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WorldNow Producer Publishers


Copyright 2000-2010 WorldNow 2 / 12 Confidential and Proprietary

Table of Contents

Overview ..................................................................................................................................... 3

Getting Started ............................................................................................................................ 3

Add Member ............................................................................................................................... 3

Login Information ........................................................................................................................ 4

Live Site Edit ............................................................................................................................... 4

Profile Information ....................................................................................................................... 5

Status ......................................................................................................................................... 6

User Type ................................................................................................................................... 6

Permissions Grid ..................................................................................................................... 6

Multi-Site Access ......................................................................................................................... 9

Feature Access ........................................................................................................................... 9

Controlled Categories ................................................................................................................ 10

Save Options ............................................................................................................................ 11

Audit Trail .................................................................................................................................. 12

Publisher Listing Page ............................................................................................................... 12



Overview

Through Publishers , the site administrator(s) can manage the Producer’s users. Administrators

can determine what functionality publishers can edit and publish to the Web site. When you are

adding new publishers, you must assign a unique login name and password to them.

Getting Started

1. Hold your mouse over Admin .

2. Select Publishers .

3. Click Add New .

� Only Administrators (see user types below) can add new Publishers and manage the

site’s current Publishers.

Add Member

WorldNow Producer users can be a Publisher and/or a Byline user and/or an Email Publisher .

Mark the appropriate checkboxes based on the user’s role and responsibilities.

Publisher, Byline & Email Publisher options

Publisher : Publishers have access to managing content in the Producer. See User Type below

for permission levels.

If Publisher is unchecked, Byline will be checked by default.

Byline : Bylines will be available to be given a Byline credit on the Story and Clip Edit pages.

� For Byline only, the Login Name and Password fields are not included and the Email

Address is not required.

Email Publisher : Email Publishers may file their stories directly into Producer via email sent from

a mobile device.



� Stories must be filed via the mobile device which is linked to the staffer’s station email

account. The story MUST be sent via the station email server and the sender’s

authorized email address. For more, see the help doc for Email Publishing.

Login Information

Enter the following user information (all fields are required).

� This section will not display if only Byline is checked for under Add Member .

Login Information

Login Name

� Login names are unique to the entire WorldNow network. If the login name already exists,

you will be prompted to select another login name for the publisher.

Password

Verify Password

� Passwords must be six to ten characters and contain at least one non-alpha character.

� For security reasons, publishers will be prompted to change their password every four

weeks, unless the “No expiration” checkbox has been enabled.

Live Site Edit

Administrators provide publishers access to the Edit Dock login using the Live Site Edit section of

the Publisher page in Producer. In this field, enter the Publisher’s valid Member Center email

address. Once the entry has been saved, the Publisher account will be linked to that email

address, allowing the user to access Edit Mode via logging into the live site.

� For more information, please see the help guide on the Edit Dock.



Live Site Edit

Profile Information

Enter the following user information for the Publisher (not all fields required).

First Name (Required)

Last Name (Required)

Title

Email Address (Required, unless Byline only)

Byline Hyperlink (available for future release, will be allow Bylines to be clickable on the site and

video players)

Address 1

Address 2

City/State/Zip

Phone (Home, Work, Cell, Fax)

Profile Information



Status

Select the appropriate status for the Publisher.

User Type

Choose a User Type. User Type determines the functionality a publisher will have access to. The

publisher levels are:

Administrator

Manager

Editor

Producer

Contributor

Users who can create content may not necessarily be able to assign content to the live Web site

or Video Player (this is discussed in the section on Security ).

� Please see the Permissions Grid for a detailed summary on Producer security levels.

Permissions Grid

This grid contains all the functionality in the WorldNow System. Based on your contract and your

Producer configuration, not every feature may be available.

KEY:

Granted AC Contributor

Denied AP Producer

Add'l Requirements Required AE Editor

AM Manager

AA Administrator

Status Access Level

Active User can access the Producer

Inactive User cannot access the Producer, but remains in the

database of publishers

Delete User is removed from the database of publishers



AC AP AE AM AA

CONTENT

Story Edit Draft only

Schedule

Advertising Section

Category Edit

Advertising Section

Make Main Categories

Links+ Edit Draft only

Schedule

Advertising Section

Video

Advertising Section

Schedule

Save as New Asset

Save as New Asset/Assign…

Generate Flash Video Player

Syndication-Send to 3rd Party

Direct Email With WX Flag

Unsubscribe

Quick Signup With WX

Flag

FEATURES

Images

Ad Media Library

Image Library

Ad Manager

Generate Ad Code With Flag With Flag

Generate Video Code With Flag With Flag

Forms

Schedule

Poll Draft only

Utility Blocks With Flag

Schedule

Weather

Edit Weather With Flag With Flag With Flag With Flag

Weather Alerts With Flag With Flag With Flag With Flag



AC AP AE AM AA

Widgets

Menu

ADMIN

Publishers

Controlled Categories

Multi-Site Access

Reporting

Site Management

Metadata Management

Site Graphics

PRODUCER TOOLS

Search

Help

Preview

Logout

MISCELLANEOUS

Menu Items Checkbox

Email Publisher



Multi-Site Access

Administrators can be granted access to log into other Producer using their same login and

password. Access is granted based on sites available for content sharing. Once access is given,

Multi-Site Access (MSA) Publishers can navigate between Producers using the drop-down in

the top right corner of the Producer.

Multi-Site Access Drop-down

� Please contact your WorldNow Client Services Manager to enable Multi-Site Access for

any Administrator.

Feature Access

Set your permission level for publishers using Feature Access . See below for detailed

information on each access level.

Feature Access Type Access Level

Utility Blocks

(Managers only)

Select this option to enable the publisher to have access to create, edit and manage Utility Blocks . This option is only available for Managers. All Administrators automatically have access to Utility Blocks. All other permissions cannot be granted access to Utility Blocks.

Weather

Select this option to allow the publisher to update the current forecast, extended forecast and enable automated forecasts. Enabling Weather for an Editor also gives publishers access to send Direct E-mails .

Managed Controlled

Categories

(Administrators only)

All administrators have access to Controlled Categories by default. If the administrator chooses to limit their access to Controlled Categories , the Managed Controlled Categories checkbox should be selected. This option is for Administrator who prefer to limit access to streamline their workflow.



Features – Manager View Features – Administrator View


Controlled Categories enable you to determine which categories the Publisher has access, and

can edit and assign content.

Administrators are granted access to all Controlled Categories automatically, unless the

Manage Controlled Categories checkbox under Feature Access is selected.

� Administrators create Controlled Categories by selecting Mark as Controlled

Category? when creating or editing a Category .

� Please see the guide on Categories for a more detailed description on creating and

editing categories.

All other permission levels must be granted access to all categories that they should have access

to edit and assign content. A list of Controlled Categories appears in the box on the left, listed

alphabetically by Category Name .

To give a publisher access to one or more Categorie s:

1. Click on the Categories in the left box and select Add>> . The Categories move to the

box on the right.

2. To give publishers access to all Categories, click Add All .

To remove a publisher’s access to one or more categ ories:

1. Click on the Category Name in the right box and select Remove>> .

2. To revoke a publisher’s access to all categories, select Remove All .



� Tip : To choose multiple Categories at once, press the CTRL key and select or deselect

as many Categories as desired. Please see the guide on Categories for a more

detailed description of creating and editing categories.

� Tip : One or more Publishers can be given access to a Category simultaneously within

the Security section of a new or existing Category . Please see the guide on Categories

for a more detailed description of creating and editing categories.


Save Options

Select a Save option from the Action drop-down, and click Go. Please see the guide on Save,

Assign and Format for detailed instructions on saving.

Save: Save any changes you’ve made to an item and continue editing.

Save and Create New Publisher : Save any changes you’ve made and create a new Publisher.

Save and Finish : Save any changes you’ve made to a Publisher and go to the List All

Publishers page.



Audit Trail

Audit Trail displays information about the user who created the publisher, as well as the date and

time the publisher page was last updated. The Audit Trail information appears once a user

creates the publisher.

Publisher Listing Page

The Publisher Listing Page lists all members of your site – Publishers and Byline.

Publisher Listing Page

The listing page contains the following information:

• Member/Title : First Name Last Name, Title

• Status : Active or Inactive

• Role : Displays the members Producer role. If they have been granted Multi-Site Access, you

will see (MSA) after the role.

• Byline : Displays a rolling 30 day count of the number of Byline credits that the user has. If

N/A is shown, the member does not have Byline enabled.

� Each column is sortable by clicking on the header.

Save

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