WVU eCampus: Grade Center eCampus: Grade Center. ... your instructor's comments about the items....

WVU eCampus: Grade Center

Information Technology Services

ITS Service Desk: (304) 293-4444, [email protected]

Workshop Materials Web Page

it.wvu.edu/support/howto/archives/ecampus/handouts

Additional Online Resource: • https://help.blackboard.com/en-us/Learn/9.1_SP_14/Instructor/120_Grade_Center

https://help.blackboard.com/en-us/Learn/9.1_SP_14/Instructor/120_Grade_Center

Table of Contents Miscellaneous Tidbits .................................................................................................................................... 3

Accessing the Grade Center .......................................................................................................................... 4

Full Grade Center .......................................................................................................................................... 5

Create Grade Column.................................................................................................................................... 6

Enter a Grade Manually ................................................................................................................................ 7 Add a Comment to a Grade ...................................................................................................................... 8

View Grade Details ........................................................................................................................................ 9

Column Options .......................................................................................................................................... 11 Quick Column Information ...................................................................................................................... 11 Edit Column Information ........................................................................................................................ 11

Manage ....................................................................................................................................................... 12 Create a New Category ........................................................................................................................... 12 Color Codes ............................................................................................................................................. 13 Column Organization .............................................................................................................................. 14 Create a Custom Smart View .................................................................................................................. 15

Create Calculated Column .......................................................................................................................... 16 Weighted Column ................................................................................................................................... 16

Download Grade Book ................................................................................................................................ 18 Open the Downloaded Grade Book in Excel ........................................................................................... 19

Upload Grades ............................................................................................................................................ 19

Filter Grade Center ..................................................................................................................................... 20

Sort Columns By .......................................................................................................................................... 21

Screen Reader Mode ................................................................................................................................... 21

Needs Grading ............................................................................................................................................. 21 Grading a Journal .................................................................................................................................... 22 Grade an Assignment .............................................................................................................................. 22 Grade Test ............................................................................................................................................... 23

Options for a Grade Center Column ........................................................................................................... 24

Reports ........................................................................................................................................................ 24 Create Report .......................................................................................................................................... 25 View Grade History ................................................................................................................................. 25

Performance Dashboard ............................................................................................................................. 26

Early Warning System ................................................................................................................................. 26

Email Users .................................................................................................................................................. 28

Create Rubric .............................................................................................................................................. 28

2 WVU Information Technology Services

Miscellaneous Tidbits Area Interaction

Course Content Assignments, Tests, Blogs, Journals, Wikis, and Discussion Board items that are set to be graded automatically generate a Column in the Grade Center.

Retention Center The Retention Center is a rule driven communication feature that can send email messages to students when criteria of the rule are met.

View Grades tool When you release grades to students for viewing, students can access the Grade Center using the View Grades tool from the Global Navigation Menu. A list of courses the students are enrolled in is shown. When students click the name of the course, they are taken to the course’s View Grades page of the Grade Center.

My Grades course tool When Instructors release grades to students for viewing, students can click the My Grades tool within their course to access the View Grades page of the Grade Center.

My Grades page The My Grades page shows the status of gradable items, such as tests, assignments, journal and blog entries, and discussion posts. The My Grades page may include item names, details, due dates, student and instructor dates of activity, posted grades, points possible, links to rubrics used for grading, and your instructor's comments about the items.

Report Card module The Report Card Module is displayed on the My WVU eCampus tab. A link will take students to the View Grades page of the Grade Center.

Performance Dashboard Instructors and Teacher’s Assistants can access the Grade Center through the Performance Dashboard, where grades are viewed and edited.

Email You can send email to selected students or all students directly from the Grade Center. The Email link goes to the Send Email page.

External data from other grading systems

You can export and import data to the Grade Center by uploading and downloading delimited files.

From Blackboard Learn Instructor Guide: “Columns that are available are displayed in the View Grades tool, the My Grades course tool, and can be displayed individually in the Report Card module. Columns that are not available will not display in any of these places.”

From http://oit2.utk.edu/helpdesk/kb/entry/924/ An External Grade is the grade a student would see in the Report Card Module. The Total column is the external grade by default, so if you have set another column as the external grade and changed your mind, you can simply reset the Total column as the external grade. Any column set as External Grade cannot be deleted. If you want to delete your Total column for any reason, you'll need to set another column as External Grade so the Total column can then be deleted.

WVU eCampus: Grade Center 3

http://oit2.utk.edu/helpdesk/kb/entry/924/

Accessing the Grade Center Make sure Edit mode is On.

Click on the Grade Center item

within the Course Management Control Panel

It will expand to display the Needs Grading item, the Full Grade Center, and two default favorite Smart Views: Assignments and Tests.

The Evaluation item can be expanded so you can choose to generate Course Reports, generate Early Warning System queries, or view the Performance Dashboard. Although strictly not part of the Grade Center, these areas access Grade Center data such as scores, due dates, and last access dates.


Full Grade Center

Click on the Edit Rows Displayed button to control how many students you see at one time.

If you change the number, click on Go. Otherwise click on the small X to close the dialog. Notice that the maximum is 50.

Click on Manage and choose Row Visibility to hide selected students from the Grade Center. Some instructors like to hide the Demo Student from their grade center. You can return here to show any students that you have hidden.

Click on the Icon Legend button to see what all the icons mean.

Click anywhere else on the screen to make it go away.


Create Grade Column Click on the Create Column button on the left side. Provide a column name for the grade center column:

The grade center name can be different from the column name. You can optionally add a description.

Choose the primary and secondary display. The primary display is what your students will see – only instructors see the secondary display version of the grade.


You can assign a category to the column.

Specify the maximum number of points possible. You can associate a rubric for grading.

You can specify a due date. Choose the remaining options and click on the Submit button.

Enter a Grade Manually Click in a cell and enter a number.

Press your enter key to save your grade entry.

If you click somewhere else instead, you will be prompted:

Click on OK or press Enter at this point to save your entry.


After the grade is entered, it appears in the cell in keeping with the column display options.

If the cell corresponds to a test or assignment or other graded item, you will see small orange triangle indicating a grade override.

Add a Comment to a Grade When you put your mouse over a grade in a cell, you will see an ActionLink button appear:

Click and choose Quick Comment from the drop down list:

You can now enter feedback for the student and grading notes for yourself about the grade:

You can spell check before you click on the Submit button. The comments are saved in the Grade Center.


Here is what it looks like when the student views the grade from the Global Navigation Panel

When the student views the grade from My Grades, there is a link to the comment

View Grade Details When you put your mouse over a grade in a cell, you will see an ActionLink Options button appear.

Click on the button and choose View Grade Details from the drop down list.

If you manually changed the grade, you can revert back to its original grade.


If it is a test, you can click on Clear Attempt to allow the student to have another chance to take it or to reset an attempt that you have completed as your Demo User. Alternatively, you can click on the Grade Attempt button to grade any questions that need to be manually graded.

You can choose to delete an attempt.

If it is a grade column for an assignment where the student has submitted the maximum number of attempts, you can choose to allow that particular student an additional attempt (e.g., the student accidentally attached the incorrect file and informed you before the submission deadline per your policy).


Column Options Click on the ActionLink button to the right of a grade column.

Options include: View Grade History, Edit Column Information Column Statistics, Show/Hide to Users, Sort Ascending, Sort Descending, Hide, Delete

Quick Column Information

See information about the grade column at a glance.

Edit Column Information Manage > Edit Column Information


Choose this item to change a grade column name, change what is displayed, choose to display to students, etc.

Manage

Create a New Category Manage > Categories > Create New Category button

Give the category a name and optionally a description. Click on the Submit button.


You can assign a category to a grade column when you create it or you can edit the column information.

Color Codes Click on Manage and choose Grading Color Codes

You can change the colors for the grading status from the defaults.

You can add criteria to color code grades that fall within or below a range of values.

Click on Submit when you are done.

With color coding displayed

You can click on the Hide Color Coding button if you do not want to see the colors.


Column Organization Manage > Column Organization

Any items that appears above the bar is frozen in the grade center when you scroll left to right.

Drag and drop column names to the desired location.

You can hide or display grade columns

You can come here to change the category for 1 or more selected grade columns.

Click on Submit when you are done.


Create a Custom Smart View Click on Manage and choose Smart Views.

Click on the Create Smart View button.Complete the form starting with naming the smart view.

Specify the selection criteria. In this example, I am creating a category view.

In my example, I chose one of my custom categories, "Projects", but any category that you have used for one or more grade columns would work.

You can choose to filter the results by status (e.g., Completed, Needs Grading, Not Attempted) or leave it as All Statuses.

Click on the Submit button when you are done.


The new smart view will appear on the list of available ones:

You can click on the star at the far right to mark it as a favorite. Favorite Smart Views appear below the Full Grade Center:

You can delete a selected smart view.

Create Calculated Column

Weighted Column 1. Create Calculated Column > Weighted Column.


2. Give the column a name, provide a description (optional), select primary & secondary display, and choose a grading period (if applicable).

3. Select each column or category you wish to work with. In the example below, I've chosen a category:

I have decided that assignments are worth 20% of the final grade and I will drop the 2 lowest scores.

4. If you choose No for running total, all missing grades are set to zero in the calculation:

5. Set the remaining options.

You do not want this column in the grade center calculations because it is based on other columns.

6. Click on the Submit button.

7. Results:

(note: my color coding was set to display red text for low scores).


Download Grade Book Note: If you plan to download your grades in order to enter scores in Excel, create any new columns that you wish to use for data entry before you download. Otherwise you will have to edit the properties of any new columns that are uploaded.

Click on the Work Offline button and choose Download

Choose to download the full grade center in most cases.

Choose the desired delimiter and download location. The vendor recommends Tab delimited.

Most of the time you will want to download the grade book to “My Computer” since you will want to save it offline and/or edit it using Excel.

Click on the Download button.


Open the Downloaded Grade Book in Excel

If you create a tab delimited xls file, click on Yes to open the file. Excel might start a text import wizard.

Upload Grades Remember: ideally, do not create new columns in Excel. Instead create any new columns ahead of time in eCampus before you download the grade book. This will make using uploaded scores much easier. Make sure you save the file as a tab delimited file or a .csv file.

1. Click on the Work Offline button and choose Upload.

2. Click on the Browse My Computer button to select the delimited file.

3. Choose the delimiter or let the computer figure it out.

4. Click on the Submit button.


5. Review the grades that are about to be uploaded then click on Submit.

6. Results of uploading project scores:

Filter Grade Center Click on the Filter button.

You can choose to filter by category or status or you can choose a smart view from the Current View list.


Sort Columns By

Screen Reader Mode

Click on the Options button next to the “Full Grade Center” and choose to Turn Screen Reader Mode on

Needs Grading This Grade Center item replaces the Assignment Dropbox. You can go here to grade discussions, journals, essays and short answers on tests, etc. If there are multiple types of items waiting to be graded, you can filter by the category or to display only a particular item.


Grading a Journal

Grade an Assignment In the Needs Grading list of items, filter to select the assignment you wish to grade. Click on the options action button next to the item name for any user attempt.


Choose to Grade All Users or to Grade Anonymously.

Grade Test You can grade test essay questions or short answer questions from the Needs Grading area. Alternatively, you can grade a student’s test attempt from the Grade Center – click on the More Options button next to the green exclamation point icon then click on the Attempt from the drop down list.


View Grade Details

Options for a Grade Center Column Click on the More Options button next to a column name. This example is for a deployed test:

Reports


Create Report 1. Under the Reports button, click on the Create Report. 2. Give the report a name. 3. Choose whether to display the date and other information for the header. 4. Select certain students or choose to create a report for all of the students. 5. Select what information about the students to include such as the last course access date. 6. Select which grade center clumns you would like to include. 7. Select any information to include about each grade center column such as due date or statistics.

Report Results (appears in new tab or new window)

View Grade History 1. Under the Reports button, click on View Grade History. 2. You can filter the results to be limited to the past 1, 7, 14, 30 days, past 6 months, or all entries.

3. You can download the Grade History. If you choose to download it as a tab delimited file, you

might get this warning when you open the file:

Click on Yes to open the file.


Performance Dashboard You will find the Performance Dashboard under Course Management Control Panel > Evaluation:

Click the button at the far right in the View Grades column to go to the Full Grade Center.

Early Warning System You will find the Performance Dashboard under Course Management Control Panel > Evaluation:

You can create your own rules to query the students’ grade center data such as course access dates, total number of points, and missed deadlines. You have to return here to run the query: select the rule and click on the Refresh button.


To see which students meet that criteria, click on the Options Menu action link button to the right of the rule name and choose Review Rule Status.

Select the students who meet the criteria that you wish to notify. Then click on the Notify button and select Student Only from the drop down list.

The Early Warning System creates a searchable log of alerts that you have sent to your students. Click on the Notification History button:

You can search by notification date, student (user) name, or the rule name.


Email Users Click in the box next to one or more students. Click on the Email button.

Choose Email Selected Users from the drop down list.

This does not email students their grades. It just provides another place to start an outgoing message. You should not transmit student grades via email as it is not secure. We do not have observers at WVU.

Create Rubric Give the rubric a name. Optionally you can include a description. Scroll down and you’ll see:

You can rename the default criteria rows and levels of achievement columns. You can add and delete rows and columns. A new type of rubric allows you to specify a range of points or a range of percentages. You can enter text in the boxes and spell check it. You can export and import rubrics to other courses.


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