1720 Expected Source of Funds: Tech Plan 1721 Planned Completion date: ongoing 1722
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Brief Narrative: The Epson 4900 printer in room 106 broke. The printer’s warranty expired on September 25, 1723 2015. NOVA purchased the printer in August 2014. The cost of repair could be as much as $2,879. 1724 1725
6. AIR lab / heat pump trainer $ 1726 (30,116) 1727
Person Responsible: Adam Johnson, Paul Loving 1728 Planned implementation date: 7/1/17 1729 Expected Source of Funds: ETF 1730 Planned Completion date: 6/30/18 1731 Brief Narrative: This equipment simulates a split system heat pump, which the instructor can use to 1732 demonstrate the use of oil furnaces, electric furnaces, air handlers, and evaporator coil combinations. 1733 1734 1735 1736 Tech Plan: $364,000 1737 1738 ETF: $363,116 1739 1740 TOTAL TECH PLAN: $727,116 1741 1742 1743
1744
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1745 Extended Learning Institute 1746 FY18 Unit Technology Plan 1747
1748 Project/Activity Estimated Cost Estimated Start
Date Estimated
Completion Date
1 Smartermeasure 30,000 July 2017 June 2018
2 Virtual Conference Solution 120,000 September 2017 April 2018
3 24/7 Help Desk 125,000 July 2017 June 2018
4 Student Lingo webinars 7,000 July 2017 June 2018
5 Library databases/digital resources 85,000 Various Various
6 Focus2 Software 1,000 July 2017 June 2018
7 Thinkstock 2,500 July 2017 June 2018
8 Smarthinking tutoring services 150,000 July 2017 June 2018
9 IT‐related P14 staff 148,000 July 2017 June 2018
10 Lynda.com 1,500 July 2017 June 2018
11 IT Supplies 125,000 July 2017 June 2018
12 Quality Matters 25,000 July 2017 June 2018
13 Staff training 30,000 July 2017 June 2018
14 New Equipment 125,000 July 2017 June 2018
15 ProctorU Video Proctoring 200,000 July 2017 June 2018
16 Web Promotion Services 60,000 July 2017 June 2018
17 Testing Web Cams 6,000 August 2017 March 2018
18 Student Services Call Center 9,500 July 2017 June 2018
19 Digital Signage 10,000 September 2017 December 2017
21 Recording Room Remodel 35,000 September 2017 March 2018
22 Virtual Computer Lab 125,000 January 2018 May 2018
23 App Programming Software 30,000 July 2017 June 2018
24 Network Drops 25,000 July 2017 June2018
25 Useable Net and Accessibility Proj 25,000 July 2017 June 2018 26 Webcasts 5,000 July 2017 June 2018 27 Wireless mics 2,000 July 2017 June 2018 28 iPad Pros 10,000 July 2017 June 2018 29 Rasberry Pi Computers 1,000 Oct 2017 June 2018 30 Active Data Calendar 21,000 Sept 2017 Dec 2017 31 Phone Headsets for Call Center 1,500 Sept 2017 June 2018 32 Internet Radio Phone Interface 5,000 Oct 2017 June 2018 33 Identity Verification Software 10,000 July 2017 June 2018 34 Virtual Lab Software 25,000 Oct 2017 June 2018 35 Virtual Lab Programming 100,000 Nov 2017 June 2018
TOTAL $1,681,000
1749 1750 NARRATIVE 1751 1752 Item 1: Smartermeasure ($30,000) 1753
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Person Responsible: Jennifer Lerner/Cynthia Pascal 1754 Planned implementation date/completion date: Renewed annually with contract running approximately July 1755 to June. 1756 Expected source of funds: College 1757 Narrative: Smartermeasure is an online tool to assess student readiness to take online courses. It is used for 1758 SSDL students, in ELI orientation for new online students, in ELI SDV courses, and made available for potential 1759 students considering ELI. 1760 1761 Item 2: Virtual Conference Software ($120,000) 1762 Person Responsible: Jennifer Lerner/Susan Picard/Preston Davis 1763 Planned implementation date: first event in September or October 1764 Planned completion date: last event in April 1765 Expected source of funds: College 1766 Narrative: We have contracted with vendor Inexpo to hold virtual conference meetings for faculty 1767 professional development and for student orientation/student life events. Estimated pricing is approximately 1768 $30,000 per event. We plan to hold up to four events during this budget year, and the virtual conference 1769 center is open throughout the year. 1770 1771 Item 3: 24/7 Help Desk ($125,000) 1772 Person Responsible: Jennifer Lerner/Susan Picard/Steve Sachs 1773 Planned implementation date/completion date: contract runs entire fiscal year 1774 Expected source of funds: College 1775 Narrative: The college uses a vendor to provide 24/7 IT Help Desk Support. This support is particularly critical 1776 for online learners, and the 24/7 vendor provides support for ELI students for both IT questions and student 1777 services questions. The 24/7 help desk is also a service provided through our SSDL network to VCCS partner 1778 colleges. Because of our heavy use of the service, ELI funds part of the total college cost of the 24/7 help 1779 desk. 1780 1781 Item 4: Student Lingo webinars ($7,000) 1782 Person Responsible: Cynthia Pascal 1783 Planned implementation date/completion date: contract runs entire fiscal year 1784 Expected source of funds: College 1785 Narrative: Student Lingo is a vendor that provides on‐demand student development webinars (topics include 1786 study skills, test‐taking strategies, writing a resume, etc.). These webinars are part of ELI’s overall student 1787 development programming, parallel to workshops offered by student services departments on campus. The 1788 webinars are also used in ELI’s SDV courses as instructional materials. 1789 1790 Item 5: library databases/digital materials ($85,000) 1791 Person Responsible: ELI Librarian, Heather Blicher 1792 Planned implementation date/completion date: throughout the year, on the college’s collection 1793 development cycle 1794 Expected source of funds: College 1795 Narrative: Working with the college’s library staff, ELI funds a variety of online research databases and other 1796 digital materials to support our academic programs. 1797 1798 Item 6: Focus 2 career development software ($1,000) 1799 Person Responsible: Christy Jensen/Cynthia Pascal 1800 Planned implementation date/completion date: contract renewed annually, runs for fiscal year 1801
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Expected source of funds: College 1802 Narrative: The Focus2 software is career development software used by ELI’s career counselor, the Pathway 1803 to the Baccalaureate program, and some campus career counselors to work with students on developing and 1804 pursuing their career goals. Cost stated reflects ELI’s portion of the cost, which is split with other units. 1805 1806 Item 7: Thinkstock licenses ($2,500) 1807 Person Responsible: Susan Picard 1808 Planned implementation date/completion date: licenses renewed annually 1809 Expected source of funds: College 1810 Narrative: Thinkstock is an image database used by the ELI instructional design staff, the ELI social media 1811 staff, and the ELI web design staff to acquire high‐quality images (which can be used without violating 1812 copyright laws) for use in online courses, the ELI website, training websites/materials, and social media 1813 including Facebook and the Virtual Student Union. 1814 1815 Item 8: Smarthinking tutoring ($150,000) 1816 Person Responsible: Preston Davis/Karen Kempter 1817 Planned implementation date/completion date: licenses renewed annually, usage reviewed periodically 1818 during the fiscal year to determine actual usage and possible need to purchase additional hours 1819 Expected source of funds: College 1820 Narrative: ELI students need to have access to online tutoring services to support them in their ELI courses. 1821 Smarthinking tutoring services are provided to ELI students and to SSDL students. The service is purchased by 1822 the hour, and we typically use 200‐300 hours of tutoring per month. 1823 1824 Item 9: IT‐related P14 staff ($148,000) 1825 Person Responsible: Jennifer Lerner, Susan Picard, Preston Davis 1826 Planned implementation date/completion date: P14 staff work throughout the fiscal year 1827 Expected source of funds: College 1828 Narrative: ELI and Technology Training employ several P14 staff working on IT projects/tasks – a database 1829 specialist, an evening support person for faculty/student support in synchronous class meetings, a desktop 1830 support/faculty training specialist, a web design specialist, and a Blackboard help desk specialist. All but the 1831 web design specialist work 29 hours/week; the web design specialist works on projects on an as‐needed 1832 basis. 1833 1834 Item 10: Lynda.com ($1,500) 1835 Person Responsible: Susan Picard 1836 Planned implementation date/completion date: annual licenses 1837 Expected source of funds: College 1838 Narrative: Lynda.com is an IT training resource used by ELI IT staff, ELI instructional design staff, Technology 1839 Training staff, and some faculty to learn additional skills on hardware and software products used in 1840 developing and supporting distance learning and instructional technology at the college. It is more cost 1841 effective than sending staff to outside training events because licenses can be rotated among users as 1842 needed and staff do not incur the cost and lost time related to traveling to training. 1843 1844 Item 11: IT supplies ($125,000) 1845 Person Responsible: Sue Picard 1846 Planned implementation date/completion date: as needed 1847 Expected source of funds: College 1848 Narrative: ELI and Technology Training combined have a staff of approximately 70, and most are heavy 1849
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technology users. ELI also provides workstations and IT rooms (e.g., recording rooms) for faculty. We have an 1850 ongoing need for IT supplies such as monitors, cabling, speakers, headsets, webcams, wireless mice and 1851 keyboards for training/presentations, still and video cameras, tablets and other mobile devices for training 1852 and demos, etc. Equipment standardization in ongoing, with targeted workstation configurations focused on 1853 docks, monitors and peripheral upgrades. 1854 1855 Item 12: Quality Matters ($25,000) 1856 Person Responsible: Jennifer Lerner, Will Hatheway 1857 Planned implementation date/completion date: annual membership; course review costs each fall and 1858 spring; training costs each summer, fall, and spring 1859 Expected source of funds: College 1860 Narrative: ELI is part of the VCCS consortium membership to Quality Matters, the nationally recognized 1861 organization setting standards for excellent online courses. The membership fee to the consortium is 1862 approximately $2000/year. ELI must pay $25/faculty member we train on the Quality Matters system, and 1863 we train approximately 90 faculty per year, for a total cost of $2,250. Ten to twelve ELI staff are QM certified 1864 and periodically have to take update training to maintain their certification; these trainings cost $0 to $500 1865 each. Finally, QM evaluates and certifies courses with a QM seal at $1,000 per review, and ELI will run 10‐15 1866 of its best courses through this process in this fiscal year. 1867 1868 Item 13: Staff training ($30,000) 1869 Person Responsible: Susan Picard, Preston Davis, Jennifer Lerner 1870 Planned implementation date/completion date: ongoing throughout the year 1871 Expected source of funds: College 1872 Narrative: ELI and Technology Training staff need to engage in regular, high‐quality training on new and 1873 changing hardware and software to be able to train college faculty and staff on the technologies they need to 1874 do their jobs. Training on such core products as Adobe products, Articulate and Captivate, various types of 1875 mobile solutions, and more is required for successful functioning in these jobs. Training funds cover 1876 professional training for more than 25 staff. 1877 1878 Item 14: New Equipment ($125,000) 1879 Person Responsible: Susan Picard 1880 Planned implementation date/completion date: ongoing throughout the year 1881 Expected source of funds: College 1882 Narrative: ELI needs to stay current with the latest version of mobile devices, accessibility solutions, 1883 alternative learning products, tablets, computers, and software/applications for development and delivery of 1884 online instruction; and, current equipment must continually be refreshed—especially Macs. 1885 1886 Item 15: ProctorU Video Proctoring ($200,000) 1887 Person Responsible: Preston Davis 1888 Planned implementation date/completion date: ongoing throughout the year 1889 Expected source of funds: College 1890 Narrative: Proctored tests are a required part of all ELI courses, and use of ProctorU takes pressure off 1891 campus testing centers and makes testing more accessible to all online students. ELI also plans to pilot test 1892 use of ProctorU in on campus computer labs at ELI expense. 1893 1894 Item 16: Web Promotion Services ($60,000) 1895 Person Responsible: Jennifer Lerner 1896 Planned implementation date/completion date: ongoing throughout the year 1897
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Expected source of funds: College 1898 Narrative: In order to reach the adult learner, ELI engages in a variety of special web campaigns to build an 1899 identity for NOVA as a provider of online courses and one that provides a full service online program that can 1900 compete with the online University competitors. 1901 1902 Item 17: Testing Web Cams ($6,000) 1903 Person Responsible: Preston Davis 1904 Planned implementation date/completion date: August 2017‐March 2018 1905 Expected source of funds: College 1906 Narrative: In an effort to further relieve pressure on campus testing centers at critical mid‐term and final 1907 exam periods—especially on Saturdays—ELI will pilot test the use of ProctorU on campus to allow the 1908 campuses to use existing computer labs for testing more easily than by expanding current testing center 1909 processes. This would allow students to use ProctorU from campus, even if they could not do it from home. 1910 1911 Item 18: ELI Student Services Call Center ($9,500) 1912 Person Responsible: Cynthia Pascal 1913 Planned implementation date/completion date: July 2017 – June 2018 1914 Expected source of funds: College 1915 Narrative: The ELI Student Services uses a call‐center system to effectively manage the volume, flow, and 1916 quality interactions our students and community expect. Annual recording licenses are required to monitor 1917 quality control and verify customer interactions. Wireless equipment and other peripherals are frequently 1918 replaced as needed. Planned upgrades this year include digital signage and additional recording licenses. 1919 1920 Item 19: Digital Signage ($10,000) 1921 Person Responsible: Shelli Jarvis 1922 Planned implementation date/completion date: September 2017‐December 2017 1923 Expected source of funds: College 1924 Narrative: Pilot testing and implementation of interactive digital signage and kiosks throughout ELI’s Pender 1925 Dr. facility. 1926 1927 Item 20: Recording Room Remodel ($35,000) 1928 Person Responsible: Susan Picard 1929 Planned Implementation date/completion date: September 2017‐March 2018 1930 Expected source of funds: College 1931 Narrative: With the installation of new security doors just outside of the current recording spaces, these 1932 spaces are no longer usable without remodeling and retrofitting to mitigate outside noise. Plan includes 1933 construction to consolidate the two rooms, install soundproofing, and upgrading furniture and computer 1934 equipment. 1935 1936 Item 21 : Virtual Computer Lab ($125,000) 1937 Person Responsible: Susan Picard 1938 Planned implementation date/completion date: January 2018 – May 2018 1939 Expected source of funds: College 1940 Narrative: A virtual computer lab is needed for a variety of online classes. For example, Cyber Security class 1941 ITN 277 requires students to use forensic software to complete investigative assignments on computer 1942 systems. The virtual lab can provide multiple environments and configurations, all configured and separated 1943 from college networks. Students are thus able to perform administrative tasks on virtual systems without risk 1944 to the college networks. This environment could also be utilized by on‐campus labs where reconfiguring 1945
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entire labs for specific classes is problematic. Funding includes purchasing the system hardware and hiring a 1946 contractor to manage the installation and configuration. 1947 1948 Item 22: App Programming Software ($30,000) 1949 Person Responsible: Preston Davis 1950 Planned Implementation date/completion date: July 2017‐June 2018 1951 Expected source of funds: College 1952 Narrative: Modo Labs software license for the development of mobile apps to support online learning and 1953 other college projects. 1954 1955 Item 23: Network Drops ($25,000) 1956 Person Responsible: Susan Picard 1957 Planned Implementation date/completion date: July 2017‐June 2018 1958 Expected source of funds: College 1959 Narrative: Cost of adding and moving network drops to support additional staff or new projects at Pender 4. 1960 1961 Item 24: Useable Net Accessibility License and related projects ($25,000) 1962 Person Responsible: Sue Picard 1963 Planned Implementation date/completion date: July 2017‐June 2018 1964 Expected source of funds: College 1965 Narrative: Cost of Useable Net license and software to insure ELI website and materials are compliant with 1966 accessibility requirements. 1967 1968 Item 25: Network Drops ($25,000) 1969 Person Responsible: Susan Picard 1970 Planned Implementation date/completion date: July 2017‐June 2018 1971 Expected source of funds: College 1972 Narrative: Cost of adding and moving network drops to support additional staff or new projects at Pender 4. 1973 1974 Item 26: Webcasts ($5,000) 1975 Person Responsible: Preston Davis 1976 Planned Implementation date/completion date: July 2017‐June 2018 1977 Expected source of funds: College 1978 Narrative: Cost of technology‐related webcast licenses for training. 1979 1980 Item 27: Wireless Mics ($2,000) 1981 Person Responsible: Susan Picard 1982 Planned Implementation date/completion date: July 2017‐June 2018 1983 Expected source of funds: College 1984 Narrative: Replacement of wireless mics at Pender 4. 1985 1986 Item 28: iPad Pros ($10,000) 1987 Person Responsible: Sue Picard 1988 Planned Implementation date/completion date: July 2017‐June 2018 1989 Expected source of funds: College 1990 Narrative: Purchase of iPads pros for development and testing as alternative to laptops for staff and student 1991 use. 1992 1993
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Item 29: Rasberry Pi Computers ($1,000) 1994 Person Responsible: Susan Picard 1995 Planned Implementation date/completion date: Oct 2017‐June 2018 1996 Expected source of funds: College 1997 Narrative: Purchase of Rasberry Pi computers for development and testing as low cost alternative for student 1998 use. 1999 2000 Item 30: Active Data Calendar Software ($21,000) 2001 Person Responsible: Shelli Jarvis 2002 Planned Implementation date/completion date: Sept 2017‐June 2018 2003 Expected source of funds: College 2004 Narrative: License of software for managing room reservations at Pender and Brault. 2005 2006 Item 31: Phone Headsets for Call Center ($1,500) 2007 Person Responsible: Susan Picard 2008 Planned Implementation date/completion date: Sept 2017‐June 2018 2009 Expected source of funds: College 2010 Narrative: Replacement and addition of phone headsets for staff at ELI call center, virtual advisors, and 2011 success coaches. 2012 2013 Item 32: Internet Radio Phone Interface ($5,000) 2014 Person Responsible: Sue Picard 2015 Planned Implementation date/completion date: Oct 2017‐June 2018 2016 Expected source of funds: College 2017 Narrative: Hardware and software to allow ELI to produce live call in webinars that place callers on hold in 2018 the same manner as talk radio. 2019 2020 Item 33: Identity Verification Software ($10,000) 2021 Person Responsible: Shelli Jarvis 2022 Planned Implementation date/completion date: July 2017‐June 2018 2023 Expected source of funds: College 2024 Narrative: Cost to license identity verification software used to prevent financial aid fraud among online 2025 learners. 2026 2027 Item 34: Virtual Lab Software ($25,000) 2028 Person Responsible: Sue Picard 2029 Planned Implementation date/completion date: Oct 2017‐June 2018 2030 Expected source of funds: College 2031 Narrative: Licensing of software to allow creation of virtual science labs. 2032 2033 Item 35: Virtual Lab Programming ($100,000) 2034 Person Responsible: Sue Picard 2035 Planned Implementation date/completion date: Nov 2017‐June 2018 2036 Expected source of funds: College 2037 Narrative: Programming and other support for the development of virtual science labs. 2038 2039 2040 2041
2042
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Video Services 2043 FY18 Unit Technology Plan 2044
2045 Project/Activity Estimated Cost Estimated Start
Date Estimated
Completion Date
1 P‐14 Producer/Director $28,000.00 July 1, 2017 June 30, 2018
2 Producer(1), Engineer (1) $158,000.00 July 1, 2017 June 30, 2018
3 Studio and Control Room Maintenance
$10,000.00 July 1, 2017 June 30, 2018
4 Master Control Upgrades/Maintenance
$40,000.00 July 1, 2017 June 30, 2018
5 Programming Licenses $15,000.00 October, 2017 July, 2018
6 Software and Licenses $15,000.00 July 1, 2017 June 30, 2018
7 Radio System Upgrade/Maintenance
$6,000.00 July 1, 2017 June 30, 2018
8 TV Center Equipment $15,000.00 July 1, 2017 June 30, 2018
9 Commencement Production $13,000.00 May, 2018 May, 2018
10 Misc. Parts/Office Supplies $5,000.00 July 1, 2017 June 30, 2018
11 Streaming Services $8,500.00 July 1, 2017 June 30, 2018
12 Captioning $20,000.00 July 1, 2017 June 30, 2018
13 Master Control re‐location $200,000.00 June, 2017 January, 2018
TOTAL $533,500.00
2046 NARRATIVE 2047 2048 P‐14 Producer/Director $28,000.00 2049 Person Responsible: Charles Siegel 2050 Planned implementation date: July 1, 2017 2051 Planned Completion date: June 30, 2018 2052 Expected Source of Funds: M&O 2053 Brief narrative/explanation/description: Funding one 29/hr. per week Producer/Director Position for video 2054 production services 2055 2056 Producer(1), Engineer (1) $158,000.00 2057 Person Responsible: Charles Siegel 2058 Planned implementation date: July 1, 2017 2059 Planned Completion date: June 30, 2018 2060 Expected Source of Funds: Cox Grant Account 2061 Brief narrative/explanation/description: Funding one full‐time Producer/Director for video services and 2062 funding one Engineer for TV Center support 2063 2064 Studio and Control Room Maintenance $10,000.00 2065 Person Responsible: John Stephenson 2066 Planned implementation date: July 1, 2017 2067 Planned Completion date: June 30, 2018 2068 Expected Source of Funds: M&O Account 2069 Brief narrative/explanation/description: Maintenance of Studio and Control Room facility 2070 2071
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2072 Master Control Upgrades/Maintenance $40,000.00 2073 Person Responsible: John Stephenson 2074 Planned implementation date: July 1, 2017 2075 Planned Completion date: June 30, 2018 2076 Expected Source of Funds: M&O/Cox Grant Account 2077 Brief narrative/explanation/description: On‐going Master Control upgrades of servers and equipment 2078 required for the operation of the Cable TV station and Video On Demand Systems. 2079 2080 Programming Licenses $15,000.00 2081 Person Responsible: Charles Siegel 2082 Planned implementation date: October, 2017 2083 Planned Completion date: July, 2018 2084 Expected Source of Funds: M&O/Cox Grant Account 2085 Brief narrative/explanation/description: Licensing of TV programs for the College Cable TV Station 2086 2087 Software and Licenses $15,000.00 2088 Person Responsible: John Stephenson 2089 Planned implementation date: July 1, 2017 2090 Planned Completion date: June 30, 2018 2091 Expected Source of Funds: M&O 2092 Brief narrative/explanation/description: Software Licensing for Master Control Operations, Audio creation, 2093 and Post‐production 2094 2095 Radio System Maintenance $6,000.00 2096 Person Responsible: Charles Siegel 2097 Planned implementation date: July 1, 2017 2098 Planned Completion date: June 30, 2018 2099 Expected Source of Funds: M&O 2100 Brief narrative/explanation/description: Vendor contract to provide twice annual preventative maintenance. 2101 Cost of repair and/or replacement parts needed 2102 2103 TV Center Equipment $15,000.00 2104 Person Responsible: Charles Siegel 2105 Planned implementation date: July 1, 2017 2106 Planned Completion date: June 30, 2018 2107 Expected Source of Funds: M&O/Cox Grant Account 2108 Brief narrative/explanation/description: Purchase or cost to repair production and post‐production 2109 equipment at the Television Center 2110 2111 Commencement Production $13,000.00 2112 Person Responsible: Charles Siegel 2113 Planned implementation date: May, 2018 2114 Planned Completion date: May 2018 2115 Expected Source of Funds: M&O 2116 Brief narrative/explanation/description: Rental of Video production Truck and services As well as Day‐hire of 2117 two Camera operators for the production of College Annual Commencement ceremonies. 2118 2119
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Misc. Parts/Office Supplies $5,000.00 2120 Person Responsible: John Stephenson 2121 Planned implementation date: July 1, 2017 2122 Planned Completion date: June 30, 2018 2123 Expected Source of Funds: M&O 2124 Brief narrative/explanation/description: Misc. cables/adaptors and Office Supplies 2125 2126 Streaming Services $8,500.00 2127 Person Responsible: John Stephenson 2128 Planned implementation date: July 1, 2017 2129 Planned Completion date: June 30, 2018 2130 Expected Source of Funds: M&O 2131 Brief narrative/explanation/description: Third Party Streaming Services for Live Streaming of Cable TV 2132 Channel and Live streaming of important college events. 2133 2134 Programming Captioning $20,000.00 2135 Person Responsible: John Stephenson 2136 Planned implementation date: July 1, 2017 2137 Planned Completion date: June 30, 2018 2138 Expected Source of Funds: M&O/Cox Grant Account 2139 Brief narrative/explanation/description: Captioning of programming for VOD and Cable TV 2140 2141 Master Control Re‐location $200,000.00 2142 Person Responsible: John Stephenson 2143 Planned implementation date: June, 2017 2144 Planned Completion date: January, 2018 2145 Expected Source of Funds: Cox Grant Account 2146 Brief narrative/explanation/description: Re‐location of Master Control including purchases of servers and 2147 equipment required for the operation of the Cable TV station and Video On Demand Systems in the new 2148 location. 2149
2150 2151 2152
2153 2154
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