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Vikranth Ikkalaki, Team Leader -SAP PP at Tata Technologies

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1. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsTable of ContentsObjective

........................................................................................................................... 4IMG Menu – The

Starting Point ......................................................................................... 5An Overview of the SAP

Production Orders ...................................................................... 6The Bills of Materials in relation to the

Shop Floor Production Order ................................ 7Start of the SAP Production Order Configurations

............................................................ 9Define the Production Order Types

................................................................................... 9How to configure the Production Order User

Status?...................................................... 12Where-is the Production Order Type used?

.................................................................... 16Define the Production Order Type-dependent Parameters

............................................. 16Define Checking

Control.................................................................................................. 24Define Confirmation

Parameters ..................................................................................... 25Define Scheduling Parameters for

Production Orders..................................................... 30Define Number

Range..................................................................................................... 33Define selection profiles for

the Order Information System ............................................. 35Where-is the Selection Profile

used?............................................................................... 36Define the Production Operations Control

key ................................................................ 37Where-is the Control key used?

...................................................................................... 38Define formula parameters for Work

Center.................................................................... 39Where-is the Work Center Formula

Used?...................................................................... 42Define the Production Scheduling Profile

........................................................................ 42Define Production

Scheduler........................................................................................... 45Where-is the Production

Scheduling Profile and Production Scheduler Used?............... 45Define User Exits Selection

............................................................................................. 46Select Routing Automatically

........................................................................................... 47Where do you define the Usage and

Status? .................................................................. 48Define Default Values If No Routing Exists

..................................................................... 48Define Priorities for BOM

Usages.................................................................................... 50Define Applications for BOM

Explode.............................................................................. 50Define Alternative Determination for

Production.............................................................. 52Define Checking Group

................................................................................................... 53Define Checking

Rule...................................................................................................... 54Define Scope of

Check.................................................................................................... 54Define Checking Rule for

Backorder Processing............................................................. 56Specify Scheduling Type

................................................................................................. 57Define Standard Value Keys

........................................................................................... 58Where-is the Standard Value Key

used?......................................................................... 60Define Scheduling Margin Key

........................................................................................ 60Define Capacity

Categories............................................................................................. 61Where-is Capacity Categories

used? .............................................................................. 62Define Single Screen Entry for Time Ticket

Confirmations.............................................. 63Maintain Language-Dependent

Texts.............................................................................. 66Define Reasons for Variances for Production

Scrap ....................................................... 67Where-is the Production Reason Code used?

................................................................ 68Define Print Control for Shop Floor Papers

..................................................................... 68Preparing the Initial Implementation of the PP Shop Floor

Sap pp shop floor control configuration

Control Module..................... 72Static versus dynamic data conversion

........................................................................... 73A Sample Note to users regarding the Uncompleted

Production Orders......................... 73@ www.sap-img.com Page 1 of 79 SAP Version 4.6c

2. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsAppendix A: The Production

Order Status Business Process Flow................................. 74Appendix B: How to make enquiry on Open

Production Orders?.................................... 76Appendix C: What is Backflushing and Where is the

Indicator Set?................................ 77@ www.sap-img.com Page 2 of 79 SAP Version 4.6c

3. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsCopyright© 2004 www.sap-

img.com. All rights reserved.www.sap-img.com makes no warranties or representations with respect to

the content hereof andspecifically disclaims any implied warranties of merchantability or fitness for any

particular purpose.www.sap-img.com assumes no responsibility for any errors that may appear in this

document. Theinformation contained in this document is subject to change without notice.www.sap-

img.com reserves the right to make any such changes without obligation to notify any person ofsuch

revision or changes.www.sap-img.com makes no commitment to keep the information contained herein

up to date.TrademarksABAP/4 is a registered trademark of SAP AG.SAP, R/2, R/3, SAPoffice, Smart

Forms, SAPscript, SAP EarlyWatch, and SAP Business Workflow areregistered trademark of SAP AG.All

other products mentioned in this documentation are registered or unregistered trademarks of

theirrespective companies.@ www.sap-img.com of 79 SAP Version 4.6c

4. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsObjectiveThe objective of this

paper is to provide the SAP PP consultant with a step-by-step guidesat configuring the SAP PP Shop

Floor Control module. It is structure in the form of how-to-do configurations method.When you do the

SAP configuration, sequence is not really important as long as allthe PP Shop Floor Control modules

Features that need to be used have beenconfigured.Notes:Initial IMG Action : Required (this are

dynamic data which are unique to the company)Initial IMG Action : Usually Not required (it depends on

the customer requirement)Initial IMG Action : Not required (normally this kind of configuration is quite

static, mostof the customer will accept the SAP default and may request for changes after going livefor a

period of time)@ www.sap-img.com Page 4 of 79 SAP Version 4.6c

5. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsIMG Menu – The Starting

PointBefore doing any SAP Configuration, all SAP consultants MUST be aware of thetransaction SPRO.

This transaction code is the heart of the whole SAP configuration.Click the button and you will be shown

all the configuration tree for thevarious SAP modules like SD, PP, FI, CO etc.Transaction SPROThe SAP

IMG configuration tree for all the modules@ www.sap-img.com Page 5 of 79 SAP Version 4.6c

6. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsAn Overview of the SAP

Production OrdersAs the name implies, Production Orders is a work processes that a company uses

toproduced the Finished Goods that the Customer Need.In the Production Orders, the Production

Planner (after finding out from the Productionstaff) will define the raw materials, semi-finished materials

required to be processed (Billsof Materials), at which location, at what time, how much work is required

and the worksequence that need to be carried out (Routing). It also defines which resources are to

beused and how the costs are to be settled.The Materials Requirement Planning will generate a Planned

Orders from theCustomer Sales Orders or a Company-Internal Requirement (known as

PlannedIndependent Requirement for Orders that are not firmed).The Planned Orders will be reviews by

the Production Planner who will decide whether toconvert the Planned Orders into Production Orders

and then RELEASE it for actualProduction.A firm SAP Production Order will contains information such

as: What is to be produced. When the Actual Production will take place. Which Machine or Labour

capacity to used to process the Order. How much will it cost to produce the Finished Goods?In the SAP

system, a Production Orders can be created in the following methods: Convert from the Planned Orders

http://image.slidesharecdn.com/sappp-shopfloorcontrolconfiguration-130228220122-phpapp02/95/sap-pp-shop-floor-control-configuration-2-638.jpg?cb=1420780504





generated by the SAP MRP system. Using an assembly order. Creating it manually from the SAP

system.Once a Production Order is created, the system will perform the following actions: Select the

Routing that contains the operations and sequences and copy it to the Production Order. The Bill of

Materials is exploded and the items in the BOM are transferred to the Production Order. Reservations

are created for those Bill of Materials Item held in stock. The planned costs for the Production Order are

generated. The Capacity requirements are generated for the work centers define in the Routing. The

Purchase Requisitions are generated for non-stock items and externally processed operations.The

Master data for the Routing and BOM will only be copy once during the ProductionOrder creation

UNLESS you click the Re-COPY functions (CO02 – Functions – ReadPP Master Data). Any further

changes done to the Production Order for the Routing andBOM etc. will ONLY affect the Production

Order and vice versa.Therefore, don’t be surprised if you found that the Original Routing and BOM

structure tobe difference with the one in the Production Order as users have the right to change it,

ifnecessary.@ www.sap-img.com Page 6 of 79 SAP Version 4.6c

7. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsThe Bills of Materials in

relation to the Shop Floor Production OrderAs you know, a bill of material is a complete structure list of

the components (or rawmaterial/semi-finished) that make up a product (Finished Good).In SAP, you

create the BOM level by level with Tcode “CS01”. The system can cater fordifferent type of BOM

(referring to the different modules of SAP). For production you’llchoose BOM usage 1. This BOM will be

copied into the Production Order whenevera new Order is created.As you can see after you enter the

screen, you define the BOM level by level.@ www.sap-img.com Page 7 of 79 SAP Version 4.6c

8. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsNow, let us look at a simple

example:FERT requires the raw materials RAW 1 and semi-finished goods SEMI.SEMI requires the raw

materials RAW 1 and RAW 2.Therefore, you’ll define two single BOM with Tcode CS01.The SAP system

automatically LINK the Multi-level BOM structure for you.Now, when a user create a Production Order

for FERT, two different Production Orderwill be created. One for FERT, and the other for SEMI. The

reason is because FERTand SEMI requires different manufacturing process to be completed. FERT

RAW 1 SEMI RAW 1 RAW 2You can used Tcode CSMB to view the Multi-level BOM. Click the button

Start theMaterial BOM Browser.The system will quickly find the BOM relationship automatically for

you.@ www.sap-img.com Page 8 of 79 SAP Version 4.6c

9. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsStart of the SAP Production

Order ConfigurationsThe SAP PP modules is closely related to the Controlling modules which takes care

ofthe Costing for the Production Order. Therefore, a PP consultant will have to workclosely with the CO

consultant and try your best to learn how Cost is being calculated forthe Production Order.Define the

Production Order TypesInitial IMG Action : RequiredIn this configuration, you need to find out from your

FICO consultant which SettlementProfile (under the Cost Controlling section) are you using although

most of the time thedefault standard SAP profile PP01 is used.You have to assign every Production

Order to an order type. An order type containscontrol information that you need for managing

orders.Most customers will request more Production Order Types to differentiate the differentProduction

Order for report analyzing purpose. For e.g.PPRW – Rework Production OrderPPPT – Trial Run

Production Order etc…To create New Order Type, copy it from the Standard Order Type “PP01”.Listed

below are all the transaction for each New Order Type that you need to create.All these configurations

will be copied to the Production Order in transaction code “CO01”when the user create the production

order. Transaction : Menu Path : OPLH IMG – Production – Shop Floor Control – Master Data – Order –

Define Order Types OPL8 IMG – Production – Shop Floor Control – Master Data – Order – Define order

type-dependent parameters OPJK IMG – Production – Shop Floor Control – Operations – Availability

Check – Define Checking Control OPK4 IMG – Production – Shop Floor Control – Operations –




Confirmations – Define Confirmations Parameters (this will determine whether confirmation is allow for

this Order Type) OPU3 IMG – Production – Shop Floor Control – Operations – Scheduling – Define

Scheduling Parameters for Production Orders CO82 IMG – Production – Shop Floor Control – Master

Data – Order – Define number ranges for order (if different number range are required for different

Order Type)@ www.sap-img.com Page 9 of 79 SAP Version 4.6c

10. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsIn the Production Order type,

you define the following: CO (Controlling) partner updateYou can specify whether a totals record is to be

written per order if a CO partner object(for example, a cost center) is assigned to an order of this order

type.This indicator is used to reduce the number of totals records and thus the storagecapacity needed

in the database. Order classificationHere, you specify whether orders of this order type are to be taken

into account inclassification for order summarization and the order selection. Order residence timeFind

out from the user how long completed orders are left in the SAP System before theyare

archived.Reorganizing an object (e.g. order, project) normally requires three steps: 1. Setting the delete

flag (can be reset) 2. Setting the final deletion indicator (cannot be reset) 3. Reorganizing (writing the

object to a sequential dataset and physically deleting it from the system)Residence time 1 determines

the time interval (in calendar months) that must elapsebetween setting the delete flag (step 1) and

setting the deletion indicator (step 2).If you leave this field blank, you can still archive the Production

Order using theArchive Management transaction SARA – Object Name - PP_ORDER Settlement Profile

(IMG – Controlling – Product Cost Controlling – Cost Object Controlling – Product Cost by Period –

Period-End Closing – Settlement – Create Settlement Profile)Find out from the FICO consultant which

settlement profile are you using to settle thisOrder Type. Collective order with goods movementThis

indicator controls whether goods movements can take place for production ordersthat are linked to a

collective order. Status Profile ManagementAn order can go through several processing statuses.

Among other things, the statuscontrols which business transactions are allowed in the order. Number

Range GeneralSAP have pre-assign the number range. If you want to change it, you can re-assign it toa

new number range for each new order type. Transaction : Menu Path : IMG – Production – Shop Floor

Control – Master Data – OPJH Order – Define Order TypesDouble click on the Production Order Types

to reach the definition screen.@ www.sap-img.com Page 10 of 79 SAP Version 4.6c

11. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsThe order category “10”

which stand for production order is a fixed setting andcannot be changed. The order categories are

predefined in the SAP System andcharacterize the technical properties of the orders.Click the Number

range general button to assign a different number range to eachorder type. Refer to the section on

Define Number Range if you need to assign aNumber Range for the Production Order Type.You’ll notice

that the IMG for the Production Order type is quite straights forward.@ www.sap-img.com Page 11 of 79

SAP Version 4.6c

12. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsHow to configure the

Production Order User Status?A user status is activated by the user and can be created as an addition

to the existingsystem status. You can define and activate any number of user statuses. To define a

userstatus, you need to have created a status profile, which is created per order type inCustomizing.

You can activate any number of status in a production order.The steps to configure the User Status:1.

First create a Status Profile. Transaction : Menu Path : IMG – Production – Shop Floor Control – Master

Data – BS02 Order – Define Status ProfileClick the Create button and type the followings:2. Type in the

followings User status and Click the Object types button to assign thecorresponding to the status profile.

This means that User Status 1 will be active first,then follows by the next 2 User Status.@ www.sap-

img.com Page 12 of 79 SAP Version 4.6c

13. A Step-by-Step Guide to the SAP PP Shop Floor Control Configurations3. Scroll down and Tick the





followings so that the status profile can be used in ProductionOrder Header as well as the Operations

Level. Finished, click the Back button to gotothe Step 2 Screen.4. Assign the corresponding Business

Transaction to each of the User Status exceptUser Status1 as the Initial Status was tick. Double click on

User Status 2 in the screenfor Step 2.You will then see a screen with no information. Click the Create

button to view the all theBusiness Transactions.@ www.sap-img.com Page 13 of 79 SAP Version 4.6c

14. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsAuto move the User

StatusNow, we assume that once the Order is release, it will automatically move from UserStatus 1 to

User Status 2. On the Line Item Release, you click Allowed and Set button.This means that On Release

of the Production Order, the status will changed to 2.Restrict the Business TransactionTo restrict any

Business Transaction on a particular User Status, scroll down to theBusiness transaction line item and

click Disallowed and No action. Upon User Status 3,which is the Complete Process, you can tick

Disallowed for those Business transactionthat you do not want the user to do.5. Finally, assign the New

Created Status Profile to the Production Order Type (OPJH).For this demo, we assign it to the

Production Header.@ www.sap-img.com Page 14 of 79 SAP Version 4.6c

15. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsThis is how the Production

Order Screen will look like with the User Status just below theBusiness transaction status.You can click

the Status button to view the Status Details.@ www.sap-img.com Page 15 of 79 SAP Version 4.6c

16. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsWhere-is the Production

Order Type used?Users have to choose the Production Order Type in order to create a Production

Order intransaction CO01 and the configuration will be copied to the Production Order.Define the

Production Order Type-dependent ParametersInitial IMG Action : RequiredFor each Production Order

Type, you can define their unique IMG behavior. For eg.whether this Order Type allow automatic or

manual selection of Production Version. Transaction : Menu Path : IMG – Production – Shop Floor

Control – Master Data – OPL8 Order – Define order type-dependent parametersDouble click on the

Production Order Types to reach the definition screen.You define the parameters that are valid for each

order type and plant. The parametersare split up as follows on the tab pages:@ www.sap-img.com Page

16 of 79 SAP Version 4.6c

17. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsPlanning TabstripsMaster

dataFor you to define the data that influences master data selection or order master

datamaintenance:Production Version You can decide whether production versions are selected

automatically or manually. For manual production version, you can change the Production Versions in

MRP 4 screen in MM02. Click on the ProdVersions then click the Details. For e.g. here you can set

validity dates for the version or you can also set lot sizes. Based on the quantity of the order, a certain

version will be picked. Or, the version will be picked if it falls in the date range.RoutingApplication The

task list application is predefined as P. However, you can also specify an additional task list

application.Selection ID The routing selection ID defines, for example, the ranking order for routing

selection. Routing selection defines whether routings are to be selected and if so, how (manually or

automatically) and whether reference operation sets can also be selected.Sequence exchange

Alternative sequences and sequence exchange define whether alternative sequences are permitted and

how the sequences are to be exchanged.Task list type The task list type defines which routing type is

permitted for production orders.Operation dtl check Operation dtl check defines whether operation detail

screens are to be checked when the operations are transferred to the order.Routing text Routing text

defines that the text from the routing header is copied into the order.OperationsEntry/tool You can

activate the entry tool for operations to help you when you create operations.Increment for automatic

operation/activity numbering Increment used when operations or activities are automatically

numbered.Reduction strategy per operation/activity Key which specifies the strategy for reducing the





lead time of an operation or activity (PS). For each reduction strategy you can define up to six reduction

levels.BOM application BOM application defines how the BOM alternatives are to be automatically

selected. (point to the configuration OPJM – Define Applications)@ www.sap-img.com Page 17 of 79

SAP Version 4.6c

18. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsBatch Determination Search

procedure defines how batch determination is to take place.GeneralAssignmentSubstitute MRP ctrl

Substitute MRP controller/substitute production scheduler are proposed when you create production

orders if an MRP controller or production scheduler are not specified in the material master (MM01 /

MM02), or if there is no reference to material.Purchase RequisitionsReservation/Purch.req.

Reservation/Purch. req. specifies whether certain order objects (operation, components) are relevant to

MRP.Collective purch.requisit Collective purch.req. enables collective purchase requisition per order for

externally processed operations or non-stock items.Quality InspectionInspection type Inspection type

defines how a quality inspection is to be carried out.@ www.sap-img.com Page 18 of 79 SAP Version

4.6c

19. A Step-by-Step Guide to the SAP PP Shop Floor Control Configurations@ www.sap-img.com Page


20. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsImplementation

TabstripsStatus change documentsHere, you define whether you want change documents to be written

if a status changeoccurs. You also define the level at which the change documents are to be written.A

status change document contains the following: which status has been changed who changed the status

whether the status has been activated or deactivated the transaction in which the status change has

been carried outIn the production order , you can define the status at the following levels: order header

level operation level material component level production resource/tool levelStatus change documents

can also be defined independently of each other, at each ofthese four levels.Note: If you have defined

these parameters such that status change documents arewritten for a particular order level, the SAP

System only writes a status change documentfor a status change from this point in time if the order (or

operation/component/PRT) hasbeen created since the status change documents have been

activated.Please take note that SAP does not keep track of every Fields changes done to theProduction

Order.Shop Floor Information System You can specify, for example, whether order data is to be stored

in the Shop Floor Information System. The user can then generate reports using transaction COOIS for

example, by materials, orders and work centers.Documentation of goods movements Here, you can

specify that goods movements are to be documented with reference to an order. Then you can display

goods movements, for example, using the order information system (Tcode COOIS). You can enter a

profile for displaying documented goods movements on the tab page "Display profiles".PDC PDC active

allows data to be exchanged with a PDC system.Workflow Workflow for PO chg. defines that a workflow

is generated when quantities or dates that affect existing purchase orders are changed in the order. In

addition, a default rule for the split is displayed on this screen. So that this indicator is also valid for

production orders the appropriate settings must be made in Customizing for the Project

System.Progress confirmation in orders You can determine that progress values are calculated for order

progress reports.@ www.sap-img.com Page 20 of 79 SAP Version 4.6c



22. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsControlling

TabstripsControllingHere, you define the parameters relevant to controlling, such as, for example,

costingvariants for planned and actual costs and a results analysis key.ControllingTo set the Costing

Variants (The costing variant refers to a valuation variant)IMG - Production - Shop Floor Control – Order






Costing - Define Costing VariantsCosting variant for planned costs Key that specifies which costing

variant is used to determine the planned costs.Use Product Cost Collector as Cost Object Specifies

whether the costs are collected on a manufacturing order, (production order, process order), or product

cost collector.Costing variant for actual costs Key that specifies the costing variant that is used to

determine the actual costs.Results Analysis Key Key that defines the valuation of the order during

period-end closing.Cost Collector - Indicator: Determine plan costs: 1/2/3 Determines whether planned

costs are automatically calculated when you save the network.Net Order Price - Ind.: Copy net price

from requisition into purchase order Indicator which specifies that the net price cannot be changed when

copied over from the purchase requisition into the purchase order.Distribution ruleDefault rule Default

(distribution) rule defines an automatically generated distribution rule for CO settlement.@ www.sap-


23. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDisplay profiles

TabstripsCollective order display Graphics profile defines how the collective order is to be

displayed.Graphic Here, you define parameters for displaying graphics of operations and sequences in

the order.Missing parts list ProfMissPrtsLstOrdNo/PrfMissPrtLstCollOr defines how the missing parts list

is to be displayed.Documentation of goods movements Goods movements defines which profile is used

for displaying documented goods movements.@ www.sap-img.com Page 23 of 79 SAP Version 4.6c

24. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Checking

ControlInitial IMG Action : Usually Not requiredNormally, companies will used the same checking rule for

all the Production Order Type.The following are the purpose of defining the checking rule: whether an

availability check is to be carried out when you create or release an order whether an availability check

is to be carried out when you save an order that has been created or released which checking rule is to

be used what effect a material shortfall is to have on the creation or release of an order Transaction :

Menu Path : IMG – Production – Shop Floor Control – Operations – OPJK Availability Check – Define

Checking ControlHere, you define the check control. The checking rule together with the checking

groupspecify the scope of the check.The checking rule as well as the actual check itself dependent on

the followingparameters: • plant • order type • business functions – this control whether the check is

done during production order 1 – Order Creation or 2 – Order ReleaseControl parameters for the

Business functions createIn addition to this, you can specify whether a planned order can be converted

to aproduction order or process order using collective conversion in the case of: • missing parts •

missing PRTs or • insufficient capacityrelease control parameters for Business functionsIn addition, you

can control whether an order can be released in the case of • missing materials • missing PRTs •

insufficient capacity@ www.sap-img.com Page 24 of 79 SAP Version 4.6c

25. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Confirmation

ParametersInitial IMG Action : Usually Not requiredHere, you define the confirmation parameters for

each plant and order type. This affectthe user confirmation transaction screen CO11N – Enter time ticket

for production order.The parameters are split up as follows on tab pages.Generally valid settingsControl

data• The properties of the control key Process control are defined elsewhere in Customizing (it can also

be called using the symbol next to the control key). It controls the execution of the confirmation

processes.• You can define how quantities are determined for automatically generated confirmations

(milestone/progress confirmation).@ www.sap-img.com Page 25 of 79 SAP Version 4.6c

26. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsChecksUsing checks you can

define• what happens when the sequence of operations is not adhered to during confirmation For e,g,

there are two operations 10 follows by 20, user tried to confirm operation 20 first before 10, if you

configure as an Error, system will not allows it to happened. or what happens when you want to confirm

a larger quantity than was confirmed for the preceding operation You can choose between a termination





message, an error message, a warning message and an information message.• whether you want the

total confirmed quantity of an operation checked for underdelivery or overdelivery tolerance in the order

header• what effect a QM result recording has on the confirmation.• whether dates (for example, posting

date, end of lead time, etc) should also be displayed with a date that is further in the future than the time

of creationHR UpdateYou can decouple HR and PP with the No HR update indicator.• SelectionYou

specify that only open orders are selected in the collective order.• Propose time unitsYou can select a

time unit that is to be proposed during confirmation.• Goods movementsUsing the all components

indicator, you can specify that the system should display allthe components assigned to the operation in

the goods movement overview (in otherwords, not only backflushed components). However, if you do

not branch to thematerial overview at confirmation, the system only posts backflushed

components.General individual entryConfirmation function except fast entryYou can define here whether

a partial confirmation, a final confirmation or a finalconfirmation with clearing of open reservations is to

be proposed for the confirmation.Error handling/logsYou can use the indicator Actual costs to specify

that the log is also displayed if thereare no error messages (thus only warnings or information

messages). You can use theError handling indicator to specify that an error log is displayed for incorrect

items ingoods movements (for backflush or automatic goods receipts). You then have

anotheropportunity to correct the items with errors before saving, with the aid of the

materialoverview.Operation indiv. entry using initial scrn TabsrtipsPropose data to be confirmedYou can

have the system propose the open confirmation data for entry. For the quantitiesand activities, the SAP

System proposes the difference between the standard values andthe confirmed values. Otherwise, the

standard values are proposed as confirmation data.Display confirmed data/display standard valuesYou

can have the system display both the confirmed data and the standard values forinformation

purposes.Screen control time ticket@ www.sap-img.com Page 26 of 79 SAP Version 4.6c

27. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsIf you do not select an entry

screen on the initial screen, you can control the followingalternative entry screens by parameterization:•

Screen with the most important actual data without a display of the values already confirmed and the

standard values• Screen with quantities and activities and a display of the values already confirmed and

the standard values• Screen with quantities and activities, forecasted standard values and a display of

the values already confirmed and the standard valuesYou define that confirmable or confirmed

operations are also selected during theexecution of the confirmation processes Transaction : Menu Path

: IMG – Production – Shop Floor Control – Operations – OPK4 Confirmation – Define Confirmation

ParametersDefine the parameter settings for the confirmations in your plant for the possible ordertypes.

Double click on the line items to configure the detail settings.@ www.sap-img.com Page 27 of 79 SAP

Version 4.6c

28. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsGenerally valid settings

Tabstrips@ www.sap-img.com Page 28 of 79 SAP Version 4.6c

29. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsGeneral individual entry

TabstripsOperation indiv. entry using initial scrn Tabsrtips@ www.sap-img.com Page 29 of 79 SAP

Version 4.6c

30. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Scheduling

Parameters for Production OrdersInitial IMG Action : Usually Not requiredHere, you define for each

plant, order type and production scheduler the parameters forscheduling production orders. This

comprises maintaining • scheduling levels (detailed, production-rate and rough-cut scheduling) • date

adjustment when dates are exceeded • date control for detailed scheduling • reductionThe parameters

are described in what follows in details:In detailed-, rate-based and rough-cut scheduling you define for

every schedulinglevel • how production dates are to be calculated • whether capacity requirements are





generated • which routing is the basis for schedulingIf a production version exists in the material master

then the routing is selected using thisversion. If no version exists for a scheduling level then a routing is

selected according tothe selection ID that you have given for the scheduling level. In Adjust dates you

specify whether and how the basic dates are adjusted to the production dates (for example, when

deadlines are exceeded) and how dates for dependent requirements are to lie. In Scheduling control for

detailed scheduling you specify the control parameters for detailed scheduling, among other things the

scheduling type (most manufacturing companies will used the Backwards Scheduling where the system

will calculate bottom up from the lowest BOM level to determine the Basic Start date required by the

Production Order for producing the Finished Product). Start date in the past Here you specify how many

days an order may lie in the past before today scheduling is triggered. Automatic scheduling Here you

specify whether scheduling is carried out automatically on saving. Automatic log Here you specify

whether the log is displayed automatically on scheduling. Latest date f. materialHere you specify where

the required date of a component should be with respect to anoperation. Scheduling with break Here

you specify that the exact time a break occurs must be taken into account. From production dates Here

you specify that when you create or change an order the user must enter schedules dates (production

dates) instead of basic dates. Shift order Here you specify whether the order can be moved if partially

confirmed operations exist. Reduction type@ www.sap-img.com Page 30 of 79 SAP Version 4.6c

31. A Step-by-Step Guide to the SAP PP Shop Floor Control Configurations• whether in the order or in

the collective order all the operations are to be reduced or only those along the critical path.• Reduction

along the critical path is only possible for networks, production orders and planned orders with parallel

sequences and for collective orders that contain production orders or planned orders. Maximum

Reduction level up to which maximum reduction level the reduction takes place % reduction in floats to

what percentage the float before and after production in every reduction level is to be reduced.Note that

scheduling is always carried out for all scheduling levels that you havespecified. For example, if you

make changes in the order that are relevant to scheduling(basic dates, quantities) and schedule it again

then scheduling is carried out not only fordetailed planning but also for production-rate and rough-cut

planning.This is very performance-intensive because data must be read from the database.Therefore it

is recommended that you only maintain levels relevant to scheduling.Whereas you can choose between

several scheduling types for detailed scheduling,rough-cut and production-rate scheduling always use

backward scheduling. Reductionsare also only relevant for detailed scheduling. Transaction : Menu Path

: IMG – Production – Shop Floor Control – Operations – OPU3 Scheduling – Define Scheduling

Parameters for Production OrdersDefine the scheduling parameters for production orders. When

finished, you can test thescheduling parameters by creating a Production Order with transactions

“CO01”.@ www.sap-img.com Page 31 of 79 SAP Version 4.6c



33. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Number RangeInitial

IMG Action : RequiredNumber ranges for OrdersThe Number ranges for orders are preset in the SAP

default settings.Some companies may request to have different number range for different Order

Types.This is an example on how to define the number ranges for order: Transaction : Menu Path : IMG

– Production – Shop Floor Control – Master Data – CO82 Order – Define number ranges for orderClick

the Intervals button to configure the number ranges.Click the Groups button to assign the Production

type to the number rangesIf you have a new Production Type, scroll down to view those Production

Type notassigned.To assign the Production type, park your cursor at the Production Type and click the

(Select Element) button.Finally, tick the box of the main group and click the (Assign ElementGroup)

button to assign the Production Order Type.@ www.sap-img.com Page 33 of 79 SAP Version 4.6c




34. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsTo Change the Group text,

tick the group box and click the Menu Group -> Maintain textIn the standard SAP R/3 System, number

ranges for the followings are preset. Transaction : Menu Path : CO80 IMG – Production – Shop Floor

Control – Master Data – Order – Define number ranges for confirmations CO83 IMG – Production –

Shop Floor Control – Master Data – Order – Define number ranges for reservations CO81 IMG –

Production – Shop Floor Control – Master Data – Order – Define number ranges for operations CO84

IMG – Production – Shop Floor Control – Master Data – Order – Define number ranges for capacity

requirements@ www.sap-img.com Page 34 of 79 SAP Version 4.6c

35. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine selection profiles for

the Order Information SystemInitial IMG Action : Not requiredHere, you define the selection profiles that

you can use to specify status combinations forselecting objects (for example, orders or operations). A

selection profile is especiallyuseful if you select a large number of objects repeatedly according to the

same selectionconditions (for example, orders for printing shop papers, for collective release, or

forcreating order valuations). Transaction : Menu Path : IMG – Production – Shop Floor Control –

Master Data – BS42 Order – Define selection profilesTo view the Selection conditions screen, select the

SelProf you want and click SelectionconditionsThis is the Selection conditions screen where you

configure the pre-define Status.@ www.sap-img.com Page 35 of 79 SAP Version 4.6c

36. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsWhere-is the Selection

Profile used? Transaction : SAP Menu Path : Logistics – Production – Production Control – COOIS

Information System – Order Information SystemLook at the field name “Selection profile status”.@

www.sap-img.com Page 36 of 79 SAP Version 4.6c

37. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine the Production

Operations Control keyInitial IMG Action : Usually Not requiredUsing the control key of the operation you

determine • which business functions you want to carry out • how an operation should be dealt withThe

most important functions are: SchedulingWith this indicator you control whether the operation is

scheduled Det. Capacity planningWith this indicator you control whether capacity requirements records

are written for theoperation Inspection characteristics requiredWith this indicator you control whether

inspection characteristics have to be maintainedfor the operation Automatic goods receiptWith this

indicator you determine that the yield quantity is posted to the warehouseautomatically when the

operation is confirmed Printing time ticketsYou can use indicators to control whether time tickets or

completion confirmation slips(referring to shop floor paper) should be printed for an operation CostWith

this indicator you control whether the operation is to be taken into account in costing. Sched. external op

/ External ProcessingWith this indicator you control whether the operation is to be processed externally.

ConfirmationsWith this indicator you control • whether the confirmation of an operation is allowed,

possible or required • whether the operation is to be marked as a partial completion confirmation

Transaction : Menu Path : IMG – Production – Shop Floor Control – Master Data – OPJ8 Routing Data –

Define control keyDouble click on the Control key to configure the settings.@ www.sap-img.com Page 37

of 79 SAP Version 4.6c

38. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsWhere-is the Control key

used?Transaction : SAP Menu Path : Logistics – Production – Master Data – Work CenterCR03 – Work

Center – Display - DefaultsThe Control key will be automatically copy when user create the Routing.

TheRouting will be copy when user create the Production Order.@ www.sap-img.com Page 38 of 79

SAP Version 4.6c

39. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine formula parameters

for Work CenterInitial IMG Action : RequiredIn the PRT management you need formula parameters to

define: • formulas that are used to calculate the required total quantity and the total usage value of a







production resource/tool • formula constants in PRT master records of the category "Other"You also

need formula parameters for work center maintenance to • describe standard values • define

formulasThese formulas are used to calculate the capacity requirements, the lead times and thecosts in

capacity planning, scheduling and (general). Transaction : Menu Path : IMG – Production – Shop Floor

Control – Master Data – OPKL Production Resources/Tools – Formulas – Define Formula

parametersClick the New entries button to create a new Formula Parameters.@ www.sap-img.com

Page 39 of 79 SAP Version 4.6c

40. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsTransaction : Menu Path :

IMG – Production – Shop Floor Control – Master Data –OPKM Production Resources/Tools – Formulas

– Define Formula@ www.sap-img.com Page 40 of 79 SAP Version 4.6c

41. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsType in the Formula that you

want. Refer to the Formula Parameters (Tcode OPKL)for the Fields Name.@ www.sap-img.com Page


42. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsWhere-is the Work Center

Formula Used? Transaction : SAP Menu Path : Logistics – Production – Master Data – Work Center

CR02 – Work Center – Change - CostingTo check the Formula, park your cursor at the Activity type and

click Extras – FormulaDisplay.The Work Center formula will be copied to the Production Order during

order creation(CO01).Define the Production Scheduling ProfileInitial IMG Action : Usually Not

requiredHere, you can create the production scheduling profiles for specific plants.In a production

scheduling profile, you can • specify that in a production order or process order particular business

transactions are carried out in parallel • order auto release on order creation • generation of document

link from material master on order creation • generation of document link from BOM on order creation •

auto printing of shop floor papers on order release • scheduling on order release@ www.sap-img.com

Page 42 of 79 SAP Version 4.6c

43. A Step-by-Step Guide to the SAP PP Shop Floor Control Configurations • generation of document

link from material master on order release • generation of document link from BOM on order release •

specify that only partial quantities are to be confirmed in an availability check • specify that automatic

goods receipt should take place • enter an overall profile for capacity leveling • specify how the capacity

requirements of operations should go into the basic load • specify when finite scheduling is carried out in

the capacity availability check • specify that for the confirmation • no deficit quantities are updated • no

surplus quantities are updated • neither deficit nor surplus quantities are updated • an adjustment of the

operation and component quantities to the actual values takes place • make various specifications in the

area of batch management: • automatic batch creation on order creation • branch to batch classification

on changing a batch • extended batch classification via Customer Function Call • specify that only

transport requirements are created if transport requirements can be generated for all components in the

operation • specify that when transport requirements are generated either the committed quantity or the

required quantity are taken into account • specify that the creation of transport requirements takes place

automatically • specify which order type is proposed depending on the business process (make- to-

stock, make-to-order, engineer-to-order, order without material)You can assign a production scheduling

profile to a • material (work scheduling view in material master – Tcode MM01/MM02) • production

scheduler (Customizing – Tcode OPJ9)The assignment to the material has a higher priority.The

production scheduling profile is copied to the production order or processorder on order creation.

Transaction : Menu Path : IMG – Production – Shop Floor Control – Master Data – OPKP Trigger Point –

Define production scheduling profileDouble click the Plant to configure the detail settings.@ www.sap-









45. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Production

SchedulerInitial IMG Action : RequiredIn this step, you define the production schedulers for your plants.

In addition to this, youcan assign a control profile to each production scheduler.By assigning production

schedulers to materials within the application, you can defineresponsibilities for a materials within

production activity control. Transaction : Menu Path : IMG – Production – Shop Floor Control – Master

Data – OPJ9 Trigger Point – Define production schedulerWhere-is the Production Scheduling Profile and

Production SchedulerUsed?Create (MM01) or Change (MM02) Material Master (Work scheduling

View)@ www.sap-img.com Page 45 of 79 SAP Version 4.6c

46. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine User Exits

SelectionInitial IMG Action : Not requiredMost companies will choose not to implement any additional

ABAP routines for selectinga routing or alternative routing unless really necessary.In this menu option,

you can permit the user to select task lists.You can define separate ABAP/4 routines for each of the

following parameters: • Task list application • Task list type • Selection IDThese parameters are then

automatically used to select a routing or a routing alternative. Menu Path : IMG – Production – Shop

Floor Control – Operations – Task List Selection – Define User SelectionDouble click on the Application

to configure the user-exits.@ www.sap-img.com Page 46 of 79 SAP Version 4.6c

47. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsSelect Routing

AutomaticallyInitial IMG Action : Usually Not requiredIn this menu option, you determine the selection

criteria for the automatic plannedselection of alternatives using the selection ID.You can define several

selection priorities for every selection ID. You allocate theselection criteria to these priorities in each

case.An alternative routing is searched for during the automatic planned selection ofalternatives that

corresponds to the selection criteria.Selection criteria are, for example: • Routing type • Task list usage •

Routing statusIf no alternative routing can be calculated, the SAP System continues searching with

theselection criteria of the next lowest selection priority.The selection ID is determined by the order type

within the production activitycontrol.Define the following for every selection ID: • Selection priority •

Routing type • Task list usage • Routing status Transaction : Menu Path : IMG – Production – Shop Floor

Control – Operations – OPJF Task List Selection – Select Automatically@ www.sap-img.com Page 47 of

79 SAP Version 4.6c

48. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsWhere do you define the

Usage and Status?You define Usage and Status when you create the Routing in transaction “CA01”.

TheTask List Type will be default as “N”.Define Default Values If No Routing ExistsInitial IMG Action :

Usually Not requiredIn certain company, routing might not required as BOM is only required for the

ProductionOrder. For this kind of requirement, you will configure this settings in which you specifywhich

data is contained in an operation that is automatically created during ordercreation.Within order creation,

you can determine that an operation is created automatically if norouting exists for the material to be

produced or no routing can be selected.The automatically created operation should contain the following

data, for example: • control keyThe control key specifies how an operation is processed (for example,

whether it isscheduled, costed, etc.) • operation number • operation short text • material group (only for

external processing) • work center where the operation is carried out@ www.sap-img.com Page 48 of 79

SAP Version 4.6c

49. A Step-by-Step Guide to the SAP PP Shop Floor Control Configurations Transaction : Menu Path :

IMG – Production – Shop Floor Control – Operations – OPJG Task List Selection – Define Default

ValuesSpecify the data for operations automatically created by the system.@ www.sap-img.com Page


50. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Priorities for BOM







UsagesInitial IMG Action : Usually Not requiredHere, you can specify different sequences of priorities of

BOM usages.Every process relating to automatic alternative determination is represented via

anapplication. Among other things, a selection ID is calculated via this application. Theselection ID

conceals a certain sequence of priorities of BOM usages.When specifying the selection ID, you must

know the required applications.If you use only one BOM usage, you must define a selection ID with

priority 1. Transaction : Menu Path : IMG – Production – Shop Floor Control – Operations – Bill OPJI of

Material Selection – Define Priorities for BOM UsagesSpecify different sequences of priorities of BOM

usages according to your requirements.Define Applications for BOM ExplodeInitial IMG Action : Usually

Not requiredHere, you define the processes relating to automatic alternative determination.Every

process is represented via an application. You need this application in order toexplode a BOM during

order creation.The alternative determination is controlled both by the application and the settings in

thematerial master.In the material master, you can specify in the field "Alternative selection" whether

youwant an alternative to be selected according to one of the following parameters: • order quantity •

date • production versionVia the application, you specify the following criteria: • priority sequence for

BOM usage (selection ID)@ www.sap-img.com Page 50 of 79 SAP Version 4.6c

51. A Step-by-Step Guide to the SAP PP Shop Floor Control Configurations • priority of a certain

alternative for a special multiple BOM dependent on dateYou can specify per application whether the

settings should be taken into account for thealternative selection for multiple BOMs. These settings are

only taken into account if youselected the alternative selection according to date in the corresponding

material master. • take production version into accountIf you selected the alternative selection according

to production version in the materialmaster, you can specify here for every application whether this

setting should be takeninto account. If this setting is not to be taken into account, the alternative

selection iscarried out for the corresponding material and application according to order quantity. •

Indicator of the BOM statusDuring alternative determination, only those bills of material are taken into

account whosestatus at least contains the indicators specified here.During order creation, the application

is determined on the basis of order type.RequirementsYou must have processed the menu option

"Alternative selection for multiple BOMs"(Transaction OS32).Define the applications according to your

requirements. Double click on theApplications to configure the detail settings.@ www.sap-img.com Page


52. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Alternative

Determination for ProductionInitial IMG Action : Usually Not requiredIn this menu option, you define how

automatic alternative determination is to run from thepoint of view of production.First process menu

option "Define applications" (Transaction OPJM). Menu Path : IMG – Production – Shop Floor Control –

Operations – Bill of Material Selection – Define Alternative Determination for ProductionEnter an

application depending on plant and order type.@ www.sap-img.com Page 52 of 79 SAP Version 4.6c

53. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Checking GroupInitial

IMG Action : Usually Not requiredHere, you define the checking groups. You must allocate each material

you want tochecked for availability to a checking group. You can allocate the material in thematerial

master.The checking group groups together materials checked according to the same criteria.Materials

can be grouped according to material type and/or MRP type, for example.You can also use the checking

group to control whether • the quantities confirmed in the availability check are to be locked • during the

check the normal ATP quantity or the cumulated ATP quantity is to be used.You allocate the checking

group to the material in the material master under theavailability check field in the MRP data screen.If

you have not maintained a checking group for a material, the material will not bechecked for availability.

Transaction : Menu Path : IMG – Production – Shop Floor Control – Operations – OVZ2 Availability

Check – Define Checking GroupDefine the necessary checking rules.@ www.sap-img.com Page 53 of




79 SAP Version 4.6c

54. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Checking RuleInitial

IMG Action : Usually Not requiredHere, you can define checking rules for the following applications:

Sales and distribution MRP Production order processing Maintenance order processing Inventory

managementYou can thus carry out various application-related checks for a material. Menu Path : IMG

– Production – Shop Floor Control – Operations – Availability Check – Define Checking RuleFor the

company, define whether there is a need to check on a differentiated basis foreach application.Define

Scope of CheckInitial IMG Action : Usually Not requiredHere, you define the check scope. Checking

group and checking rule together specify thescope of the check.You can specify the following: • which

elements relevant to MRP (inward goods movements/outward goods movements) are taken into

account (for example, purchase requisition, purchase order, planned order) • which stock categories are

taken into account • whether replenishment lead time is checkedSpecify • which inward goods

movements and which outward goods movements are to be included in the availability check • which

stocks are to be included in the availability check • whether the check should take into account the

replenishment lead time • whether the availability should always be checked at plant level.@ www.sap-


55. A Step-by-Step Guide to the SAP PP Shop Floor Control Configurations Transaction : Menu Path :

IMG – Production – Shop Floor Control – Operations – OPJJ Availability Check – Define Scope of

CheckDouble click the Checking rule to configure the detail settings.@ www.sap-img.com Page 55 of 79

SAP Version 4.6c

56. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Checking Rule for

Backorder ProcessingInitial IMG Action : Usually Not requiredHere, you can determine a checking rule

per plant for backorder handling. The checkingrule determines the scope of check for backorder

handling.It is recommended that you use the same checking rule for backorder handling as you dofor

availability checks.Menu Path : IMG – Production – Shop Floor Control – Operations – Availability Check

–Define Checking Rule for Backorder ProcessingDefine the necessary checking rules.@ www.sap-


57. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsSpecify Scheduling

TypeInitial IMG Action : Not requiredHere, you define the scheduling type, which determines how the

SAP System shouldcarry out scheduling. There are the following options: Forwards Backwards No

scheduling "Today" scheduling Basic dates with times (only for process orders)You can save the

scheduling type in the control data for scheduling depending on theorder type. It is then proposed by the

SAP system when an order is created.Scheduling types are predefined in the SAP standard package. It

is recommended thatyou work with these predefined scheduling types. Transaction : Menu Path : IMG –

Production – Shop Floor Control – Operations – OPJN Scheduling – Specify Scheduling Type@


58. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Standard Value

KeysInitial IMG Action : RequiredHere, you can maintain the standard value keys. The standard value

key determines themeaning of the standard values. It is used to assign parameter IDs to the six

standardvalues of operations and the work in network activities.These parameter keys determine the

following: • the key word displayed for the standard value on the screen, for example, setup, machine,

labor, tear down • the dimension (for example, time, quantity, volume) of the standard valueAt the same

time, the parameter IDs are the names used for the standard values for thecalculation of: • execution

time • capacity requirements • costsA parameter which is to be used in a standard value key must have

the origin "2". Transaction : Menu Path : IMG – Production – Shop Floor Control – Operations – OPJQ

Scheduling – Define Standard Values Keys1. Define the parameter IDs for the standard standard






values.2. Define the standard value key.Double click on Standard values to configure the detail

settings.@ www.sap-img.com Page 58 of 79 SAP Version 4.6c



60. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsWhere-is the Standard Value

Key used?The user define the Standard Value Key when they create the Work Center – tabstripsBasic

data (transaction CR01).Define Scheduling Margin KeyInitial IMG Action : Not requiredThe system will

calculate a longer Start and Finish period when the user create theProduction Order if addition buffer

days are configured.In this menu option, you specify time floats for scheduling as well as the release

periodfor order release.The following floats are defined: float before productionThis is the time between

the order start date and the scheduled start date. float after productionThis is the time between the

order finish date and the scheduled finish date.@ www.sap-img.com Page 60 of 79 SAP Version 4.6c

61. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsThe release date is

calculated by adding the release period. The order release is carriedout on this date.Via the release

period key you can specify the following for each material: • float before production • float after

production • release periodThe following parameters are always defined in days: • float before

production • float after production • release period Menu Path : IMG – Production – Shop Floor Control –

Operations – Scheduling – Define Scheduling Margin KeyDefine the release period key for the

material.Define Capacity CategoriesInitial IMG Action : RequiredYou can assign several capacities of

different capacity categories to a work center.Capacity categories can be, for example: • Machine •

Personnel • Setup personnel • EmissionsYou have to define the availability for every capacity of the work

center (for example,work start, work finish, calendar, etc.). You can create these values as default

values foreach plant and capacity category.@ www.sap-img.com Page 61 of 79 SAP Version 4.6c

62. A Step-by-Step Guide to the SAP PP Shop Floor Control Configurations Menu Path : IMG –

Production – Shop Floor Control – Operations – Capacity Requirements Planning – Define Capacity

Categories1. Define the possible capacity categories.2. Define the default values for the capacity

categories.Where-is Capacity Categories used?The user assigned the Capacity category when they

create the Work Center –tabstrips Capacities (transaction CR01).@ www.sap-img.com Page 62 of 79

SAP Version 4.6c

63. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Single Screen Entry

for Time Ticket ConfirmationsInitial IMG Action : Usually Not requiredIn this step you define the

confirmation profile for single screen entry of time ticketconfirmations and also for reprocessing time

ticket confirmations containing errors.You can define the layout of the entry screen. When you do this,

you define which inputand output fields are displayed and in which order. These definitions are saved

inprofiles. A profile is assigned to an individual user in the user parameter CORUPROF(transaction

SU01 – Click Changed button – Parameters tabstrips – Enter ParametersCORUPROF and Value Profile

Name.ReprocessingThe reprocessing indicator defines whether the profile is to be used for single

screenentry or for the reprocessing of time ticket confirmations with errors. Under one profilename, you

can have a definition for each application situation.Standard profileWith the Standard prof. indicator, you

can define that the profile is to be used as thestandard profile. Only one profile each can be defined as

the standard profile for singlescreen entry and reprocessing of time ticket confirmations with errors. The

standardprofile is then used if no profile has been assigned to the user in the user

parameterCORUPROF or if the profile that has been assigned does not exist.Area selectionIn the

header area you can define which data is to identify the operation to be confirmed.Here, for example,

you can define whether only the confirmation number and/or order,sequence, operation can be

entered.In the detail areas, you define which information can be entered for the operation to






beconfirmed and in which order the fields in question are displayed. You can select up toseven detail

areas, each containing one group of possible entry fields. Note that everyinput and output field can only

be issued once. When you save, the system automaticallychecks whether this rule has been adhered to.

To carry out this check beforehand,choose the pushbutton Check area selection.Titles can be assigned

to the detail areas, which are reproduced on the pushbuttonsabove the corresponding area. You can

use these pushbuttons to open and close theareas. This means that the number of fields on the screen

can be kept to a minimum.With the "Closed" indicator you define that the area is to be closed when the

function isfirst called up.You can display a preview of the individual area and also of the entire entry

screen. To dothis, choose the corresponding pushbutton (Header area preview, Detail area preview,List

screen preview )Defaults • Confirmation function@ www.sap-img.com Page 63 of 79 SAP Version 4.6c

64. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsYou define whether a partial

confirmation, final confirmation or a final confirmation withposting of open reservations is to be

proposed. • Default valueYou can define the time of default determination for quantities and/or activities:

• no proposal • immediate proposal • proposal when savingFor default determination • the quantity that

is still to be confirmed is calculated • the activities are calculated in proportion to the quantities •

Activities/forecastFor both the activities and forecast values, you can define 6 texts that are

displayedduring confirmation entry. These texts are overwritten with the texts from the standardvalue

key in the work center after you have chosen ENTER. If you want to prevent thisfrom happening, set the

indicator "Fix text". You can hide activities or forecast values forwhich you do not want to enter a

confirmation by setting the indicator "Hidden".Maintain language-dependent textsThe texts entered for

the pushbuttons in the detail areas, as well as for the activities andforecast values, are saved in the

logon language. If you want to process the texts inseveral languages, use the IMG activity "Maintain

Language-Dependent Texts".Profile assignmentThe confirmation profile assigned to a user depends on

the application and theCORUPROF parameter entry in the user parameters: • Single screen entryA

profile is used that agress with the CORUPROF parameter entry and in which thePostprocessing

indicator has not been set. • PostprocessingA profile is used that agress with the CORUPROF parameter

entry and in which thePostprocessing indicator has been set.If the user has not been assigned a

confirmation profile in the CORUPROF userparameter or the assigned profile does not exist, then the

standard profile for theapplication is used. If there is not a standard profile, a firmly defined user

interface ispresented. Transaction : Menu Path : IMG – Production – Shop Floor Control – Operations –

OPK0 Confirmation – Single Screen Entry – Define Single Screen Entry1. Define the confirmation

profile.2. Display the preview of each profile and check the profiles.3. Enter the texts for the profile in

other languages, if necessary (IMG activity Maintain Language-Dependent Texts).4. In the user

parameter CORUPROF, assign confirmation profiles to the individual users.For the detail areas, there

are also 3 screens available whose layout you can defineyourself. The definitions required for this are

made via the user exit CONFPP07.@ www.sap-img.com Page 64 of 79 SAP Version 4.6c

65. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDouble click on the Confirm

profile to change the screen setting for “CO11N”.Tick the Standard Profile if you want the settings to be

default whenever CO11N is used.After the changes, click the Preview button to check the screen

layout.Area selection Tabstrips@ www.sap-img.com Page 65 of 79 SAP Version 4.6c

66. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefault TabstripsMaintain

Language-Dependent TextsInitial IMG Action : Not requiredThis configuration are for those with a

multiple language environment.In this step, you can maintain the texts in the profile for single screen

entry ofconfirmations in several languages: • Push button text in the header area • Push button texts in

the detail areas • Activity texts • Forecast texts Transaction : Menu Path : IMG – Production – Shop Floor

Control – Operations – OPK0T Confirmation – Single Screen Entry – Maintain Language-Dependent




TextsMaintain the confirmation profile texts in the languages required.@ www.sap-img.com Page 66 of

79 SAP Version 4.6c

67. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsDefine Reasons for

Variances for Production ScrapInitial IMG Action : RequiredIn this menu option, you define the causes of

variances. You thus define the reasons thatcan be given if a variance occurs, in order to document this

variance.Variances might be: • scrap on a quantity basis • excess consumption of activities •

longerexecution time • other resource, etc. Transaction : Menu Path : IMG – Production – Shop Floor

Control – Operations – OPK5 Confirmation – Single Screen Entry – Define Reasons for VariancesDefine

the possible causes of variances that could occur in your company.@ www.sap-img.com Page 67 of 79

SAP Version 4.6c

68. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsWhere-is the Production

Reason Code used?The Reason Code is used when the user enter a Scrap quantity during the

ProductionOrder confirmations. Every Scrap quantity must have a reason attached to it.Define Print

Control for Shop Floor PapersInitial IMG Action : RequiredIn this step you make the settings necessary

for printing shop floor papers (transactionCO04N) or directly from the production order (menu –

Functions – Print).If you do not want to use the standard shop floor papers then you first have to design

anew layout set (ABAP effort will be required).Use a standard layout set as a reference (for example

PSFC_STD_LAYOUT) to write anew print report.Use as a reference a print program that belongs to the

standard layout set (for example,PSFCCONF) Transaction : Menu Path : IMG – Production – Shop Floor

Control – Operations – OPK8 Confirmation – Define Print Control@ www.sap-img.com Page 68 of 79

SAP Version 4.6c

69. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsTo define the print control,

proceed as follows: 1. Maintain the list names. 2. Define the spool parameters for the user. 3. Maintain

the reference order types. 4. Maintain the layout sets and maintain the relevant parameters for them. 5.

Maintain the print programs for each list. 6. Specify the transactions from which you can print and

maintain the relevant parameters for them. (list control for transactions). 7. Maintain the printer

specification. 8. Specify the spool parameters for the print procedure. 9. If necessary define the table

accesses for the individual fields in the lists.Click Spool parameters for user to reach this screenDouble

click on the User Name to the Print List and Printer Name for each user.The control are Plant and User

Login name.Listed in the Spool parameters for user are all the user names that are allowed to printthe

shop papers.Double click on the user name that are allowed to print the shop papers.Here you tick on

the Print column the Print Shop Paper Layout that will be used. Youcan specify the default printer if you

want. To print immediately, just tick the Immed.column.@ www.sap-img.com Page 69 of 79 SAP Version

4.6c

70. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsClick Reference order types

to configure the RefOrdType for the Production Order.Click Forms to configure any new SAPscripts that

you may have.Click on Print programs to configure any new Report name you may have.Click on Printer

Specification and configure how you want to control the Output device.@ www.sap-img.com Page 70 of

79 SAP Version 4.6c

71. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsClick on Flow control for

transactions to configure how you want to process theprinting.@ www.sap-img.com Page 71 of 79 SAP

Version 4.6c

72. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsPreparing the Initial

Implementation of the PP Shop Floor Control ModuleBefore the live-implementation of the SAP system,

there will be a cut-off day to turn-onfrom the OLD to the NEW SAP system. The PP Shop Floor Control

module is one of themost important module although it belongs to the last process flow because







theProduction Floor will based on the Production Order Generated to produce the FinishedGoods for the

Customer.As a PP consultant, you have to inform the users that they have to get those CRITICALdata

into the system before going live. Work Center Master Bills of Materials Master Routing

MasterRemember that when the user create a new Production Order, the system will READfrom the

BOM and Routing Master.Take note that the Master data can be input into the SAP system even

BEFORE goinglive as long as there are no transaction postings such as Production Confirmation

whichwill impact the Financial figures.Normally, in an on-going business, there will be existing OPEN

non-SAP ProductionOrder. You must let the EVERYONE know that as the days come nearer to

theimplementation date, they must try to keep the OPEN non-SAP Production Order quantityjust enough

to be CLOSE before going live. For e.g. if the ACTUAL production quantityis 10,000 and they estimate

that they can only complete 3,000 by the time of theImplementation, they should only CREATE the

production order to produce 3,000 only.The other 7,000 should only be created AFTER going live on the

NEW SAP system.How about those Process Incomplete Production Order?In a manufacturing

environment, Division of Labor means Jobs are separated in stagesas to achieve maximum Productivity.

There are certain cases of Incomplete ProductionProcess where 3,000 was completed in Process 1.

When it reaches Process 2, only1,000 can be completed. In this case, the user still have to close the

non-SAP ProductionOrder and RE-OPEN a new SAP Production Order for the remaining 2,000 for

Process 2.They have to take note of the difference either on the non-SAP Production Order or as aText

note on the SAP Production Order.Production Floor users are also recommended to return all those

additional raw materialsto the Inventory Stores. This will aid in the accuracy of the Physical Stock count.

Theycan then re-draw the raw materials after going-live.@ www.sap-img.com Page 72 of 79 SAP

Version 4.6c

73. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsStatic versus dynamic data

conversionIn general, data could be classified as begin either static or dynamic data.Static data includes

items that are relatively stable such as vendor master, materialmaster, BOM, routing, work centers,

customer master, price agreement, material group,activity prices, cost centers etc.Dynamic data

includes items such as inventory balances, A/R balances, A/P balances,GL balances, Open Production

Orders, Open Sales Orders, Open Purchase Orders andPlanned Independent Requirements.In general,

we will have lots of time to convert the static data but insufficient time to rushthe dynamic data into the

system. This is because dynamic data must be converted witha clear cut-off date. This means that the

balances must be that of the same point intime in order to ensure the integrity of data.Where the volume

of data in relation to the number of end users is high, we will considerautomating the conversion,

provided that data is available from the old system.If the volume is low or if data is not available from the

present system, users should keythe data directly into SAP. This approach has an added and important

benefit oftraining the end users in the operation of the SAP system.A Sample Note to users regarding

the Uncompleted Production OrdersThis is the most complex area for conversion. We must take the

following step tominimize the number of uncompleted production orders. Three weeks before the cut-

over date, all un-started and newly created production orders will be marked with a special color code. A

bold instruction “Do not record component issue and labor cost until completion” will be stamped on

these production orders. We will withhold the recording of material issues and production activities in the

Old System and related systems if the production orders are color coded. If the production orders are

completed and need to be received into stores before the cut-over date, we will then enter the

component issue and labor activity to the production orders before the goods receipts of the finished

product. If the production orders are not completed before the cut-over date, we will manually create the

production orders in SAP and enter the confirmation in SAP. Material issue will be performed in the SAP

after the cut-over date. If stock take of raw material take place on the cut-over date, we must take care


to add back the raw materials which issue has been withheld. For the purpose of general ledger, we will

manually compute an accrual and reversal entry to ensure that proper cut-off are observed for

accounting purposes. The entry to put through to FY19XX in the old GL system prior to its conversion is

to Dr WIP, Cr Raw Material (for the material component) and to Dr WIP Cr Manufacturing cost for the

labor component. The reversal entry for FY19YY should be Dr Raw Material Cr WIP (for the raw material

component) and Dr WIP Change account Cr WIP for the labor component.@ www.sap-img.com Page 73

of 79 SAP Version 4.6c

74. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsAppendix A: The Production

Order Status Business Process FlowThe Production Order Status refer to the business process flow of

the current ProductionOrder. This is a way for the system to control the different activities of the user on

theProduction Order.An example of a Production Order Business Process Flow:1. A Planner User

convert the Plan Order to a Production Order, the initial status will be CRTD. The status CRTD means

that this order is not firm for Production.2. The Production User will not be able to Print Out the

Production Order until the Planner User Release it which will change the status to REL.3. The Planner

User Release the Production Order (CO02 – Functions – Release) and the Production User will be able

to print out the Production Order (CO04N) for actual Production. After printing the Shop Floor Paper, the

order will include the status PRT to inform the user that this order have been printed.4. Actual

Production started and upon completion the Production User will input the Production information which

they have collected and written on the Shop Floor Paper into the SAP system. This is called Production

Confirmation (CO11). An Order which is partially completed, will include the status PCNF. Once it is Fully

completed, the status will change to CNF.5. A fully completed production order means that the materials

has turned into a Finished Product which is really to be ship to the Customer. The Delivery User will

receive the fully completed Production Order (which is the Finished Product - MB31) into his warehouse

and he can then delivered it to the customer. Finally, the status will include DLV which means that the

whole Production Order process have been completed.6. In cases where the Production Order was

stopped due to the Customer Order Cancellation, the Production User can closed the Order by setting

the status to TECH (CO02 – Functions – Restrict Processing – Technically Complete).@ www.sap-


75. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsA Sample of the SAP

Production Order Screen – CO01/CO02@ www.sap-img.com Page 75 of 79 SAP Version 4.6c

76. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsAppendix B: How to make

enquiry on Open Production Orders?Transaction : SAP Menu Path : Logistics – Production – Production

Control –COOIS Information System - Production Order Information SystemThe default enquiry is by

Order Headers. You can make enquiry by Operations if youwant to by changing the List Profile. To list

the Open Production Orders, make used ofthe System Status and exclude all status with CNF

(Confirmed) and DLV (Delivered).@ www.sap-img.com Page 76 of 79 SAP Version 4.6c

77. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsAppendix C: What is

Backflushing and Where is the Indicator Set?In SAP context, Backflushing means to consumed those

Materials that have been usedduring the course of the Manufacturing Process. To produce something,

raw materialsmay be required. With reference to the Bill of Materials, the Purchaser will buy

thosematerials based on the requirement prompt by the SAP MRP system. Upon finishing

theManufacturing Process, raw materials will be used up to produced the Finished Goods forthe

Customer.The Planner will determined at which Production Operation will this components beconsumed

and set the Backflushing indicator accordingly.To set the Backflushed Indicator: Transaction : SAP Menu

Path : Logistics – Production – Master Data – Routings – CA01/CA02 Routings – Standard Routings –

Create/ChangeAssuming that you have built the BOM and input the Work Center for each





Operations.This is the first screen when you enter CA02. Now, click the CompAlloc button.At the

CompAlloc screen, you will see the Backflushing Indicator. A tick will indicate thatthe Components will be

deducted when the Production User do the ProductionConfirmation. If the Backflushed Indicator is grey,

this mean that Backflushing havenot been assigned. To assigned it, click the New assignment button.A

New assignment screen will pop-up. Just input the Operations that you want theComponents to be

Backflushed. When the Planner create a Production Order, thesystem will read the Routing Master data

and copied all this information to the ProductionOrder.@ www.sap-img.com Page 77 of 79 SAP Version

4.6c

78. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsUltimately, it still the

Production Order will decide which Operation will the Componentsbe Backflushed.At the First Screen in

CO01/CO02 – Production Order Create/Change, click theComponents Overview button.The Backflushed

Indicator will be copied from the Routing but the Planner still canchanged it in the Production Order.@


79. A Step-by-Step Guide to the SAP PP Shop Floor Control ConfigurationsChecking the Backflushing

Goods MovementWhenever the user post a confirmation with CO11N, the backflushing components

goodsmovement will be tied to the production order. You can check them with TcodeCO02/CO03 by

clicking the menu Goto – Documented goods movements.@ www.sap-img.com Page 79 of 79 SAP

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