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ARL Statistics WebcastARL Statistics Webcast

December 4, 2007

1:30 – 3:00 p.m. EST

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WelcomeWelcome

Martha KyrillidouDirector, Statistics and Service Quality

Programs

Julia BlixrudARL Assistant Executive Director,

External Relations

Mark Young ARL Statistics Liaison

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ARL Statistics and Measurement ARL Statistics and Measurement 20072007

MaShana Davis

Technical Communications Liaison

Kristina Justh

Customer Relations Coordinator

Yolanda Glass

Administrative Assistant

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ARL Statistics and Measurement ARL Statistics and Measurement 20072007

Gary Roebuck

Technical Operations Manager

ClassFive Development Team:

James Marquis, President

Jim Moore, Senior Developer

Eric Johnson, Developer

Joshua Sunshine, Developer

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ARL Board Statistics and ARL Board Statistics and Assessment CommitteeAssessment Committee

The Statistics and Assessment Committee is established as an ARL Board Committee:

• To advise the Statistics and Measurement Program, and

• To identify quantitative and qualitative metrics and assessment tools needed in support of ARL's programmatic objectives.

Adopted by the ARL Board July 25, 2005

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ARL Statistics and AssessmentARL Statistics and Assessment

• David Carlson (Southern Illinois Carbondale) 2006-2007• Joanne Eustis (Case Western Reserve)  2006-2007• Chris Filstrup (Stony Brook, SUNY)   2007-2009• Brinley Franklin (Connecticut)  2006-2008• Ruth Jackson (California, Riverside)  2007-2009• Judith Nadler (Chicago) 2006-2007• Louis A. Pitschmann (Alabama) 2007-2009• Bill Potter (Georgia)  2006-2008• Paul Wiens (Queen's) 2006-2008• Sandra Yee (Wayne State)  2006-2007• Colleen Cook (Texas A&M) 2006-2008• Martha Kyrillidou, ARL Staff

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ARL Statistics and MeasurementARL Statistics and Measurement

…To describe and measure the

performance of research libraries and their contribution to

teaching, research, scholarship and community service …

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ARL Statistics and MeasurementARL Statistics and Measurement

…To describe and measure the performance of research libraries and

their contribution to teaching,

research, scholarship and community service …

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Assessment of ARLAssessment of ARL

Tools – StatsQUAL®

• ARL Statistics and other annual, or adhoc, surveys• LibQUAL+®

• ClimateQUAL™• MINES for Libraries™ and DigiQUAL®

Building a Community of Practice• Library Assessment Conferences• Service Quality Evaluation Academy• Library Assessment blog

Individual Library Consultation • ESP Assessment - Effective, Sustainable, Practical• Using LibQUAL+® Effectively

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Julia BlixrudJulia BlixrudARL Assistant Executive Director,

External Affairs

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Counting SerialsCounting Serials

• Number of unique serial titles currently purchased

• Number of unique serial titles currently received (and maintained?), but not purchased

– ARL New Serials Statistic: Gathering the Statistic at the Texas A&M University Libraries: http://www.arl.org/bm~doc/texasam_serials.ppt

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ARLNEW SERIALS STATISTICGathering the Statistic

at the Texas A&M University Libraries

Step 1: From Link Resolver (SFX) Create eSerials ListStep 2: From Library Mgmt System (Voyager) Create eDocuments List

Step 7: Compare Print Serials Lists to other Branch Lists Remove duplicate titles From Successive Branch Lists

Step 6: Compare Print Serials List to eSerials List Remove duplicate titles From Branch Lists

Step 4: Merge unique eDocuments Titles with eSerials List

Step 3: Compare to eSerials List Remove duplicate titles from eDocuments List

TOTAL SERIAL COUNT

Branch #2 Print Serials

Branch #1 Print Serials

eDocuments

eSerials

FOR EACH BRANCH

Step 5: From Library Mgmt System Create Print & Other Format Serials Lists

+ eDocumentsGATHERING THE SERIAL STATISTIC

1. Only ISSN’s are used to compare de-dupe serial titles (i.e. titles are not used to compare or de-dupe)

2. Only full text serials are counted, not abstracted titles (e.g. Lexis-Nexus: only titles that L/N marked as full text were counted)

3. Electronic versions take priority over print & other format

4. Purchased versions take priority over non-purchased versions

Guidelines

RESULTSARL Serial Statistics – TAMU

EVANS MSL TOTAL4a Number of current serials purchased 33,268 62033,888

4a i Electronic 29,501 11 29,5124a ii Print & other formats 3,767 609 4,376

4b Number of current serials received 16,533 145 16,678but not purchased

4b i Electronic 11,636 109 11,7454b ii Print & other formats 4,897 36 4,933

TOTAL SERIALS 50,566

Notes:•Statistic is generated by comparing ISSN & eISSN’s

•Serial titles that do not have ISSN/eISSN’s are treated as unique titles and added to list

Electronic SerialsDocument

eSerials

COMPARISON OF SERIALS WITH ISSN AND WITHOUT

Print Serials

COMPARISON OF OLD ARL SERIAL STATISTIC TO

NEW SERIAL STATSTIC

2005-2006 2006-2007Electronic 25,088 41,257Print & other formats 20,718 9,309

Total 45,806 50,566

RECOMMENDATIONS

• Stay the course

• Involve vendors

• Begin discussion on how to fill in ISSN gaps for each institution – Possibly a collaborative project

• Recommended that each institution began tracking ISSN/non-ISSN statistics. As the % of ISSN Serials grow the ARL Serials Statistic becomes more accurate.

Collect data from link resolver (TAMU uses Ex Libris SFX) to create 2 lists: 1. List of unique Electronic Titles2. List of unique ISSN’s from Electronic Titles (ISSN and eISSN – more often these days

eSerials use ISSN’s)Title list will contain purchase/not purchased information

Collect Document eSerials data from Main Branch Library Management System (TAMU uses Ex Libris Voyager)to create 2 lists: 1. List of unique Document eSerials Titles2. List of unique ISSN’s from Documents

eSerials ISSN’s

Compare Documents eSerial ISSN list to Electronic ISSN list

If Documents eSerial ISSN matches ElectronicISSN move on to next Documents eSerials ISSN to compare

If Documents eSerial does not have an ISSN add title to Electronic Titles list

If Documents eSerial ISSN does not match Electronic ISSN add to Electronic Titles list

Product – Electronic Title list andElectronic ISSN list accounting for allDocument and non-Document eSerials

Final Products – • Electronic Titles List• Print Titles list for each branch Each list with unique titles; no duplication

Search Branch Library Management System(For TAMU these include

Main Branch; Med Sci Libr; and Galveston Libr)

to create 2 lists for each branch:1. List of unique Print Titles2. List of unique ISSN’s from Print TitlesTitle list will contain purchase/not purchasedinformation

Product – FOR EACH BRANCH aPrint Titles list and an ISSN list accounting for all Print Serials

Compare Branch Print ISSN list to Electronic ISSN list

If ISSN matches delete from Branch Print Titles listRepeat through all branches

Electronic vs. Print Product – FOR EACH BRANCH aREVISED Print Titles list & REVISED Print ISSN listthat do not contain titles listed on Electronic Titles list

Compare Branch No. 1 Revised Print ISSN list to Branch No. 2 Revised ISSN list

If ISSN matches delete from Branch No. 2 Revised Print Titles listRepeat through all branches until all branches have been compared to one another

Print vs. Print Product – FOR EACH BRANCH aPrint Titles list with unique titles; i.e. no duplication of print titles between branches

Create Serials Electronics Lists Create Serials Print ListsNote these lists contain all current subscriptions for all

formats other than Electronic. Not just Print formats

De-Dupe Serials Print Lists Against Serials Electronic List

De-Dupe Serials Print Lists Against One Another

GATHERING THE ARL SERIAL STATISTIC – TAMU

De-Dupe Documents eSerials Against Serials Electronic List

and then Merge Lists

Electronic versions take priority over other formats

therefore Electronic Title and ISSN lists

from this point forward will remain static

1. ISSN’s used to compare and de-dupe serial titles

2. Electronic versions take priority over print & other format

3. Purchased versions take priority over non-purchased versions

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ISSN ISSN (www.issn.org)(www.issn.org)

• International standard since 1975

• Assigned by national centers, not by individual publishers– 83 national centers– International Centre

• ISSN Register– 1,284,413 records in 2006 (half English)– Adding 60-80,000 per year

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ARL Statistics FAQ – Dec 3, 2007ARL Statistics FAQ – Dec 3, 2007

• It includes clarification on questions regarding many of the changing aspects of the collections variables like:– How to count ebooks– Reporting currently purchased titles– Can open access titles be counted– How to count Google and Open Access

Alliance digitization projects

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Library Assessment BlogLibrary Assessment Blog

• Use the library assessment blog to tell us how you are deduping serials

• To find what others are asking

• To learn the latest ARL thinking on the issues

http://libraryassessment.info/?cat=28

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Using the Web FormUsing the Web Form

Mark YoungARL Statistics Liaison

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ClosureClosure

Martha Kyrillidou

Director, ARL Statistics and Service Quality Programs

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Data Audit ProceduresData Audit Procedures

• Mathematical and logical errors • Follow up on increases/decreases from

last year that are unusually large

• Summary statistics• Key indicators

– ARL Index variables– “Analysis of Selected Variables” table,

ARL Statistics 2005-06

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DeliverablesDeliverables

• Machine-readable data

http://www.arl.org/stats/arlstat/mrstat.html• Publications (PDF)

– ARL Statistics – ARL Academic Law Library Statistics– ARL Academic Health Sciences Library Statistics– ARL Preservation Statistics

• Electronic edition of the ARL Statistics at the Geostat Center at the U. of Virginia

http://fisher.lib.virginia.edu/arl/index.html

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January 30, 2008January 30, 2008

All surveys are due no later than

January 30, 2008

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Meeting in PhiladelphiaMeeting in Philadelphia

ARL Survey Coordinators and SPEC Liaisons Meeting

FRIDAY, January 11, 20083:30–5:00 p.m. University of PennsylvaniaLogan Hall, Terrace Room (249 South 36th Street)

REGISTER:

http://www.arl.org/stats/statsevents/stats_ala0108.shtml

*NOTE: There are ARL assessment meetings throughout the day starting at 9:00am

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Thank You for Joining Us!Thank You for Joining Us!

Questions we received during this conference will be archived with

answers and made available on the ARL Statistics website:

http://www.arl.org/stats/annualsurveys/arlstats/07statmail.shtml

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ARL Statistics Webcast ARL Statistics Webcast EvaluationEvaluation

Please Complete the Webcast Evaluation by

Wednesday, Dec 5, 2007:

http://www.arl.org/stats/statsevents/webcast07.shtml

Thank You!