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Transcript of Word 2010: Tips and Shortcuts - ??Handout: Word 2010 Tips and Shortcuts Topics came directly from...

  • Handout: Word 2010 Tips and Shortcuts Topics came directly from Microsoft Word 2010 Help.

    ICT Training, Maxwell School of Syracuse University Page 1

    Word 2010: Tips and Shortcuts Table of Contents

    EXPORT A CUSTOMIZED QUICK ACCESS TOOLBAR ......................................................................... 2

    IMPORT A CUSTOMIZED QUICK ACCESS TOOLBAR ............................................................................................ 2

    USE THE FORMAT PAINTER ........................................................................................................................ 3

    REPEAT THE LAST ACTION .................................................................................................................................. 3

    SHOW OR HIDE FORMATTING MARKS ................................................................................................... 3

    TURN OFF SELECTED FORMATTING MARKS ........................................................................................................ 3

    INSERT A PAGE BREAK ................................................................................................................................. 4

    DELETE A PAGE BREAK ....................................................................................................................................... 4

    INSERT A LINE BREAK ......................................................................................................................................... 4

    CHANGE THE DEFAULT NORMAL STYLE IN WORD ....................................................................... 4

    CREATE A NEW STYLE ........................................................................................................................................ 5

    APPLY A STYLE ................................................................................................................................................... 5

    CREATE A TABLE OF CONTENTS .............................................................................................................. 5

    CREATE A TABLE OF CONTENTS FROM BUILT-IN HEADING STYLES .................................................................... 6

    CREATE A TABLE OF CONTENTS FROM CUSTOM STYLES THAT YOU APPLIED ..................................................... 6

    UPDATE THE TABLE OF CONTENTS ..................................................................................................................... 6

    DELETE A TABLE OF CONTENTS .......................................................................................................................... 6

    INSERT A SCREENSHOT OR SCREEN CLIPPING ................................................................................... 7

    CREATE A QUICK PART ................................................................................................................................ 8

    ADDING QUICK PARTS TO A DOCUMENT ............................................................................................................ 9

    CREATE COLUMNS IN A DOCUMENT..................................................................................................... 10

    FORMAT THE ENTIRE WHOLE DOCUMENT AS COLUMNS ................................................................................... 10

    ADD COLUMNS TO PART OF A DOCUMENT ........................................................................................................ 10

    CREATE A NEW WINDOW OF THE SAME DOCUMENT ..................................................................... 10

    CREATE A NEW WINDOW .................................................................................................................................. 10

    ARRANGE THE WINDOWS ................................................................................................................................. 11

    USE THE NAVIGATION PANE TO SEARCH AND MOVE AROUND IN YOUR DOCUMENT ....... 11

    VIEW HEADINGS ............................................................................................................................................... 11

    ORGANIZE YOUR DOCUMENT USING THE NAVIGATION PANE .......................................................................... 11

    VIEW PAGES ...................................................................................................................................................... 12

    SEARCH FOR TEXT ............................................................................................................................................ 12

    SEARCH FOR OBJECTS ....................................................................................................................................... 12

    FULL SCREEN READING VIEW ................................................................................................................. 12

    TURN OFF FULL SCREEN READING VIEW: ........................................................................................................ 13

  • Handout: Word 2010 Tips and Shortcuts Topics came directly from Microsoft Word 2010 Help.

    ICT Training, Maxwell School of Syracuse University Page 2

    CUSTOMIZE THE LIST OF RECENTLY USED FILES AND RECENTLY VISITED PLACES ....... 13

    CUSTOMIZE THE LIST OF RECENTLY USED FILES .............................................................................................. 13

    Change the number of files that appear in the list of recently used files ..................................................... 13

    Keep a file on the recently used files list ..................................................................................................... 14

    Add a quick access list to the Backstage file navigation bar ....................................................................... 14

    Clear the list of recently used files ............................................................................................................... 14

    CUSTOMIZE THE LIST OF RECENTLY VISITED PLACES ....................................................................................... 15

    Keep a file on the Recent Places list ............................................................................................................ 15

    Remove a location from the recent Places list ............................................................................................. 15

    Clear the list of recently visited places ......................................................................................................... 15

    Export a customized Quick Access Toolbar You can export your ribbon and Quick Access Toolbar customizations into a file that can be imported and

    used by a coworker or on another computer.

    1) Click the File tab.

    1) Under Help, click Options.

    2) Click Quick Access Toolbar.

    3) Click Import/Export, and then click Export all customizations.

    Import a customized Quick Access Toolbar You can import customization files to replace the current layout of the ribbon and Quick Access Toolbar. By

    being able to import the customization, you can keep Microsoft Office programs looking the same as your

    coworkers or from computer to computer.

    Important: When you import a ribbon customization file, you lose all prior ribbon and Quick Access Toolbar

    customizations. If you think that you might want to revert to the customization you currently have, you should

    export them before importing any new customizations.

    1) Click the File tab.

    2) Under Help, click Options.

    3) Click Quick Access Toolbar.

    4) Click Import/Export, and then click Import customization file.

  • Handout: Word 2010 Tips and Shortcuts Topics came directly from Microsoft Word 2010 Help.

    ICT Training, Maxwell School of Syracuse University Page 3

    Use the Format Painter You can use the Format Painter on the Home tab to apply text formatting and some basic graphics

    formatting, such as borders and fills.

    1) Select the text or graphic that has the formatting that you want to copy.

    Note: If you want to copy text formatting, select a portion of a paragraph. If you want to copy text and

    paragraph formatting, select an entire paragraph, including the paragraph mark.

    2) On the Home tab, in the Clipboard group, click Format Painter.

    a) The pointer changes to a paintbrush icon.

    Note: Double-click the Format Painter button if you want to change the format

    of multiple selections in your document.

    3) Select the text or graphic that you want to format.

    4) To stop formatting, press ESC.

    Notes

    For graphics, the Format Painter works best with drawing objects, such as AutoShapes. However, you can copy formatting from a picture (such as the picture's border).

    The Format Painter cannot copy the font and font size on WordArt text.

    Repeat the last action After making a single change to text, such as applying bold or font color, select the

    next occurrence of text that should have the same formatting applied and press the

    F4 function key, or the Repeat button on the ribbon.

    Note: The F4 key and the Repeat button apply only to the last action. For example, if you apply bold, and

    then change the font color, only the font color would repeat, as this is the last action taken.

    Show or hide formatting marks 1) On the Home tab, in the Paragraph group, click Show/Hide.

    Turn off selected formatting marks The Show/Hide button will not hide all formatting marks if you selected certa