WINSLOW TOWNSHIP BOARD OF EDUCATION Wednesday, April …winslow-schools.entest.org/April 10 2019...

WINSLOW TOWNSHIP BOARD OF EDUCATION Regular Board of Education Meeting

Wednesday, April 10, 2019 Winslow Township Middle School Cafeteria

7:00 p.m. Minutes

I. PUBLIC NOTICE of this meeting was given to all Board Members and Associates in a notice dated 02/14/2019. It was advertised in the Courier Post, posted in all schools, the Adm. Office, the Municipal Building, the Library, Bud Duble Center, Edgewood Acres, Elm Town, and the Winslow Township Post Offices.

II. MISSION STATEMENT (Ms. Peterson)

The Mission of the Winslow Township School District, a large diverse and growing community, is to educate all students to become independent, life-long learners, critical thinkers and caring and confident members of their community. The District, in partnership with the community, and in a climate of cooperation and mutual respect, will provide an academic environment which values excellence and diversity, encourages students to strive for personal excellence, and assists them in acquiring the knowledge, skills and attitudes necessary to contribute positively to a rapidly changing world.

III. ROLL CALL

Present Larry Blake (arrived at 7:19 p.m.)

Lorraine Dredden Jeffrey J. Fortune

Julie Peterson, Vice President Cheryl Pitts, President

Rita Martin Abena McClendon

John M. Shaw, Jr.

Absent: Also Present:

Gail P. Watkins

H. Major Poteat, Ed.D., Superintendent Tyra McCoy-Boyle, Business Admin/Board Secretary Howard Long, Esq., Solicitor

IV. PLEDGE OF ALLEGIANCE

V. 2018-2019 DISTRICT GOALS (Ms. Martin)

1. Student Achievement – Continue implementation of the Academic Plan to address:

a. Articulation at all grade levels throughout the District b. Focus on classroom instruction at all grade levels c. Increase student proficiency rates throughout district d. Evaluation and updating all District programs e. Accountability of all District staff

2. Continue to foster a positive school environment that is conducive to teaching and learning.

a. Focus on building relationships among staff that will result in increased learning and more effective instruction

b. Promote creative instruction (training and retraining)

Winslow Township Board of Education Wednesday, April 10, 2019 Regular Board of Education Meeting

c. Emphasis on collaboration with all district stakeholders d. Promote cultural competence throughout the District

3. Market our strengths and achievements to all stakeholders to increase capacity for greater parent/caregiver/community support.

a. Continue with our public relations/marketing plan b. Continue to work with the various advisory committees in the district

VI. AWARDS/PRESENTATIONS

1. Update on 2018-2019 District Goals – Dr. H. Major Poteat, Superintendent A comprehensive presentation by Dr. Poteat updating the District on the 2018-2019 District Goals highlighting improvement projects for the summer of 2019 and 2020 and NJ Quality Single Accountability Continuum (QSAC). Dr. Poteat ended with questions and answers session from the audience.

VII. CORRESPONDENCE None at this time. VIII. MINUTES

1. Approve the following Meeting Minutes of the Board of Education:

A motion was made by Ms. Dredden, seconded by Mr. Shaw, to approve the minutes of the following meeting:

Regular Meeting Wednesday, March 27, 2019 Open Session

Roll Call:

Mr. Blake Yes Mr. Shaw Jr. Yes Ms. Dredden Yes Ms. Watkins Absent Mr. Fortune Yes Ms. Peterson Yes Ms. Martin Yes Ms. Pitts Yes Ms. McClendon Yes

Motion Carried

A motion was made by Ms. Peterson, seconded by Ms. Dredden, to approve the minutes of the following meeting:

Regular Meeting Wednesday, March 27, 2019 Closed Session

Roll Call:


Motion Carried


IX. BOARD COMMITTEE REPORTS

Operations – Ms. Dredden – Minutes are attached.

Education – Ms. Peterson – No report at this time.

Marketing – Mr. Blake – No report at this time

Athletic – Mr. Shaw – No report at this time.

Policy – Ms. Pitts – In place of the scheduled Policy Committee meeting, the Ad-hoc Citizens Advisory meeting will meet tomorrow, April 11, 2019. The Policy Committee will resume in May.

X. PUBLIC COMMENTS (Time Limited)

A motion was made by Ms. Peterson, seconded by Mr. Shaw, to open the meeting for Public Comments at 8:28 p.m.

The Winslow Township Board of Education highly values the input of citizens in making important decisions that affect the children of our community. We also believe in the rights of citizens to observe Board Meetings. To ensure that all of our citizens have the opportunity to attend School Board Meetings and offer comment, and to ensure that the Board can conduct the important business of the District, we ask that speakers follow the guidelines for making public comments.

Notation of Public Comments on Agenda Items – The Board President or Board Secretary will recognize those individuals in the audience who wish to make comment.

Please respect the following procedures:

1. All members of the public attending School Board Meetings must treat each other and the Board with respect. 2. State your full name and address. 3. Please limit your comments to four minutes.

4. Submit your questions to the Board of Education with your name, address and telephone number where you can be contacted. Your questions will be answered within a reasonable time.

5. Individuals offering citizen comment are not permitted to make personal attacks on any District employee, Board Member, other testifier or member of the public.

Voice Vote: All in favor

No participants signed up for public comments. XI. ADJOURNMENT OF PUBLIC COMMENTS

A motion was made by Ms. Peterson, seconded by Ms. Dredden, to close the meeting for Public Comment at 8:28 p.m.

Voice Vote: All in favor

XII. SUPERINTENDENT’S REPORT

A motion was made by Ms. Peterson, seconded by Ms. McClendon, to approve A. & B. as recommended by the Superintendent.

A. THE SUPERINTENDENT RECOMMENDS APPROVAL OF THE FOLLOWING ACTION ITEMS:


1. First Reading of Board Policies & Regulations Exhibit XII A: 1

Approve the First Reading of the following Board Policy: Policy/ Regulation

Policy/Regulation Title

P8561 Procurement Procedures for School Nutrition Programs

2. Second Reading & Adoption of Board Policies & Regulations Exhibit XII A: 2

Approve the Second Reading & Adoption of the following Board Policies & Regulations:

Policy/ Regulation

Policy/Regulation Title

P2415.06 Unsafe School Choice Option

P2431.3 Practice and Pre-Season Heat-Acclimation for School Sponsored Athletics and Extra-Curricular Activities

R2460.8 Special Education-Free and Appropriate Public Education

P4219 Commercial Driver’s License Controlled Substance and Alcohol Use Testing

P5337 Service Animals R5530 Substance Abuse P&R5600 Student Discipline/Code of Conduct P&R5611 Removal of Students for Firearms Offenses P&R5612 Assaults on District Board of Education Members or

Employees P&R5613 Removal of Students for Assaults with Weapons

Offenses

3. Security/Fire Drill Report

Approve the Security/Fire Drill Report, for the month of March 2019, as listed below:

School Date Elapsed Time

Type of Drill A.M./P.M.

School #1

3/22/19 3/26/19

5 min. 46 sec. 4 min. 32 sec.

Lockdown Fire

11:38 AM 10:12 AM

School #2

3/15/19 3/27/19


Fire Building Lockdown

2:59 PM 1:03 PM

School #3

3/27/19 3/29/10

5 min. 4 min.

Fire Lockdown

11:07 AM 9:18 AM

School #4

3/20/19 3/25/19


Fire Lockdown

2:09 PM 1:52 PM

School #5

3/27/19 3/13/19

7 min. 4 min.

Shelter in Place Fire

8:55 AM 12:37 PM


4. Professional Development/Workshops & Conferences Exhibit XII A: 4

Approve Professional Development opportunities as presented in the attached exhibit.

5. Field Trips Exhibit XII A: 5 Approve Field Trips as listed in the attached exhibit. 6. Tuition Students Exhibit XII A: 6 Approve Tuition Students as listed in the attached exhibit. 7. Terminate Out-of-District Placement(s) Exhibit XII A: 7

Approve the termination of Out of District student placements as listed in the attached exhibit.

8. Homeless Student(s) None at this time. 9. Division of Child Protection & Permanency (DCP&P) None at this time.

10. Fundraiser(s) Exhibit XII A: 10 Approve Fundraisers as listed below and in the attached exhibits. School No. 3

o Wendy’s Dine Out Night (04/17/19) – P.T.O. o Chick-Fil-A Night (05/09/19) – P.T.O. o 3rd Grade Dance (05/24/19) – P.T.O.

School No. 5

o Refreshments for Variety Show (05/17/19) – H.S.A

WTMS o Five Guys Night (04/30/19) – WTMS Student Activities o Wendy’s Night (05/15/19) – WTMS Student Activities

School #6

3/27/19 3/29/19


Fire Non-Fire

Evacuation

1:04 PM 11:54 AM

WTMS 3/13/19 3/27/19

7 min. 8 min.

Fire Lockdown

8:45 AM 9:09 AM

WTHS 3/11/19

3/25/19

11 min.

6 min.

Building Lockdown to Lockout

Fire

1:04 PM

8:24 AM


WTHS o Spring/Easter Flowers (April 2019) – Art Club o Chipotle Night (04/22/19) – Football Booster Club o Buffalo Wild Wings Dine in Night (05/02/19) – Class of 2022 o Cinco de Mayo Games (05/03/19) – Spanish Honor Society o Mother’s Day Flowers (May 2019) – Art Club o Wendy’s Spirit Night (05/23/19) – Class of 2020 o Family Feud (05/23/19) – Class of 2022 o Chipotle Night (05/28/19) – Class of 2022 o Father’s Day Slim Jims (June 2019) – Art Club

11. School 2 – PE Family Night

Approval requested for School 2 to hold a PE Family Night on Tuesday, May 7, 2019 from 6:30-8:00 PM.

12. School 2 – Field Day

Approval requested for School 2 to hold Field Day on Thursday, May 30, 2019 from 9:30 AM to 1:30 PM. Rain date will be on Friday, May 31, 2019. Parents are invited to attend as guests.

13. School 2 – Third Grade Spring Concert

Approval requested for School 2 to hold their 3rd Grade Spring Concert on Tuesday, June 11, 2019 at 2:30 PM for students/staff and 6:30 PM for family/friends.

14. School 5 – Philadelphia Flyers Assembly

Approval requested for the Philadelphia Flyers to visit School 5 for an assembly on May 8, 2019 at 1:00 PM. The emphasis of this assembly will be S.T.E.A.M. related. There is no charge for this assembly.

15. School 5 – Game Truck

Approval requested for School 5 to hold a Video Game Truck Read-A-Thon reward event on May 13, 2019 from 11:30 AM – 2:30 PM.

16. Schools 5 & 6 – String Orchestra Performance

Approval requested for Schools 5 & 6 String Orchestra to perform at the 12th Annual Scholarship Awards Ceremony and Concert on Saturday, June 8, 2019 at 3:00 PM. The location is the Philadelphia Clef Club of Jazz & Performing Arts in Philadelphia, PA. Transportation will be provided by the parents.


17. Middle School – Practicum Internship

Approval requested for Mr. Michael Weppler, to complete a required 150 hour practicum, under the supervision of Ms. Stella Nwanguma, complete the Master’s Program with the University of Scranton. The practicum internship will take place from April 2019-November 2019.

18. Middle School – Music Assembly

Approval requested to hold an “Anti-Bullying Discovery through Music” assembly at Winslow Middle School on May 20, 2019 for the 7th and 8th grade students. Cost of $2,700 to be paid out of the ESSA Grant-Title IV: Acct. #20-281-200-500-000-00

19. High School – Bench Donation

Approval requested for the Class of 2019 to donate a commemorative bench to the High School on April 11, 2019. The cost of the bench is $1,785.54, which will come out of the class acct. #96-471-077.

20. High School – Mock Vehicle Crash

Approval requested for Winslow Township High School to have Winslow Township Police Department, Winslow Township Fire Department, EMS, and Cooper One conduct a mock vehicle crash on May 10, 2019. The presentation is to educate students about the hazards of driving under the influence of alcohol or drugs.

21. High School – CTE Career Expo and Workshop

Approval requested for Winslow Township High School to hold the 2nd Annual “Director’s Cut” CTE Career Expo and Workshop for TV and Marketing students. The workshop will take place on May 24, 2019 from 8:30 AM – 12:00 PM in the auxiliary gym, with former WTHS students and community agencies.

22. High School – Voter Registration/Information Session

Approval requested for the Winslow Township High School Senior Class of 2019 to have the Election Division of the Camden County Clerk’s office here on May 20th during periods 1-4 and May 21 during periods 5-8 to hold a voter registration/information session.

23. High School – Earth Day

Approval requested for Winslow Township High School to have an Earth Day Activity Program. Students will collect plastic bags and place them in receptacles in the cafeteria. There will be a collection station at Wegman’s in Mt. Laurel where they will receive and recycle any plastic shopping bags collected by Winslow students. The High School would like to use this program to allow


students the opportunity to begin to design their own sustainable clothing which will be displayed at the High School.

24. High School - Temple Owlympiad Mathematics Competition

Approval requested for the top 10 Juniors in Mathematics to participate in the 11th annual Temple Owlympiad Mathematics competition. It will take place on May 20, 2019 from 8 AM until 3:00 PM at Temple University. There will be no cost to the district.

25. High School – Tuxedo Junction

Approval requested for the Class of 2020 to have Tuxedo Junction come in and set up a display table outside of the cafeteria during lunch periods on April 11, 2019. They will show available tuxedo rentals for the 2019 prom.

26. Steve Buono Workshops

Approval requested for Steve Buono to provide two days of coaching and support to Winslow teachers on Shelter Instruction at a cost of $1,500 per day. The dates are to be determined. Total cost of $3,000 to be paid out of the 2018-2019 ESSA Grant: Title III: Acct. #20-245-100-300-000-00 ($1,500) and 20-245-200-300-000-00 (1,500).

27. Out of District Students

Approval requested for the student below to be applied to the IDEA Grant for the 2018-2019 school year:

Account No. 20-256-100-500-000-00

Student # School Tuition ESY Notes

1988 Kingsway $15,968.50 - -

28. Professional Development

Approve the following staff members to attend the Title I School Planning Meeting on Tuesday, April 30th, 2019 at Stockton University, at no cost to the district:

o Stella Nwanguma o Sheresa Clement o Sharon Thomas Galloway o Karen Loney

29. Textbook Adoption

Approve adoption of: Cutnell Physics 11E, @ 2018, Houghton Mifflin Harcourt, not to exceed $13,300.00.


B. Principal’s Update 1. Harassment, Intimidation, and Bullying Report Exhibit XII B: 1

o March 16-31, 2019 2. Monthly School Highlights (March 2019) Exhibit XII B: 2 3. Ethnic Enrollment Report (March 2019) Exhibit XII B: 3

4. Suspension Report (March 2019) Exhibit XII B: 4

Roll Call:

Mr. Blake Yes Mr. Shaw Jr. Yes Ms. Dredden Yes Ms. Watkins Absent Mr. Fortune Yes Ms. Peterson Yes Ms. Martin Yes Ms. Pitts Yes, recuse item #16 Ms. McClendon Yes

Motion Carried

XIII. BUSINESS ADMINISTRATOR/BOARD SECRETARY’S REPORT

A motion was made by Ms. Peterson, seconded by Ms. Dredden to approve A. & B. as recommended by the Business Administrator/Board Secretary. Correction on item 15 pertaining to the date of Mr. Shaw’s Professional Development.

A. REPORTS 1. Transportation Update (April 2019) Exhibit XIII A: 1

B. THE BUSINESS ADMINISTRATOR/BOARD SECRETARY RECOMMENDS APPROVAL OF THE FOLLOWING ACTION ITEMS:

1. Line Item Transfers Exhibit XIII B: 1

Approve the Line Item Transfers, for the month of February 2019, in accordance with N.J.S.A. 18A:22-8, as per the attached exhibit.

2. Board Secretary’s Report Exhibit XIII B: 2

Approve the Board Secretary’s Reports in accordance with 18A:17-36 and 18A:17-9 for the month of February 2019. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A:23A-16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

3. Reconciliation Report Exhibit XIII B: 3

Approve the Reconciliation Reports in accordance with 18A:17-36 and 18A:17-9 for the month of February 2019. The Reconciliation Reports and Board Secretary’s Reports are in agreement for the month of February 2019.


4. Board Secretary’s Certification

The Board Secretary in accordance with N.J.A.C 6A:23A-16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.

5. Boards’ Certification

Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Winslow Township Board of Education certifies after review of the Secretary’s Monthly Financial Report (appropriations section) and upon consultation with the appropriate district officials, that to the best of the Boards’ knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

6. Bill List

a. Approve the Vendor Bill List in the amount of $2,427,658.77 as per the attached exhibit.

b. Ratify the Manual Bill List in the amount of $680,013.46 as per the attached

exhibit. 7. Payroll Approve Payroll, for the month of March 2019, as listed below:

o March 15, 2019 - $2,316,588.14 o March 29, 2019 - $2,426,111.96

8. Disposal of School Property and Textbooks Exhibit XIII B: 8

Approve the Disposal of School Property listed below:

Location Department Description

School No. 1 Preschool (17) Red plastic chairs – broken and cracked

School No. 3 Technology (8) ipads - broken

Middle School Technology Various Computer equipment – not working

High School Technology Various Computer equipment – not working

High School Media Center (2) Wooden Chairs - broken

Grounds Facilities (3) Mowers – 16 years old – not working

9. Use of Facilities None at this time.

10. Professional Development

Approve Ms. Christine Hendri, Confidential Secretary, to attend the NJASBO Administrative Assistant Program. The workshop will be held on May 7, 2019 in Mt. Laurel, NJ at a cost of $100.00.


11. Education Data Services, Inc.

Approve Winslow Township Board of Education to utilize Educational Data Services Inc.’s. Cooperative Skilled Trades, Compliance Services and Ancillary Bids from April 1, 2019 to March 31, 2020 at a cost of $2,050.00.

12. Request to Solicit Bids for 2019-2020 Fiscal Year – Competitive Contracting

Approve to solicit bids for the following service using competitive contracting:

1) Management and Staffing of Information Technology Services

13. Affirmative Action Officers (2019- 2020)

Approve the following Affirmative Action Officers for the 2019- 2020 school year:

Name Location

Dion M. Davis District

Karen Georgiadis #1

Xenia Perez #2

Kevin Hoffman #3

Scott Ritter #4

Marni Rabinowitz #5

Mia Gould #6

Irumu Breau MS

Lynn DiMartino- Cowdin HS

14. Comprehensive Equity Plan (2019- 2022)

Approve the following Affirmative Action Team members to conduct a Needs Assessment and develop a Comprehensive Equity Plan for the period covering July 1, 2019- June 30, 2022:

Name Position

Dion M. Davis HR Director

Xenia Perez School Counselor

Marni Rabinowitz School Social Worker

Irumu Breau School Counselor

Lynn DiMartino- Cowdin School Social Worker


15. New Jersey School Boards Association – Professional Development Professional

Development/Board Members

WHEREAS, The Winslow Township Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent; and

WHEREAS, The Board of Education has determined that the training and informational programs sponsored by NJSBA and set forth below are directly related to and within the scope of board members’ duties; and,

WHEREAS, The Board of Education has determined that the training and informational programs sponsored by NJSBA and set forth below are directly related to and within the scope of the listed job title’s current responsibilities and the board’s professional development plan; and,

WHEREAS, The Board of Education has determined that participation in the NJSBA training and informational programs require school district travel expenditures and that this travel is critical to the instructional needs of the district and/or furthers the efficient operation of the district; and,

WHEREAS, The Board of Education has determined that the school district travel expenditures to NJSBA programs are in compliance with State travel guidelines as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provision of Title 18A of the New Jersey Statutes; and,

WHEREAS, The Board of Education finds that a mileage reimbursement rate equal to that of the federal Internal Revenue Service mileage reimbursement rate of $.31 per mile is a reasonable rate; and,

WHEREAS, The Board of Education has determined that participation in the NJSBA training and informational programs are in compliance with the district policy on travel; therefore be it

RESOLVED, That the Board of Education hereby approves the attendance of the listed number of school board members and district employees at the listed NJSBA training and informational programs, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount; and, be it further

RESOLVED, That the Winslow Township Board of Education authorizes in advance, as required by statute, attendance at the following NJSBA training program and informational event:

Board Member Name Program Name Date Event Cost

Abena McClendon Jeffrey Fortune

John Shaw, Jr.

Governance I: New Board Member Orientation Governance I: New Board Member Orientation Legislative Committee

April 30, 2019 June 15, 2019 May 11, 2019

NC NC NC


16. State Contract Vendors – 2018-2019

RESOLUTION AUTHORIZING CONTRACTS WITH CERTAIN APPROVED STATE CONTRACT VENDORS FOR BOARDS OF EDUCATION

PURSUANT TO N.J.S.A. 18:18A-10a WHEREAS, the Winslow Township Board of Education, pursuant to N.J.S.A. 18A”18A-10a and N.J.A.C. 5:34-7.29 (c) may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and WHEREAS, the Winslow Township Board of Education has the need on a timely basis to purchase goods or services utilizing State contracts; and WHEREAS, the Winslow Township Board of Education, intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts; now, therefore, be it RESOLVED, the Winslow Township Board of Education authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list for the 2018-2019 school year pursuant to all conditions of the individual State contracts; and be it further RESOLVED, that the Winslow Township Board of Education Business Administrator/Board Secretary shall certify to the availability of sufficient funds prior to the expenditure of funds for such goods or services; and be it further RESOLVED, that the duration of the contracts between the Winslow Township Board of education and the Referenced State Contract Vendors shall be July 1, 2018 to June 30, 2019.

____________ ___________________________________ Date Approved Business Administrator/Board Secretary

Referenced State Contract Vendors

Commodity/Service Vendor State Contract # TIRES, TUBES AND SERVICES BRIDGESTONE

AMERICAS, INC. 19-FLEET-00708

VEHICLES, TRUCKS, CLASS 3, PICKUP/ UTILITY/DUMP, WITH SNOW PLOW OPTION

CHAS S WINNER INC A88758

CARPET/FLOORING SUPPLY & INSTALL MANNINGTON MILLS INC.

81751

CARPET/FLOORING SUPPLY&INSTALL HERITAGE FLOORING LLC (Authorized Dealer)

81751

LIBRARY & SCHOOL SUPPLIES

LAKESHORE LEARNING MATERIALS

17-FOOD-00250


17. State Contract Vendors – 2018-2019 - Rescission

Approve the rescission of the following State Contract Vendors previously approved during July 1, 2018 to June 30, 2019. These State Contracts have expired.


Commodity/Service Vendor State Contract #

Contract Expiration

Date PRINTING ENVELOPES PAPER MART INC A84070 11/21/18

MAILROOM EQUIPMENT AND MAINTENANCE VARIOUS STATE AGENCIES

MAILFINANCE A75239 01/28/19

NON-OEM AUTOMOTIVE PARTS & ACCESSORIES FOR LIGHT DUTY VEHICLES

CAMPBELL FREIGHTLINER LLC

A40814 03/17/19

TIRES, TUBES AND SERVICES (Bridgestone Americas Inc.)

SERVICE TIRE TRUCK CENTER INC. (Authorized Dealer)

A82528 03/31/19

TIRES, TUBES AND SERVICES (Goodyear Tire & Rubber Co)

SERVICE TIRE TRUCK CENTER INC. (Authorized Dealer)

A82527 03/31/19

TIRES, TUBES AND SERVICES (Bridgestone Americas Inc.)

INTER CITY TIRE & AUTO CENTER (Authorized Dealer)

A82528 03/31/19

18. Low Quote Vendor

Approve Shipshape Landscape Inc., the low quote vendor, to be perform work in the Courtyards at the Middle School to make the educational areas ADA compliant. Total costs of $11, 482.00 be charged to 11-000-263-420.

19. Low Quote Vendor

Approve Epic Environmental Services LLC., the low quote vendor, to complete the 2018 Right to Know Survey at a cost of $2,950.00. Services to be charged to 11-000-262-420.

20. Purchase – Ed Data Vendor

Approve the following purchase in the following amount from the following approved Ed Data vendor:

Items charged to 11-190-100-610

Keyboard Consultants Inc., - Ed Data #8572

Projector Mount for HR16 School 2 $1,923.96


21. Purchase – State Contract Vendors

Approve the following purchases in the following amounts from the following

approved State Contract vendors:


W.W.Grainger Inc. - State Contract 19-FLEET-00566

Supplies Maintenance $2,419.20


Heritage Flooring, LLC - State Contracts #81753 & 81751

Carpet Installation Middle $13,597.95

22. Purchase – Educational Services Commission of New Jersey (ESCNJ)

Approve the following purchase in the following amount from the following approved Educational Services Commission of New Jersey (ESCNJ) vendor:


CDW Government Inc., - ESCNJ - 18/19-03

Security Equipment for SJCA Special Services $2,227.48

23. Purchase – State Contract Vendor

Approve, authorize and ratify the purchase of Maintenance supplies for the District through W.W. Grainger Inc., an approved State Contract vendor, at a cost of $2,001.75. State Contract # 19-FLEET-00566. Items to be charged to 11-000-262-610.

24. Approve Letters of Intent Exhibit XIII B: 24

Approve, authorize and ratify the letters of intent with Office Business Systems (OBS) and CDW-G to purchase cabling materials, data and wireless network equipment in connection with FCC Form 470 number 190024460. Procurements are dependent upon the issuance of a District purchase order, Board of Education approval and receipt of a funding commitment from the USAC.


25. Approve Change Order #1 – Winslow Township School District 2017-18 Construction Manager Services

Approve change order #1 in the amount of $20,000.00 for construction management services with Greyhawk North America, LLC. extending their contract to close out the 2017-18 facilities renovation projects. Services are to be charged to 30-000-400-390

Original Contract Amount: $ 189,750.00

Net change by previously authorized Change orders .00 Change order No. 1 20,000.00

New Contract Sum $ 209,750.00 Percent of Change: 10.54%

Total Payments to Date: $189,750.00

and further acknowledge the following statement:

I certify that there are sufficient funds available for the services listed. _____________________

Tyra McCoy-Boyle

Roll Call:


Motion Carried

XIV. PERSONNEL

A motion was made by Ms. Peterson, seconded by Ms. Dredden, to approve items 1 - 6 on the Personnel Report.

1. 2019/2020 New Hires

Approve the following New Hires for the 2019/2020 school year:

Name Location Position Salary Effective

A Mangano, Regina School #2 School Nurse BA+15- Step 1

$53,862.00

Stipend- $565.00

9/1/2019


B Taylor, Latoya Middle School Speech Language

Specialist

MA- Step 5

$56,662.00

Stipend- $565.00

9/1/2019

*Salary adjustment pending ratification of WTEA contract

2. Leave of Absence Requests

Approve the following Leave of Absence requests pursuant to documents filed in the Office of Human Resources:

3. Retirements

a. Approve the following Retirements for the 2018/2019 school year:

Name Position Location Effective

A Alcoy-Clouser, Tracy Grade 4 Teacher School #5 6/1/2019

B Broyles, Tina Special Education Teacher School #5 6/1/2019

C Chiumento, Karen Grade 5 Teacher School #5 6/1/2019

D Jacovelli-Robey, Karen Social Worker Middle School 6/1/2019

E Maisch, Christine Gifted & Talented Teacher School #5 6/1/2019

F Micka, Sherry Grade 5 Teacher School #5 6/1/2019

G Kelly-Pearson, Dawn Grade 4 Teacher School #5 6/1/2019

b. Approve the following Retirement for the 2019/2020 school year:


A Marlin, Walter Assistant Principal School #5 9/1/2019

4. Resignation

Approve the following Resignation for the 2018/2019 school year:


A Kalinoski, Joyce Spanish Teacher School #5 3/31/2019

Name Type of Leave From To Paid/Unpaid

A S. D. Maternity *Revised Dates

4/5/2019 4/18/2019

4/17/2019 6/30/2019

Paid Unpaid

B D. K. Medical 3/25/2019 4/8/2019 Paid

C M. L. Maternity 5/28/2019 9/1/2019

6/30/2019 10/15/2019

Paid Unpaid

D M. T. FMLA 4/2/2019 6/30/2019 Unpaid


5. Curriculum Writing- Middle School

Approve the following teachers to conduct Science Curriculum writing at the Middle School, on an as needed basis, at a rate of $41.62/hour: (Account #20-058-100-100-000-07)

Name

Cruz, Ross

Kiett, Portia

Weppler, Michael

6. 2019/2020 College Placements

Approve the following 2019/2020 College Placements:

College/

University

Student Cooperating

Teacher/Clinical

Advisor

School Subject Dates

A Stockton

University

Murray, Emily Pino, Tracy #6 Social

Worker

9/4/2019- 6/30/2020

(500 hours)

B Rowan

University

Vitarelli, Alexandra Doheny, Michael HS Music 9/4/2019- 10/23/2019

3/16/2020- 5/6/2020

(368 hours)

Roll Call:


Motion Carried

XV. ADDENDUM

A motion was made by Ms. Peterson, seconded by Mr. Shaw, to approve items 1 - 8 as recommended by the Board Secretary’s Report. Correction to item #2 reference to the Administrative code.

I. BUSINESS ADMINISTRATOR/BOARD SECRETARY’S REPORT

1. Bill List Exhibit 1:1

Approve the Vendor Bill List in the amount of $516,997.44 as per the attached exhibit.


2. Withdrawal from Capital Reserve Approve the withdrawal of $1,800,000 from Capital Reserve for construction costs, per the bid results, for the High School Classroom Addition, Auditorium Renovations and Other Renovations, pursuant to N.J.A.C. 6A:23A-14.1(h). DOE approved State Project No. 5820-010-19-1000. The funds are to be transferred to and accounted for in the Capital Projects fund.

3 Bid # 2019-01 - High School Classroom Addition, Auditorium Renovations and

Miscellaneous District Renovations

a. Approve the record of bids for the Winslow Township School District High School

Classroom Addition, Auditorium Renovations and Miscellaneous District

Renovations, opened on April 5, 2019 at 2:00 p.m. as follows:

Vendors Dandrea Construction

Hessert Construction

Arthur J. Orgen, Inc.

Base Bid $ 9,360,000.00 $ 10,432,000.00 $ 9,600,000.00

Alternate #1: High School Auditorium Additions

810,000.00 1,085,000.00 998,000.00

Alternate #2: High School Elevator 360,000.00 462,000.00 343,000.00

Alternate #3: Middle School Greenhouse

725,000.00 760,000.00 627,000.00

Alternate #4: Middle School District Office Renovations

386,000.00 413,000.00 368,000.00

Alternate #5: Middle School Demo Existing TCU & New Parking Area

360,000.00 413,000.00 333,000.00

Alternate #6: District Pole Barn on High School Site

216,000.00 343,000.00 274,000.00

Alternate #7A: HS Auditorium Additional Theatrical Lighting

80,000.00 82,000.00 88,000.00

Alternate #7B: HS Auditorium Additional Theatrical Audio

58,000.00 65,000.00 67,000.00

Base Bid + Alternates $ 12,355,000.00 $ 14,055,000.00 $ 12,698,000.00

b. Approve the award of the Winslow Township School District High School

Classroom Addition, Auditorium Renovations and Miscellaneous District Renovations to Dandrea Construction for the base bid in the amount of $9,360,000.00, alternate #1 in the amount of $810,000.00, alternate #2 in the amount of $360,000.00 and alternate #6 in the amount of $216,000.00 for a total award amount of $10,746,000.00. To be charged to 30-000-400-450. And further acknowledge the following statement: I certify that there are sufficient funds available to purchase the items awarded in this bid. ________________________________ Tyra McCoy-Boyle


4. Low Quote Vendor

Approve Brett DiNovi & Associates, LLC, the low quote vendor, to provide an after school social skills program for approximately 30 students in grades K – 3. Total costs of $6,772.00 are to be charged to 20-281-100-300 and 20-281-200-300.

5. Purchase – Educational Services Commission of New Jersey (ESCNJ)

Approve the following purchase in the following amount from the following approved Educational Services Commission of New Jersey (ESCNJ) vendor:


General Chemical And Supply - ESCNJ - 17/18-47

Custodial Supplies District $13,507.86

6. Use of Facilities

Approve the following Use of Facilities:

School Organization Dates Day/Time Room Fee

MS Winslow Youth Travel Basketball

April 11, 2019 through June 26, 2019

Mondays, Tuesdays & Thursdays

Gymnasium 0

HS Winslow Youth Travel Basketball

April 11, 2019 through June 26, 2019

Mondays, Tuesdays, Wednesdays & Thursdays

Gymnasium 0

7. State Contract Vendors – 2018-2019

RESOLUTION AUTHORIZING CONTRACTS WITH CERTAIN APPROVED STATE CONTRACT VENDORS FOR BOARDS OF EDUCATION

PURSUANT TO N.J.S.A. 18:18A-10a

WHEREAS, the Winslow Township Board of Education, pursuant to N.J.S.A. 18A”18A-10a and N.J.A.C. 5:34-7.29 (c) may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and WHEREAS, the Winslow Township Board of Education has the need on a timely basis to purchase goods or services utilizing State contracts; and WHEREAS, the Winslow Township Board of Education, intends to enter into contracts with the attached Referenced State Contract Vendors through this resolution and properly executed contracts, which shall be subject to all the conditions applicable to the current State contracts; now, therefore, be it RESOLVED, the Winslow Township Board of Education authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list for the 2018-2019 school year pursuant to all conditions of the individual State contracts; and be it further


RESOLVED, that the Winslow Township Board of Education Business Administrator/Board Secretary shall certify to the availability of sufficient funds prior to the expenditure of funds for such goods or services; and be it further RESOLVED, that the duration of the contracts between the Winslow Township Board of education and the Referenced State Contract Vendors shall be July 1, 2018 to June 30, 2019.

____________ ___________________________________

Date Approved Business Administrator/Board Secretary


Commodity/Service Vendor State Contract # LIBRARY & SCHOOL SUPPLIES

TROXELL COMMUNICATIONS INC 17-FOOD-00244

8. Purchase – State Contract Vendors

Approve the following purchases in the following amounts from the following approved

State Contract vendors:


W.W.Grainger Inc. - State Contract 19-FLEET-00566

Sinks School 2 & 4 $30,274.46


Troxell Communications Inc., - State Contract 17-FOOD-00244

S/R Perkins Equipment High School $2,750.00

Roll Call:


Motion Carried


II. PERSONNEL REPORT

A motion was made by Ms. Dredden, seconded by Mr. Shaw, to approve items 1 – 5 on the Personnel Report. 1. Leave of Absence Requests

Approve the following Leave of Absence requests pursuant to documents filed in the Office of Human Resources:

2. 2018- 2019 After School Art Club- High School

Approve the following teachers for the After School Art Club at the High School, at a rate of $41.62 per hour, on an as needed basis. (Account # 20-281-200-100-000-00)

Name

A Christ, Marylynne

B Quigley, Tracy

3. 2018- 2019 After School Counseling Advisors

Approve the following staff members to serve as Advisors for the After School Counseling Program at School #3, at a rate of $41.62 per hour, on an as needed basis. (Account #20-281-200-100-000-00)

Name

A Fisher, Denice

B Thomas, Bethia

Name Type of Leave From To Paid/Unpaid

A J. C Medical 3/25/2019 4/16/2019

4/15/2019 4/18/2019

Paid Unpaid

B K. M. FMLA *Extended Dates

4/8/2019 5/17/2019 Unpaid

C S. Z. Maternity 5/20/2019 5/25/2019

5/24/2019 6/30/2019

Paid Unpaid


4. 2018- 2019 After School STEM Club

Approve the following teachers for the After School STEM Club, at a rate of $41.62 per hour, on an as needed basis. (Account #20-281-200-100-000-00)

Name Location

A Douglas, Kitty School #5

B Fields, Teresa School #5

C Henderson- Jackson, Karla School #5

D Prendergast, Kimberly School #6

E Schreyer, Jacqueline School #6

F Chen, Christy Middle School

G Sinatra, Allyson Middle School

5. 2018/2019 WINSOAR Alternative Program

Approve the following teacher for the High school WINSOAR Alternative Program for the 2018/2019 school year, on an as needed basis, to work five

(5) days per week, not to exceed four (4) hours per day, (2:30 p.m.- 6:30 p.m.): (11-130-100-101-160-08)

Name Subject Hourly rate

A Sawyer, Stephanie Mathematics $41.62

Roll Call:


Motion Carried

III. SUPERINTENDENT’S REPORT

A motion was made by Ms. Peterson, seconded by Ms. Dredden, to approve item 1as

recommended by the Superintendent.

1. Textbook Adoptions

Approve adoption of: a. Personal Finance 2016, McGraw Hill, not to exceed $5,000

b. Introduction to Business 2016, Glencoe, not to exceed $3,000


Roll Call:


Motion Carried

XVI. OPEN PUBLIC RECORDS ACT (OPRA) REQUEST

1. The Winslow Board of Education responded to the following OPRA Request between

March 22, 2019 and April 5, 2019:

Received Requested by Document Requested Approved Denied

1 Jennifer Ciaburri Porzio, Bromberg &

Newman, PC

Documents demonstrating the number of students from Chesilhurst, broken down by grade and race, that attend Winslow Twp. for grades K-8 for the 2018-19 school year.

1

XVII. OLD BUSINESS None at this time.

XVIII. NEW BUSINESS None at this time.

XIX. INFORMATIONAL ITEMS

Dr. Poteat

The Winslow Township Business Breakfast, hosted by the Winslow Township Mayor is

scheduled for May 8, 2019 at 8:30 a.m. There is a table reserved for the Board members.

Please submit your RSVP to Dr. Poteat if you are available to attend.

For this year’s Winslow Township’s annual Memorial Day Service, Mr. Shaw will be

representing the Board.

At the last Board of Education meeting, there were individuals who work for an organization

that provides services to the schools. They addressed the Board with some areas of concern.

Dr. Poteat and Mr. Davis met with the organization’s leadership and discussed the issues.

They shared that they were not aware of those concerns and would meet with the individuals.

Ms. Pitt asked Dr. Poteat for a follow up to this matter.

Mr. Shaw

March 29 – April 1, 2019 was the National School Boards Association (NSBA) conference. Mr.

Shaw commented how fabulous the conference was. He spoke with members of the NSBA

and would like to send them information on Winslow’s programs such as STEM and STEAM.

We’re doing great things in our District, let’s get involved for a great future.


Ms. McClendon

Agrees with Mr. Shaw. To see the collaboration between the Districts and to see Winslow

flourish is refreshing.

Mr. Fortune

Also agrees with his colleagues. This was his first NSBA conference that he has attended. He

had the opportunity to speak and exchange information with other members and learned that

Winslow Township is advanced in many areas. Mr. Fortune also attended the musical “Shrek”

and commented that it was a wonderful production and the children did an outstanding job.

Mr. Fortune is proud to be a Winslow Township Board member.

Ms. Pitts

It is outstanding that all 9 Board members attended the NSBA. Thank you to the Board

members for your dedication and supporting our children and community. The next annual

conference is in Chicago – mark your calendars!

Ms. Peterson

New Jersey School Board Association (NJSBA) asked if the Winslow Board would be

interested in developing a workshop for the NJSBA. Ms. Peterson asked if any Board

members were interested. Mr. Shaw, Mr. Blake, Ms. Martin and Ms. McClendon volunteered to

help. Ms. Peterson is to chair the committee.

XX. EXECUTIVE SESSION

A motion was made by Ms. Peterson, seconded by Ms. Dredden to approve adoption of Executive Resolution and adjournment to Executive Session at 8:57 p.m.

WHEREAS, the Open Public Meetings Act (N.J.S.A. 10:4-6 et seq.) requires all meetings of the Winslow Township Board of Education to be held in public, except as set forth in N.J.S.A. 10:4-12(b) which provides for nine (9) types of matters that may lawfully be discussed in “Executive Session,” i.e. without the public being permitted to attend; and

WHEREAS, the Winslow Township Board of Education has determined that certain issues set forth below are permitted by N.J.S.A. 10:4-12(b) to be discussed without the public in attendance shall be discussed during an Executive Session to be held on April 10, 2019 at 8:57 p.m.; and WHEREAS, the nine (9) exceptions to public meetings set forth in N.J.S.A. 10:4-12(b) are listed below, and the items to be privately discussed that fall within such exceptions shall be identified and written, and after each exception is a space where additional information that will disclose as much information about the discussion as possible without undermining the purpose of the exception as follows:

“(1) Any matter which, by express provision of Federal law, State statute or rule of court shall be rendered confidential or excluded from public discussion.” The legal citation to the provision(s) at issue is and the nature of the matter, described as specifically as possible without undermining the need for confidentiality is relating to student discipline matter which requires a high degree of confidentiality;

“(2) Any matter in which the release of information would impair a right to receive funds from the federal government.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is ________________________________________________________________________;

X


“(3) Any material the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual's personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of any individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publicly.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is ________________________________________________________________________; “(4) Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body” The collective bargaining contract(s) discussed are between the public body and______________________________________________;

“(5) Any matter involving the purchase lease or acquisition of real property with public funds, the setting of bank rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is _______________________________________________________;

“(6) Any tactics and techniques utilized in protecting the safety and property of the public provided that their disclosure could impair such protection. Any investigations of violations or possible violations of the law.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is____________________________________________________________________;

“(7) Any pending or anticipated litigation or contract negotiation in which the public body is or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer.” The parties to and docket numbers of each item of litigation and/or the parties to each contract discussed are ________________________________________ _________________________________________________________________________and nature of the discussion, described as specifically as possible without undermining the need for confidentiality is______________________________________________________________________________________;

“(8) Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting.” The employee(s) and/or title(s) and nature of the discussion, described as specifically as possible without undermining the need for confidentiality are:

_______________________________________________________________________________________; “(9) Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is ________________________________________________________________________;

WHEREAS, the length of the Executive Session is estimated to be 30-45 minutes after which the public meeting shall reconvene and immediately adjourn.

NOW, THEREFORE, BE IT RESOLVED that the Winslow Township Board of Education will go into Executive Session for only the above stated reasons. BE IT FURTHER RESOLVED that the Board hereby declares that its discussion of the aforementioned subject(s) will be made public at a time when the need for confidentiality no longer exists, or the public’s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure.


BE IT FURTHER RESOLVED that the Board Secretary/Board Solicitor, shall read aloud enough of this resolution so that members of the public in attendance can understand, as precisely as possible, the nature of the matters that will privately discussed. BE IT FURTHER RESOLVED that the Board Secretary, on the next business day following this meeting, shall furnish a copy of this resolution to any member of the public who requests one at the fees allowed by N.J.S.A. 47:1A-1 et seq.

Roll Call:

Mr. Blake Yes Mr. Shaw Jr. Yes Ms. Dredden Yes Ms. Watkins Absent Mr. Fortune Yes Ms. Peterson Yes Ms. Martin Yes Ms. Pitts Yes Ms. Mitchell Yes

Motion Carried

XXI. ADJOURNMENT OF EXECUTIVE

A motion was made by Ms. Peterson, seconded by Ms. McClendon, to adjourn Executive Session at 9:57 p.m.

XXII. ADJOURNMENT Time: A motion was made by Ms. Peterson, seconded by Mr. Shaw to adjourn the meeting at 9:58 p.m. All Ayes.

Respectfully Submitted, Tyra McCoy-Boyle Business Administrator/Board Secretary


OPERATIONS COMMITTEE MEETING MINUTES

Tuesday, April 9, 2019 The Operations Committee met on Tuesday, Apr i l 9 , 2019 at 5:53 p.m. in the Administration building. In attendance were Ms. Dredden, Committee Chair, and Mr. Shaw. Also in attendance were Mrs. Boyle and Ms. Chico. The following items were discussed:

1. 2017-18 Projects: a. Discussed the need to extend the construction manager’s contract with Greyhawk to help

bring these projects to completion. The request is on the Agenda

2. 2018-19 Projects: a. Discussed the receipt of bids, costs and reporting requirements.

3. Emergency Contract:

a. Emergency contracts were issued to repair the damages in the D wing of the High School. An additional vendor was brought on.

4. 2019-2020 Budget: a. The district received and responded to questions from the County Superintendent’s office.

This indicates that the budget is being reviewed.

5. New Items: a. Solicitor bills for March were reviewed. b. Uniform Applications were reviewed.

6. Going Forward:

a. Requests for Proposals and Bids will be advertised and posted to the District’s website shortly.

The meeting adjourned at 6:45 p.m. The next meeting is scheduled for Tuesday, May 21, 2019 at 5:30 p.m. in the Administration building.

WINSLOW TOWNSHIP BOARD OF EDUCATION Wednesday, April …winslow-schools.entest.org/April 10 2019...

Documents

Transcript of WINSLOW TOWNSHIP BOARD OF EDUCATION Wednesday, April …winslow-schools.entest.org/April 10 2019...