Word on Show

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INTRODUCTION TO

MSWORDLet us consider an office scene. Many letters are typed in the office. The officer

dictates a letter. The typist first types a draft copy of the letter. The officer goesthrough it to check mistakes regarding spelling errors, missing words, etc. andsuggests corrections. The typist changes the letter as suggested by the officer.This is a simple example of word processing.

There are many software packages to do the job of word processing. Some ofthem work in DOS environment. Example are WordStar, Word Perfect and

Professional Write. But in these days working in WINDOWS is becoming more andmore popular. So let us consider software for word processing which works inWINDOWS. Our choice is MS-WORD because it is the most popular software inthese days.

MS-WORD is a part of the bigger package called MS OFFICE, which can do muchmore than word processing. In fact when you open up MS OFFICE you will find

four main components in it. They are MS-WORD (for word processing), MS EXCEL(for spreadsheet), MS ACCESS (for database management) and MS POWERPOINT(for presentation purposes). However, we will limit ourselves to MS-WORD only inthis lesson.

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OBJECTIVES

After going through this lesson you should be in a position to

start the MS-WORD package

be familiar with the MS-WORD screen

advantages and Features of Word Processing

some common Word Processing Packages

how to invoke Ms-Word

learn the capabilities of Ms-Word



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WHAT IS WORD-PROCESSING?

Word Processor is a Software package that enables you to create,edit, print and save documents for future retrieval and reference.Creating a document involves typing by using a keyboard and savingit. Editing a document involves correcting the spelling mistakes, ifany, deleting or moving words sentences or paragraphs.

(a) Advantages of Word Processing

One of the main advantages of a word processor over a conventionaltypewriter is that a word processor enables you to make changes to adocument without retyping the entire document.



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(b) Features of Word Processing

Most Word Processor available today allows more than just creating and editingdocuments. They have wide range of other tools and functions, which are usedin formatting the documents. The following are the main features of a WordProcessor

Text is typing into the computer, which allows alterations to be made easily.

Words and sentences can be inserted, amended or deleted.

Paragraphs or text can be copied /moved throughout the document.

Margins and page length can be adjusted as desired.

Spelling can be checked and modified through the spell check facility.

Multiple document/files can be merged.

Multiple copies of letters can be generated with different addresses through themail-merge facility.



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(c) Some Common Word ProcessingPackages

The followings are examples of some popularword processor available

Softword

WordStar

Word perfectMicrosoft word



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COMPREHENSIVE

Word Tutorial

GETTINGSTARTED

TUTOR G


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XPXPCreate a new document1. Start Microsoft Word 2007.

2. You should see a screen that lookslike this:

3. On the blank page type thedocument title and press enter toproceed to the body of the doc.

4. After that click on save as on thefile menu to save for the first timeand when any changes is beingadded to your work click on saveor press ctrl S



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XPXPObjectives

Format headings with Quick StylesInsert a manual page break

Create and edit a table

Sort rows in a table

Modify a tables structure

Format a table



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Set tab stopsCreate footnotes and endnotes

Divide a document into sections

Create a SmartArt graphic

Create headers and footers

Insert a cover page



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XPXPFormatting Headings withQuick Styles

Quick Styles allow you to apply anentire set of formatting choices with oneclick

Paragraph-level formatting (formats an entireparagraph)

Character-level formatting (formats only a fewcharacters or words)



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XPXPFormatting Headings withQuick Styles

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XPXPInserting a Manual PageBreakA manual page breakis one you insertat a specific location; it doesnt matter ifthe previous page is full or not

You insert a manual page break byclicking the Page Break button on theInsert tab or by holding down the Ctrl keyand pressing the Enter key



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XPXPOrganizing Information inTablesA table is information arranged inhorizontal rows and vertical columns

When you first insert a table into a

document, it appears as a simple gridstructure, with black gridlines definingthe rows and columns

The area where a row and columnintersect is called a cell



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XPXPInserting a Blank Table

Make sure the Insert tab is displayed andthen, in the Tables group, click the Tablebutton



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XPXPInserting a Blank Table

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XPXPEntering Data in a Table


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XPXPSelecting Part of a Table

As you have learned, you can select theentire table by clicking the Table Movehandle

To select part of a table, you can dragthe mouse pointer, just as you would toselect regular text in a document



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XPXPSorting Rows in a Table

The term sort refers to the process of rearranging information in

alphabetical, numerical, or chronological order

Format the column headers in bold, and then select the entire table

In the Data group on the Table Tools Layout tab, click the Sortbutton

In the Sort dialog box, click the Sort by arrow, and then select theheader for the column you want to sort by. For example, if you wantto organize the rows in the table according to the contents of theLast Name column, click Last Name

In the Type list box located to the right of the Sort by list box, selectthe type of information stored in the column you want to sort by.

You can choose to sort text, dates, or numbers



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To sort in alphabetical, chronological, or numerical order, clickthe Ascending option button. To sort in reverse order, clickthe Descending option button

If you also want to sort by a second column, click the Then byarrow and click a column header. This is useful if, for example,you want to organize the table rows by last name, and then,

within each last name, by first name. You can also specify thetype of information in the Then by column, and whether youwant to sort in ascending or descending order

Make sure the Header row option button is selected. This tellsWord that the table you want to sort includes a header row

that should not be sorted along with the other rows

Click the OK button



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XPXPInserting Rows and Columns ina Table

You will often need to modify a tablestructure by adding or deleting rows andcolumns using the Table Tools Layout tab



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XPXPDeleting Rows and Columns

Click to edit Master text styles

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XPXPChanging Column Widths

Click to edit Master text styles

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XPXPFormatting a Tablewith a Built-In Table StyleClick in the table you want to format, and then clickthe Table Tools Design tab

In the Table Styles group, click the More button todisplay the Table Styles gallery

Position the mouse pointer over a style in the Table

Styles gallery to see a live preview of the style in thedocument

In the Table Styles gallery, click the style you want

To apply or remove style elements (such as special

formatting for the header row, banded rows, orbanded columns), select or deselect check boxes asnecessary in the Table Style Options group



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XPXPFormatting a Tablewith a Built-In Table Style

Click to edit Master text stylesSecond level Third level

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XPXPSetting Tab Stops

A tab stop (often called just a tab) is a location on the horizontal ruler

where the insertion point moves when you press the Tab keyTo set a tab stop, click the tab alignment selector on the far left of thehorizontal ruler until the appropriate tab stop alignment style appears,and then click the horizontal ruler where you want to position the tabstop. Press the Tab key to move the insertion point to the new tab stop

To align columns as you type, set tab stops on the horizontal ruler (as

described in the preceding bullet), type text in the first column, pressthe Tab key, and then type text at the next tab stop. Continue in thisway until you finish typing the first row, with an entry in each column.Then press the Enter key and begin typing the next row

To align text that already contains a nonprinting tab character, selectthe text and then insert a tab stop on the horizontal ruler

To remove a tab stop, locate it on the ruler, click it, and drag it off theruler (into the document window)



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XPXPSetting Tab Stops




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XPXPCreating Footnotes andEndnotesA footnote is an explanatory comment or referencethat appears at the bottom of a page

Endnotes are similar, except that the text of anendnote appears at the end of a document

To create a footnote, click where you want to insert

a footnote, click the References tab, in theFootnotes group click the Insert Footnote button,and then type the text of the footnote in the bottommargin

To create an endnote, click where you want to insertan endnote, click the References tab, in theFootnotes group click the Insert Endnote button,and then type the text of the endnote at the end ofthe document



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XPXPCreating Footnotes andEndnotes

When you are finished typing the text of afootnote or endnote, click in the body of thedocument to continue working on it

To delete a footnote or endnote, delete itsreference marker (the small, superscriptnumber) in the text

To edit the text of a footnote or endnote,

click in the bottom margin or at the end ofthe document and edit the note



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XPXPCreating Footnotes andEndnotes

Click to edit Master text stylesSecond level

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XPXPFormatting a Document inSections

A section is a part of a document thatcan have its own page orientation,margins, headers, footers, and so on

To divide a document into sections, youinsert a section break



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XPXPCreating SmartArt

The SmartArt feature allows you tocreate diagrams and charts to illustrateconcepts that would otherwise requireseveral paragraphs of explanation

To begin creating a SmartArt graphic, youswitch to the Insert tab and then, in theIllustrations group, click the SmartArt

button



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XPXPAdding Headers and Footers

Text that is printed at the top of everypage is called a header

A footer is text that is printed at the

bottom of every pageSome headers and footers also includedocument controls

Double-click the top or bottom margin ofa page to switch to Header and Footerview


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XPXPInserting a Cover Page

A documents cover page typicallyincludes the title and the author of thereport

Click the Insert tab, and then, in thePages group, click the Cover Pagebutton

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