Zero-Based Information Governance
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#AIIM14 #AIIM14 #AIIM14 ZeroBased Informa/on Governance Deborah H. Juhnke, IGP, CRM Director of Informa?on Governance Consul?ng Husch Blackwell LLP
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Zero-Based Information Governance is a way of interrupting the prolific creation of information at the beginning of its life-cycle and instilling a culture of accountability for day-to-day information governance. It is a method for breaking the paralysis of inaction while avoiding high dollar technology purchases at the outset. This session examines the oversight, accountability, controls, and guidance necessary for employees to embrace their role for responsible creation and management of information.
Transcript of Zero-Based Information Governance
#AIIM14 #AIIM14
#AIIM14
Zero-‐Based Informa/on Governance
Deborah H. Juhnke, IGP, CRM Director of Informa?on Governance Consul?ng
Husch Blackwell LLP
#AIIM14
#AIIM14
SAN
NAS
SSD
CLOUD
ARCHIVE
#AIIM14
Zero-‐Based Informa/on Governance
#AIIM14
Zero-‐Based Informa/on Governance
Re-‐evaluate assump/ons and modify behaviors to slow the growth of
informa/on, beJer manage our legacy data, and iden/fy our core informa/on assets.
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Zero-‐Based Informa/on Governance
Slow the growth, manage the rest.
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Slow the growth, manage the rest
Core Informa/on
Assets Create Dispose
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hGp://mo?va?onal-‐wallpaper.blogspot.com/
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8 Tenets
Personal Accountability
Execu/ve Mandate
Cultural AJen/on
Incremental Improvement
Process & Policy
Coordinated Approach
Law & Business Focus
No Early Spend
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3 Steps
1-‐Interrupt Crea/on & Receipt Stop, Think, Adjust
2-‐Manage Reten/on Classify
3-‐Dispose ROT Apply
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Oversight Controls Guidance Execu/ve mandate Self-‐inclusive Inventory Taxonomy Legal holds
Metrics Storage limits Storage loca/ons File structures Configura/ons Rules ECM systems Metadata
Crea/on policies Storage policies Reten/on schedule File plan Training
Accountability
Specific goals AJainable goals Time Transparency Incen/ves & rewards
New social norms
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Not Ready?
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Find your internal champion
Ready
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The plan does not need to be perfect
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You can start small
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Build on what works
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Highlight successes
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Don’t go it alone
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Zero-‐Based Informa/on Governance
ü One less e-‐mail ü One less CC: ü Five minutes culling
Begin Today!
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"A journey of a thousand miles begins with a single step."
Lao-‐tzu, 6th century BC
www.aiim.org/infochaos�
Do YOU understand the business challenge of the next 10 years?
This ebook from AIIM President John Mancini explains.
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Thanks!
Deborah H. Juhnke, IGP, CRM Director of Informa?on Governance Consul?ng Husch Blackwell LLP 816-‐983-‐8000 [email protected]
