YOUR DAYS ARE NUMBERED Comparing Microsoft Exchange 2010 and Google Calendars for Scheduling.

YOUR DAYS ARE NUMBERED

Comparing Microsoft Exchange 2010 and Google Calendars for Scheduling

OUTLINE

Moderator: Shel Sax Exchange Presenter: Nate Burt Google Apps Presenter: Adam Franco Sections

User Experience Event Scheduling

Event Reminders Rooms & Resources

Sharing Calendars Privacy

Mobile Devices Cool Extras

USER EXPERIENCE

Microsoft Exchange Google Calendars

Pros Offers both in-browser and desktop client interfaces.

Keyboard shortcuts in the desktop client on by default.

Easy to view and create multiple calendars in desktop client.

All scheduling features are on a single screen when creating the event.

Very easy to allow you to set whether guests can modify the event, invite other people and see the guest list.

Cons Can’t subscribe to new calendars in browser client.

No rich text editor for event details.

No event categorization.

EVENT SCHEDULING


Pros Easy to check availability and check for conflicts.

Only most recent invitation is shown.

Out of Office invites hidden.

Easy to manage multiple calendars in browser, turn them on and off.

“Quick add” feature for setting up appointments.

New features available via opt-in. New versions automatically rolled out.

Cons Permissions set based on calendar and user, cannot be event-specific.

Recurring events more difficult to schedule.

EVENT REMINDERS


Pros Can “snooze” popup reminders.

Email and Pop-up reminders that can be set to intervals of minutes, hours, days, or weeks.

Add as many or few reminders as you like.

Cons

ROOMS & RESOURCES


Pros Resource Booking Attendant enables resources, meeting rooms, and equipment management.

Can set granular permissions on resources, including available hours.

Schedule meeting spaces and resources for the meeting.

Schedule shows space and resource availability.

Spaces and resources added by admin or programmable API.

Cons Neither system integrates with R25, so we can’t use these features.

SHARING CALENDARS


Pros Can share calendars with others at Middlebury.

Public folders, a browsable list of calendars.

Share calendar with the world, everyone at Midd, specific people.Set view/edit permissions for each group.Available as XML, iCal, & HTML.Create as many calendars as you want.Integrates with Drupal & WordPress

Cons Can’t add new calendars in browser client.

Hard to share calendars outside Middlebury or via the Web.

PRIVACY


Pros System closed to the Middlebury community.

Mark individual items private to hide their contents from people who can view the calendar.

Calendars have “private URL”, which the calendar owner can reset.

Mark individual items private to hide their contents from people who can view the calendar.

Cons Share and delegate settings not obvious.

May “set and forget”.

The “private URL” could be discovered, but is unlikely.

MOBILE DEVICES


Pros ActiveSync integration great for personal (primary) calendar.

Basic version: supports viewing your calendar(s) and adding new events via 'Quick Add.‘

Optimized version (Android, iPhone and Palm): allows you to add, edit, and delete events and event details, respond to events.

Cons No access to shared calendars.

Less robust BlackBerry integration.

Quick Add available in English only.

COOL EXTRAS


Pros “Rich” content in calendar items.

Categories.

Calendar attachments.

Google Labs:• Auto decline event requests• Smart “magic” reschuler• Show next meeting• World clock• Pre-built calendars: sports schedules, weather, tides, sunrise.• Custom interface and backgrounds.

Cons

SUMMARY

Conclusion: It doesn’t really matter. Both applications offer the features we

need. Both applications are easy to use.

Questions?

YOUR DAYS ARE NUMBERED Comparing Microsoft Exchange 2010 and Google Calendars for Scheduling.

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