Www.parl.gc.ca/collections House of Commons Curatorial Services Life after 7 years of using KE EMu...

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House of Commons Curatorial Services

Life after 7 years of using KE EMu

Presented by:Maxine ValiquetteCollection Registrar

Even though we do our best to apply museum standards!

90% of the collection is in use

Members of Parliament, Ministers, Prime Minister, House Officials, Administration and public areas

We do not create “traditional″ museum exhibitions

The collection is spread out across 10 Parliamentary Precinct Buildings!

We are not a museum!

What makes us different from a museum?


10% of the collection is in storage

5 non permanent storage areas which have been relocated several times

Curatorial services

Who we are

Larger % of the collection is in the three main Hill Buildings The rest is spread across other Parliamentary Precinct buildings. Currently stands at total 10 buildings……a planned 5 more within the next 10 years.www.parl.gc.ca/collections

The Heritage Collection

House of Commons

The collection is divided into 4 disciplines:

Artifacts: furniture, silverware, ceremonial objects…

Architecture:interior sculptural elements in 6 buildings…

Fine arts:busts, paintings, lithographs…

manuscripts, images, publications, blue prints…

Documents:


House of Commons



The backbone of our collection.

Documents: manuscripts, images, publications, blue prints…

House of Commons


The collection was defined and assembled through extensive research.

Life Before KE EMu…

The lost years


How did we manage those documents?

Painfully – using a DOS application

Dare we remember…

DataEase AKA the PacerSEQUENCE=00000700000000000000000000000000ACC_NO=O-700 ▌OB=painting ▌GROUP=object ▌CATEGORY=art ▌ORG=House of Commons ▌AQ_DATE=19410000 ▌AQ_MODE=gift ▌SOURCE=Salisbury, Frank Owen ▌COLLCTR=William Lyon Mackenzie King ▌ROLE=Artist ▌MAKER=Salisbury, Frank Owen ▌B_DATE=19410000 ▌E_DATE=1941 ▌DATE_REM=The painting was officially hung 19411229 in Centre Block▌ ▌ ▌MOVABLE=no▌LOC_BLDG=La Promenade ▌LOC_ROOM=1020, storage PROM. ▌LOC_UNIT=Unit 3, slot Q ▌LOC REM=stored in crate Was unveiled and hung in the Hall of Honor▌ from 19411229 to -- ▌ ▌LOC_ACC_NO=L-2845 ▌LENGTH=101.5 cm▌HEIGHT=127 cm ▌WIDTH= ▌OUT DIAM.= ▌

DIM REM=These above dimensions do not include the frame. The ▌

frame measurements are= 124 cmL x 170cmH x 10 cm thick DESC =A painting of Queen Elizabeth and H.R.H. George VI, in Ottawa 1939. The Prime minister William Lyon Mackenzie King, stands in the background. All three are standing under the Peace Tower archway. ▌

REMARKS=inscription:[lower right corner on painting] Frank O.

Salisbury *see D-174.5.4 for conception of painting ▌

DOCUMENT=D-174.5.4(MG 26 J8 V.37 f9);D-193.5;C-25 ▌

CAT=Le Boeuf, Maxine ▌

CAT_DATE=19901128▌

DOB=19901218▌

DOC=10:44:42▌

TOC=Valiquette, Max ▌



Retrieval of images was limited to viewing original prints. The Pacer database did not handle digital images.

Database for image number

The retrieval of images

File cabinet for original format


AKA The Pacer years


Had a driver who understood the mechanics

The users could squeeze in their data wherever they needed to

Did not need IT servicing



By 1998, the Pacer was obsolete, breaking down and incompatible with the House standard software.

Our need for efficiency grew.

AKA The Pacer years

Pretty much incompatible with anything Microsoft!

Change in personnel = loss of corporate memory and increase in demands for our services (example: supplying images for publications)

Life with KE EMu…

Along came the Cadillac


Users have plenty of leg room to stretch their imagination

But we lost the driver and the mechanic

We do not have dedicated IT support to service the Cadillac

Life with KE EMu…

The First 4 years…


Flurries of upgrades

Cleaning of data

Understanding the mechanics of KEEMu

We started with Version 1 and went to Version 1.0.504.1 within 5 months

None was done before the conversion so 105 000 records were uploaded into KEEMu -1000 have been cleaned since!

Our “no longer with us” driver/mechanic had been our designer as well!

Adapting what we have to what we needed

With every upgrade, we relished the small changes – like a working ABORT function! At least most of the time

Life with KE EMu…

Prioritize and digitize


Worked on digitization procedures for prints and negatives

Completed the architectural photography with digital camera

Scanned each print, negative and slide at 300 dpi, which was then burned onto CD for future publication use.

House Photographer went completely digital – Kept contact sheets and index for each CD given!

Life with KE EMu…

Tracking digital IMAGES

Retrieval from these CDs was time consuming

Go to CD index to find image number (if you knew it)


Double check the thumbnail on contact sheetRetrieve 300 dpi image from CD.

Life with KE EMu…

The Last 3 years…


Finding ways to use Cadillac KEEMu to its fullest

We are using MultiMedia Module and our Catalogue Module to track our Image Document Collection (digital and hard copies)

Retrieve the 300 dpi image from the CD

Convert 300 dpi image to 72 dpi for KEEMu. We now save the 300 dpi image with other processed images on CD.

Upload 72 dpi image into KEEMu MultiMedia Module

The Multimedia Tab holds details of available formats

Name of file on CD

Describes size and format that is available and which

CD it is saved on

In the Multimedia Module

Results

Life with KE EMu…


The Details Tab is used for the breakdown of information for quicker retrievals

In the Multimedia Module

The Lookup list allows for data consistency of

the CD ID#Indicates the Title

of the Rights Record in the Rights Module

Life with KE EMu…


In the Catalogue Module

The image is treated as a document

Assigned a unique accession number which is repeated in the Multimedia Title field

Objects seen in the image can be cross referenced

Life with KE EMu…


In the Catalogue Module

Detailed information on the image is distributed across specific tabs.

The Subject Tab allows for a quick one tab search

Document

DatesAcquisition

LocationCondition

Subjects

Life with KE EMu…



Life with KE EMu…

After 7 years of using…

What we have works for us…for now…

" Obtaining immediate results is a long and drawn out process."

Until the next upgrade…then will adapt to that version!

Could not tell you who first said this – but I can tell you they worked for the House of Commons!

Life with KE EMu…


The next 7 years…

Working on a harmonization of all Heritage Collections across Parliament

House Commons is the only Parliamentary partner with a dedicated Curatorial Service and a collection management databaseThe Senate, Library of Parliament and Public Works and Government Services of Canada are showing interest in obtaining a database to manage their artifacts.

Our ultimate goal would be to have the other partners adopt KE EMu

We will be able to get a driver, mechanic and the servicing we desperately need in order to have Cadillac KE EMu running efficiently for next 7 years!


Life with KE EMu…

House of Commons Curatorial Services thanks you for undivided attention. Any comments from the presenter is uniquely her own point of view and does not reflect the views of the entire staff of 5 (6 when you count the Carillonneur).

This disclosure is probably running fast enough that you can not fully read the text. That’s ok – for you should now be asking questions.

House of Commons Curatorial Services

Life after 7 years of using KEEMu

Thank You.

Presented by:Maxine ValiquetteCollection Registrar

Www.parl.gc.ca/collections House of Commons Curatorial Services Life after 7 years of using KE EMu...

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