Workshop on Speed Post – Cash on Delivery Scheme 29/08/20121CEPT Mysore.

Workshop on

Speed Post – Cash on Delivery Scheme

29/08/2012 1CEPT Mysore

2

SP – Cash on Delivery Scheme - Features

29/08/2012 SP – Cash on Delivery

This is a contractual service that provides the facility of collecting the sum of money specified at the time of posting by the sender of the Speed Post article and the amount shall be remitted to the sender through ePayment.

Any Speed Post bulk customer as defined in OM No. 57-02/2010-BD&MD dated 10.12.2010 and any subsequent instructions issued on the definition of Speed Post bulk customer by Business Development & Marketing Directorate may send Speed Post Cash on Delivery article.

The Bulk Customer has to first enter into an agreement with the Department for booking of SP articles, which will result into the customer being allotted an account number.

Subsequently, the bulk customer will enter into another agreement for booking of SP COD articles, which will involve creation of eBiller ID.

Operational and Accounting procedures have been detailed in the SOP.

3

SP – Cash on Delivery Scheme - Implementation


SP COD facility is initially made available to BNPL Customers only. There will be two types of SP COD articles – ordinary and Insured. There is no separate article type implementation for SP COD articles in

Speednet. SP COD articles will be identified based on the barcode prefix allotted to

specific COD Customers. Speednet implementation will relate ordinary COD articles as SP articles

and Insured COD articles as Insured SP articles. Booking & Dispatch of COD articles will be in Speednet; COD articles will

be received for delivery in Speednet and transferred to Meghdoot Postman module; Payments related to COD articles delivered will be made in Treasury module through ePayment data and Billing will again be done in Speednet.

4

SP – Cash on Delivery Operations


Bulk Customer Configuration

Miscellaneous Configuration

Bulk Customer Configuration

Miscellaneous ConfigurationMiscellaneous Configuration

Booking

Dispatch

Payment

Delivery

RTS Articles

Speednet and eBiller Configuration

Billing

Speednet and Meghdoot - Postman

ePayment and Treasury

Speednet

Speednet

Bulk Customer Configuration Speednet and eBiller Configuration




Speednet



Speednet Invoicing & Bill Receipts




Speednet – Bag Closing and Dispatch

Speednet Configuration - Miscellaneous

Speednet – Individual and Bulk using Excel Upload

5

SP COD – Flow Chart


Booking in Speednet

Receipt in Speednet

Office of BookingOffice of Booking

Office of DeliveryOffice of Delivery

Dispatch in Speednet

Office of PaymentOffice of Payment

Delivery in Meghdoot Postman


Payment in Treasury

Payment in Treasury

ePayment Central Server


SpeednetCentral Server

Booking in Speednet



Booking in Speednet




Booking in Speednet




Booking in Speednet






Booking in Speednet






Booking in Speednet


Receipt in Speednet





Booking in Speednet



Receipt in Speednet





Booking in Speednet




Receipt in Speednet





Booking in Speednet


Payment in Treasury

Payment in Treasury



Receipt in Speednet





Booking in Speednet


Payment in Treasury

Payment in Treasury



Receipt in Speednet





Booking in Speednet


Payment in Treasury

Payment in Treasury



Receipt in Speednet





Booking in Speednet



Payment in Treasury

Payment in Treasury



Receipt in Speednet





Booking in Speednet


Indirect Transmission / Receipt of Data

6



Speednet and eBiller ConfigurationBulk Customer ConfigurationBulk Customer Configuration Speednet and eBiller Configuration

Speednet Invoicing & Bill ReceiptsBillingBilling

Speednet and Meghdoot - PostmanRTS ArticlesRTS Articles

ePayment and TreasuryPaymentPayment

Speednet and Meghdoot - PostmanDeliveryDelivery

Speednet – Bag Closing and DispatchDispatchDispatch

Speednet – Individual and Bulk using Excel UploadBookingBooking

Miscellaneous ConfigurationMiscellaneous Configuration Speednet Configuration - Miscellaneous

Bulk Customer ConfigurationBulk Customer Configuration Speednet and eBiller Configuration

7

ePayment – COD Customer Configuration


Select Biller Type “SP COD” from the list . Check the box ‘Whether eVP/SPCOD Biller

8

Speednet – Customer Master and Agreement


Creation of COD Bulk customer is similar to any other Bulk Customer except for the mandatory entry of eBiller ID and Barcode prefix allotted to the COD customer.

9











Bulk Customer ConfigurationBulk Customer Configuration Speednet and eBiller ConfigurationBulk Customer ConfigurationBulk Customer Configuration Speednet and eBiller Configuration

Miscellaneous ConfigurationMiscellaneous Configuration Speednet Configuration - MiscellaneousMiscellaneous ConfigurationMiscellaneous Configuration Speednet Configuration - Miscellaneous

10

Speednet – Miscellaneous Configuration


For COD related options to be enabled, check/configure the above shown options in red colour.

Configuration of Meghdoot-Point of Sale Server details is mandatory for Delivery/Payment office.

Mandatory configuration for Booking Office Mandatory configuration for Booking/Delivery/Payment Office

11














12

Speednet – Booking Options


• SP COD related options are available under BNPL.

• Options are available for booking of individual articles as well as bulk booking using Excel File upload.

• A new communication module has been developed to cater to the needs of processing XML files.

• Installation of new communication module is mandatory for the booking offices.

13

Speednet – Individual Articles booking


Booking options are similar to the existing options and there is not much change.

14

Speednet – Individual Articles Booking


• Individual articles booking option will fetch the details of the articles, if XML file processing is enabled for the booking office and bulk customer has completed integration process for XML data.

• Booking is restricted to delivery offices having ePayment facility.

15

Speednet – Bulk booking using Excel File Upload


16














17

Speednet – Closing of Bags


COD articles are supposed to be scanned after completion of scanning of all other articles for easy segregation.

18














19

Speednet – Bags Receipt and Opening


SP COD articles will be received in Speed Post bags like ordinary SP Articles.

20

Speednet – Transfer to Meghdoot Postman


Received SP COD articles will be transferred to Meghdoot Postman for delivery

through Menu Delivery SP COD Transfer to Postman

Note: Redirection facility is not provided for SP COD articles in Meghdoot Postman and if the articles are transferred to Meghdoot Postman, it cannot be redirected. Hence, article for redirection should be done by Speed Post PA.

13/03/2012 Project Arrow 21

Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database.

If electronic data is not available, a resend data request will be sent to Central Server.

If electronic data is available, SP COD articles will be transferred to Meghdoot Postman.

Speednet – Transfer to Meghdoot Postman

22

Speednet – Reports for COD


Upon transfer of SP COD articles to Meghdoot Postman, a report should be generated through Menu Reports Delivery Speed Post Articles To Meghdoot Postman Module and hand over the SP COD articles physically along with this report to Postman Delivery Branch.

23

Speednet – COD Articles booking data – Request option for Supervisor


Transfer of SP COD articles to Meghdoot Postman is subject to availability of electronic data in local SpeedNet Database. Hence, an option for resend data request to Central Server is made available under Supervisor login Tools Request – Resend COD Booking Data, which can be used if electronic data is not available for SP COD article.

24













Meghdoot – Postman OptionsDeliveryDelivery

25

Meghdoot Postman – COD Options


SP COD article delivery is done through postman application.

Article redirection can be done by Speed Post PA before handing over the articles to Postman PA.

Redirection facility is not provided for COD articles in Postman application.

Once the articles are received in Postman application, it cannot be redirected.

26

Meghdoot Postman – COD Articles Invoicing


Once the articles are available in postman , they will appear in COD – Post Sorting form for invoicing.

Only articles with amount <=Rs 5000 can be given to postman for delivery.

27

Meghdoot Postman – COD Articles – Direct Delivery/Deposit


• Articles with amount >5000 should be delivered through window.

28

Meghdoot Postman – COD Articles – Window Delivery


• Articles with amount >5000 should be delivered through window.• Other articles, for which intimation is delivered, also can be

delivered through window.

29

Meghdoot Postman – COD Articles for BOs


Articles can be invoiced to attached BOs also.

30

Meghdoot Postman – COD Articles - Returns


• Returns of the invoiced articles can be taken through “Returns” menu option.

• Provision for taking late returns also available.

31

Meghdoot Postman – COD Articles – BO Returns


BO Articles returns can be taken through “BO Remarks” menu option.

32

Meghdoot Postman – COD Articles – BO Returns Verification


• Similar to EVP article verification, Postman Supervisor has to verify returns of BO COD articles.

• The menu option is Postman Supervisor -> Treasury -> BO COD Verification.

33

Meghdoot Postman – COD Articles – Submit Accounts


• Submit accounts is must for COD articles as well as other articles.

• Submit accounts should be done for all beats and window also.

• Article disposal information will be transmitted to central server only if submit accounts is done.

34














35

ePayment – Transmission & Receipt of COD Information


• e-Payment Client needs to be called for transmitting SPCOD Articles delivery data to Central Server at the office of delivery and for receiving SPCOD payment data at the office of payment.

36

Treasury – Payment to COD Customer


• Treasury supervisor has to assign the work of SPCOD Payment to the Treasurer concerned through Masters—Work Distribution Option to get the Payment Menu option to the Treasurer.

37



• For making payment to the SPCOD Biller Treasurer has to Select the Option Payments—SPCOD Payments as like Epayments.

38



• Select the data received for payment to the SPCOD biller through fetch option and make payment to the biller through “Cheque” mode only as prescribed in SOP.

39



• SPCOD Payment Report option has been provided under Reports Menu. Select the details of Designation, Biller Name etc., as like Epayment Report.

40



• Details of the SPCOD articles for which payment has been made for the day will be displayed in SP COD Payment Repot. Amount to the biller will be paid deducting the SPCOD fee and Taxes as prescribed from the Total amount Received.

41



• In HO Summary the amount paid to the biller will be adjusted against Drawn from Bank amount and the Remaining amount will be adjusted against SPCOD Fee and Taxes as like other E Bill payments, Ebill Collection.

42














43

RTS Articles


• Delivery of RTS Articles will be as in the case of normal COD articles.• Delivery offices handling RTS articles will receive messages from

Speednet Central Server with COD value as ‘0’ through normal communication process.

• However, for RTS Articles double the rate of Speed post tariff will be collected at the time of monthly billing.

44














45

Speednet – Monthly Billing


Monthly billing will be similar to the existing options. However, RTS articles count and second tariff for the RTS articles will be included for the COD customers in the Monthly Billing.

46

Speednet – Bill Payment Receipts


Bill Payment receipts information has to be entered in the Speednet module.

Thank You

29/08/2012 SP – Cash on Delivery 47

Workshop on Speed Post – Cash on Delivery Scheme 29/08/20121CEPT Mysore.

Documents

Transcript of Workshop on Speed Post – Cash on Delivery Scheme 29/08/20121CEPT Mysore.