Wyoming SharePoint LMS · SharePoint Architectural Methods Automate processes Utilize modern...

Wyoming SharePoint

LMS

WYOMING LEGISLATIVE SERVICE OFFICE October 15 - 18, 2013 NALIT Professional Development Seminar Raleigh, North Carolina

Technology Situation

Many systems are not integrated

Many manual processes

Training issues

Risk of data entry error

Duplication of information

Information gaps

October 15, 2013

NALIT Seminar - Raleigh, North Carolina

Wyoming Legislative Service Office

Jamie Schaub, IT Manager

LMS Business Goals

Replace current Legislation

Management System

Improve reporting

Improve maintainability

Flexibility to meet multiples needs

Automate staff intensive processes

October 15, 2013




High Level Objectives

Build LMS and future systems in one

platform

Ability to maintain/expand in house

System must be able to everything

current system does

System must have high availability and

high speed

October 15, 2013




Proposed System

SharePoint Architectural Methods

Automate processes

Utilize modern Microsoft technologies

Single Solution to integrate

Bill Drafting

Bill Processing

Bill Tracking

Document management

Web management

October 15, 2013




Architecture: New versus

Old

LegisLink

Legislative reporting.

Internal, PC-based.

WY is only known

installation.

SharePoint

Legislative management,

collaboration, and

reporting.

Internal and external,

web-based.

Used by 78% of Fortune

500.

Over 36.5 million user

licenses in 65,000+

customers.

Architecture: New versus

Old

Paper/Manual

Legislative

management.

Individual: Physical bill

jacket, accessible by

one person at a time.

300,000+ paper copies.

SharePoint

Legislative

management,

collaboration, and

reporting.

Collaborative:

Electronic legislative

information, shared by

all.

Paper minimized.

LMS Scope of Work

October 15, 2013




Bill Drafting

Drafting is done in Microsoft Word

Fundamental Question

How do you take a document and

update content into a Database

Solution

Provide controlled environment

Microsoft Word Open XML

Update digitally

October 15, 2013




Statutes

Elements Affected Application

Identify Sections of Legislation

Amend

Create

Repeal

Copies Statute text and bookmarks in to a

Word document

User updates content

October 15, 2013




Markup Wizard

Add markup to user generated

documents

Keeps Elements Affected in sync

October 15, 2013




Markup Wizard

October 15, 2013




Statute Update

Update grams

User review and approval

InfoPath Form

October 15, 2013




Desktop

Bill Metadata

Supporting documentation

Task information

October 15, 2013




Workflow

Utilizing SharePoint tasks

Created a custom workflow

engine

October 15, 2013




Reporting

Microsoft Excel

SQL Server Reporting Services

Open XML

Publishing

October 15, 2013




Lessons Learned

Complex System – Do not rush

project timeline

Out of the box vs. fully customized –

Need the right blend

Change management is huge

Build project into smaller phases

October 15, 2013




Thanks

Any Questions?

[email protected]

307.777.7881

October 15, 2013




Wyoming SharePoint LMS · SharePoint Architectural Methods Automate processes Utilize modern...

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