Www.peppol.eu PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL – Vision and...

www.peppol.eu

PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974

PEPPOL – Vision and statusAndré Hoddevik, Project DirectorAgency for Public Management and eGovernment (Norway)


Contents

1. Overview

2. Stakeholders and users in the PEPPOL Community

3. PEPPOL targets

4. It’s time to connect


Overview


The PEPPOL project

Pilot A objective: Enabling EU-wide public eProcurement

50% EU contribution for achieving interoperability

Coordinated by the Norwegian Agency for Public Management and eGovernment (Difi)

Consortium and scope:

18 beneficiaries from 12 countries

Total budget 30,8 M€

8 work packages, <1.600 person months and 10 M€ on sub-contractors

Project start up: 1 May 2008, duration 42 (48) months

The PEPPOL project is the result of the European Competitiveness and Innovation Programme (CIP) ICT Policy Support Programme (ICTPSP) 2007 and 2009 Call for Proposals


The PEPPOL Vision

Any supplier (incl. SMEs) in the EU can communicate electronically with any European contracting authority for all procurement processes.

5


PEPPOL project structure


Who is in the PEPPOL project?Participant organisation name Participant

short name Country

Agency for Public Management and eGovernment (Coordinator)

Difi Norway

Agência Nacional de Compras Públicas

ANCP Portugal

Assistance au developpement des echanges en techologies economiques et financieres

Adetef France

Central Services Directorate General

KSZF Hungary

Consip S.p.A. Consip Italy CSI Piemonte CSI Piemonte Italy InfoCamere IC Italy Intercent-er Intercent-er Italy Ministry of Economy and Finance MEF Italy Ministry of Economy, Competitiveness and Shipping

SSDP Greece

Ministry of Finance VM Finland National Financial Management Authority

ESV Sweden

National IT- and Telecom Agency NITA Denmark PEPPOL.AT: Consortium Ministry of Finance, Federal Computing Centre and Federal Procurement Agency

PEPPOL.AT Austria

Scottish Government ScotGov UK Senator of Finances – Free Hanseatic city of Bremen

Bremen Germany

University of Koblenz-Landau UKL Germany University of Piraeus UPRC Greece


Stakeholders and users in the PEPPOL Community


ProjectMgt

ICT Industry(software and services)

Industry Associations

Contracting Authorities

Standards bodies

European Commission

Other Large Scale Pilots

Suppliers(especially SMEs)

Beneficiaries

Business ProcessesAndInfrastructure

Non PEPPOLbeneficiary

PEPPOLBeneficiaryinfluenced

Awareness


Publish contractnotice in TED

Catalogue tool

Contracting Authority

The Pre-award process – Preparing the contract notice and documentation

a s ss a s

List qualification criteria

Specifygoods and services required

• Evidences• Attestations• Qualifications

Retrieve contractnotice from TED

Economic Operators

Retrieve/receive contract documentation

Publish/send contract documentation



The Pre-award process – Creating the tender submission

Specifygoods and services

Prepare evidences For qualification

Sign all and Submit tender

eSignature validation

Economic Operators

Evaluate tender & select supplier•Qualification•Goods and services•Other documentation

Catalogue toola s ss a s

1 3 d 3 4

2 2 as D E

VCD tool


Summary: PEPPOL Pre-award solutions development and pilot participation

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FunctionSolutions development

(ICT)

Piloting

Structural Usage

eSignature Certificate AuthoritieseTendering solution providers


VCDNational VCD providersIssuers of certificatesRegistration Authorities

eTendering solution providers


Economic Operators

eCatalogue(Pre-award)

Contracting AuthoritiesEconomic OperatorsClassification services

eTendering solution providers


Economic Operators


Catalogue tool


The Post-award process – Purchasing goods and services

Update classifications

Supplier

a s ss a s

1 3 d 3 4

2 2 as D E

Update catalogueeCatalogue

Update catalogue

Process ordereOrderPlace order

Raise invoiceeInvoiceProcess invoice


Summary: PEPPOL Post-award solutions development and pilot participation

14

FunctionSolutions development

(ICT)

Piloting

Structural Usage

eCatalogue(Post-award)

Catalogue/content management providers

ERP solution providersePurchasing solution

providers

eProcurement communities

Buyer/Supplier pairs

eOrderingERP solution providersePurchasing solution

providers



eInvoicing

ERP solution providersePurchasing solution

providerseInvoice portals



TransportCommunity hub providerseCommerce gateway

providers


eProcurement networks

PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 20

PEPPOL targets


A set of maturity levels covering technical, business and market issues has been defined

Technical readiness of WPs (Pre- and post-award)

Integration readiness between WPs/towards external solutions

Usability of interfaces/profiles of WPs

Reliability of infrastructure and protocols

Scalability of infrastructure and technical capacity

Page 21

1

2

3

4

5

6

8

9

10

11

Awareness of solution

Recruitment of solution users

Adoption of solution

Satisfaction with solution

Market penetration

Impact on competitiveness and innovation

Tec

hn

ical

m

atu

rity

lev

els

Bu

sin

ess

mat

uri

ty l

evel

sM

arke

t m

atu

rity

lev

els

To be used for measuring results of technology developers responsibilities

To be used for measuring results of PEPPOL participant responsibilities per country

To be used for measuring overall PEPPOL results

7


A timeline for reaching the different maturity levels have been agreed...

PEPPOL Tools technical readiness

1 Integration of PEPPOL Tools in external solutions

2

Interface usable

3

Infrastructure reliable

4 Infrastructure scalable

5

Awareness of solution

6

Adoption of solution

8 Satisfaction with solution

9

Mat

uri

ty l

evel

s r

equ

ire

d

Maturity milestone 1





Recruitment of solution users

7

1.11.2010 1.5.2011 1.11.2011 1.5.2012 1.5.2013

Market penetration

10

Market influence

11


In order to reach the maturity levels, piloting must relate to both structural and usage targets

Page 23

Get the PEPPOL solutions integrated in as many public sector eTendering or eSourcing solutions as possible to create a uniform way of validating signed documents, qualifying suppliers and describing needs for goods and services

Infrastructural targets

Target CAs willing to use the PEPPOL VCD and eCatalogue approach in their tender and CAs willing to receive electronically signed tender documents where the signatures could be validated through PEPPOL, measure proportion of eSignatures, VCD and eCatalogues crossing Member state borders

Usage targets

Connect “e-procurement communities” to the PEPPOL infrastructure and enable business transactions according to PEPPOL specifications

Buyer-supplier pairs doing business through PEPPOL-connected e-procurement communities, measure proportion of transactions crossing Member State borders

Pre

aw

ard

Po

st a

war

d


...where some Key Success Indicators (KSI) could be defined

Measuring business and market maturity levels

… x number of e-procurement communities have been connected to the PEPPOL infrastructure, enabling y contracting authorities and z economic operators to exchange business documents according to PEPPOL specifications

… x number of transactions have been carried out through the PEPPOL infrastructure, out of which y % are cross border

… x number of tenders have been launched with use of PEPPOL VCD and/or eCatalogue solutions, receiving y number of bids, out of which z % are cross border

... Where the x, y and z’s need to be “high enough” to demonstrate that maturity milestones have been reached /are reachable

Leaving us with the question: What is ”high enough”?

Page 24

PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 25

It’s time to connect!


How to get access to PEPPOL solutions

Pre-award components

PEPPOL eSignature validation tools

PEPPOL VCD tools

PEPPOL eCatalogue template tools

…as standalone web based tools, or as integrated parts of eTendering / eSourcing solutions

Post-award tools

…either tools for connecting your existing eProcurement solutions handling

eCatalogueseOrdering and/or eInvoicing

through the PEPPOL transport infrastructure (Middleware, BusDox, AP, SMP...)

…or PEPPOL enabled eProcurement software or SaaS handling

eCatalogueseOrdering and/or eInvoicing


PEPPOL production pilots






Production Pilot Stage 0

•The basic PEPPOL components are ready for real transactions involving a limited number of pilot contributors

•First pilot contributors ready to perform real business via PEPPOL components; recruitment of more pilot users


•The integrated PEPPOL community are ready for real transactions

•The recruited pilot contributors are ready to be enrolled, recruitment continues and a higher number of pilot contributors are involved

Production

•The PEPPOL community capabilities proven, industry and governments actively involved in governance

•The PEPPOL solution attracts more users and is seen as a backbone e-procurerment community, having impact on competitiveness and innovation in Europe


•The PEPPOL community have been proven in real transactions, involving a substantial number of pilot contributors

•PEPPOL is recruiting the necessary numbers of pilots for next stages, and has thereby reached a defined adoption level


•The PEPPOL community have been proven in scalable transactions involving a high number of pilot contributors, and adjusted according to user reactions

•The PEPPOL community attracts significant number of users and moving towards status as a backbone e-procurerment community

1.11.2010 1.5.2011 1.11.2011 1.5.2012 1.5.2013


Summary

• PEPPOL is about to “go live”

• Recruitment of PEPPOL users ongoing

– E-procurement communities

– Contracting Authorities & Buyer/supplier pairs

• PEPPOL enabled solutions and services about to be brought to market

• ”Open PEPPOL” user community to involve industry and governments in future governance to be established

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PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974www.peppol.eu

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