Workforce Data: supporting local and national workforce planning

Mike Docherty Intelligence Manager

Edinburgh18 March 2014

Development of data site

Key driver – SSSC approved as an Official Statistics producer (in June 2012 for annual

workforce data report) and is currently being assessed as a National Statistics producer (for

MHO report).

Code of Practice for Statistics:

Publicise official statistics in ways that enable users to identify and access information relevant to their needs. Make access to

official statistics as straightforward as possible by providing easy-to-use entry points.

Ensure that official statistics are disseminated in forms that enable and encourage analysis and re-use. Release

datasets and reference databases, supported by documentation, in formats that are convenient to users.

What is available on the workforce?

“Data” – the raw material gathered.

“Information” – the data cleaned up and presented in charts,

tables etc. – with limited commentary.

“Intelligence” – the information contextualised – i.e. made meaningful in terms of the particular situation and

context it refers to.

What is available on the workforce?

Data gathering processes:

- SSSC - Census of local authority social work services (LASWS) (approx. 10% of workforce).

- Care Inspectorate – annual returns of registered care services (approx. 90% of workforce)

Who provides the data?

32 local authorities (SSSC)

13,810

registered

services

(CI)

172,000

individual employee recor

ds

What workforce data are requested?

Provider data set (e.g. name or provider and type)

Service data set (e.g. name of service, postcode and type of service)

Person data set (e.g. d.o.b., gender, ethnicity)

What is in the core minimum

data set (CMDS)?

Data issues & gaps

Not all data requested have been published

•providers data•qualifications•exit data (impact on turnover)

Missing workfor

ce

• PAs• Non-registered, non-public services.

Future work:• Publish

“experimental” statistics e.g.:• stability index• WTE data• With CI revise 3

data items – contract type; working hours pattern; employee status

• New data items – country of birth of migrant workers; relevant SSSC registration category.

Combining data sets

- Comparing data within a data set can help provide some wider context to particular stocks and trends within one area/sub-sector etc.

- Value of combining related data from different data sets.

- Criticism of strategic commissioning of services – lack of population data and understanding of population need.

- Population data - National Records of Scotland – Census data explorer: http://www.scotlandscensus.gov.uk/ods-web/home.html

- workforce size by population (e.g. per 10,000)- dependency ratio – working age pop.(< 16 + those of retirement

age)- equalities data – extent to which workforce age, ethnicity, gender

etc. reflects wider population- carers information (the “unpaid workforce”).

Service user and provision data

- No one source and some missing (e.g. adult day care).

- Scottish Government - “Social Care” services (delivered in users’ homes) http://www.scotland.gov.uk/Publications/2013/11/8713

- Scottish Government – Criminal Justice Social Work - http://www.scotland.gov.uk/Publications/2012/12/1332

- ISD – Care Homes for Adults - http://www.isdscotland.org/Health-Topics/Health-and-Social-Community-Care/Care-Homes/Census/

Service user and provision data

- Scottish Children’s Reporter Administration:http://www.scra.gov.uk/cms_resources/Online%20annual%20dashboard%202012-13.swf

- Scottish Government - Children's Social Work StatisticsStatistics on children looked after, child protection and secure care and close support accommodation http://www.scotland.gov.uk/Publications/2013/03/5229

- Care Inspectorate – childcare statistics http://www.scswis.com/index.php?option=com_docman&task=cat_view&gid=467&Itemid=100182