Workshop 3 - Leading and Managing Change - Final

8/14/2019 Workshop 3 - Leading and Managing Change - Final

1/18


2/18

Workshop 3 Programme

Arrival and coffee

Introductions and aims

Recap and review

Prioritisation Matrix II

Action Planning - Brown-paper Planning / Swim Lanes

CoffeeCommunicating the plan Fan Plan

Pair work on planning

Plenary, further support and evaluation

Depart


3/18

Objectives

To review previous workshops and share

learning since

To consider some planning tools and how to

communicate them beyond the planning team

To establish further CPD and support


4/18

Review

Forcefield analysis

Fishbone Analysis

5 Whys

Problem Solving Team Building


5/18

Prioritisation matrix

What is it? A framework to help prioritise a number of solutions or alternatives Each solution is rated in terms of the impact it would have if it were implemented and

in terms of how do-able the option is

4321

1

2

3

4High

Impact

Low

Hard Easy

Do-ability

HIGHERPRIORITY

SOLUTIONS


6/18

School example

Issue

Behaviour during lunch break

Possible Solutions1. Recruit and train additional staff to supervise

2. Segregate classes

3. Segregate year groups

4. Shorten lunch hour

5. Stagger lunch hour

6. Abandon lunch hour have mini breaks

7. Allow pupils out of school

8. Lunch passes allow pupils home

9. Shut school at lunch hour keep pupils out10. Provide lunch time clubs


7/18

School example-solutions

10. Provide lunch time clubs

9. Close school at lunch

8. Allow pupils home with permission from

parents

7. Allow pupils out of school

6. Abandon lunch break5. Stagger lunch break

4. Shorten lunch break

3. Segregate year groups

2. Segregate classes

1. Recruit and train additional staff

32

13

13

14

4322

33

13

13

31

1 - 41 - 4

Impact scoreDo-ability score


8/18

Prioritisation matrix school

solutions

Do-ability

Impact

1

2

3

4

1 2 3 4

1

2

4

5

6

78

9

10

Therefore higher prioritysolutions are:

6. Abandoning thelunch break

4. Shortening the lunchbreak

10. Providing lunch

clubs

High

Low

Hard Easy

3


9/18

Action planning

The following plans will:

be developed by the team, in response to the particularissues identified by the whole school staff

highlight rational, political and emotional benefits

inform the school improvement plan

Inform and involve the governing body

This is an integral part of the normal school

development/improvement planning process


10/18

Why brown paper?

Portable

Team builder VAK

Can grow and develop

See whole process - visual impact

R-L planning essential

Different


11/18

Brown paper planning

demonstrates an approach to planning which uses thepower of the team and also helps to build the team a visual wall display documents an entire plan, process or situation it provides a high touch visual of an entire plan details the actual steps taken highlights all activities, interfaces, decision points and

information sources


12/18

Brown paper plan

Jan Feb

Managing an Activity Day

AprilMarch May

A

B

C

D

E

Timeline

Swim lanesWork-

streams

DesiredOutcomes


13/18

Expanding the plan

Date Date

Managing an Activity Day

DateDate Date

A

B

C

D

E

Milestone

Activity

Decision

Question

Key:

DesiredOutcomes


14/18

Communicating the plan Fan Plan

Work/lifebalance

Support Staff

ICT

Administration

Timetable

Miscellaneous

Ph 1: short Term

Long Term

Medium Term

Short Term

Examplecategories

Exampletimeperiods

Example phases Ph 2: Medium term Ph 3: Longer Term

Eachaction

appears ina box onthe plan


15/18

Pair/ Group Work


16/18

Further Support

Cumbria Remodelling Website : www.cumbriagfl.org.uk

National Remodelling website (now TDA):

www.remodelling.org

Work/Life Balance courses

Audits of Workforce Reform by RCs.
http://www.cumbriagfl.org.uk/http://www.remodelling.org/http://www.remodelling.org/http://www.cumbriagfl.org.uk/


17/18

Recap of the session

To review previous workshops and share

learning since

To consider some planning tools and how to

communicate them beyond the planning team

To establish further CPD and support


18/18

Capture feedback on today and

close

Even better if Even better if What went well?What went well?

Workshop 3 - Leading and Managing Change - Final

Documents

Transcript of Workshop 3 - Leading and Managing Change - Final