WP4 Organization and management of CONCERT open RTD Calls · 2015-12-04 · WP4 – CONCERT Open...

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WP4Organization and management

of CONCERT open RTD Calls

June 17th, 2015

Guillaume PONS, ANR

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ANR - Who We Are

A public organisation depending on the Ministry of research

Created in 2005, and reinforced by a decree in 2014

A research funding agency:

Competitive project-based research funding:

→ In all fields of science

→ In basic and applied research

→ For research organisations, universities, private companies & SMEs

www.anr.fr/en Twitter @agencerecherche ANR

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ANR - Our Missions

Fund and promote the development of

basic and applied research

technical innovation and technology transfer

and academia-industry partnerships

Implement the programme planning decided by the Ministry in charge of research

Manage the major State investment programmes (“Investments for the future”)

Reinforce scientific cooperation at European and internationallevel

Analyse and measure the impact

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Our principles of Action

Competitive selection

Equitable treatment and transparency

Peer review

External independent peer reviewers (French and foreign)

Close management of conflicts of interest

In compliance with international standards

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ANR in figures

~ 12,000 projects funded between 2005 and 2013

Including more than 1,000 international projects

4,850 on-going projects in the portfolio

245 staff (FTE)

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WP4 –CONCERT Open Calls

1) Organization and management of 2 Calls for Proposals

End of month 9 and of month 21

Obeying the integration requirement

2) Monitoring and assessment

Of the funded projects results

Of the call for proposals

Funding the most excellent research projects for radiation protection research in Europe.

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This WP will ensure:

Transparency and confidentiality of the process

Prevention of conflicts of interest

Equal treatment of the proposals

Funding decisions based only on the scientific quality

CONCERT Partners involved in WP4 will refrain from responding to open RTD calls

Independence of WP4

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TASKS:

1) Setting up of the Joint Call Secretariat

2) Preparation of the Call documents and launch of the Call

Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Preparation of call documents

Call pre-announcement

Call launch

Joint priority setting (WP3)

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TASKS:

1) Setting up of the Joint Call Secretariat

2) Preparation of the Call documents and launch of the Call

3) Implementation of the Call

4) Monitoring of the calls and the funded projects results

Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov

Call launch

Proposalssubmission

EligibilityCheck &

Allocations

Evaluationby experts

PRPmeeting

- Ranking of proposals based on evaluation criteria

- Set up of the list of proposals proposed for funding

Contract with researchersAnd funding (WP1)

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Setting up a joint Call Secretariat

The CONCERT partners involved in the WP4 will constitute the Call Steering Committee (CSC)

ANR (France), FCT (Portugal), SSM (Sweden)

The CSC will monitor all actions taken by the JCS

A Joint Call Secretariat (JCS) will be established at ANR(France):

Coordinate the preparation of the two joint calls

Central helpdesk to the applicants during submission

Organization of the eligibility check and evaluation process

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Experts database

Set up a database of competent experts:

Gather Complementary scientific skills for evaluation tasks within CONCERT

Independent from CONCERT Consortium members

Have to sign a declaration of commitment, a declaration concerning confidentiality of information, and a declaration of interests

If needed, CONCERT members could suggest suitable independent and competent new experts

Organized by CONCERT coordination

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Senior Reviewers Group

Senior Reviewers Group, SRG:

Selected exclusively out of the established expert database

Between three and five

For supervising the call text preparation work

Should cover the principal fields of research for the call content

Should come from different countries

Should not intend to respond to the Call for Proposals

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Preparation of Call documents (JCS)

The Call Text (to be published)

Set on the basis of the documents provided by WP3

Aim and topic of the call, application procedure (includingdeadlines), evaluation procedure, financial and legal issuesincluding intellectual property and open access publication

Funded research projects will be required to follow CONCERTpolicies and guidelines

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The Governance of the Call and Evaluation(Confidential)

Steps and rules of the call for proposals, especially theevaluation and selection process, and project monitoring(elaboration of the questionnaire)

Indicators for the evaluation of proposals

Based on Annex G of the EURATOM work programme 2014-2015

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Guidelines for applicants (to be published)

Administrative details of the application procedure andcountry specific information from different nationalfunding agencies

Outline the relevant national rules and regulations of therespective partner organization that must be followed bythe applicants to be eligible for funding

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Proposal template for full proposals (to bepublished)

Electronic submission system for the call (to bepublished)

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Documents are kept confidential

Until the publication on the CONCERT open RTD Call website

Avoid Conflict of interest

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Launch of the Call

Call pre-announcement

To maximize the early mobilization of the radiation protection research community

The EC will be duly notified of the Call Text

At least 14 days before the expected date of publication

Launch of the Call for proposals, publication of the documents

Date in agreement between the Coordinator, on behalf of the MB, and the CSC, in consultation with EC RTD Fission Unit

The call will be opened for the submission of proposals for at least 60 days

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Proposals submission

During the proposals submission:

The JCS will act as central helpdesk to the applicantsregarding all aspects of proposal drafting and submission

Call applications will describe their proposed funding scheme

Amount of envisaged EC CONCERT grant contribution

Envisaged contributions from CONCERT member organizations (in kind contributions by consortium members and their linked third parties)

Other external resources foreseen

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Proposals submission

After proposal submission, the JCS and the CSC will beresponsible for:

The formal check of the submitted proposals (JCS)

The organization of the eligibility check of the applicants according to European eligibility criteria

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Evaluation of the Proposals

The JCS will select the Peer Review Panel (PRP) members(approval by the CSC)

To review the submitted proposals

Selected from the expert database

Should have the necessary complementary scientific skills

The PRP members and their institution should not intendthemselves to respond to the Call for Proposals

Selected experts must sign declarations of Confidentiality,Commitment, Interests.

Reimbursed on the EURATOM base

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Allocation of the proposals to the PRP members(JCS)

Each application should be reviewed by at least threePRP members (one “Rapporteur” and two “Readers”)

Reviewers are chosen after carefully checking anypotential conflict of interest

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Electronic evaluation system

Guidelines for evaluation

The PRP members will send to the JCS a written individual evaluation:

Scientific excellence

Expected impact towards CONCERT’s scientific and integration objectives

Quality and efficiency of the implementation

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Peer Review Panel (PRP) meeting:

Gather all the PRP members

To discuss all applications

Allow PRP members to confront their quotations, and reachconsensus on the establishment of a Ranked List of EligibleProjects (RLEP)

The members of the CSC and the EC project officer will be presentat the PRP meeting as observers

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After the Peer Review Panel (PRP) meeting and thereviewing process:

Anonymised detailed evaluation reports will be prepared by thePRP and sent by the JCS to the applicants

The list of experts involved in the reviewing process will be madepublic

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Funding of the Proposals

Task 1.5: Negotiation of projects to be funded throughCONCERT open research calls

CONCERT funding meeting with the coordinator and the MB

Fund as many projects as possible

Within the limit of the amount of the EC Grant available

Following the order of the Ranking List

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Monitoring of the calls

Assessing the calls for proposals:

Determine whether the calls are efficient and relevant

Set of indicators (CSC): number of submitted proposals, number of partners, countries involved, etc.

Report on “lessons learned”:

Will be produced at the end of the first call, by CSC and presented to the CONCERT MB

The ESAB will be asked to evaluate the process in total and to prepare recommendations

The second call procedures will be modified accordingly

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Monitoring of the funded projects results

Monitoring of the funded projects:

Evaluate their impact and contributions towards the development of radiation protection research in the European Research Area and the implementation of CONCERT objectives

Carried out by the JCS through periodic reports (mid-term and final term)

List of indicators will be identified by the CSC and proposed to the CONCERT MB: publications, patents, collaboration, exchange of personnel etc.

Results will be presented to the CONCERT MB

Main outcomes will be disseminated (in collaboration with WP5)

Thank you for yourattention

WP4 Organization and management of CONCERT open RTD Calls · 2015-12-04 · WP4 – CONCERT Open...

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