WYDOTCLEARING UTILITIES

Keri Bohlmann, P.E.Utilities & DSS Supervisor

TOPICS

• Plan Notifications

• Relocations

• Adjustment Agreements

• Challenges

PROJECT PLAN NOTIFICATIONS• Preliminary Plans (10%)

Letter informing companies of projectCopy of plans (Black & White)

• Grading Plans (30%)Colored plans for companies to plan/budget License Research shown on plans

• Right-of-Way & Utility Plans (70%)Color Plans & Cross Sections showing estimated locations of all facilities licensed or surveyed Companies told to begin relocations

• Maintenance ProjectsLetter only. No Plans.

NOTIFICATION LETTER

DATABASE REPORT

PLAN SHEET WITH NOTES

CROSS SECTIONS WITH UTILITIES

DISCREPENCY CERTIFICATION

CONFLICT CERTIFICATION

RELOCATIONS

RELOCATION ASSISTANCE

• Code of Federal RegulationsTitle 23, CFR § 645.101 to 119Shall relocate the facility at its expense. DOT may reimburse for costs

• Wyoming State StatutesWY § 24-13-101 to 104Utility Relocation Assistance Act of 1989

The Department may pay any portion…

RELOCATION ASSISTANCE

• WYDOT Rules & RegulationsChapter 28 Utility Relocation AssistanceReimburse utilities with less than 15,000 taps50% of actual cost of relocationCrossings are not reimbursableNon-licensed facilities are not reimbursableAdjustment Agreement is required

FACILITY ADJUSTMENTS

ADJUSTMENT AGREEMENTS

15

AGREEMENTS

• Exhibit “A”Proposed relocation/adjustment of facilityPlan/Profile Views Required

• Exhibit “B”Itemized cost estimate

• Authority to ProceedNo work is permitted until the agreement is

signed and the authority to proceed is issued16

BUY AMERICA CERTIFICATION

Companies are required to show compliance with Buy America before payment can be made.

Buy America Certification

Mill Tests

Minimal Use CertificationCompany certifies that <$2500 of foreign steel was used on the project.

BUY AMERICA CERTIFICATION

I certify that all materials used on this project will meet the requirements of 23 CFR 635.410 Buy America and any amendments thereto. Any waivers to this requirement that have been approved by the FHWA are attached to this certification.  Signature _____________________________________ Name ________________________________________ Title _________________________________________ Company Name ________________________________Date _________________________________________

SAMPLE MILL TEST

MINIMAL USE CERTIFICATION

I certify that a minimal amount of foreign steel and iron materials will be used on this project. The cost of such materials does not exceed one-tenth of one percent (0.1 percent) of the total contract cost or $2,500, whichever is greater. All other materials used on this project will meet the requirements of 23 CFR 635.410 Buy America and any amendments thereto. Any waivers to this requirement that have been approved by the FHWA are attached to this certification.  Signature _____________________________________ Name ________________________________________ Title _________________________________________ Company Name ________________________________Date _________________________________________

CHALLENGES• Funding & Scheduling

Project dates constantly changing

• Preservation Mode Maintenance Type Projects (80-90%)One time notice/hard to budget

• Surveying/Mapping UtilitiesCompanies refusing to locate for design purposes

• Buy America Requirement for RelocationsCompanies refusing to comply

THANK YOU!