1. Booking Made For

Name:

Address:

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Y Ganolfan DdatblyguRichard Ley

The Richard LeyDevelopment CentreRLDC

Please supply an Invoice address on page 4.

Title of Event:

Brief Description of Event:

2. Event Information

Town:

Postcode:

Tel: e-mail:

3. Room Layout Style: (click in box to select)

Horseshoe Boardroom Classroom

Theatre Cabaret Interview

4. Additional Equipment:Please note there is a charge for some additional equipment, please see the RLDC tariff document for details. (Specify numbers or click in box to select)

Flipchart Stand

Laptop (extra)

Projector/Screen

Plasma/LCD Screen

Video Conference

Audio Conference

Interactive Voting System

Autocue

Wireless Internet Connection

Handheld Microphone

Lapel Microphone

5. Will you require additional software installation?Yes No

Please Specify:

6. Additional Room/Equipment Requirements:(including any accessibility/specialist equipment requirements)

Please note you must complete a booking form in order to verify and secure your event

4b. Additional Stationery Items: Please note there is a charge for additional stationery

All rooms are equipped with full AV/IT capability Please indicate below if you intend to use:

PC / Screen Laptop connection and Screen

Dates Required

From: To:

Length of Event

Please note RLDC opening times are 8.30am - 4.30pm

Arrival Time: Departure Time:

Total Number of attendees:

External 08/2016

7. Catering - Please see tariff document for prices.Catering requested upon arrival will be served from 8:30am onwards. Morning and afternoon teas/coffees are served at 10:30am and 2:30pm unless otherwise specified.

Arrival AM Lunch PMCatering times: (hh:mm)

Tea/CoffeeOrange JuiceCranberry JuiceApple JuiceTap WaterStill Mineral Water – bottleSparkling Mineral Water – bottleAssorted Biscuits Continental BiscuitsWelsh CakesSweet Mini MuffinsLuxury Assorted MuffinsMixed Mini Danish PastriesBara BrithFresh Cream CakesTropical Fresh Fruit Platter

Beverages and Light RefreshmentsPlease enter number of portions required:

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Breakfast and Finger Buffets Arrival LunchCatering times: (hh:mm)

Continental Breakfast Finger Buffet 1 Finger Buffet 2 Finger Buffet 3 Vegetarian Buffet 1 Vegetarian Buffet 2

Please enter number of buffets required:

Cold Fork Buffet LunchCatering times: (hh:mm)

Option 1 (2 main & 3 salad)Option 2 (3 main & 5 salad)

Please enter number of buffets required. Please note there is a minimum order of 10.

Main Course Options Salad Options

Honey roasted ham Classic coleslaw (v) Mixed bean (v)

Roast beef with a coarse grain mustard crust Tomato and basil pasta (v) Tomato and red

onion salad (v)

Seafood medley Mixed Leaves (v) Beetroot and onion (v)

Broccoli and brie quiche (v) Potato salad with chives (v) Cucumber and tomato (v)

Caramelised leek and onion tart (v)

Roasted vegetable couscous (v)

Chicken breast in a ‘Black Mountain’ marinade

Please make your selections:

Please note: RLDC Bookings require 48 hours notice of any changes to catering requests. All prices are exclusive of VAT.

Hot Fork BuffetLunchCatering times: (hh:mm)

Option 1 (2 meat & 1 vegetarian)Option 2 (3 meat & 1 vegetarian)

Please enter number of buffets required. Please note there is a minimum order of 10.

Meat choices Vegetarian choices

Salmon fillet with a lemon and dill glaze Tomato and pepper pasta with garlic bread

Chicken curry, pilaf rice and naan bread* Vegetable curry and vegetable rice*

Honey roasted pork loin with a cider and herb cream Spinach and mushroom lasagne with garlic bread

Peppered chicken breast on a bed of tagliatelle

Minced beef lasagne with garlic bread

Pork and leek sausage with mash and onion gravy

Please make your selections:

All dishes except * are served with buttered new potatoes and a medley of vegetables.

Dietary Requirements (Please highlight any allergens) :

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Arrival AM Lunch PMCatering times: (hh:mm)

Full DayHalf Day AM (pick Arrival or AM) Half Day PM

Day Delegate Packages - Available for Theatre bookings only.Please enter number of packages required:

Honey and coarse grain mustard chicken skewers

Breaded prawns with a lemon and dill mayonnaise dip

Cheese and tomato relish brochette (v)

Breaded chicken goujons Chilli infused skewered prawns

Cream cheese and chive tartlets (v)

Chicken saté Sesame prawn toasts Fresh fruit kebabs (v)

Lamb kofta with minted yoghurt dip

Vegetable crudités and low fat dips (v) Tropical fresh fruit platter (v)

Gingered beef sticks Vegetable saté (v) Mini muffins (v)

Assorted tortilla wraps Vegetable dim sums with sweet chilli dip (v) Mini cake bites (v)

Assorted cocktail quiche Spring rolls and vegetable samosa (v) Mini sweet selection (v)

Golden breaded plaice goujons with a lemon and dill mayonnaise dip

Cajun spiced potato wedges with a sour cream dip (v)

Please make your 5 buffet selections:

Please note: RLDC Bookings require 48 hours notice of any changes to catering requests. All prices are exclusive of VAT.

Page 4 of 58. Invoice Address

Name:Company:Address:

Town:Post Code:e-mail:Purchase Order Number:

Tel:

11. Terms and Conditions

A. The Booking ProcessAll event bookings must be submitted through DC Booking. All bookings will be actioned within two working days.Once your event has been confirmed you will be assigned an Event Coordinator who will be able to assist with anyqueries. All forms must be provided with an invoice address, forms submitted without this will be rejected.

B. What happens if I cancel?Our cancellation charges are as follows:

Cancellation between 4 - 6 prior to scheduled event 20% of total booking valueCancellation between 2 - 4 prior to scheduled event 40% of total booking valueCancellation less than 2 weeks prior to scheduled event 60% of total booking value

C. Could you cancel my booking?We may only cancel if:

i.) Any part of the RLDC is closed or unavailable due to circumstances beyond our control.ii.) Your number of attendees increase significantly enough to cause a health & safety issue and no

other suitable accommodation is available.iii.) The RLDC also reserves the right to withdraw services if you have previously been found to have

misused the facility.

If in the unlikely event that this should happen, the RLDC will have no further liability regarding your booking. D. Can I change the number of guests attending the meeting or event?RLDC require 48 hours notice of any changes to your booking. If your guest numbers reduce or increase the, RLDCreserves the right to allocate you an alternative room more appropriate to the size of your event.

E. How do I pay?DVLA Accounts and Revenue Unit will provide you with a detailed invoice. Separate payment terms and conditionsare detailed on this invoice. All accounts are payable upon presentation. All accounts where a query has not beenraised within 7 days of presentation shall be deemed to have been approved as presented. RLDC accept no liability forcircumstances were a third party supplier has been involved on your behalf, subsequently all payments must be settledbetween you and the supplier.

10. Parking

All reserved car parking spaces will incur a non-refundable £1.90 plus VAT fee. Parking at the RLDC is extremely limited. Your preferred allocation will be assessed and your Event Coordinator will inform you of our availability nearer the time of your event. You will be charged for any extra spaces taken outside of this area and your management will be notified. Any offsite parking is undertaken at your own risk.

The electric car charging station will be required (Please note there is only one charge station available)

9. Room Etiquette:Please leave the room as you found it, as all rooms have an allocated quantity of furniture and equipment. Please do not add or remove items, all cables and IT equipment are to be left as they were found. If there is a fault with any equipment or the room is untidy then please contact Reception.

Please ensure that no food or drinks are taken into your room.

F. Car Parking All reserved car parking spaces will incur a non-refundable £1.90 plus VAT fee. Parking at the RLDC is extremely limited.Your preferred allocation will be assessed and your Event Coordinator will inform you of our availability nearer the timeof your event. Your allocated number of spaces will be cordoned off and you are strongly advised to park only in yourcordoned area. You will be charged for any extra spaces taken outside of this area and your management will be notified.Any offsite parking is undertaken at your own risk. At no time are you allowed to park on the Richard Ley DevelopmentCentre pavements, on yellow lines or any other area outside a designated parking bay.

G. Can I make use of the RLDC equipment?Details of what is included with your booking will be reiterated to you by your Event Coordinator. Your Event Coordinator willadvise you of any extra charges.

H. Can I bring my own equipment?Provided you have informed us and the item(s) have been tested safe to use. Copies of electrical testing certificatesand insurance policies must be available upon request. The DVLA accept no liability for any equipment you bring intothe RLDC and cannot be held liable for any compatibility issues. You must comply with the rules that are set out in theHealth and Safety at Work Act etc 1974. Should you want to set up an exhibition at the RLDC your Event Coordinator willask you to provide your plans and details seven days before your event to ensure we can accommodate you. Any thirdparty contractors visiting the RLDC (such as entertainers) under your instruction must ensure current and adequate PublicLiability Insurance is in place.

I. Can I use the DVLA or RLDC logo in my invitations or advertisements?We strongly require sight of all publications bearing our name or logos prior to any distribution.

J. Who is liable for injury, loss or damage?DVLA Richard Ley Development Centre accepts no liability for injury, loss or damage unless it can be proved beyond alldoubt it has been incurred due to our gross negligence.

K. Health and SafetyWhile DVLA is ultimately responsible for ensuring health and safety of the site, it is the event holder’s responsibility toensure the health and safety of the delegates. The event holder should advise delegates of the need to read, understandand comply to all Fire Regulations, Health and Safety and Licensing regulations. Details can be found in the areas theyvisit. All event holders must hold and maintain a register of delegates in case of an emergency. In the event of an accidentor near miss, an accident book is available. Please ask at reception and record any incidents accordingly.

L. SecurityYou will be required to supply an attendance list of all delegates no later than seven days prior to your event. All delegates,trainers and organisers that attend the RLDC must display their security passes clearly. If you have not been issued with asecurity pass please contact your Event Coordinator immediately who will arrange this for you. Anyone found not clearlydisplaying a security pass will be escorted off site by our security officers.

M. CateringAll catering is chargeable. RLDC require 48 hours notice of any changes to catering orders. Any cancellations with less than48 hours notice will incur a 30% fee of the total charge. Cancellations with less than 24 Hours notice will incur 100% charge(Tea and Coffee excluded). All prices quoted in the booking form are exclusive of VAT.N. Wi-Fi useAll Internet activity involving the DVLA Guest Wi-Fi network is automatically recorded and stored. All users accessingthe Wi-Fi link do so at their own risk and should only use their own personal devices for that purpose. The DVLA takesno responsibility for any damage or loss of data resulting from that use. It is the responsibility of the user to keep anyconnecting device free from malicious code (i.e. viruses, etc.) and secure it against unauthorised access (i.e.’hackers’). Youare strongly advised to take precautions such as installing up-to-date anti-virus software and applying any security ‘patches’issued by your operating system vendor.

All guests that require access to the DVLA Guest Wireless Network must fully accept the terms and conditions outlined in the user agreement policy which will be sent from your event coordinator.

12. In order to proceed with your booking please tick the box below to confirmyou have read, understood and agree to the RLDC terms and conditions.

Tick the box below to accept. Todays Date:

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Please email your completed form to DCBooking@dvla.gsi.gov.uk. Or alternatively post to: DC Booking, The Richard Ley Development Centre, Upper Fforest Way, Swansea Vale SA7 0AN.

For any telephone enquires please contact DC Booking on 01792 761497