Office 2003Introductory Concepts

and Techniques

M i c r o s o f t

Word Project 1

Creating and Editing a Word Document

2Word Project 1: Creating and Editing a Word Document

Objectives

• Start and quit Word• Describe the Word window• Enter text in a document• Check spelling as you type• Save a document• Format text and paragraphs

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Objectives

• Undo and redo commands or actions• Insert clip art in a document• Print a document• Open a document• Correct errors in a document• Use Word’s Help to answer questions

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What is Microsoft Word?What is Microsoft Word?

• A full-featured word processing program that allows you to create and revise professional looking documents

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Project One – Grand Prix AnnouncementProject One – Grand Prix Announcement

• Uses Word to produce the announcement shown in figure 1-1

• The announcement informs potential customers about Grand Prix race packages available through Beacon Travel.

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Starting Word

1. Click the Start button on the Windows taskbar2. Point to All Programs on the Start menu3. Point to Microsoft Office on the All Programs submenu4. Click Microsoft Office Word 2003 on the Microsoft Office submenu5. If the Word window is not maximized, double-click its title bar to maximize

Starting Word -Reference Book: Page WD 6

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To close the Getting Started pane:1. Click the Close button in the upper right corner of the task pane.The Getting Started task pane is removed.

To close the Language bar:1. Right-click the language bar2. Click Close the Language bar

on the shortcut menu.The language bar is now removed.

Customize Word Window -Reference Book: Page WD 8

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If toolbar buttons are displayedon 1 row:

1. Click the Toolbar Options button

Customize Word Window -Reference Book: Page WD 9

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1. Click Show Buttons on Two Rows

Customize Word WindowReference Book: Page WD 9

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If your view differs from this:

1. Click View on the menu bar2. Click Normal

When you re-enter Word, it will display the way you left it.

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Speech Recognition and Handwriting Recognition

• With the Office Speech Recognition software installed and a microphone:– you can speak the names of

• toolbar buttons• menus• menu commands• list items• alerts• dialog box controls

– You can also dictate text• words• sentences

• Use the Language bar to indicate whether you want to speak commands or dictate text

Reference Book: Page WD 16

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To Increase Font Size:

• Click the Font Size box arrow on the Formatting toolbar

• Click 22 in the Font Size list

Font Size – Reference Book: Page WD 17

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1. Type Thrilling Speeds2. Press PERIOD (.) key 3 times3. Press ENTER key4. Press PERIOD (.) key 3 times5. Type Roaring Crowds6. Press ENTER key

Entering Text – Reference Book: Page WD 18-19

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To enter blank lines:

• Press ENTER 3 times

Word has now inserted 3 blank lines

Entering Blank Lines – Reference Book: Page WD 20

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To display formatting marks:

• Click the Show/Hide ¶ button on the Standard toolbar.

You can now easily see your returns (¶), and your spaces(.).

Display Formatting Marks – Reference Book: Page WD 21

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1. Press CAPS LOCK key on the keyboard to turn on capital letters.

2. Verify the CAPS LOCK indicator is lit

3. Type GRAND PRIX RACE PACKAGES

4. Press CAPS LOCK key to turn off capital letters

5. Press ENTER twice

Entering Text – Reference Book: Page WD 22

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1. Type Four-day, three-night packages include airfare, deluxe

2. Press SPACEBAR

Wordwrap Text as you Type – Reference Book: Page WD 23

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1. Type accommodations and amenities, compact car rental, a Formula One Grand Prix program, and great reserved seats for all race events.

2. Press the ENTER key twice

Enter Text that Scrolls – Reference Book: Page WD 24

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Scrolling with the

Keyboard

Using theScroll Barto Scrollwith theMouse

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• Type Race events feture• Press SPACEBAR• Position the mouse pointer in the flagged word

(feture, in this case)• Right-click the flagged word, feture. • Click feature on the shortcut menu

Check Spelling & Grammer - Reference Book: Page WD 26

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• Press END key to move insertion point to end of the line• Type all practice and qualifying sessions, the

drivers’ parade, and the gripping Formula One Grand Prix.

• Press ENTER twice • Type Call Beacon Travel at 555-2299.

Enter Text - Reference Book: Page WD 27

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Your document should look like this.

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Saving a DocumentSaving a Document

• When you create a document, the document is stored in the PC’s memory

• When the PC is turned off, the document is lost (temp storage)

• Therefore, you must save to disk• Save to a meaningful name• Name can be up to 255 characters,

including spaces• Invalid naming characters are:

(\) (/) (:) (*) (?) (“) (<) (>) (|)

Saving a Document - Reference Book: Page WD 28-29

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1. Insert a formatted floppy disk into drive A (or you can use C:\My Document\ISYS100ES)

2. Click the Save button on Standard toolbar

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1. Type Grand Prix Announcement in the File name text box

2. DO NOT press ENTER

Grand Prix Announcement

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1. Click the Save in box arrow2. Click 3 ½ Floppy (A:)

ORClick C:\My Documents\ISYS100-ES

Grand Prix Announcement

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3. Click Save button in Save As dialog box

Grand Prix Announcement

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Your document has now been saved on disk AND still remains in memory.

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1. Press CTRL+HOME (at the same time)2. Move the mouse pointer to the left of “Thrilling Speeds …”

until the mouse pointer changes to a right-pointing block arrow3. Drag downward until both paragraphs are selected

(Thrilling Speeds… AND …Roaring Crowds)

Selecting Multiple Paragraphs -Reference Book: Page WD 33-34

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1. With the text selected

2. Click the Font Size box arrow on the Formatting toolbar

3. Click 36 in the Font Size list

Change the Font Size of Text -Reference Book: Page WD 34-35

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1. With the text selected, click the Font box arrow on the Formatting toolbar

2. Scroll through the Font list until Cooper Black (or a similar font) is displayed

3. Click Cooper Black (or a similar font)

Change the Font of Text -Reference Book: Page WD 36

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1. Click somewhere in the paragraph to be right-aligned(In this case, “… Roaring Crowds”)

2. Click the Align Right button on the Formatting toolbar

Right-Align A Paragraph -Reference Book: Page WD 37

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1. Click somewhere in the paragraph to be centered(In this case, “GRAND PRIX RACE PACKAGES”)

2. Click the Center button on the Formatting toolbar

Center A Paragraph -Reference Book: Page WD 38

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1. Click the Undo button on the Standard toolbar.

Notice that the paragraph you just centered is no longer centered.

Undo an Action -Reference Book: Page WD 39

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1. Click the Redo button on the Standard toolbar.

Notice that the paragraph is centered again

Redo an Action -Reference Book: Page WD 39

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1. Move the mouse pointer to the left of the line to be selected (In this case, “GRAND PRIX RACE PACKAGES”) until it changes to a right-pointing block arrow and then click

Select a Line -Reference Book: Page WD 40

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1. With the text selected, do all of the following …

2. Click the Font box arrow - Click Arial Black

3. Click the Font Size box arrow - Click 24

4. Click the Italic button

Format & Italicize Text -Reference Book: Page WD 40-41

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1. Click somewhere in the word to be underlined(“deluxe”, in this case)

2. Click the Underline button on the Formatting toolbar

Underline Text -Reference Book: Page WD 42

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1. Click below the scroll box on the vertical scroll bar nine times

Scrolling Through a Document -Reference Book: Page WD 43

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1. Position the mouse pointer immediately to the left of the first character of the text to be selected (“g in great”)

2. Drag the mouse pointer through the last character of the text to be selected (“s in seats”)

3. Click the Bold button on the Formatting toolbar.

4. Click inside the selected text to remove the selection (highlight)

Bold Text -Reference Book: Page WD 44

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• Click somewhere in the paragraph to be centered(In this case, the last line of the announcement)

• Click the Center button on the Formatting toolbar

Center a Paragraph -Reference Book: Page WD 45

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We will now insert Clip Art:

• Press CTRL+HOME

• Press DOWN ARROW 3 times

• Click Insert on the menu bar

• Point to Picture on the Insert menu

• Click Clip Art on the Picture submenu

Inserting Clip Art -Reference Book: Page WD 46-48

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• If the Search for text box containstext, drag through to select it

• Type “race car”

• Click the Go button

Inserting Clip Art -Reference Book: Page WD 46-48

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1. Click the image to be inserted in the document (Formula One race car)

2. Click the Close button on the Clip Art task pane title bar

Inserting Clip Art -Reference Book: Page WD 46-48

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1. Put insertion point on paragraph mark containing clip art

2. Click the Center button on the Formatting toolbar

Centering a Paragraph w/Clip Art -Reference Book: Page WD 46-48

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We need to make the graphic larger:1. Click anywhere in the graphic2. If your screen does not display the Picture toolbar

• Click View on the menu bar• Point to Toolbars• Click Picture

Select a Graphic -Reference Book: Page WD 49

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1. With graphic still selected, point to the upper-right corner sizing handle

2. Drag the sizing handle diagonally outward until the dotted selection rectangle is positioned approximately as shown in the figure

3. Release mouse button

Resize a Graphic -Reference Book: Page WD 50

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1. Press CTRL+HOME2. Click Save button on Standard toolbar3. Notice that your document will automatically save to the

name you gave earlier

Save an Existing Document -Reference Book: Page WD 51

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DO NOT DO THIS

• Ready the printer according to the printer instructions

• Click the Print button

Print a Document -Reference Book: Page WD 53

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1. Click the Close button

Quitting Word -Reference Book: Page WD 54

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Starting Word and Opening a Document

• With your floppy disk in drive A (unless you used C: drive)• Click the Start button on the Windows taskbar• Point to All Programs on the Start menu• Point to Microsoft Office on the All Programs submenu• Click Microsoft Office Word 2003 on the Microsoft Office submenu• Click Grand Prix Announcement in the Getting Started task pane

Starting Word & Opening a Document -Reference Book: Page WD 55

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1. Click to the left of the location of text to be inserted (In this case, the d in drivers’)

2. Type “fun”

3. Press SPACEBAR

Inserting Text -Reference Book: Page WD 57

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To select a word:

• Position the pointer in the word to be selected (fun)

• Double-click fun

To delete text:

3. Press DELETE key

Selecting a Word & Deleting Text -Reference Book: Page WD 58-59

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Using the Ask a Question for Help Box

The Help System within Word, Excel, Access, and PowerPoint aresimilar to the Help System we used in Office XP.

1. Read about Help in your text and use it to become familiar with it.

Word Help System -Reference Book: Page WD 60-61

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Quitting Word

1. Click the Word Close button

2. Click the No button, if Word displays a dialog box asking to save changes (since the last time you saved the document)

Quitting Word -Reference Book: Page WD 62

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Summary

• Start and quit Word• Describe the Word window• Enter text in a document• Check spelling as you type• Save a document• Format text and paragraphs

57Word Project 1: Creating and Editing a Word Document

Summary

• Undo and redo commands or actions• Insert clip art in a document• Print a document• Open a document• Correct errors in a document• Use Word’s Help to answer questions

Office 2003Introductory Concepts

and Techniques

M i c r o s o f t

Word Project 1

Any questions?