Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15...
Transcript of Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15...
![Page 1: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/1.jpg)
Wyoming SharePoint
LMS
WYOMING LEGISLATIVE SERVICE OFFICE October 15 - 18, 2013 NALIT Professional Development Seminar Raleigh, North Carolina
![Page 2: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/2.jpg)
Technology Situation
Many systems are not integrated
Many manual processes
Training issues
Risk of data entry error
Duplication of information
Information gaps
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 3: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/3.jpg)
LMS Business Goals
Replace current Legislation
Management System
Improve reporting
Improve maintainability
Flexibility to meet multiples needs
Automate staff intensive processes
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 4: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/4.jpg)
High Level Objectives
Build LMS and future systems in one
platform
Ability to maintain/expand in house
System must be able to everything
current system does
System must have high availability and
high speed
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 5: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/5.jpg)
Proposed System
SharePoint Architectural Methods
Automate processes
Utilize modern Microsoft technologies
Single Solution to integrate
Bill Drafting
Bill Processing
Bill Tracking
Document management
Web management
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 6: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/6.jpg)
Architecture: New versus
Old
LegisLink
Legislative reporting.
Internal, PC-based.
WY is only known
installation.
SharePoint
Legislative management,
collaboration, and
reporting.
Internal and external,
web-based.
Used by 78% of Fortune
500.
Over 36.5 million user
licenses in 65,000+
customers.
![Page 7: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/7.jpg)
Architecture: New versus
Old
Paper/Manual
Legislative
management.
Individual: Physical bill
jacket, accessible by
one person at a time.
300,000+ paper copies.
SharePoint
Legislative
management,
collaboration, and
reporting.
Collaborative:
Electronic legislative
information, shared by
all.
Paper minimized.
![Page 8: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/8.jpg)
LMS Scope of Work
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 9: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/9.jpg)
Bill Drafting
Drafting is done in Microsoft Word
Fundamental Question
How do you take a document and
update content into a Database
Solution
Provide controlled environment
Microsoft Word Open XML
Update digitally
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 10: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/10.jpg)
Statutes
Elements Affected Application
Identify Sections of Legislation
Amend
Create
Repeal
Copies Statute text and bookmarks in to a
Word document
User updates content
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 11: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/11.jpg)
Markup Wizard
Add markup to user generated
documents
Keeps Elements Affected in sync
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 12: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/12.jpg)
Markup Wizard
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 13: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/13.jpg)
Statute Update
Update grams
User review and approval
InfoPath Form
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 14: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/14.jpg)
Desktop
Bill Metadata
Supporting documentation
Task information
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 15: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/15.jpg)
Workflow
Utilizing SharePoint tasks
Created a custom workflow
engine
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 16: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/16.jpg)
Reporting
Microsoft Excel
SQL Server Reporting Services
Open XML
Publishing
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 17: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/17.jpg)
Lessons Learned
Complex System – Do not rush
project timeline
Out of the box vs. fully customized –
Need the right blend
Change management is huge
Build project into smaller phases
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager
![Page 18: Wyoming SharePoint LMS - National Conference of State ... · Wyoming SharePoint LMS ... October 15 - 18, 2013 NALIT Professional Development Seminar ... Management System](https://reader033.fdocuments.net/reader033/viewer/2022051801/5adc8d2c7f8b9a4a268c3cb5/html5/thumbnails/18.jpg)
Thanks
Any Questions?
307.777.7881
October 15, 2013
NALIT Seminar - Raleigh, North Carolina
Wyoming Legislative Service Office
Jamie Schaub, IT Manager