XBRL Implementation to Consolidation System - Implementation at a Japan’s Trading House - November...

XBRL Implementation to Consolidation System

- Implementation at a Japan’s Trading House -

November 5, 2003

Fujitsu Limited

2 All Rights Reserved, Copyright © FUJITSU LIMITED 2001-

2003

Table of contents

Overview and objectives of the clientOverview and objectives of the client

Old business processesOld business processes

New business processesNew business processes

Project timelinesProject timelines

Future PlansFuture Plans


2003

Overview of the company

Sales of machinery-related componentsSales of machinery-related components

Consolidated Sales : 51.6 billion yen in 2002Consolidated Sales : 51.6 billion yen in 2002

Consolidated number of employees : 340 in 2002Consolidated number of employees : 340 in 2002

New Business Model – Catalog-based businessNew Business Model – Catalog-based business

Has eleven subsidiaries, all outside JapanHas eleven subsidiaries, all outside Japan

US, UK, Germany, Singapore, US, UK, Germany, Singapore, Thailand, Thailand, Korea, China (4), TaiwanKorea, China (4), Taiwan


2003

Objectives of the client

Timely reports to the management teamTimely reports to the management team

Flexible data collection process using XBRLFlexible data collection process using XBRL

Improve efficiency in the reporting processImprove efficiency in the reporting process


2003

Summary of old business process

HQ

Su

bsid

iary

HQ

Au

dit

Au

dit

Beginning

Middle Last

May, (N+2) month

Beginning

Middle Last

April, (N+1) month

Excel

Sheet

Excel

Sheet

FinancialReports

Excel

Sheet

AccountingSystem

FinancialReport

Excel

Sheet

Distribution Submission

Data Entry

Consolidation

Reporting

Publication

AuditorAudit

Report

Auditor

AuditReport

Management Meeting(every 2nd Monday)

Cons. Fin.Report


2003

Issues around old business process

Gathering subsidiary information is time Gathering subsidiary information is time consumingconsuming

Lack of current data for management analysis & decision.

Poor data quality in reports from Poor data quality in reports from subsidiariessubsidiaries

Manual entry using MS-Excel spreadsheets increases error rate.

Non standard business process at each Non standard business process at each subsidiarysubsidiary

Absence of coordination and lack of clarity in processes.


2003

Summary of new business process

XBRL

InternalXBRL Data

AccountingSystems

Data Validation

[Rulebase]

Data Conversion

[csv->XBRL]

XBRL

IR XBRLRepository

Subsidiary / HQ

HQ

Web Entry of additional data

Upload data from

Accounting System

Data Entry

[Instance Edit]

Data Conversion

[Mapping]

Progress Mgmt

[Web apps.]

Progress Mgmt

HQ Process

Final Review

[Web apps.]

Report Creation & Final check

Data Conversion

[XBRL->csv]

Automatic Validation

Consolidation Package

XWandXWand

XWandXWand

XWandXWand

Web PublicationWeb Publication


2003

New business process at subsidiary

Each subsidiary prepares “Trial Balance”, “Inter-Company Trades”, and “Inventory” every month. Automated data flow between subsidiary and HQ Improved efficiency through data validation and error checking by Rulebase Extension on XBRL processor (Interstage XWand)

Trial Balance Info.

Inter-Company Trades Info.

Inventory Info.

Co. ATaxonomy

Interstage

XWand

Web

Apps.

Rule Base

RuleBaseExt.

XBRL Data Creation Apps.XBRL Data Creation Apps.

AccountingSystem

Co. AExtension

GL CoreV1.1

GL AdvanceBusiness

Facts

Imp

ort

XBRL Data

Staff


2003

New business process at HQ

Setup transfer pricing structure Manage the monthly report process

not started (not registered) in editing submitted

Interactive review and finalization of subsidiary information


2003

New business process for publication

Consolidation

Package

EXCEL

Financial rep.

EXCEL

Brief Anno.

Exp

ort

Data Conversion

[csv->XBRL]

MappingDefinition

Year-end reports and Bi-annual reports to bepublished.

XBRLReporting

[Report Creation]

StyleSheet

Extract

Financial Report Brief Announcement

03/2003

Store

XBRL Repository

09/2003

03/2003 09/2003

03/2003 09/2003

03/2003 09/2003

XBRLFinancial

rep. 2003/32002/3

<Web Server>

Ou

tpu

t

HTMLFinancial

rep. 2003/32002/3

XBRLBrief Ann.

2003/32002/3

HTMLBrief Ann.

2003/32002/3


2003

Improvement in new process

Faster Reporting, Better Data Quality, Faster Reporting, Better Data Quality, Labor-savingLabor-saving

Automated data flow between subsidiary and HQ (XBRL)

Status management of subsidiary work Status management of subsidiary work progressprogress

Interactive finalization of monthly financial reports

Data check before submissionData check before submission

Automated Rules based checking using Interstage XWand

Flexible investor reporting using XBRLFlexible investor reporting using XBRL

Implementation of XBRL repository


2003

Timelines

2003

May

System dev. & test

▼Implementation Plan (6/30)

Milestone　　▲ Kick-off (5/16)

▲ Contract

Status▲　　　　▲　　　　▲　　　　▲　　　　▲　　　　▲　　　　▲　　　　▲　　　　▲ meeting 　　

Requirements

Business analysis and design

UAT

Design / Programming / Test

June July AugustSeptem

berOctober

Taxonomy & Rulebase

design

Requirement Analysis

Project Management

Consolidation Pkg. setup

User Acceptance

Test

TopJax – XML-based development TopJax – XML-based development infrastructure for quick implementationinfrastructure for quick implementation

Preparation Installation/Setup

Go-live


2003

Future Plans

Efficiency Improvement at subsidiariesEfficiency Improvement at subsidiaries

System / data integration with the sales mgmt system

Data utilization for management Data utilization for management accountingaccounting

More frequent data gathering, faster reporting

More detailed data for business management

Deploy Mapping function (US, UK -> all subsidiaries)

Projection-Actual management

Unification of subsidiary’s accounting system


2003

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