You are invited to participate in the...Knock on Wood Arts Fest 2016 1 You are invited to...
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Knock on Wood Arts Fest 2016
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You are invited to participate in the
“Knock on Wood” Arts Fest
(30 July – 3 August 2018)
The Woodridge Schools will, yet again, be opening their doors to schools in the Eastern Cape and
Garden Route regions for a festival encompassing music, speech and drama, visual art and creative
writing. This bi-annual event aims to:
Provide exposure to budding young artists in a non-threatening and stimulating
environment,
Foster a general awareness and appreciation of the arts,
Stimulate youthful artistic self-expression,
Foster interaction between schools on a cultural level.
1 Festival Format
Lunch hour concerts and a vibrant evening programme, including music concerts and drama
productions, will be hosted concurrent with the festival. Professional performers of a high calibre
will participate in this programme.
Lunches and other refreshments will be available on a daily basis on the school campus.
What should you expect?
An opportunity to perform in the company of fellow artists and to be judged by kind
adjudicators, who will “discreetly” provide you with helpful feedback and tips!
Each participant in this festival will receive an adjudicator’s report and a certificate
indicating their level of proficiency. There will also be a competitive element in that
medal winners will be announced in the different categories. The method of medal
allocation is indicated in the overview of the categories.
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2 Schematic Overview of Categories in which ‘Knock on Wood’
facilitates participation:
PERFORMING ARTS
Category Description of Categories
1 Instrumental Performance (Individual)
2 Vocal Performance (Individual and Duets)
3 Choir
4 Instrumental Ensembles
5 Speech and Drama (Individual and Groups)
NON-PERFORMING ARTS
Category Description of Categories
6 Visual Arts
7 Creative Writing (High Schools ONLY)
The sub-categories/ codes, sections and age groups of each category are outlined below,
for the sake of convenience. Please note that details regarding the stipulations
pertaining to each category are supplied in the separate booklets pertaining specifically
to the various disciplines:
2.1 Performing Arts
2.1.1 Category 1: Instrumental Performance (Individual)
SUB-
CATEGORY
PNO (Individual Piano)
SECTIONS
(Applicable to
each class)
Applicable to Primary and High School
(a) Baroque
(b) Classical
(c) Romantic
(d) Modern
CLASSES Primary School High School
7-9 years 10-11
years
12-14
years
13-16 years 17-18 years
MEDALS 1st, 2nd and 3rd
1st, 2nd and 3rd
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SUB-
CATEGORY
WIN (Individual Woodwinds and Brass)
SECTIONS
(Applicable to
each class)
Applicable to Primary and High School
(a) Baroque
(b) Classical
(c) Romantic
(d) Modern
CLASSES Primary School High School
7-9 years 10-11
years
12-14
years
13-16 years 17-18 years
MEDALS 1st, 2nd and 3rd
1st, 2nd and 3rd
SUB-
CATEGORY
STR (Individual Strings)
SECTIONS
(Applicable to
each class)
Applicable to Primary and High School
(a) Baroque
(b) Classical
(c) Romantic
(d) Modern
CLASSES Primary School High School
7-9 years 10-11
years
12-14
years
13-16 years 17-18 years
MEDALS 1st, 2nd and 3rd
1st, 2nd and 3rd
2.1.2 Category 2: Vocal Performance (Individual and Duets)
SUB-
CATEGORY
IVP (Individual Vocal Performance)
SECTIONS
(Applicable to
each class)
Applicable to Primary School
(a) Folk Songs
(b) Musicals
Applicable to High School
(a) Baroque
(b) Classical
(c) Romantic
(d) Modern
CLASSES Primary School High School
7-9 years 10-11
years
12-14
years
13-16 years 17-18 years
MEDALS 1st, 2nd and 3rd
1st, 2nd and 3rd
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SUB-
CATEGORY
DVP (Duets-Vocal Performance)
SECTIONS
(Applicable to
each class)
Applicable to Primary School
(a) One duet in any style,
including musicals but
excluding contemporary
popular music
Applicable to High School
(a) One duet in any style, including
musicals but excluding
contemporary popular music
CLASSES Primary School Primary School
7-9 years 10-11
years
12-14
years
13-16 years 17-18 years
MEDALS 1st Place (Medal for each member of
winning duet)
1st Place (Medal for each member of
winning duet)
2.1.3 Category 3: Choir
SUB-
CATEGORIES
JPC (Junior Primary
School Choir)
SPC (Senior Primary
School Choir)
HSC (High School
Choir)
SECTION (a) Two Pieces of
Contrasting
Style
(a) Two Pieces of
Contrasting
Style
(a) Two Pieces of
Contrasting
Style
CLASSES Grade 1 – 3
(20-80 members)
Grade 4 – 7
(20-80 members)
Grade 8 – 12
(20-80 members)
MEDALS 1st Place 1st Place 1st Place
2.1.4 Category 4: Instrumental Ensembles
2.1.4.1 Ensembles-Marimba, Steel Pan and Orff Ensembles (Max. 20 performers)
SUB-
CATEGORY
MSO (Marimba, Steel Pan and Orff Ensembles)
SECTIONS
Applicable to Primary and High School
(a) Two Pieces Contrasting in Mood
CLASSES Primary School High School
Junior Primary
School Ensemble
(‘School’ Grade 1
– 3)
Senior Primary
School
Ensemble
(‘School’ Grade
4 – 7)
‘School’ Grade 8 – 12
MEDALS 1st Place
1st Place
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2.1.4.1 Ensembles- Instruments of Western Origin (Varying Sizes-See below))
SUB-
CATEGORY
SEW (Small Ensembles: 2-4 performers)
SECTIONS
Applicable to Primary and High School
(a) One piece ONLY chosen from the Baroque, Classical, Romantic or
Modern Repertoire, including arrangements from musicals or jazz
numbers.
CLASSES Primary School High School
Junior Primary
School Ensemble
(‘School’ Grade 1
– 3)
Senior Primary
School
Ensemble
(‘School’ Grade
4 – 7)
Intermediate High
School Ensemble
(‘School’ Grade 8
– 9)
Senior High
School Ensemble
(‘School’ Grade 10
– 12)
MEDALS 1st Place
1st Place
SUB-
CATEGORY
MEW (Medium Ensembles: 5-12 performers)
SECTIONS
(Applicable to
each class)
Applicable to Primary and High School
(a) Two pieces contrasting in style
CLASSES Primary School High School
Junior Primary
School Ensemble
(‘School’ Grade
1 – 3)
Senior Primary
School Ensemble
(‘School’ Grade
4 – 7)
‘School’ Grade 8 - 12
MEDALS 1st Place 1st Place
SUB-
CATEGORY
LEW (Large Ensembles: 13+performers)
SECTIONS
(Applicable to
each class)
Applicable to Primary and High School
(a) Two pieces contrasting in style
CLASSES Primary School High School
Junior Primary
School Ensemble
(‘School’ Grade
1 – 3)
Senior Primary
School Ensemble
(‘School’ Grade
4 – 7)
‘School’ Grade 8 - 12
MEDALS 1st Place
1st Place
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2.1.5 Category 5: Speech and Drama (Individual and Group)
SUB-
CATEGORY
PDM (Primary School Drama)
SECTIONS
(Applicable to
each class)
(a)
Individual Poetry
(b)
Individual Prose
(c)
Choral Verse (Minimum 5
members)
(a)
Individual Poetry
(b)
Individual Prose
(c)
Solo Dramatisation
(d)
Group Dramatisation
(Maximum 5
performers)
(e)
Choral Verse
(Minimum 5 and
maximum 30 choral
group members)
(a)
Individual Poetry
(b)
Individual Prose
(c)
Solo Dramatisation
(d)
Group Dramatisation
(Maximum 5
performers)
(e)
Choral Verse
(Minimum 5 and
maximum 30 choral
group members)
CLASSES Junior Primary School
(‘School’ Grade 1-3)
Intermediate Primary
School
(‘School’ Grade 4-6)
Senior Primary School
(‘School’ Grade 7)
MEDALS
Individual Drama Gr 1-7: 1st, 2nd and 3rd
Group Drama Gr 1-7: 1st Place
Choral Verse: 1st Place
SUB-
CATEGORY
HSD (High School Drama)
SECTIONS
(Applicable to
each class)
(a)
Individual Poetry
(b)
Individual Prose
(c)
Solo Dramatisation
(d)
Group Dramatisation
(Maximum 5 Performers)
(e)
Public Speaking
(See Category Information for
Topics)
(a)
Individual Poetry
(b)
Individual Prose
(c)
Solo Dramatisation
(d)
Group Dramatisation
(Maximum 6 Performers)
(e)
Public Speaking
(See Category Information for Topics)
CLASSES Intermediate High School
(‘School’ Grade 8-9)
Senior High School (‘School’ Grade 10-
12)
MEDALS
Individual Drama Gr 8-12 : 1st, 2nd and 3rd
Public Speaking Gr 8-9: 1st / Public Speaking ‘School’ Gr 10-12: 1st
Group Drama Gr 8-12: 1st Place
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2.2 Non-Performing Arts
2.2.1 Category 6: Visual Arts
SUB-
CATEGORY
PVA (Primary School Visual Arts)
SECTIONS
(Applicable to
each class)
(a)
Painting – Theme: Me
(b)
Mixed Media – Theme:
The Land Before Time
(c)
Medium of Choice –
Theme: The End of the
Rainbow
(a)
Medium of Choice –
Theme: Self Portrait
(b)
Medium of Choice (3D
or 2D) – Tree of Life
(c)
Drawing – Theme:
Angry Cats and Dogs
(a)
Medium of Choice –
Theme: Landscape
(b)
Painting – Theme:
Portrait
(c)
Drawing – Theme:
Worlds Apart
CLASSES Junior Primary School
(Gr 1-3)
Intermediate Primary
School (Gr 4-6)
Senior Primary School
(Gr 7)
MEDALS Gr 1-7 : 1st, 2nd and 3rd
SUB-
CATEGORY
HVA (High School Visual Arts)
SECTIONS
(Applicable to
each class)
(a)
Painting or Drawing
(a)
Painting of Drawing
CLASSES Intermediate High School (Grade 8-9) Senior High School (Grade 10-12)
MEDALS Gr 8-12 : 1st, 2nd ,3rd
2.2.2 Category 7: Creative Writing (High School ONLY)
SUB-
CATEGORY
CWA (Creative Writing - Afrikaans)
SECTIONS
(Applicable to
each class)
(a)
Poetry: Topic of Choice
(b)
Prose: Topic of Choice
(a)
Poetry: Topic of Choice
(b)
Prose: Topic of Choice
CLASSES Intermediate High School (Grade 8-9) Senior High School (Grade 10-12)
MEDALS Gr 8-12 : 1st Place for Prose and 1st Place for Poetry
SUB-
CATEGORY
CWE (Creative Writing - English)
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SECTIONS
(Applicable to
each class)
(a)
Poetry: Topic of Choice
(b)
Prose: Topic of Choice
(a)
Poetry: Topic of Choice
(b)
Prose: Topic of Choice
CLASSES Intermediate High School (Grade 8-9) Senior High School (Grade 10-12)
MEDALS Gr 8-12 : 1st Place for Prose and 1st Place for Poetry
SUB-
CATEGORY
CWX (Creative Writing - Xhosa)
SECTIONS
(Applicable to
each class)
(a)
Poetry: Topic of Choice
(b)
Prose: Topic of Choice
(a)
Poetry: Topic of Choice
(b)
Prose: Topic of Choice
CLASSES Intermediate High School (Grade 8-9) Senior High School (Grade 10-12)
MEDALS Gr 8-12 : 1st Place for Prose and 1st Place for Poetry
3 Administrative Information
3.1 Important Dates
3.2 Adjudication
Adjudication will be done by respected professionals.
Adjudication will be done by respected professionals.
DEADLINES
Affiliation Period for Schools 28 February – 28 March
Entry Period for Schools 30 April - 1 June
Publication of entry list (Performing Arts) 15 June
Final day: Alterations to candidate details (Performing Arts) 19 June
Final lunch order/payments (Choirs) 19 June
Publication of FINAL PROGRAMME (Performing Arts) 17 July
Submission Date: Non-Performing Arts Entries 15 June
Publication of checklist of Non-Performing Arts Entries 21 June
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The adjudicator’s decision is final and no discussion will be entered into regarding certificates
and awards.
Adjudicators may disqualify participants if they do not adhere to all the Arts Fest rules and
regulations.
Medals will, at the adjudicator’s discretion, be awarded in all sections as indicated in the
tables above.
Certificates will be awarded for the following levels of achievement:
3.3 Organising Committee
It is the responsibility of the participants (or their teachers) to inform the Organising
Committee of any change of address, contact details or other entry details prior to
Monday 20 June. No changes will be made after this date.
Participating schools must ensure that the current and correct details of the school,
teacher and participants are supplied. The Organising Committee takes no responsibility
for incorrect or altered information which has not been disclosed and this might lead to
disqualification.
The Organising Committee takes no responsibility for entries that are late due to the
slow postal service or problems with the online registration process if the participant
(or responsible teacher) did not double check entries and entry details.
Personal details of participants will be used for administrative purposes and not for
public consumption or publication.
The Organising Committee reserves the right to cancel the Festival at any stage if
deemed necessary due to circumstances that could not be prevented.
The Organising Committee has the right to alter the age category of the Participant if it
is established that the Participant has been entered into the incorrect category.
Double Gold: 90 – 100%
Gold: 80 – 89%
Silver: 70 – 79%
Bronze: 69% and below
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CONTACT DETAILS OF ORGANISING COMMITTEE
Name Contact
Number
Email Address
Chairperson
Lestie Hughes 082 445 8939 [email protected]
Deputy-
Chairperson
Annemarie
Botes
072 205 1679 [email protected]
Piano co-ordinator:
Primary School
Madeleine
Russouw
073 684 4808 [email protected]
Piano co-ordinator:
High School
Elanie Kok 041-9566 200
072 225 9773
Wind co-
ordinators
Paul Richard
Megan Olkers
071 263 7680
073 827 3422
String co-ordinator
Madeleine
Russouw
073 6844 808 [email protected]
Individual Vocal
(Singing) co-
ordinator
Virgil Matrass 074 066 6547 [email protected]
Choir co-ordinator
(Primary schools)
Madeleine
Russouw
Elanie Kok,
Megan Olkers
(Arrival/Set-up)
073 6844 808
074 066 6547
073 827 3422
Choir co-ordinator
(High Schools)
Virgil Matrass
Elanie Kok,
Megan Olkers
(Arrival/Set-up
074 066 6547
074 066 6547
073 827 3422
Ensembles:
Marimba and Steel
Pan (Primary and
High Schools)
Lestie Hughes
Elanie Kok,
Megan Olkers
(Arrival/Set-up
082 445 8939
074 066 6547
073 827 3422
Ensembles:
Instruments of
Western Origin
(Primary School)
Lestie Hughes
Elanie Kok,
Megan Olkers
(Arrival/Set-up
082 445 8939
074 066 6547
073 827 3422
Instrumental
Ensembles;
Instruments of
Western Origin
(High Schools)
Lestie Hughes
Elanie Kok,
Megan Olkers
(Arrival/Set-up
082 445 8939
074 066 6547
073 827 3422
Visual Art
(Primary Schools)
Lestie Hughes 082 445 8939 [email protected]
Visual Art
(High Schools)
Colette
Rugheimer
084 9511 141
Creative Writing
(English)
Jordan
Horsfield
073 737 1339 [email protected]
Creative Writing
(Afrikaans)
Sandi de Bruyn 082 261 4766
Creative Writing Garry Baines 084 669 2961 [email protected]
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(Xhosa)
Administrative
Secretary
Eiona Rathbone 082 854 9815 [email protected]
Speech & Drama
(Primary Schools)
Caren Bestbier 082 396 6335 [email protected]
Speech & Drama
(High Schools)
Caren Bestbier 082 396 6335 [email protected]
Promotion Lynne Niemann 078 320 4054 [email protected]
Catering co-
ordinator
Nicolette
Olivier
082 786 7682 [email protected]
Logistics
Sieg Schnetler
Annemarie
Botes
Jo-Anne Meyer
084 704 0045
072 205 1679
084 206 65 86
IT Support Lynne Niemann 078 320 4054 [email protected]
3.4 Entry Details
3.4.1 Registration of Affiliates
All participating schools have to AFFILIATE as a member of the Knock on Wood Arts Fest.
Affiliation is free of charge.
The period for affiliation is from 28 February to 28 March.
Entries must be done ELECTRONICALLY on the Woodridge Website at
www.woodridge.co.za.
The affiliation form will be available on the Woodridge website (www.woodridge.co.za) from
28 February until 28 March. Affiliate by filling out this form, scanning it and emailing to
After affiliation, a payment reference number will be generated for each school and this must
be used in all communication with the organising committee or when making payments.
Affiliates that do not have internet access must please contact the Administrative Secretary
so that a Payment Reference Number can be issued.
Any questions not covered by these rules must be referred to the respective sub-category
co-ordinators on the Organising Committee.
3.4.2 Entry Fees and Number of Entries
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Please refer to the general and specific rules for the various categories and sub-categories to
determine if there are any restrictions regarding the number of entries within the particular
category.
The same participants may enter into different categories (eg. Instrumental Music AND
Visual Art.).
Various meal options will be available at the Woodridge Coffee Shop, and within the quad
area around the College Hall.
Lunch bookings via the Administrative Secretary, Mrs Eiona Rathbone, are recommended for
choirs. The final order date is 21 June 2018.
3.5 Date of Birth
Entries for Categories 1 and 2 will only be processed if they include the participant’s date of
birth.
Ages are to be determined by the pupils’ age on the 31st of December 2018:
Age Groups Year of Birth
7 – 9 years of age: 2011, 2010, 2009
10 – 11 years of age: 2008, 2007,
12 – 14 years of age: 2006, 2005, 2004
14 – 16 years of age: 2004, 2003, 2002
Categories 1 – 2 Individual entry R 50
(Instrumental & Vocal)
Category 2 Vocal Duet entry R 70
Category 3 Choir entry R 120
Category 4 Small Ensembles (2-4) R 70
(Ensembles) Medium Ensembles (5-11) R 100
Large Ensembles (12 and up) R 120
Category 5 Individual entry R 50
(Speech & Drama) Group Dramatisation R 100
Category 6 – 7 Individual Entry R 40
(Visual Art and Creative Writing))
Lunch Salad Roll and Cool drinks R 30
(Pre-bookings recommended for choirs and ensembles)
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3.6 Electronic Entries
After the affiliation process is completed the period for ENTERING CANDIDATES will
begin on 30 April ending on 1 June. No late entries will be accepted.
The Electronic Entry Form will be made available on the Woodridge Website on 30 April
2018, at: www.woodridge.co.za.
Only the electronic method will be permissible. This will ensure that spelling and item
mistakes will be kept to a minimum.
The Knock on Wood Arts Fest cannot be held responsible for incorrect information on the
electronic entry forms received.
3.7 Banking details for payments
All payments must be referenced using the unique Payment Reference Number that was
generated during the affiliation process.
Affiliates may make as many payments as they like, as long as they adhere to the prescribed
deadlines.
Bank: Standard Bank
Acc Name: Woodridge College
Acc Number: 080372120
Branch Code: 050017
Reference: YOUR SCHOOL'S Payment Reference Number
3.8 Details on Entry Forms
All information on the electronic forms must be completed.
Verify details, especially age/phase, category and section numbers and spelling of the name,
as it should appear on the Festival Certificate.
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Ensure that participants are enrolled in the correct categories and sections. Teachers will
be held responsible for supplying accurate details, as incorrect information may lead to the
disqualification of the participant.
3.9 Withdrawal of Participants
Any participants withdrawing from the Festival will forfeit the entry fee. Once entry fees
have been processed, they can, under no circumstances, be refunded.
If a participant withdraws, he/she cannot be replaced by another participant – certificates are
pre-printed and therefore no name changes can be made.
Should a cancellation be necessary, please inform the Administrative Assistant without delay.
3.10 The ‘Performing Art’ Programme
No ‘Performing Art’ draft programme will be supplied. A list of ‘Performing Art’ entries will
be emailed to affiliates, for correction and verification, on Wednesday, 15 June 2016.
For your convenience, this list will also be made available on the internet at the following
address: www.woodridge.co.za/knockonwood/2018.
All corrections must reach the Administrative Secretary no later than Tuesday, 21 June
2018
o Via email, to [email protected]
The final programme will be available on the Woodridge Website on Friday, 17 July 2018.
Please note that the organisers cannot accommodate time or date clashes with extra- mural
activities, due to organisational complexities. Should there be any problems, please discuss
this with the discipline co-ordinator.
While the organisers will do their utmost to ensure the smooth running of each discipline,
there are factors beyond their control which may affect the final programme. Should any
changes be unavoidable, we will, wherever possible, notify affilliates.
3.11 Submission of ‘Non-Performing Art’ Items and Check List
All items entered for the ‘Visual Arts’ and ‘Creative Writing’ Categories need to be
submitted on 15 June;
Art works may be delivered to the receptions of either Charlo Primary School (08:00 am –
01:00 am) or Woodridge Preparatory School / College (08:00 am – 04:00 pm) on 15 June.
See the separate booklet on the Visual Arts Category for details.
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Creative Writing entries should be mailed to the co-ordinators of the Afrikaans, English and
Xhosa Sub-Categories by 15 June at the latest. See the separate booklet on the
Creative Writing Category for details;
A check list of entries within the ‘Non-Performing Arts’ categories will reach schools by 21
June.
3.12 Venues
All performances will take place on the Woodridge College and Preparatory School
Campus, situated just off the old Van Stadens Pass Road, Witteklip, Thornhill.
The School Halls, Lecture Theatre and Preparatory School and High School Music
Departments will be used for the different sections.
A map of the Woodridge Campus will be made available with the publication of the final
programme.
3.13 ‘Performing Art’ Registration (during the event)
All participants must register 30 minutes prior to their performance (except for the non-
performing entries).
Registration tables will be situated in the foyers of each of the venues.
3.14 Language and Dress Code
No prejudicial material or derogatory language will be allowed in any of the entries or during
any of the performances and may lead to disqualification.
Please ensure that the performance contents are appropriate and age-related.
It is suggested that participants wear their school uniforms for performances.
3.15 Disqualification
To avoid disqualification, participants should comply with all the Festival rules. A participant
will be disqualified if he/she:
Fails to arrive at the correct venue on the correct date and time for the section in he/she
was entered.
Plays a piece that is not representative of the chosen section.
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Does not have the original scores or music available on site on the day of the performance
and/or forgets to submit a clear copy of the works to be performed.
Is, through clear evidence, found guilty of plagiarism or if the authenticity of a work
submitted is disproven.
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Addendum A
PRESCRIBED FORM FOR VISUAL ARTS 2018
(Primary and Senior sections)
CATEGORY 6
PRESCRIBED FORM FOR VISUAL ARTS (2018)
Name of Participant
Name of school or Affiliate
Grade
Section number
Entry number
I herewith declare that the artwork presented by me is an original.
(Name and surname of teacher)
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Addendum B
PRESCRIBED FORM FOR CREATIVE WRITING 2018
CATEGORY 7
Prescribed form for Creative Writing (201) Name of Participant
Name of school or Affiliate
Age Group
Section number
Entry number
I herewith declare that the creative writing entry presented by me is an original.
(Name and surname of teacher)
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Addendum C: SUMMARY OF ENTRIES
SCHOOL: ___________________________________________
RESPONSIBLE TEACHER: _________________________________________________ SHEET NUMBER: __________ of ___________
TOTAL PAYABLE (this page) _______________________________ TOTAL PAYABLE (all pages) _______________________________
Entry Details Summary of Fees Payable Name of Entrant Category No, Sub-
Category code & Section
code [eg. (a)]
Class or Age Group
Description
Lunch (Only Choirs) Entry Fees Total Fees