You are invited to participate in the - woodridge.co.za · Choral Verse (Minimum 5 members) (a) ......

Knock on Wood Arts Fest 2016

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You are invited to participate in the

“Knock on Wood” Arts Fest

(30 July – 3 August 2018)

The Woodridge Schools will, yet again, be opening their doors to schools in the Eastern Cape and

Garden Route regions for a festival encompassing music, speech and drama, visual art and creative

writing. This bi-annual event aims to:

Provide exposure to budding young artists in a non-threatening and stimulating

environment,

Foster a general awareness and appreciation of the arts,

Stimulate youthful artistic self-expression,

Foster interaction between schools on a cultural level.

1 Festival Format

Lunch hour concerts and a vibrant evening programme, including music concerts and drama

productions, will be hosted concurrent with the festival. Professional performers of a high calibre

will participate in this programme.

Lunches and other refreshments will be available on a daily basis on the school campus.

What should you expect?

An opportunity to perform in the company of fellow artists and to be judged by kind

adjudicators, who will “discreetly” provide you with helpful feedback and tips!

Each participant in this festival will receive an adjudicator’s report and a certificate

indicating their level of proficiency. There will also be a competitive element in that

medal winners will be announced in the different categories. The method of medal

allocation is indicated in the overview of the categories.


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2 Schematic Overview of Categories in which ‘Knock on Wood’

facilitates participation:

PERFORMING ARTS

Category Description of Categories

1 Instrumental Performance (Individual)

2 Vocal Performance (Individual and Duets)

3 Choir

4 Instrumental Ensembles

5 Speech and Drama (Individual and Groups)

NON-PERFORMING ARTS

Category Description of Categories

6 Visual Arts

7 Creative Writing (High Schools ONLY)

The sub-categories/ codes, sections and age groups of each category are outlined below,

for the sake of convenience. Please note that details regarding the stipulations

pertaining to each category are supplied in the separate booklets pertaining specifically

to the various disciplines:

2.1 Performing Arts

2.1.1 Category 1: Instrumental Performance (Individual)

SUB-

CATEGORY

PNO (Individual Piano)

SECTIONS

(Applicable to

each class)

Applicable to Primary and High School

(a) Baroque

(b) Classical

(c) Romantic

(d) Modern

CLASSES Primary School High School

7-9 years 10-11

years

12-14

years

13-16 years 17-18 years

MEDALS 1st, 2nd and 3rd

1st, 2nd and 3rd


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SUB-

CATEGORY

WIN (Individual Woodwinds and Brass)

SECTIONS

(Applicable to

each class)


(a) Baroque

(b) Classical

(c) Romantic

(d) Modern


7-9 years 10-11

years

12-14

years



1st, 2nd and 3rd

SUB-

CATEGORY

STR (Individual Strings)

SECTIONS

(Applicable to

each class)


(a) Baroque

(b) Classical

(c) Romantic

(d) Modern


7-9 years 10-11

years

12-14

years



1st, 2nd and 3rd

2.1.2 Category 2: Vocal Performance (Individual and Duets)

SUB-

CATEGORY

IVP (Individual Vocal Performance)

SECTIONS

(Applicable to

each class)

Applicable to Primary School

(a) Folk Songs

(b) Musicals

Applicable to High School

(a) Baroque

(b) Classical

(c) Romantic

(d) Modern


7-9 years 10-11

years

12-14

years



1st, 2nd and 3rd


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SUB-

CATEGORY

DVP (Duets-Vocal Performance)

SECTIONS

(Applicable to

each class)

Applicable to Primary School

(a) One duet in any style,

including musicals but

excluding contemporary

popular music

Applicable to High School

(a) One duet in any style, including

musicals but excluding

contemporary popular music

CLASSES Primary School Primary School

7-9 years 10-11

years

12-14

years


MEDALS 1st Place (Medal for each member of

winning duet)

1st Place (Medal for each member of

winning duet)

2.1.3 Category 3: Choir

SUB-

CATEGORIES

JPC (Junior Primary

School Choir)

SPC (Senior Primary

School Choir)

HSC (High School

Choir)

SECTION (a) Two Pieces of

Contrasting

Style

(a) Two Pieces of

Contrasting

Style

(a) Two Pieces of

Contrasting

Style

CLASSES Grade 1 – 3

(20-80 members)

Grade 4 – 7

(20-80 members)

Grade 8 – 12

(20-80 members)

MEDALS 1st Place 1st Place 1st Place

2.1.4 Category 4: Instrumental Ensembles

2.1.4.1 Ensembles-Marimba, Steel Pan and Orff Ensembles (Max. 20 performers)

SUB-

CATEGORY

MSO (Marimba, Steel Pan and Orff Ensembles)

SECTIONS


(a) Two Pieces Contrasting in Mood


Junior Primary

School Ensemble

(‘School’ Grade 1

– 3)

Senior Primary

School

Ensemble

(‘School’ Grade

4 – 7)

‘School’ Grade 8 – 12

MEDALS 1st Place

1st Place


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2.1.4.1 Ensembles- Instruments of Western Origin (Varying Sizes-See below))

SUB-

CATEGORY

SEW (Small Ensembles: 2-4 performers)

SECTIONS


(a) One piece ONLY chosen from the Baroque, Classical, Romantic or

Modern Repertoire, including arrangements from musicals or jazz

numbers.


Junior Primary

School Ensemble


– 3)

Senior Primary

School

Ensemble

(‘School’ Grade

4 – 7)

Intermediate High

School Ensemble


– 9)

Senior High

School Ensemble


– 12)

MEDALS 1st Place

1st Place

SUB-

CATEGORY

MEW (Medium Ensembles: 5-12 performers)

SECTIONS

(Applicable to

each class)


(a) Two pieces contrasting in style


Junior Primary

School Ensemble

(‘School’ Grade

1 – 3)

Senior Primary

School Ensemble

(‘School’ Grade

4 – 7)

‘School’ Grade 8 - 12

MEDALS 1st Place 1st Place

SUB-

CATEGORY

LEW (Large Ensembles: 13+performers)

SECTIONS

(Applicable to

each class)


(a) Two pieces contrasting in style


Junior Primary

School Ensemble

(‘School’ Grade

1 – 3)

Senior Primary

School Ensemble

(‘School’ Grade

4 – 7)

‘School’ Grade 8 - 12

MEDALS 1st Place

1st Place


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2.1.5 Category 5: Speech and Drama (Individual and Group)

SUB-

CATEGORY

PDM (Primary School Drama)

SECTIONS

(Applicable to

each class)

(a)

Individual Poetry

(b)

Individual Prose

(c)

Choral Verse (Minimum 5

members)

(a)

Individual Poetry

(b)

Individual Prose

(c)

Solo Dramatisation

(d)

Group Dramatisation

(Maximum 5

performers)

(e)

Choral Verse

(Minimum 5 and

maximum 30 choral

group members)

(a)

Individual Poetry

(b)

Individual Prose

(c)

Solo Dramatisation

(d)

Group Dramatisation

(Maximum 5

performers)

(e)

Choral Verse

(Minimum 5 and

maximum 30 choral

group members)

CLASSES Junior Primary School

(‘School’ Grade 1-3)

Intermediate Primary

School


Senior Primary School

(‘School’ Grade 7)

MEDALS

Individual Drama Gr 1-7: 1st, 2nd and 3rd

Group Drama Gr 1-7: 1st Place

Choral Verse: 1st Place

SUB-

CATEGORY

HSD (High School Drama)

SECTIONS

(Applicable to

each class)

(a)

Individual Poetry

(b)

Individual Prose

(c)

Solo Dramatisation

(d)

Group Dramatisation

(Maximum 5 Performers)

(e)

Public Speaking

(See Category Information for

Topics)

(a)

Individual Poetry

(b)

Individual Prose

(c)

Solo Dramatisation

(d)

Group Dramatisation

(Maximum 6 Performers)

(e)

Public Speaking

(See Category Information for Topics)

CLASSES Intermediate High School


Senior High School (‘School’ Grade 10-

12)

MEDALS

Individual Drama Gr 8-12 : 1st, 2nd and 3rd

Public Speaking Gr 8-9: 1st / Public Speaking ‘School’ Gr 10-12: 1st

Group Drama Gr 8-12: 1st Place


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2.2 Non-Performing Arts

2.2.1 Category 6: Visual Arts

SUB-

CATEGORY

PVA (Primary School Visual Arts)

SECTIONS

(Applicable to

each class)

(a)

Painting – Theme: Me

(b)

Mixed Media – Theme:

The Land Before Time

(c)

Medium of Choice –

Theme: The End of the

Rainbow

(a)


Theme: Self Portrait

(b)

Medium of Choice (3D

or 2D) – Tree of Life

(c)

Drawing – Theme:

Angry Cats and Dogs

(a)


Theme: Landscape

(b)

Painting – Theme:

Portrait

(c)

Drawing – Theme:

Worlds Apart

CLASSES Junior Primary School

(Gr 1-3)

Intermediate Primary

School (Gr 4-6)

Senior Primary School

(Gr 7)

MEDALS Gr 1-7 : 1st, 2nd and 3rd

SUB-

CATEGORY

HVA (High School Visual Arts)

SECTIONS

(Applicable to

each class)

(a)

Painting or Drawing

(a)

Painting of Drawing

CLASSES Intermediate High School (Grade 8-9) Senior High School (Grade 10-12)

MEDALS Gr 8-12 : 1st, 2nd ,3rd

2.2.2 Category 7: Creative Writing (High School ONLY)

SUB-

CATEGORY

CWA (Creative Writing - Afrikaans)

SECTIONS

(Applicable to

each class)

(a)

Poetry: Topic of Choice

(b)

Prose: Topic of Choice

(a)


(b)



MEDALS Gr 8-12 : 1st Place for Prose and 1st Place for Poetry

SUB-

CATEGORY

CWE (Creative Writing - English)


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SECTIONS

(Applicable to

each class)

(a)


(b)


(a)


(b)




SUB-

CATEGORY

CWX (Creative Writing - Xhosa)

SECTIONS

(Applicable to

each class)

(a)


(b)


(a)


(b)




3 Administrative Information

3.1 Important Dates

3.2 Adjudication

Adjudication will be done by respected professionals.

Adjudication will be done by respected professionals.

DEADLINES

Affiliation Period for Schools 28 February – 28 March

Entry Period for Schools 30 April - 1 June

Publication of entry list (Performing Arts) 15 June

Final day: Alterations to candidate details (Performing Arts) 19 June

Final lunch order/payments (Choirs) 19 June

Publication of FINAL PROGRAMME (Performing Arts) 17 July

Submission Date: Non-Performing Arts Entries 15 June

Publication of checklist of Non-Performing Arts Entries 21 June


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The adjudicator’s decision is final and no discussion will be entered into regarding certificates

and awards.

Adjudicators may disqualify participants if they do not adhere to all the Arts Fest rules and

regulations.

Medals will, at the adjudicator’s discretion, be awarded in all sections as indicated in the

tables above.

Certificates will be awarded for the following levels of achievement:

3.3 Organising Committee

It is the responsibility of the participants (or their teachers) to inform the Organising

Committee of any change of address, contact details or other entry details prior to

Monday 20 June. No changes will be made after this date.

Participating schools must ensure that the current and correct details of the school,

teacher and participants are supplied. The Organising Committee takes no responsibility

for incorrect or altered information which has not been disclosed and this might lead to

disqualification.

The Organising Committee takes no responsibility for entries that are late due to the

slow postal service or problems with the online registration process if the participant

(or responsible teacher) did not double check entries and entry details.

Personal details of participants will be used for administrative purposes and not for

public consumption or publication.

The Organising Committee reserves the right to cancel the Festival at any stage if

deemed necessary due to circumstances that could not be prevented.

The Organising Committee has the right to alter the age category of the Participant if it

is established that the Participant has been entered into the incorrect category.

Double Gold: 90 – 100%

Gold: 80 – 89%

Silver: 70 – 79%

Bronze: 69% and below


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CONTACT DETAILS OF ORGANISING COMMITTEE

Name Contact

Number

Email Address

Chairperson

Lestie Hughes 082 445 8939 [email protected]

Deputy-

Chairperson

Annemarie

Botes

072 205 1679 [email protected]

Piano co-ordinator:

Primary School

Madeleine

Russouw


Piano co-ordinator:

High School

Elanie Kok 041-9566 200

072 225 9773

[email protected]

Wind co-

ordinators

Paul Richard

Megan Olkers

071 263 7680

073 827 3422

[email protected]

[email protected]

String co-ordinator

Madeleine

Russouw


Individual Vocal

(Singing) co-

ordinator

Virgil Matrass 074 066 6547 [email protected]

Choir co-ordinator

(Primary schools)

Madeleine

Russouw

Elanie Kok,

Megan Olkers

(Arrival/Set-up)

073 6844 808

074 066 6547

073 827 3422

[email protected]

[email protected]

[email protected]

Choir co-ordinator

(High Schools)

Virgil Matrass

Elanie Kok,

Megan Olkers

(Arrival/Set-up

074 066 6547

074 066 6547

073 827 3422

[email protected]

[email protected]

[email protected]

Ensembles:

Marimba and Steel

Pan (Primary and

High Schools)

Lestie Hughes

Elanie Kok,

Megan Olkers

(Arrival/Set-up

082 445 8939

074 066 6547

073 827 3422

[email protected]

[email protected]

[email protected]

Ensembles:

Instruments of

Western Origin

(Primary School)

Lestie Hughes

Elanie Kok,

Megan Olkers

(Arrival/Set-up

082 445 8939

074 066 6547

073 827 3422

[email protected]

[email protected]

[email protected]

Instrumental

Ensembles;

Instruments of

Western Origin

(High Schools)

Lestie Hughes

Elanie Kok,

Megan Olkers

(Arrival/Set-up

082 445 8939

074 066 6547

073 827 3422

[email protected]

[email protected]

[email protected]

Visual Art

(Primary Schools)

Lestie Hughes 082 445 8939 [email protected]

Visual Art

(High Schools)

Colette

Rugheimer

084 9511 141

[email protected]

Creative Writing

(English)

Jordan

Horsfield


Creative Writing

(Afrikaans)

Sandi de Bruyn 082 261 4766

[email protected]

Creative Writing Garry Baines 084 669 2961 [email protected]

mailto:[email protected]


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(Xhosa)

Administrative

Secretary

Eiona Rathbone 082 854 9815 [email protected]

Speech & Drama

(Primary Schools)

Caren Bestbier 082 396 6335 [email protected]

Speech & Drama

(High Schools)

Caren Bestbier 082 396 6335 [email protected]

Promotion Lynne Niemann 078 320 4054 [email protected]

Catering co-

ordinator

Nicolette

Olivier


Logistics

Sieg Schnetler

Annemarie

Botes

Jo-Anne Meyer

084 704 0045

072 205 1679

084 206 65 86

[email protected]

[email protected]

[email protected]

IT Support Lynne Niemann 078 320 4054 [email protected]

3.4 Entry Details

3.4.1 Registration of Affiliates

All participating schools have to AFFILIATE as a member of the Knock on Wood Arts Fest.

Affiliation is free of charge.

The period for affiliation is from 28 February to 28 March.

Entries must be done ELECTRONICALLY on the Woodridge Website at

www.woodridge.co.za.

The affiliation form will be available on the Woodridge website (www.woodridge.co.za) from

28 February until 28 March. Affiliate by filling out this form, scanning it and emailing to

[email protected]

After affiliation, a payment reference number will be generated for each school and this must

be used in all communication with the organising committee or when making payments.

Affiliates that do not have internet access must please contact the Administrative Secretary

so that a Payment Reference Number can be issued.

Any questions not covered by these rules must be referred to the respective sub-category

co-ordinators on the Organising Committee.

3.4.2 Entry Fees and Number of Entries


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Please refer to the general and specific rules for the various categories and sub-categories to

determine if there are any restrictions regarding the number of entries within the particular

category.

The same participants may enter into different categories (eg. Instrumental Music AND

Visual Art.).

Various meal options will be available at the Woodridge Coffee Shop, and within the quad

area around the College Hall.

Lunch bookings via the Administrative Secretary, Mrs Eiona Rathbone, are recommended for

choirs. The final order date is 21 June 2018.

3.5 Date of Birth

Entries for Categories 1 and 2 will only be processed if they include the participant’s date of

birth.

Ages are to be determined by the pupils’ age on the 31st of December 2018:

Age Groups Year of Birth

7 – 9 years of age: 2011, 2010, 2009

10 – 11 years of age: 2008, 2007,

12 – 14 years of age: 2006, 2005, 2004

14 – 16 years of age: 2004, 2003, 2002

Categories 1 – 2 Individual entry R 50

(Instrumental & Vocal)

Category 2 Vocal Duet entry R 70

Category 3 Choir entry R 120

Category 4 Small Ensembles (2-4) R 70

(Ensembles) Medium Ensembles (5-11) R 100

Large Ensembles (12 and up) R 120

Category 5 Individual entry R 50

(Speech & Drama) Group Dramatisation R 100

Category 6 – 7 Individual Entry R 40

(Visual Art and Creative Writing))

Lunch Salad Roll and Cool drinks R 30

(Pre-bookings recommended for choirs and ensembles)


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3.6 Electronic Entries

After the affiliation process is completed the period for ENTERING CANDIDATES will

begin on 30 April ending on 1 June. No late entries will be accepted.

The Electronic Entry Form will be made available on the Woodridge Website on 30 April

2018, at: www.woodridge.co.za.

Only the electronic method will be permissible. This will ensure that spelling and item

mistakes will be kept to a minimum.

The Knock on Wood Arts Fest cannot be held responsible for incorrect information on the

electronic entry forms received.

3.7 Banking details for payments

All payments must be referenced using the unique Payment Reference Number that was

generated during the affiliation process.

Affiliates may make as many payments as they like, as long as they adhere to the prescribed

deadlines.

Bank: Standard Bank

Acc Name: Woodridge College

Acc Number: 080372120

Branch Code: 050017

Reference: YOUR SCHOOL'S Payment Reference Number

3.8 Details on Entry Forms

All information on the electronic forms must be completed.

Verify details, especially age/phase, category and section numbers and spelling of the name,

as it should appear on the Festival Certificate.


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Ensure that participants are enrolled in the correct categories and sections. Teachers will

be held responsible for supplying accurate details, as incorrect information may lead to the

disqualification of the participant.

3.9 Withdrawal of Participants

Any participants withdrawing from the Festival will forfeit the entry fee. Once entry fees

have been processed, they can, under no circumstances, be refunded.

If a participant withdraws, he/she cannot be replaced by another participant – certificates are

pre-printed and therefore no name changes can be made.

Should a cancellation be necessary, please inform the Administrative Assistant without delay.

3.10 The ‘Performing Art’ Programme

No ‘Performing Art’ draft programme will be supplied. A list of ‘Performing Art’ entries will

be emailed to affiliates, for correction and verification, on Wednesday, 15 June 2016.

For your convenience, this list will also be made available on the internet at the following

address: www.woodridge.co.za/knockonwood/2018.

All corrections must reach the Administrative Secretary no later than Tuesday, 21 June

2018

o Via email, to [email protected]

The final programme will be available on the Woodridge Website on Friday, 17 July 2018.

Please note that the organisers cannot accommodate time or date clashes with extra- mural

activities, due to organisational complexities. Should there be any problems, please discuss

this with the discipline co-ordinator.

While the organisers will do their utmost to ensure the smooth running of each discipline,

there are factors beyond their control which may affect the final programme. Should any

changes be unavoidable, we will, wherever possible, notify affilliates.

3.11 Submission of ‘Non-Performing Art’ Items and Check List

All items entered for the ‘Visual Arts’ and ‘Creative Writing’ Categories need to be

submitted on 15 June;

Art works may be delivered to the receptions of either Charlo Primary School (08:00 am –

01:00 am) or Woodridge Preparatory School / College (08:00 am – 04:00 pm) on 15 June.

See the separate booklet on the Visual Arts Category for details.

mailto:[email protected]


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Creative Writing entries should be mailed to the co-ordinators of the Afrikaans, English and

Xhosa Sub-Categories by 15 June at the latest. See the separate booklet on the

Creative Writing Category for details;

A check list of entries within the ‘Non-Performing Arts’ categories will reach schools by 21

June.

3.12 Venues

All performances will take place on the Woodridge College and Preparatory School

Campus, situated just off the old Van Stadens Pass Road, Witteklip, Thornhill.

The School Halls, Lecture Theatre and Preparatory School and High School Music

Departments will be used for the different sections.

A map of the Woodridge Campus will be made available with the publication of the final

programme.

3.13 ‘Performing Art’ Registration (during the event)

All participants must register 30 minutes prior to their performance (except for the non-

performing entries).

Registration tables will be situated in the foyers of each of the venues.

3.14 Language and Dress Code

No prejudicial material or derogatory language will be allowed in any of the entries or during

any of the performances and may lead to disqualification.

Please ensure that the performance contents are appropriate and age-related.

It is suggested that participants wear their school uniforms for performances.

3.15 Disqualification

To avoid disqualification, participants should comply with all the Festival rules. A participant

will be disqualified if he/she:

Fails to arrive at the correct venue on the correct date and time for the section in he/she

was entered.

Plays a piece that is not representative of the chosen section.


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Does not have the original scores or music available on site on the day of the performance

and/or forgets to submit a clear copy of the works to be performed.

Is, through clear evidence, found guilty of plagiarism or if the authenticity of a work

submitted is disproven.

Addendum A

PRESCRIBED FORM FOR VISUAL ARTS 2018

(Primary and Senior sections)

CATEGORY 6

PRESCRIBED FORM FOR VISUAL ARTS (2018)

Name of Participant

Name of school or Affiliate

Grade

Section number

Entry number

I herewith declare that the artwork presented by me is an original.

(Name and surname of teacher)

Addendum B


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PRESCRIBED FORM FOR CREATIVE WRITING 2018

CATEGORY 7

Prescribed form for Creative Writing (201) Name of Participant

Name of school or Affiliate

Age Group

Section number

Entry number

I herewith declare that the creative writing entry presented by me is an original.

(Name and surname of teacher)

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Addendum C: SUMMARY OF ENTRIES

SCHOOL: ___________________________________________

RESPONSIBLE TEACHER: _________________________________________________ SHEET NUMBER: __________ of ___________

TOTAL PAYABLE (this page) _______________________________ TOTAL PAYABLE (all pages) _______________________________

Entry Details Summary of Fees Payable Name of Entrant Category No, Sub-

Category code & Section

code [eg. (a)]

Class or Age Group

Description

Lunch (Only Choirs) Entry Fees Total Fees

You are invited to participate in the - woodridge.co.za · Choral Verse (Minimum 5 members) (a) ......

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