Winocular Handbook Department of Human Resources Initiate Personnel Requisition Form Budget Holder...
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Transcript of Winocular Handbook Department of Human Resources Initiate Personnel Requisition Form Budget Holder...
Winocular Handbook
Department of Human Resources
Initiate PersonnelRequisition Form
Budget Holder Approval
Special EdPosition?
Supervisor ofBudgetReview
Special EdApproval
WORKFLOW
11
Vacancy • ReplacementVacancy • ReplacementOverview – Vacancy Replacement is utilized to indicate a vacancy at a location based on replacing the current employee in a position. This personnel requisition will be posted on the vacancy web page and also indicated as an open position on the on-line application.
Most personnel requisitions for vacancy replacement will be auto-generated from a reduction form. For example: when a reduction form is submitted for an employee that has resigned, when the Department of Human Resources completes this action, an auto-generated personnel requisition will be sent back to the initiator with the same tracking number as the reduction form. Information will be auto-populated on the personnel requisition form which includes category, job group, position title and number, replacement, name of exiting employee, FTE, post and budget line. The initiator will review and modify the form where needed and send forward.
In addition, a new feature is available for supervisors to be part of thePersonnel requisition and reduction form approval process. This feature isOnly available for individuals who have been selected by Directors/budget Holders.
Helpful Hints
•A position will be held for posting if the Department of Human Resources has not received the supporting documentation for exiting employee.•Vacancy Replacement may only be used for Certified, Classified, Administrative and Classified Temporary positions.•Please do not duplicate a personnel requisition if a reduction form has been submitted. Remember, a personnel requisition will be automatically generated and sent to the initiator.•Supervisor approval and recommendation for hire is only available for Directors/Budget Holders who have requested a supervisor to be included on the supervisor approval/ recommend for hire steps.
Vacancy • ReplacementVacancy • Replacement
Requisition Form
1
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NOYES
NO
Vacancy • ReplacementVacancy • Replacement
2
Auto generated
Requisition Form
Vacancy • ReplacementVacancy • Replacement
3
Select position
Select facility
EXAMPLE: LOOKING FOR A TEACHER THAT HAS COACHINGEXPERIENCE IN BASKETBALL. STRONG CANDIDATE WOULD BE BILINGUAL WITH 5 YEARS EXPERIENCE IN A DIVERSE CLASSROOM.
Print a copy of the form and place in a binder to keep track of actions, and when completed, print the vacancy and attach the notification of acceptance when filled. This is a reference to track actions by tracking number.
Tip
Requisition Form
Place comments that would be helpful for approval, staffing, etc.
Indicate name of person to be replace
Vacancy • ReplacementVacancy • Replacement
Requisition Form
4
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
SupervisorApproval
YES
YESNO
Vacancy • ReplacementVacancy • Replacement
5
Supervisor Approval
Vacancy • ReplacementVacancy • Replacement
Requisition Form
6
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
1
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Budget Holder
Approval
Type Name
Vacancy • ReplacementVacancy • Replacement
7
Budget Holder
Vacancy • ReplacementVacancy • Replacement
Requisition Form
8
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Special Ed. Position
YES
NO
BUDGET HOLDER’S NAME
Vacancy • ReplacementVacancy • Replacement
9
Special Ed. Position
Vacancy • ReplacementVacancy • Replacement
Requisition Form
10
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
Supervisor of
Budget Review
NO
YES
Vacancy • ReplacementVacancy • Replacement
11
Budget Review
Vacancy • ReplacementVacancy • Replacement
Requisition Form
12
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
DHR Supervisor
Review
YES
NO
Vacancy • ReplacementVacancy • Replacement
13
If not populated, cut andpaste Job Description.
If not populated, cut andpaste Responsibilities.
If not populated, cut andpaste Qualifications.
DHR Supervisor
Review
Complete Posting Date
Vacancy • ReplacementVacancy • Replacement
14
DHR Supervisor
Review
Complete, if applicable.
Vacancy • ReplacementVacancy • Replacement
Requisition Form
15
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NO
DHR Specialist
Review
NO
YES
Vacancy • ReplacementVacancy • Replacement
16
If not populated, cut andpaste Job Description.
If not populated, cut andpaste Responsibilities.
If not populated, cut andpaste Qualifications.
09/27/07 10/27/07
DHR Specialist
Review
Vacancy • ReplacementVacancy • Replacement
17
Complete, if applicable.
DHR Specialist
Review
Vacancy • ReplacementVacancy • Replacement
18
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NOYES
Supervisor Recommend For Hire
NO
Vacancy • ReplacementVacancy • Replacement
19
Supervisor Recommend For Hire
Vacancy • ReplacementVacancy • Replacement
20
Type Name
Supervisor Recommend For Hire
Enter Applicant PID
Vacancy • ReplacementVacancy • ReplacementInitiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
1
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NOYES
Budget Holder Recommendation
For Hire
21
NO
Vacancy • ReplacementVacancy • Replacement
22
Budget Holder Recommendation
For Hire
Vacancy • ReplacementVacancy • Replacement
23
Budget Holder Recommendation
If a recommendation for hire is declined by the applicant, it will be sent back to either the supervisor or budget holder’s queue box as a returned recommendation. The budget holder will recommend another candidate in the recommend for hire section on the personnel requisition form
Note
Vacancy • ReplacementVacancy • Replacement
DHR Supervisor
Review
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NOYES
24
NO
Vacancy • ReplacementVacancy • Replacement
25
DHR Supervisor
Review - Offer
Vacancy • ReplacementVacancy • Replacement
26
DHR Supervisor
Review - Offer
Vacancy • ReplacementVacancy • Replacement
27
DHR Supervisor
Review - Offer
Place a copy of completed form in the vacancy folder replacing the initial vacancy form
Tip
Vacancy • ReplacementVacancy • Replacement
28
DHR Supervisor
Review - Offer
Vacancy • ReplacementVacancy • Replacement
DHR Specialist Review/Edi
t
29
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NOYES
NO
Vacancy • ReplacementVacancy • Replacement
30
DHR Specialist Review/Edi
t
Vacancy • ReplacementVacancy • Replacement
31
DHR Specialist Review - Edit
Vacancy • ReplacementVacancy • Replacement
32
DHR Specialist Review - Edit
Vacancy • ReplacementVacancy • Replacement
33
DHR Specialist Review - Edit
Vacancy • ReplacementVacancy • Replacement
Compensation Specialist Review/Edit
34
Initiate PersonnelRequisition Form
Budget Holder Approval
End
Supervisor ofBudgetReview
Special EdPosition? Special Ed
Approval
DHR SupervisorReview
DHR SpecialistReview
Budget HolderRecommendation
For Hire
DHR SpecialistReview/Edit
CompensationSpecialist
Review/Edit
Notification
YES
NO
DHR SupervisorReview/Offer
DECLINE
ACCEPT
School?SupervisorApproval?
SupervisorApproval
YES
YESNO
NO
Job PostingPrep
Posted? YES
NO
Auto PostTo Web
Posted?
School?Supervisor
RecommendFor Hire?
SupervisorRecommend
For Hire
NO
YES
YES
NOYES
NO
Vacancy • ReplacementVacancy • Replacement
35
Compensation Specialist Review/Edit
Vacancy • ReplacementVacancy • Replacement
36
Compensation Specialist
Review - Edit
Vacancy • ReplacementVacancy • Replacement
37
Compensation Specialist
Review - Edit
Vacancy • ReplacementVacancy • Replacement
38
Compensation Specialist
Review - Edit