Zoom: Web Conferencing Basics & Beyond the Basics€¦ · Conferencing Basics & Beyond the Basics....

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Zoom: Web Conferencing Basics & Beyond the Basics

Transcript of Zoom: Web Conferencing Basics & Beyond the Basics€¦ · Conferencing Basics & Beyond the Basics....

Page 1: Zoom: Web Conferencing Basics & Beyond the Basics€¦ · Conferencing Basics & Beyond the Basics. Topics Sign In Changing Settings Joining a Meeting Viewing Scheduled Meetings Scheduling

Zoom: Web Conferencing Basics & Beyond the Basics

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Topics● Sign In

● Changing Settings

● Joining a Meeting

● Viewing Scheduled Meetings

● Scheduling a Meeting

● Recording a Meeting

● Sharing, Polling, Breakout Rooms

● Blackboard Integration

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Sign In● Zoom Desktop

● Zoom Web

Home

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Zoom Desktop - Desktop Application

Sign In:DesktopPart 1

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Zoom Desktop - Desktop Application

Sign In:DesktopPart 2

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Zoom Web (https://odu.zoom.us/)

Sign In:Web

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Changing Settings● Zoom Desktop

● Zoom Web

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Desktop Settings

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Desktop SettingsLimited compared to Zoom Web

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Web Settings

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Joining a Meeting● Zoom Desktop

● Zoom Web

● Via a Link

● Audio Options

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Joining a Meeting: Desktop

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Joining a Meeting: WebPart 1

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Joining a Meeting: WebPart 2

Enter Meeting ID or Personal Link Name

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Joining a Meeting: Via a Link

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Joining a Meeting:Selecting Audio Option

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Viewing Scheduled Meetings● Zoom Desktop

● Zoom Web

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Viewing Scheduled Meetings: Desktop

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Viewing Scheduled Meetings: WebPart 1

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Viewing Scheduled Meetings: WebPart 2

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Scheduling a Meeting● Zoom Desktop

● Zoom Web

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Scheduling a Meeting: Desktop

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Desktop Schedule a Meeting Page

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Scheduling a Meeting: Web

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WebSchedule a Meeting Page

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Recording a Meeting● Cloud Recording Settings

● Local Recording Settings

● Recording After Meeting has Started

● Accessing/Managing your Recordings

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Recording a Meeting Cloud Recording Settings Web

Recording Layout Resource

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Recording a Meeting Local Recording Settings Desktop

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Recording a MeetingAfter meeting has started

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Recording a Meeting Access/Manage Recordings

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Sharing in a Meeting● Basic Sharing Options

● Advanced Sharing Options

● Files Sharing Options

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SharingBasic Sharing Options

1. Screen2. Window/App3. Whiteboard4. iPhone/iPad

Screen Sharing Resources

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SharingAdvanced Sharing Options

1. Portion of Screen2. Computer Sound

Only3. Content from 2nd

Camera

Screen Sharing Resources

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SharingFiles Sharing Option

Screen Sharing Resources

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Polling in a Meeting● Polling Setting

● Creating a Poll

● Using Polls in Meeting

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PollingEnable Setting - Web

Polling for Meetings Resource

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PollingCreate before meeting - Web

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Create Poll Questions

1. Add Title2. Enter Question and

Choices3. Select “Add a Question”

to add additional questions to same poll

4. Select “Save” after last question

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Launching Poll

1. Select “Polling” option in menu bar

2. Select the poll you would like to launch

3. Select “Launch Poll”

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Ending Poll

Host View During Poll

Select “End Poll” to close poll

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Viewing Poll Results

Host View After Poll is Closed

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Sharing Poll Results

Host View While Sharing Results

1. Select “Share Results” to allow attendees to view results

2. Select “Stop Sharing” when ready

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Breakout Rooms● Breakout Rooms Setting

● Pre-assign/Create Rooms Option

● Video Overview

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Breakout RoomsEnable Setting - Web

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Breakout RoomsPre-assign/Create Rooms Option - Web

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Breakout RoomsVideo Overview of Zoom Breakout Rooms

Managing Breakout Rooms Resource

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Blackboard Integration● Creating Zoom Tool Link

● Viewing/Scheduling Meetings within Blackboard

● Creating Media Gallery Tool Link

● Publishing Recordings in Multiple Courses

● Publishing Recordings in Individual Course

● Adding Captions from Zoom Audio Transcript

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Blackboard IntegrationCreating Zoom Tool LinkPart 1

1. Select the “+” symbol2. Select the “Tool Link”

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3. Select “Zoom” from drop down menu4. Enter “Name” you’d prefer to call link (i.e. Zoom

Meetings)5. Select the check box to make it “Available to

Users”6. Select “Submit” (behind Add Tool Link pop up)

and link will be added to bottom of your course menu list

Blackboard IntegrationCreating Zoom Tool LinkPart 2

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Navigate to your Zoom Tool Link

Blackboard IntegrationZoom Tool Link within Navigation Pane

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List of upcoming Course Meetings (Only for current course) is displayed. Need a new course meeting?

Select “Schedule a New Meeting”

Blackboard IntegrationScheduling Meetings within Zoom Tool

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Select “All My Zoom Meetings/Recordings” link to view more than course specific meetings and recordings

Blackboard IntegrationView All Zoom Meetings/ Recordings within Zoom Tool

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1. Select the “+” symbol2. Select the “Tool Link”

Blackboard IntegrationCreating Media Gallery Recordings Tool LinkPart 1

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3. Select “Media Gallery” from drop down menu4. Enter “Name” you’d prefer to call link (i.e.

Meeting Recordings)5. Select the check box to make it “Available to

Users”6. Select “Submit” (behind Add Tool Link pop up)

and link will be added to bottom of your course menu list

Blackboard IntegrationCreating Media Gallery Recordings Tool Link Part 2

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1. Select “Tools” from Blackboard Menu

Blackboard IntegrationPublishing Recordings in Multiple Courses within BlackboardPart 1

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2. Select “My-Media” on Blackboard Tools page

Blackboard IntegrationPublishing Recordings in Multiple Courses within BlackboardPart 2

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3. Select the checkbox to the left of any video you wish to publish

4. Select “Publish” from the “Actions” drop down menu

Blackboard IntegrationPublishing Recordings in Multiple Courses within BlackboardPart 3

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5. Select the “Published” radio button

6. Select the checkbox to the left of any course you wish to publish the video(s) to

7. Select “Save”

Blackboard IntegrationPublishing Recordings in Multiple Courses within BlackboardPart 4

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Navigate to your Media Gallery Link

Blackboard IntegrationPublishing Recordings within Individual Blackboard Course Part 1

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1. Select “+ Add Media”

Blackboard IntegrationPublishing Recordings within Individual Blackboard Course Part 2

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2. Select the checkbox to the left of any video you wish to add/publish

3. Select “Publish”

Blackboard IntegrationPublishing Recordings within Individual Blackboard Course Part 3

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Adding CaptionsEnable Audio Transcript Recording Setting - Web

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Adding CaptionsSelect Cloud Recording

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Adding CaptionsDownload Audio Transcript

Note: VTT audio transcript file will save to Downloads folder

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Adding CaptionsConvert VTT file to SRT file for Blackboard

Navigate to ToolSlick Converter

1. Select Upload (use VTT file from Downloads folder)

2. Select Convert3. Select Download icon to

obtain SRT file (saved to Downloads folder)

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Adding CaptionsLocate Zoom Recording in Blackboard

Select pencil icon to edit the video

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Adding CaptionsSelect Captions Tab

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Adding CaptionsSelect Upload Captions File Button

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Adding CaptionsUpload SRT Captions File

1. Select Browse and select SRT file for video (Downloads folder)

2. Select Language - English (American)

3. Select Save