Work Better, Smarter and More Organized
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Transcript of Work Better, Smarter and More Organized
Working Better, Faster, Smarter
The Problem: Too Much Information, Too Many Choices, Too
Much to Do, Too Little Time
Facts
“The average person today consumes almost three times as much information as what the
typical person consumed in 1960.”
The New York Times reports the average computer user checks 40 Web sites a day and
can switch programs 36 times/hour.
People distracted by incoming email and phone calls see a 10-point decline in their IQ….
……more than twice that found in studies of the impact of smoking marijuana.
The Evils of Multi-Tasking
- It’s Stressful
The Evils of Multi-Tasking
- It’s Stressful- Unproductive
The Evils of Multi-Tasking
- It’s Stressful- Unproductive- It is inefficient because it divides your
attention
The Evils of Multi-Tasking
- It’s Stressful- Unproductive- It is inefficient because it divides your
attention- Forces you to continually refocus on the task
at hand
Single-Tasking
“Run only one program or application at a time.”
Tips
• Rule the inbox
Tips
• Rule the inbox• Use folders….really!
Tips
• Rule the inbox• Use folders….really!• Embrace the Delete button
Tips
• Rule the inbox• Use folders….really!• Embrace the Delete button• Remember not every e-mail requires an
immediate response
Tips
• Rule the inbox• Use folders….really!• Embrace the Delete button• Remember not every e-mail requires an
immediate response• Don’t rain on late nights or weekends
Tips
• Rule the inbox• Use folders….really!• Embrace the Delete button• Remember not every e-mail requires an
immediate response• Don’t rain on late nights or weekends• Keep ‘em short and sweet – three sentences
Time Management
Setting Priorities
Create To-Do To-Done Lists
Setting Priorities
Create To-Do List AND a To-Done ListPlan Your Day in Blocks
Setting Priorities
Create To-Do List AND a To-Done ListPlan Your Day in BlocksUse a notebook to capture ideas and thoughts
Setting PrioritiesCreate To-Do List AND a To-Done ListPlan Your Day in BlocksUse a notebook to capture ideas and thoughtsBe focused – turn off distractions
Dealing with Distractions
Be disciplined about social media
Dealing with Distractions
- Be disciplined about Social media- Beware the Water Cooler
Dealing with Distractions
Be Pragmatic about Personal Calls and Errands
Power Meetings
• Have an agenda and stick to it.• Set a time limit…and stick to it.•Put away digital devices; if you don’t need a laptop for the meeting, don’t bring it• Be focused• Be engaged but stay constructive
The Importance of…..
How to Get Organized
Fact: Not a one-time or once/quarter thing
Tips:
Clean your deskUse a calendar; be realistic about your capacityDon’t ignore deadlinesReward yourself
Productivity Tools
- Google Docs- DropBox- Tungle- Remember the Milk- Evernote- Instapaper
Resources
• New York Times – “Your Brain on Computers” - http://nyti.ms/pwcpresentation
• Merlin Mann: 43 Folders (http://www.43folders.com/)
• LifeHacker (www.lifehacker.com)• Three.stenc.es - http://three.sentenc.es/• Zen Habits: http://zenhabits.net/how-not-to-
multitask-work-simpler-and/
Web site: www.markevans.caEmail: [email protected]: @markevansTelephone: 416-669-7028