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INFORMATION MANAGERS LTD. www.informationmangers.ca

ATTENTION: All practice managers, healthcare providers, clinic managers of private healthcare practices. This Document Management Tip has been created especially for you.

Great Big Book of Signs

Every office has signs – signs to remind people to take off their shoes, ring the bell, present their identity card and even to sign in!

I have been in hundreds of healthcare offices and have seen some really great signs. We have selected over 20 signs needed in your clinic. Print and use these signs in your practice!

What do you think makes a good sign?Here’s a few tips! Make your signs easy to read, use simple words and correct spelling, make sure the print is clear and the sign is big enough to read, only put one message on each sign, pictures can sometimes help, be polite and use humour (use carefully!)

What kind of signs do you use? Send us a picture and tell us what makes the sign good (or bad). We’ll share it on social media and add updates to the Great Big Sample Book of Signs.

Garbage Only

Your privacy is important to us.

Please throw all paper in the shredding collection unit

to be safely destroyed.

Garbage Only

Your privacy is important to us.

Please throw all paper in the shredding collection unit

to be safely destroyed.

We’ll do everything we can to treat you with kindness and courtesy.

Will you do the same for our staff?

We’ll do everything we can to treat you with kindness and

courtesy.

Will you do the same for our staff?

Shredding Collection Unit

All paper placed in this unit will be securely be destroyed.

Shredding Collection Unit

All paper placed in this unit will be securely be

destroyed.

Attention

To be considerate of patient privacy, please maintain a respectful

distance.

Attention

To be considerate of patient privacy,

please maintain a respectful distance.

Please arrive 5 minutes before your

appointment time.

Thank you

Please arrive 5 minutes before your appointment time.

Thank you

Please take off dirty or wet boots

Thanks!

Please take off dirty or wet boots

Thanks!

Clinic accepting walk-ins today.

Clinic accepting walk-ins today.

Please report to receptionist

when you arrive.

Please report to receptionist when

you arrive.

Zero Tolerance of Aggression

This clinic has a zero tolerance policy on abusive or threatening behaviour.

Any behaviour, verbal or physical, which causes staff to feel uncomfortable,

embarrassed, or threatened, is unacceptable.Any patient who fails to comply may be

removed from the premises and this practice.

Zero Tolerance of Aggression

This clinic has a zero tolerance policy on abusive or threatening behaviour.

Any behavior, verbal or physical, which causes staff to feel uncomfortable,

embarrassed, or threatened, is unacceptable.Any patient who fails to comply may be

removed from the premises and this practice.

Please inform the receptionist if you have

been waiting for 30 minutes or longer.

Please inform the receptionist if you have

been waiting for 30 minutes or longer.

Ever wonder why it takes so long to see your doctor?

No shows in March, April, and May = 214

214 patients could have had an appointment

Ever wonder why it takes so long to see your

doctor?

No shows in March, April, and May = 214

214 patients could have had an appointment

?

Alberta Health Care Services

requires us to see your Alberta Health Care and photo ID each time you visit, and update your

contact information.

Thank you for your cooperation.

Alberta Health Care Services

requires us to see your Alberta Health Care and photo ID each time you visit, and update your

contact information.

Thank you for your cooperation.

We are required to see your Health Care Insurance and photo ID each

time you visit, and update your contact information.

Thank you for your cooperation.

We are required to see your Health Care Insurance and photo ID each

time you visit, and update your contact information.

Thank you for your cooperation.

This is a respectful workplace.

Behave like your mother is watching.

We appreciate your respect!Thank you.

This is a respectful workplace.

Behave like your mother is watching.

We appreciate your respect!Thank you.

Number of last week's lost appointments due to last minute cancellations or no shows:

You can help us to reduce these delays and serve you better by calling 48 hours before your appointment if you

must cancel or rebook the date or time of your appointment.

Thank you!

Number of last week's lost appointments due to last minute cancellations or no shows:

You can help us to reduce these delays and serve you better by calling 48 hours before your appointment if you must cancel or rebook the

date or time of your appointment.

Thank you!

This is a respectful workplace.

Do to others as you would have them do to you.

We appreciate your respect!

Thank you.

This is a respectful workplace.

Do to others as you would have them do to you.

We appreciate your respect!

Thank you.

StopPlease wait here.

You will need your Alberta Health Care Card ready to show the receptionist at every visit.

Please wait here.

You will need your Alberta Health Care Card ready to show the

receptionist at every visit.

Our Privacy PledgeProtecting the personal information of all our patients is a top priority.

1. Our employees follow strict privacy legislation to protect your health information from unauthorized access, use, disclosure, or destruction.

2. We collect, use, and disclose the individually identifying health information you provide in accordance with provisions of the Health Information Act (HIA).

3. Individually identifying health information is primarily used to provide diagnostic, treatment, and care services to you (HIA s27(1)(a)), and to bill the Alberta Health Care Insurance Plan (HIA s27(1)(b)(g)) for services provided.

For more details please ask to speak to our Privacy Officer.

Our Privacy PledgeProtecting the personal information of all our patients is a top priority.

1. Our employees follow strict privacy legislation to protect your health information from unauthorized access, use, disclosure, or destruction.

2. We collect, use, and disclose the individually identifying health information you provide in accordance with provisions of the Health Information Act (HIA).

3. Individually identifying health information is primarily used to provide diagnostic, treatment, and care services to you (HIA s27(1)(a)), and to bill the Alberta Health Care Insurance Plan (HIA s27(1)(b)(g)) for services provided.

For more details please ask to speak to our Privacy Officer.

Our Privacy PledgeOur Clinic respects the privacy rights of our patients and employees, and is committed to protecting the personal information that we collect from you. We have adopted this Privacy Statement to guide how we collect, use, and disclose the information you provide to us.

We will: ✔ only collect information required for your care and treatment ✔ give you access to your own records and, if requested, make copies of them at a reasonable

cost ✔ only share your information with other health providers that they need to provide you with proper

health care ✔ ask your permission to share your health information if required for other purposes unless we

must provide for legal reasons ✔ keep your information safe ✔ keep accurate records.

In the event our Clinic changes ownership or is closed, we will try to contact you.  We will tell you how you can get a copy of your information.  If you ask us, we will transfer your information to another health provider.

For more information, please talk to the Clinic Manager or Privacy Officer.

Our Privacy PledgeOur Clinic respects the privacy rights of our patients and employees and is committed to protecting the personal information that we collect from you. We have adopted this Privacy Statement to guide how we collect, use and disclose the information you provide to us.

We will: ✔ only collect information required for your care and treatment ✔ give you access to your own records and, if requested, make copies of them at a reasonable

cost ✔ only share your information with other health providers that they need to provide you with

proper health care ✔ ask your permission to share your health information if required for other purposes unless we

must provide it for legal reasons ✔ keep your information safe ✔ keep accurate records.

In the event our Clinic changes ownership or is closed, we will try to contact you.  We will tell you how you can get a copy of your information.  If you ask us, we will transfer your information to another health provider.

For more information, please talk to the Clinic Manager or Privacy Officer.

Our Privacy PledgeOur Clinic believes that the personal information that you provide to us is sensitive and important to you.  We will follow these principles to maintain the confidentiality and security of your information.

• Principle 1 - We are accountable for the personal information that you give to us.

• Principle 2 - Our Clinic will tell you why we collect your personal information, before the information is collected.

• Principle 3 - Our Clinic will collect, use, and may disclose personal information about you. You may withdraw consent at any time.

• Principle 4 - Our Clinic will ask you for your personal information only when we need it to do our job to help you.

• Principle 5 - Our Clinic will use or disclose your personal information only for the reasons that you provided it to us.

For more information, please talk to the Clinic Manager or Privacy Officer.

Our Privacy PledgeOur Clinic believes that the personal information that you provide to us is sensitive and important to you.  We will follow these principles to maintain the confidentiality and security of your information.

• Principle 1 - We are accountable for the personal information that you give to us.

• Principle 2 - Our Clinic will tell you why we collect your personal information, before the information is collected.

• Principle 3 - Our Clinic will collect, use, and may disclose personal information about you. You may withdraw consent at any time.

• Principle 4 - Our Clinic will ask you for your personal information only when we need it to do our job to help you.

• Principle 5 - Our Clinic will use or disclose your personal information only for the reasons that you provided it to us.

For more information, please talk to the Clinic Manager or Privacy Officer.

Our Promise to YouTo help you, the Clinic needs to get information about you.  We will share your information only with those people you agree to.

We promise to:

• get only the information needed

• keep your information safe

• keep careful records

• ask for your “okay” to share your information

• let you read your own file and, if asked, make copies of them at a fair cost

• only share your information with other people who are directly involved in your care and treatment

For more information, please talk to the Clinic Manager or Privacy Officer

Our Promise to YouTo help you, the Clinic needs to get information about you.  We will share your information only with those people you agree to.

We promise to:

• get only the information needed

• keep your information safe

• keep careful records

• ask for your “okay” to share your information

• let you read your own file and, if asked, make copies of them at a fair cost

• only share your information with other people who are directly involved in your care and treatment

For more information, please talk to the Clinic Manager or Privacy Officer

Prevent the Spread of Infection

Use alcohol-based hand rub for 15 – 30 seconds until the alcohol is dry. Be sure to cover all parts of your hands,

including between your fingers.

Use soap and water for 40 – 60 seconds. Be sure to cover all parts of your hands, including between your fingers.

If you cough, make sure to cough into your sleeve or a tissue and then clean your hands.

Prevent the Spread of Infection

Use alcohol-based hand rub for 15 – 30 seconds until the alcohol is dry. Be sure to cover all parts of your hands,

including between your fingers.

Use soap and water for 40 – 60 seconds. Be sure to cover all parts of your hands, including between your fingers.

If you cough, make sure to cough into your sleeve or a tissue and then clean your hands.

Prevent the Spread of Infection:Hand Hygiene

4 Best times for healthcare workers to clean their hands:

1. BEFORE patient contact or contact with the patient’s environment.

2. BEFORE doing a procedure.

3. AFTER contact with body fluid.

4. AFTER patient contact or contact with the patient’s environment.

Prevent the Spread of Infection:Hand Hygiene

4 Best times for healthcare workers to clean their hands:

1. BEFORE patient contact or contact with the patient’s environment.

2. BEFORE doing a procedure.

3. AFTER contact with body fluid.

4. AFTER patient contact or contact with the patient’s environment.

OPEN

OPEN

CLOSED

CLOSED

Hours of Business

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Hours of Business

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