Writing Strategies
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Transcript of Writing Strategies
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Writing Strategies Writing Strategies
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Overview:Overview:Writing StrategiesWriting Strategies
• General Requirements• Exercise: Voting Scenario (in SSG)• Review Sample Memorandum• Assignment: Official Memorandum
“Top Two Career Choices”
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1. Outline your research effort in a Talking Paper
2. Use your Talking Paper to organize your memorandum
Talking Paper
On
Topic
- XXXXXXXXXXXXXXXXXXXXXX
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-- XXXXXXX
- XXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXX
- XXXXXXXXXX
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-- XXXXXXXXXXXXXXXXXX
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-ID Line--------
MEMORANDUM FOR
FROM:
SUBJECT:
1. PS. OV (MP1, MP2)
2. TS (MP1) XXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
3. TS (MP2). XXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
4. CLOSING. POC.
SIGNATURE
The Process…The Process…
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General RequirementsGeneral RequirementsSee T&Q, p 184See T&Q, p 184
• Margins– One inch on left, right, and bottom
• Paragraphs– Number or letter each– If only one paragraph, don’t number
• Line Spacing– Single-space (SS) within a paragraph– Double-space (DS) between paragraphs and
subparagraphs
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PS Review cont…
PRONOUNS:PRONOUNS: SingularSingular PluralPlural PossessivePossessive
1P - 11P - 1stst Person Person II WeWe MyMy
2P-22P-2ndnd Person Person YouYou YouYou Your, yoursYour, yours
3P - 33P - 3rdrd Person Person She, HeShe, He TheyThey Her/his, Her/his, TheirTheir
PS Review Cont…PS Review Cont…
• Write in 1P or 2P (generally)– achieves a positive, conversational tone
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• Transition (TR): A word or phrase used to connect ideas in a paragraph or different paragraphs.
• Internal TR: Logically ties supporting ideas together or shows the relationship between ideas
General RequirementsGeneral Requirements
First…Then…Finally…As of now…See T&Q, pg 70, for more transition words and phrases.
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General RequirementsGeneral Requirements
External Transition: Generally, a sentence that links one MP to the next MP.
Ex: External TR
“Fortunately, we can solve the fitness problems if we offer our members some incentives to exercise and eat healthy.”
MP1 = fitness problems
MP2 = incentives to exercise and eat healthy
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General RequirementsGeneral Requirements
Formula for Paragraph 2
TS about MP1. TR + 1st SI. More on 1st SI. TR + 2nd SI. More on 2nd SI. TR + 3rd SI. External TR.
TS = Topic Sentence MP = Main Point SI = Supporting Idea (A talking paper will
often discuss one MP. Each single-dash item would be considered a supporting idea” while double-dash items would be additional support.)
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Heading ReviewHeading Review
Memorandum Date Place on line 10, flush to right side
Legally indicates when letter signed If unknown when letter will be signed, leave date area blank
Ex: 24 Nov 06
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Heading ReviewHeading Review
MEMORANDUM FOR(See T&Q, p 184)
Capitalize individual or group names
Use functional address symbol (FAS)
FAS = unit/office symbol
Type 2 spaces after “FOR” Ex: FAS
MEMORANDUM FOR HQ AETC/CC 2 sp
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Heading Review Heading Review
FROM:All caps (1st line only)
2 spaces after colon
Use full return address if letter going
off base
Ex: FROM: HQ AFOATS/CC
551 E. Maxwell Blvd
Maxwell AFB AL 36112
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Heading ReviewHeading Review
SUBJECT:Be brief, helpful
Capitalize 1st letter of words (except for articles, prepositions, and conjunctions)
Ex:
SUBJECT: Nominee for Volunteer Award
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MEMORANDUM FOR CC
FROM: CCE
SUBJECT: Curriculum Review
(2 spaces after “:”)
BEGIN ON LINE BEGIN ON LINE 1111 (No letterhead needed) (No letterhead needed)
In-Unit MemorandumIn-Unit Memorandum
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BEGIN ON LINE BEGIN ON LINE 1414 (with letterhead) (with letterhead)
MEMORANDUM FOR 42 ABW/DO
FROM: 21 OTS/CC
SUBJECT: ORI Schedule
Out-of-Unit ExampleOut-of-Unit Example
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ParagraphsParagraphs
• Introduction: PS & OV
• Sets stage and tone for your message
• Body Paragraphs
• Discuss MPs
• Each has a TS + other sentences that support…the supporting ideas (SI)
• Use TRs for your SIs to logically flow
• Conclusion: Closing sentence + POC
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Exercise: Voting ScenarioExercise: Voting Scenario
Heading
MEMORANDUM FOR ALL UNIT PERSONNEL
FROM: CC
SUBJECT: Voting in General Election
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Terms/AbbreviationsTerms/Abbreviations
• PS = Purpose Statement
• OV = Overview
• MP = Main Point
• TR = Transitions
• TS = Topic Sentence
• SI = Supporting Idea
See T&Q, pp 65-88 for more information!
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Exercise: Voting ScenarioExercise: Voting Scenario
Purpose Statement (PS)
I’d like to encourage you to take part in our democratic process
and vote in the upcoming general election on 5 Nov 07.
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Exercise: Voting ScenarioExercise: Voting Scenario
Overview (OV)
I’ll highlight some of the benefits you’ll receive and explain a few steps in the voting process.
What are the MPs?
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Exercise: Voting ScenarioExercise: Voting Scenario
Topic Sentence (TS)
You’ll receive several benefits from voting.
Yes, use contractions…they contribute to a conversational tone.
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Exercise: Voting Scenario Exercise: Voting Scenario
• Supporting Ideas:• Expand on the MP• Anticipate questions from the readers:
Who, What, Where, When, Why, and How• Use TRs between different supporting
ideas to help paragraph flow Ex:
First, you’ll feel good because you’re taking part in one of our country’s most sacred rights as a citizen.
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Exercise: Voting ScenarioExercise: Voting Scenario
• Closing Sentence
I hope you’ll show your American spirit by voting in the
upcoming general election.
• POC Information
If you have any questions, please contact 2d Lt Jeremy Michaels, our unit voting representative, at ext 3-4711.
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Signature Block ReviewSignature Block Review
• Insert 4 blank lines after final paragraph (area for signature)
• Centered + three spaces to the right
• NAME (all caps), Rank, USAF (all caps)
• Duty title next line
SAMANTHA C. JONES, Lt Col, USAF
CommanderCenter
of paper
3 spaces
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Review copy of completed letter.
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Homework AssignmentHomework Assignment
• “Top Two Career Choices”– Refer to AS 300 Reader for instructions– Refer to T&Q for formatting guidance– Use student’s FAS, signature block, and duty title– Memorandum is to your Det/CC– Develop 2 Talking Papers, 1 per career area
• Official memorandum and talking papers due at beginning of “Editing” lesson
• Note: Corrections to T&Q, p 184; Logo needs to be ½” from top and left margins, “Department of Air Force” needs to be 5/8” from top; lines between date (line10) and heading (line 14) is more than one paragraph return.
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Summary: Summary: Writing StrategiesWriting Strategies
• General Requirements• Exercise: Voting Scenario (in SSG)• Review a Sample Memorandum• Assignment: Official Memorandum
“Top Two Career Choices”