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Transcript of Word Commands Project
8/3/2019 Word Commands Project
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PROJECT REPORT
ONMS WORD
SUBMITTED TO: SUBMITTED BY:
Mr. Manish Sir Sumit kumar
ROLL NO 56023
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ACKNOWLEDGEMET
As a part and parcel of the curriculum of CA students, 100 hours of Information Technology Training has been included. It focuses on applicationsoftware relevant for accounting and auditing. In addition, knowledge of electronic spreadsheets, data base management systems, web technologyand systems security and maintenance are strengthened.
The contents of the curriculum include:
Computer fundamentals
Operating systems MS-Word
MS-Excel
MS-Powerpoint
Databases
MS-Office utilities
Accounting Package
Computer Aided Audit Techniques
Web Technology, Security System and Maintenance
Visual Basic Digital Signatures and Verification Of Electronic Records
This is my endeavour to make a Project on MS-word which is aspreadsheet application.
Hope it will be of help to those who wish to gather some information fromit.
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I have prepared the project on MS Word under
the guidance and support of our respected Mr.
Manish Sir, without his guidance it won’t be
possible for me to make this project.
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Latest version of Ms-word 2007.
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LIST OF KEYBOARD SHORTCUTS FOR WORD
Copy/Move
Description Shortcut KeyCopy text or graphics Ctrl + C
Create AutoText Alt + F3
Move text or graphics F2 (then move the
insertion point and press
Enter)
Paste the Clipboard
contents
Ctrl + V
Paste the Spike contents Ctrl + Shift + F3
Delete
Description Shortcut Key
Cut selected text to the
Clipboard
Ctrl + X
Cut to the Spike Ctrl + F3
Delete one character to the
left
BackSpace
Delete one character to the
right
Delete
Delete one word to the left Ctrl + BackSpace
Delete one word to theright
Ctrl + Delete
Undo the last action Ctrl + Z
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Dialog box
Description Shortcut Key
Cancel the command and
close the dialog box
Escape
Move between options in
the selected drop-down list
box
Arrow keys
Perform the action
assigned to the default
button in the dialog box
Enter
Perform the action
assigned to the selected
button; select or clear the
check box
SpaceBar
Select the option or select
or clear the check box by
the letter underlined in theoption name
Alt + Letter Key
Switch to the next tab in a
dialog box
Ctrl + Tab or Ctrl + Page
Down
Switch to the previous tab
in a dialog box
Ctrl + Shift + Tab or Ctrl
+ PageUp
Extend selection
Description Shortcut Key
Increase the size of a
selection
F8 (press once to select a
word, twice to select a
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sentence etc.)
One character to the left Shift + LeftArrow
One character to the right Shift + RightArrow
One line down Shift + DownArrowOne line up Shift + UpArrow
One screen down Shift + PageDown
One screen up Shift + PageUp
Reduce the size of a
selection
Shift + F8
Select the nearestcharacter
F8, and then pressLeftArrow or RightArrow
To a specific location in a
document
F8 + arrow keys
To a vertical block of text Ctrl + + Shift + F8, and
then use the arrow keys
To include the entire
document
Ctrl + A
To the beginning of a
document
Ctrl + Shift + Home
To the beginning of a line Shift + Home
To the beginning of a
paragraph
Ctrl + Shift + UpArrow
To the beginning of aword
Ctrl + Shift + LeftArrow
To the end of a line Shift + End
To the end of a paragraph Ctrl + Shift + DownArrow
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To the end of a window Alt + Ctrl + + PageDown
To the end of a word Ctrl + Shift + RightArrow
Turn extend mode off Escape
Turn extend mode on F8
Fields
Description Shortcut Key
Go back one page Alt + LeftArrow
Go forward one page Alt + RightArrow
Go to the next field F11
Go to the previous field Shift + F11
Insert a hyperlink Ctrl + K
Insert an empty field Ctrl + F9
Insert Date field Alt + Shift + D
Insert List Num field Alt + Ctrl + L
Insert Page field Alt + Shift + P
Insert Time field Alt + Shift + T
Lock a Field Ctrl + + F11
Refresh F9
Run a GoToButton or
MacroButton from the
field that displays the field
results
Alt + Shift + F9
Switch between a field
code and its result
Shift + F9
Switch between all field
codes and their results
Alt + F9
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Unlink a field Ctrl + Shift + F9
Unlock a field Ctrl + Shift + F11
Update linked information
in a Word sourcedocument
Ctrl + Shift + F7
Update selected fields F9
Format
Description Shortcut Key
1.5 line spacing Ctrl + 5
Double line spacing Ctrl + 2
Maximise application
window
Alt + F10
Maximise document
window
Ctrl + F10
Restore application
window
Alt + F5
Restore document window Ctrl + F5
Single line spacing Ctrl + 1
Toggles 12 point spacing
before
Ctrl + 0
Add or remove one line
space preceding a paragraph
Ctrl + 0 (zero)
Apply a style Ctrl + Shift + S
Apply an underline Ctrl + U
Apply bold formatting Ctrl + B
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Apply hidden text
formatting
Ctrl + Shift + H
Apply italic formatting Ctrl + I
Apply subscript formatting(automatic spacing)
Ctrl + =
Apply superscript
formatting (automatic
spacing)
Ctrl + Shift + PlusSign
Apply the Heading 1 style Alt + Ctrl + 1
Apply the Heading 2 style Alt + Ctrl + 2Apply the Heading 3 style Alt + Ctrl + 3
Apply the List style Ctrl + Shift + L
Apply the Normal style Ctrl + Shift + N
Center a paragraph Ctrl + E
Change the case of letters Shift + F3
Change the font Ctrl + Shift + F
Change the font size Ctrl + Shift + P
Change the formatting of
characters (Font
command, Format menu)
Ctrl + D
Change the selection to
Symbol font
Ctrl + Shift + Q
Copy formats Ctrl + Shift + CCreate a hanging indent Ctrl + T
Decrease the font size Ctrl + Shift + <
Decrease the font size by 1 Ctrl + [
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point
Display nonprinting
characters
Ctrl + Shift + * (asterisk)
Double-space lines Ctrl + 2Double-underline text Ctrl + Shift + D
Format letters as all
capitals
Ctrl + Shift + A
Format letters as small
capitals
Ctrl + Shift + K
Increase the font size Ctrl + Shift + >Increase the font size by 1
point
Ctrl + ]
Indent a paragraph from
the left
Ctrl + M
Insert a footnote Alt + Ctrl + F
Insert an endnote Alt + Ctrl + E
Justify a paragraph Ctrl + J
Left align a paragraph Ctrl + L
Mark a table of authorities
entry
Alt + Shift + I
Mark a table of contents
entry
Alt + Shift + O
Mark an index entry Alt + Shift + XPaste formats Ctrl + Shift + V
Reduce a hanging indent Ctrl + Shift + T
Remove a paragraph Ctrl + Shift + M
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indent from the left
Remove manual character
Formatting
Ctrl + SpaceBar
Remove paragraphformatting
Ctrl + Q
Review text formatting Shift + F1 (then click the
text whose formatting you
want to review)
Right align a paragraph Ctrl + R
Set 1.5-line spacing Ctrl + 5Single-space lines Ctrl + 1
Start AutoFormat Alt + Ctrl + K
Underline words but not
spaces
Ctrl + Shift + W
Insert
Description Shortcut KeyA column break Ctrl + Shift + Enter
A field Ctrl + F9
A line break Shift + Enter
A nonbreaking hyphen Ctrl + Shift + Hyphen
A nonbreaking space Ctrl + Shift + SpaceBar
A page break Ctrl + Enter An AutoText entry Enter (when the ScreenTip
appears)
An ellipsis Alt + Ctrl + period
An optional hyphen Ctrl + Hyphen
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New paragraphs in a cell Enter
Tab characters in a cell Ctrl + Tab
The copyright symbol Alt + Ctrl + C
The registered trademark symbol
Alt + Ctrl + R
The trademark symbol Alt + Ctrl + T
Mail merge
Description Shortcut Key
Edit a mail-merge data
document
Alt + Shift + E
Insert a merge field Alt + Shift + F
Merge a document Alt + Shift + N
Preview a mail merge Alt + Shift + K
Print the merged document Alt + Shift + M
MenusDescription Shortcut Key
Select the first or last
command on the menu or
submenu
Home or End
Move
Description Shortcut KeyBrowse a document Alt + Ctrl + Home
Cancel an action Escape
Close a document Ctrl + W
Create a new document Ctrl + N
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Down one line Down Arrow
Down one screen
(scrolling)
PageDown
Find text, formatting, andspecial items
Ctrl + F
First cell in a column Alt + PageUp
First cell in a row Alt + Home
Go back to a page,
bookmark, footnote, table,
comment, graphic, or other location
Alt + Ctrl + Z
Go to a page, bookmark,
footnote, table, comment,
graphic, or other location
Ctrl + G
Last cell in a column Alt + PageDown
Last cell in a row Alt + End
Move between master /
subdocuments
Ctrl + \
Next cell in a row Tab
Next row DownArrow
One cell to the left (in a
table)
Shift + Tab
One cell to the right (in atable)
Tab
One character to the left LeftArrow
One character to the right RightArrow
One paragraph down Ctrl + DownArrow
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One paragraph up Ctrl + UpArrow
One word to the left Ctrl + LeftArrow
One word to the right Ctrl + RightArrow
Open a document Ctrl + OPrevious cell in a row Shift + Tab
Previous row UpArrow
Quit Word Alt + F4
Redo or repeat an action Ctrl + Y
Repeat find Alt + Ctrl + Y
Replace text, specificformatting, and special
items
Ctrl + H
Save a document Ctrl + S
Split a document Alt + Ctrl + S
Switch to normal view Alt + Ctrl + N
Switch to outline view Alt + Ctrl + OSwitch to page layout viewAlt + Ctrl + P
To a previous revision Shift + F5
To the beginning of a
document
Ctrl + Home
To the beginning of a line Home
To the end of a document Ctrl + End
To the end of a line End
To the end of the window Alt + Ctrl + PageDown
To the location of the
insertion point when the
Shift + F5
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document was last closed
To the top of the next page Ctrl + PageDown
To the top of the previous
page
Ctrl + PageUp
To the top of the window Alt + Ctrl + PageUp
Undo an action Ctrl + Z
Up one line UpArrow
Up one screen (scrolling) PageUp
Office Assistant
Description Shortcut Key
Close an Office Assistant
message
Escape
Close tips Escape
Display the next tip Alt + N
Display the previous tip Alt + B
Get Help from the OfficeAssistant
F1
Make the Office Assistant
balloon active
Alt + F6
See more Help topics Alt + DownArrow
See previous Help topics Alt + UpArrow
Select a Help topic fromthe topics the Office
Assistant displays
Alt + number (1 is the firsttopic, 2 is the second, and
so on)
Select a Help topic from
the topics the Office
Alt + number (1 is the first
topic, 2 is the second, and
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Assistant shows so on)
Show or hide the Office
Assistant in a wizard
Tab to select the Office
Assistant button; SpaceBar
to show the Assistant or turn off Help with the
wizard
Open dialog
Description Shortcut Key
Add to Favourites Alt + 4
Commands and settings Alt + 9
Details Alt + 6
List Alt + 5
Look in favourites Alt + 3
Preview Alt + 8
Properties Alt + 7
Search the Web Alt + 2Select a folder in the Open
or Save As dialog box
Alt + 0 to select the folder
list; arrow keys to select a
folder
Up one level Alt + 1
Description Shortcut Key
Move around the preview
page when zoomed in
Arrow keys
Move by one preview page PageUp or PageDown
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when zoomed out
Move to the first preview
page when zoomed out
Ctrl + Home
Move to the last preview page when zoomed out
Ctrl + End
Print a document Ctrl + P
Switch to Print Preview Alt + Ctrl + I
Review
Description Shortcut Key
Collapse text under a
heading
Alt + Shift + Minus Sign
Demote a paragraph Alt + Shift + RightArrow
Demote to body text Ctrl + Shift + N
Expand or collapse all text
or headings
Alt + Shift + A or the
asterisk (*) key on the
numeric keypadExpand text under a
heading
Alt + Shift + PlusSign
Go to the beginning of a
comment
Ctrl + Home
Go to the end of a
comment
Ctrl + End
Hide or display character
formatting
The slash (/) key on the
numeric keypad
Insert a comment Alt + Ctrl + M
Move selected paragraphs Alt + Shift + DownArrow
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down
Move selected paragraphs
up
Alt + Shift + UpArrow
Promote a paragraph Alt + Shift + LeftArrowShow all headings up to
Heading n
Alt + Shift + n
Show all headings with
the Heading 1 style
Alt + Shift + 1
Show the first line of body
text or all body text
Alt + Shift + L
Turn revision marks on or
off
Ctrl + Shift + E
Save as dialog
Description Shortcut Key
Commands and settings Alt + 6
Create folder Alt + 3Details Alt + 5
List Alt + 4
Look in favourites Alt + 2
Up one level Alt + 1
Select
Description Shortcut Key
Extend a selection (or
block)
Ctrl + Shift + F8, and then
use the arrow keys
Extend a selection to Hold down Shift and press
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adjacent cells an arrow key repeatedly
Reduce the selection size Shift + F8
Select a column Click in the column's top
or bottom cell. Hold downShift and press the
UpArrow or DownArrow
key repeatedly
Select an entire table Alt + 5 on the numeric
keypad (with NumLock
off)Select the next cell's
contents
Tab
Select the preceding cell's
contents
Shift + Tab
Text box
Description Shortcut KeyMove one character to the
left or right
LeftArrow or RightArrow
Move one word to the left
or right
Ctrl + LeftArrow or Ctrl +
RightArrow
Move to the beginning of
the entry
Home
Move to the end of the
entry
End
Select from the insertion
point to the beginning of
Shift + Home
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the entry
Select from the insertion
point to the end of the
entry
Shift + End
Select or unselect one
character to the left
Shift + LeftArrow
Select or unselect one
character to the right
Shift + RightArrow
Select or unselect one
word to the left
Ctrl + Shift + LeftArrow
Select or unselect one
word to the right
Ctrl + Shift + RightArrow
Toolbars
Description Shortcut Key
Enter text in a text box Enter (when the text box
is selected)Perform the action
assigned to a button
Enter (when a button is
selected)
Select an option from a
drop-down list box or from
a drop-down menu on a
button
Arrow keys to move
through options in the list
or menu; Enter to select
the option you want (when
a drop-down list box is
selected)
Select the next or previous
button or menu on the
Tab or Shift + Tab (when
a toolbar is active)
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toolbar
Select the next or previous
toolbar
Ctrl + Tab or Ctrl + Shift
+ Tab
Windows
Description Shortcut Key
Carry out the Move
command (document icon
menu, menu bar)
Ctrl + F7
Carry out the Size
command (document icon
menu, menu bar)
Ctrl + F8
Maximize the document
window
Ctrl + F10
Minimize the document
window
Ctrl + F9
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ABOUT WAYS TO
VIEW A WORD
DOCUMENT
Microsoft Word has different ways for you to get a
good view of your work, depending on the task at
hand.
PRINT LAYOUTWork in print layout view to see how text, graphics,
and other elements will be positioned on the printed
page.
This view is useful for editing headers and footers,
for adjusting margins, and for working with columns
and drawing objects. If you'd like to type and edit textin this view, you can save screen space by hiding
white space at the top and bottom of the page.
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To switch to print layout view, click Print Layout on
the View menu.
WEB LAYOUT
Work in Web layout view when you are creating a
Web page or a document that is viewed on the screen.
In Web layout view, you can see backgrounds, text is
wrapped to fit the window, and graphics are positioned just as they are in a Web browser.
To switch to Web layout view, click Web Layout on
the View menu.
NORMAL
Work in normal view for typing, editing, and
formatting text. Normal view shows text formatting
but simplifies the layout of the page so that you can
type and edit quickly.
In normal view, page boundaries, headers and footers, backgrounds, drawing objects, and pictures
that do not have the In line with text wrapping style
do not appear.
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To switch to normal view, click Normal on the View
menu.
OUTLINE
Work in outline view to look at the structure of a
document and to move, copy, and reorganize text by
dragging headings.
In outline view, you can collapse a document to seeonly the main headings, or you can expand it to see
all headings and even body text.
Outline view also makes it easy to work with master
documents. A master document makes it easier to
organize and maintain a long document, such as a
multipart report or a book with chapters. In outlineview, page boundaries, headers and footers, graphics,
and backgrounds do not appear.
To switch to outline view, click Outline on the View
menu.
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DOCUMENT MAP The Document Map is a
separate pane that displays a list of headings in the
document. Use the Document Map to quickly
navigate through the document and keep track of
your location in it.
When you click a heading in the Document Map,Word jumps to the corresponding heading in the
document, displays it at the top of the window, and
highlights the heading in the Document Map. You
can show or hide the Document Map at any time.
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To switch to the Document Map, click Document
Map on the View menu.
FULL SCREENTo display as much of your document as possible on
the screen, you can switch to full-screen mode.
In this mode, Word removes distracting screen
elements, such as toolbars and scroll bars. If you
want to choose menu commands in full-screen mode,
rest the pointer at the top of the screen, and the menu bar appears.
To switch to full-screen mode, click Full Screen on
the View menu.
To turn off full-screen mode and switch to the
previous view, click Close Full Screen on the FullScreen toolbar, or press ESC.
WEB PAGE PREVIEW
In Web page preview, you can see how your
document will look in a Web browser. If your Web browser is not already running, Word starts it
automatically. You can return to your document in
Word at any time.
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To switch to Web page preview, click Web Page
Preview on the File menu.
PRINT PREVIEW
In print preview, you can display multiple pages of a
document in a reduced size.
In this view, you can see page breaks, hidden text,
and watermarks, and you can make editing or formatting changes before you print the document.
To switch to print preview, click Print Preview on
the File menu.
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PAGE SETUP
ABOUT PAGE MARGINS
Page margins are the blank space around the edges of
the page. In general, you insert text and graphics in
the printable area inside the margins. However, you
can position some items in the margins — for example, headers, footers, and page numbers.
Microsoft Word offers several page margin
options. You can :
• Use the default page margins or specify your
own.• Add margins for binding. Use a gutter margin to
add extra space to the side or top margin of a
document you plan to bind. A gutter margin
ensures that text isn't obscured by the binding.
• Set margins for facing pages. Use mirror margins
to set up facing pages for double-sided
documents, such as books or magazines. In thiscase, the margins of the left page are a mirror
image of those of the right page (that is, the
inside margins are the same width, and the
outside margins are the same width).
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• Add a book fold. Using the Book fold option in
the Page Setup dialog box, you can create a
menu, invitation, event program, or any other
type of document that uses a single center fold.
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SELECT PAPER SIZE
On the File
menu, click Page Setup, and then click the Paper
tab.
1. Click a paper size.
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PAGE LAYOUT
Specify the direction of sections in right-to-left
documents :
1. On the File menu, click Page Setup, and then
click the Layout tab.
2. In the Section start box, select where you wantthe section to begin.
3. In the Section direction box, click the
appropriate direction, Right-to-left or Left-to-
right.
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HEADER AND FOOTER
About headers and footers :
Headers and footers are areas in the top and bottom
margins of each page in a document.
You can insert text or graphics in headers and footers
for example- page numbers, the date, a companylogo, the document's title or file name, or the author's
name that are printed at the top or bottom of each
page in a document.
Insert headers and footers :
1. On the View menu, click Header and Footer toopen the header or footer area on a page.
2. To create a header, enter text or graphics in the
header area.
3. To create a footer, click Switch Between Header
and Footer on the Header and Footer toolbar
to move to the footer area, and then enter text or
graphics.
4. If necessary, format text by using buttons on
the Formatting toolbar. Click close when you
finish on the Header and Footer toolbar.
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SPELLING, GRAMMAR,
AND THE THESAURUS
Some of the content in this topic may not be
applicable to some languages.
You can check spelling and grammar automatically
as you type or all at once. You can also use the
thesaurus to check synonyms.
How the spelling checker, grammar checker, and
thesaurus work :
When the spelling checker encounters a word it
doesn't recognize, it determines which words in its
dictionary are similarly spelled and displays a list of
those words, with the most likely match highlighted.
The contents of the list are determined only by
spelling, so any instances of terms that seem
inappropriate in context are completely coincidental.
The thesaurus provides a list of synonyms for the
text you look up, and highlights the one that is closest
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to what you have typed. As with the spelling checker,
any instances of seemingly inappropriate terms are
coincidental.
The grammar checker is a "natural language"grammar checker that flags possible problems by
performing a comprehensive analysis of the text. The
grammar checker may not look for all types of
problems; it's designed to focus on those that are
most typical or frequent.
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WORD COUNT
About word count:
If you need to know how many words are in your
document, Microsoft Word can count them for you.Word can also tell you how many pages, paragraphs,
and lines are in your document, as well as the number
of characters, either including or not including
spaces.
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Use the Word Count toolbar
As you add or delete content, you don't have to click
Word Count on the Tools menu each time you want
a recount. Instead, show the Word Count toolbar ,
and click Recount to update the count any time you
want.
Count footnotes and endnotes
You can include footnotes and endnotes in the count.
If you want to count part of a document rather than
the whole, Word can count the footnotes or endnotes
that refer to the selected text. You can also select
multiple sections of text to count at a time, and thesections do not have to be next to each other.
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HYPERLINK
Microsoft Word creates a hyperlink for you whenyou type the address of an existing Web page, such as
www.microsoft.com, if the automatic formatting of
hyperlinks has not been turned off.
An existing or new document, file, or Web page
1. Select the text or picture you want to display as
the hyperlink, and then click Insert Hyperlink onthe Standard toolbar .
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BULLETS AND
NUMBERING
Microsoft Word can automatically create bulleted
and numbered lists as you type, or you can quickly
add bullets (bullet: A dot or other symbol placed before text, such as items in a list, to add emphasis.)
or numbers to existing lines of text.
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Create bulleted and numbered lists as you type
1. Type 1. to start a numbered list or * (asterisk) to
start a bulleted list, and then press SPACEBAR or TAB.
2. Type any text you want.
3. Press ENTER to add the next list item.
Word automatically inserts the next number or
bullet.
4. To finish the list, press ENTER twice, or press
BACKSPACE to delete the last bullet or number
in the list.
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BORDERS AND
SHADINGAbout borders, shading, and graphic fills :
Borders, shading, and graphic fills can add interest
and emphasis to various parts of your document.
You can add borders to pages, text,and table, graphicobjects, pictures, and Web frames . You can shade
paragraphs and text. You can apply colored or
textured fills to your graphic objects.
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Page borders
You can add a border to any or all sides of each page
in a document, to pages in a, to the first page only, or to all pages except the first. You can add page
borders in many line styles and colors, as well as a
variety of graphical borders.
Text borders and shading
You can set apart text from the rest of a document by
adding borders. You can also highlight text by
applying shading.
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Table borders and shading
You can add borders to a table or individual table
cell, and you can use shading to fill in the background of a table.
You can also use the table AutoFormat feature to
quickly give a table a polished look with a variety of
borders, fonts, and shading.
Web frame borders
You can modify the borders around frames on a Web
page. You can change the size and color of the
borders, and you can specify that no border will
appear, so the frames appear like a unified Web page.
Graphic borders, colors, and fills
When you draw an object, it appears with a border
around it. You can also add borders to text boxes ,
pictures, and imported art. You can fill objects with a
solid color, a gradient , a pattern, a texture, or a picture. If you want a color or fill effect to appear
behind all the text on the page, you may want to use a
watermark , background, or theme.
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DROP CAP
Create a large dropped initial capital letter :
1. Click the paragraph that you want to begin with
a "drop cap," a large dropped initial capital letter.
The paragraph must contain text.
2. On the Format menu, click Drop Cap.
3. Click Dropped or In Margin.
4. Select any other options you want.
For Help on an option, click the question mark,and
then click the option.
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MAIL MERGE
About mail merge for form letters and mass
mailings:
Use the Mail Merge Wizard to create form letters,
mailing labels, envelopes, directories, and mass e-mail and fax distributions. To complete the basic
process, you:
• Open or create a main document.
• Open or create a data source with individual
recipient information.
•
Add or customize merge fields in the maindocument.
• Merge data from the data source into the main
document to create a new, merged document.
Data source with recipient information, such as
names and addresses
Main document with merge fields that are placeholders for recipient information
Resulting merged document
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The wizard guides you through all of these steps. If
you prefer to work outside the wizard, you can use
the Mail Merge toolbar . Either way, the end result is
that each row (or record) in the data source producesan individual form letter, mailing label, envelope, or
directory item.
Note: You can use mail merge to create any type of
document that maps fields to data, not just mailings
or directories.
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OFFICE CLIPBOARD
About collecting and pasting multiple items:
The Microsoft Office Clipboard allows you to collect
text and graphic items from any number of Office
documents or other programs and then paste them
into any Office document. For example, you cancopy some text from a Microsoft Word document,
some data from Microsoft Excel, a bulleted list from
Microsoft PowerPoint, some text from Microsoft
FrontPage or Microsoft Internet Explorer and a
datasheet from Microsoft Access, then switch back to
Word and arrange any or all of the collected items inyour Word document.
Office Clipboard works with the standard Copy and
Paste commands. Just copy an item to the Office
Clipboard to add it to your collection, then paste it
from the Office Clipboard into any Office documentat any time. The collected items stay on the Office
Clipboard until you exit Office.
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Macro:
It is a small program that allows you to customizeexcel so that it makes your tasks easier.
CREATE A MACRO
Record a macro
1. Set the security level to Medium or Low.
How?
1. On the Tools menu, click Options.
2. Click the Security tab.
3. Under Macro Security, click Macro
Security.
4. Click the Security Level tab, and then selectthe security level you want to use.
2. On the Tools menu, point to Macro, and then
click Record New Macro.
3. In the Macro name box, enter a name for the
macro.
Notes
o The first character of the macro name must
be a letter. Other characters can be letters,
numbers, or underscore characters. Spaces
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are not allowed in a macro name; an
underscore character works well as a word
separator.
o Do not use a macro name that is also a cellreference or you can get an error message
that the macro name is not valid.
2. If you want to run the macro by pressing a
keyboard shortcut key, enter a letter in the
Shortcut key box. You can use CTRL+ letter
(for lowercase letters) or CTRL+SHIFT+ letter
(for uppercase letters), where letter is any letter
key on the keyboard. The shortcut key letter you
use cannot be a number or special character such
as @ or #.
Note The shortcut key will override any
equivalent default Microsoft Excel shortcut keys
while the workbook that contains the macro is
open.
3. In the Store macro in box, click the location
where you want to store the macro.
If you want a macro to be available whenever
you use Excel, select Personal MacroWorkbook .
4. If you want to include a description of the macro,
type it in the Description box.
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5. Click OK .
6. If you want the macro to run relative to the
position of the active cell, record it using relative
cell references. On the Stop Recording toolbar,click Relative Reference so that it is selected.
Excel will continue to record macros with
relative references until you quit Excel or until
you click Relative Reference again, so that it
is not selected.
7. Carry out the actions you want to record.8. On the Stop Recording toolbar, click Stop
Recording .
Create a macro using Microsoft Visual Basic
1. On the Tools menu in Microsoft Excel, point to
Macro, and then click Visual Basic Editor.2. On the Insert menu, click Module.
3. Type or copy your code into the code window of
the module.
4. If you want to run the macro from the module
window, press F5.
5. When you're finished writing your macro, click
Close and Return to Microsoft Excel on theFile menu.
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Create a startup macro
Automatic macros, such as Auto_Activate, are
designed to run when you start Microsoft Excel. For more information about these macros, see Visual
Basic Help.
Copy part of a macro to create another macro
1. Set the security level to Medium or Low.
How?
1. On the Tools menu, click Options.
2. Click the Security tab.
3. Under Macro Security, click Macro
Security.
4. Click the Security Level tab, and then selectthe security level you want to use.
2. Open the workbook that contains the macro you
want to copy.
3. On the Tools menu, point to Macro, and then
click Macros.
4. In the Macro name box, enter the name of the
macro that you want to copy.5. Click Edit.
6. Select the lines of the macro you want to copy.
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To copy the entire macro, make sure to include
the Sub and End Sub lines in the selection.
7. On the Standard toolbar , click Copy .8. Switch to the module where you want to place
the code.
9. Click Paste .
Tip
You can view your Personal Macro Workbook file(Personal.xls) at any time by opening it in the Visual
Basic Editor (Alt+F11). Because Personal.xls is a
hidden workbook that is always open, you must
unhide it if you want to copy a macro.
RUN A MACRO
1. Set the security level to Medium or Low.
How?
1. On the Tools menu, click Options.
2. Click the Security tab.3. Under Macro Security, click Macro
Security.
4. Click the Security Level tab, and then select
the security level you want to use.
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2. Open the workbook that contains the macro.
3. On the Tools menu, point to Macro, and then
click Macros.
4. In the Macro name box, enter the name of themacro you want to run.
5. Do one of the following:
Run a macro in a Microsoft Excel workbook
o Click Run.
If you want to interrupt, press ESC.
Run a macro from a Microsoft Visual Basic
module
1. Click Edit.
2. Click Run Sub/UserForm .
Tip
If you want to run a different macro while you
are in the Visual Basic Editor , click Macros on
the Tools menu. In the Macro name box, enter
the name of the macro you want to run, and then
click Run.
Start a macro from a keyboard shortcut
1. On the Tools menu, point to Macro, and then
click Macros.
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2. In the Macro name box, enter the name of the
macro you want to assign to a keyboard shortcut
key.
3. Click Options.4. If you want to run the macro by pressing a
keyboard shortcut key, enter a letter in the
Shortcut key box. You can use CTRL+ letter
(for lowercase letters) or CTRL+SHIFT+ letter
(for uppercase letters), where letter is any letter
key on the keyboard. The shortcut key letter you
use cannot be a number or special character such
as @ or #.
Note The shortcut key will override any
equivalent default Microsoft Excel shortcut keys
while the workbook that contains the macro is
open.
5. If you want to include a description of the macro,
type it in the Description box.
6. Click OK .
7. Click Cancel.
Start a macro from a button or graphic control
1. Click the button or graphic control so that sizing
handles appear.
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2. With the graphic object selected, right-click a
sizing handle of the button or graphic object to
display the shortcut menu.
3. On the shortcut menu, click Assign Macro.4. Do one of the following:
o To assign an existing macro to the button or
graphic object, enter the name of the macro
in the Macro name box, and then click OK .
o To record a new macro to assign to the
selected graphic object, click Record. When
you finish recording the macro, click Stop
Recording on the Stop Recording
toolbar.
o To write a new macro in the Visual Basic
Editor , click New. To edit an existing
macro, click the name of the macro in the
Macro Name box, and then click Edit.
Note If you assign a macro to a button or other
object that is already in use as a hyperlink , the
hyperlink information is deleted. From then on,
clicking the button or object runs the macro instead.
Start a macro from an area, or hotspot, on agraphic object
1. Draw another object to create a hot spot for an
existing object.
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2. With the second graphic object selected, right-
click a sizing handle of the button or graphic
object to display the shortcut menu.
3. On the shortcut menu, click Assign Macro.4. Do one of the following:
o To assign an existing macro to the button or
graphic object, enter the name of the macro
in the Macro name box, and then click OK .
o To record a new macro to assign to the
selected graphic object, click Record. When
you finish recording the macro, click Stop
Recording on the Stop Recording
toolbar.
o To write a new macro in the Visual Basic
Editor , click New. To edit an existing
macro, click the name of the macro in the
Macro Name box, and then click Edit.5. On the Format menu, click AutoShape, and
then click the Color and Lines tab.
6. Under Fill, click No Fill in the Color box. Under
Line, click No Line in the Color box.
7. Repeat these steps for each hotspot you want to
create. You do not need to create a new graphic
object for each hotspot.
Start a macro from a toolbar button
1. On the Tools menu, click Customize.
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2. Do one of the following:
o If the toolbar that contains the button is not
visible, click the Toolbars tab, and then
select the check box next to the toolbar name.
o If the button you want to run the macro from
is not on a toolbar, click the Commands tab,
and then click Macros in the Categories
list. In the Commands list, drag the Custom
button onto a toolbar.
3. Right-click the toolbar button, and then click
Assign Macro on the shortcut menu.
4. Enter the name of the macro in the Macro name
box, and then click OK .
STOP A MACRO
Do one of the following:
• If you want to stop a macro that's currently
running, press ESC, and click End in the
Microsoft Visual Basic dialog box.
If you want to prevent automatically running a macrowhen you start Microsoft Excel, hold down SHIFT
d