Wings eBiz – Payroll Pro

8/14/2019 Wings eBiz Payroll Pro

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Wings eBiz Payroll ProImplementation Kit

Implementation Flow

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Masters

Opening Info

Attendance

Pay Structure

Generate Payslip

Payslip(Print & Reports)


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Index

Payroll Pro

1.Masters: __________________________________________________ 3

A.Payroll setup ............................................................................. .......... 4

B.Attendance ........................................................ ................................... 6II.Shifts ............................................................................................................... 6

C.Leaves .......................................................... ....................................... 7

D.Salary structure ..................................................................... ............... 8II.Pay Components* ............................................................................................11

III.Pay Structure *: ............................................................................................12

E.Employees ....................................................................................... .... 13

F.Loans, Advances & Gratuity ........................................................ ......... 14I.Loan Types : ............................................................................................... 14

II.Advance Types: .............................................................................................14III.Visa Types ..................................................................................................... 14

IV.Gratuity Types .................................................................................................15

G.Company Properties ........................................................................ .... 15I.Provident Fund (PF): ........................................................................................15

II.Employee Provident Fund (ESI): ........................................................................ 16

III.Professional Tax (P.Tax): ................................................................................. 17

2.Transactions _____________________________________________ 18

A.Employee Opening Info ........................................................... ........... 18I.Employee Opening Info .....................................................................................18II.Employee Opening Info Bulk ...........................................................................19

B.Leaves ........................................................... .................................... 19I.Revise Emp Leave Entitlements..........................................................................19II.Leave Applications ...........................................................................................19

III.Process Leave Applications ...............................................................................20IV.Detailed Leaves ............................................................................................... 20

V.Leave Encashment ............................................................................................20

C.Attendance & Leaves ................................................................... ....... 20I.Daily Attendance ............................................................................................... 20

II.Periodic Attendance & Leaves ......................................................................... 21

III.Import Attendance .......................................................................................... 21

D.Generate Payslip .......................................................................... ....... 21I.Generate Payslip ............................................................................................... 22II.Generate Bulk Payslip .......................................................................................22

III.Supplementary Payslip ....................................................................................22

E.Loans ........................................................................ .......................... 22I.Opening Loans .................................................................................................. 22II.Loans Granted ................................................................................................. 22

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III.Loans to Deduct ............................................................................................. 22

F.Advances ......................................................................................... .... 22I.Opening Advances ............................................................................................22

II.Advance To Deduct ..........................................................................................22G.Adhoc Payments ...................................................... ........................... 22

I.Adhoc Payments ............................................................................................ 22

H.Revisions ................................................................... ........................ 22I.Salary Revisions ...............................................................................................22II.Employment Revisions ...................................................................................... 23

III.Assign Holiday List .......................................................................................... 23

I.End of Service ............................................................................... ...... 23I.Resignation Info ................................................................................................23II.Relieving Info ..................................................................................................23

J.Gratuity .......................................................................... .................... 23I.Gratuity ........................................................................................................... 23

Income Tax

Payroll Pro

1. Masters:

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Define Employee Details. The first step as shown in the flow chart is to create masters.

Masters marked * are minimum required to generate Payslip. Create masters in the ordershown below.

A. Payroll setup

Menu Path: Masters\Payroll\Setup

I. Pay Location Types: Create Locations types like Branches, Factories, etcII. Pay Locations : Can be Country, States or Cities in which the company

operates.III. Periodicities : Are the periods for which salary would be computed.

Ex: Day , Week, Month, etc. In the Periodicities master, if the periodicitydefined is a month the enter Base UOM as Days and Base Qty as 30. Then during

payroll generation irrespective of actual no. of days the month. It will consider 30as number of days in a month for calculating salary per day. For calculations such

as loss of pay, etc.

Figure 1 - Periodicities

IV. Pay Periods : Are the payroll periodicities for which salary needs to becomputed. Ex: Mar 07, Apr07, Dec08, etc. The Payroll Period can be defined in

figure 2.

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Figure 2 Payroll Periods

V. Payroll Years: Is the year for which payroll data is required to be maintained.Ex: Apr 09 Mar 10, 2009-2010.etc.After creating Payroll year master click on its

properties and select Applicable Periods tab. In this tab select the Pay Periodsthat are to assigned to that payroll year as shown in figure 3.

Figure 3- Applicable Periods

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Holiday Lists :

VI. Holiday Lists: Create a master for holidays year wise that you wish to assign to

an employees. After the master is created open its properties and enter WeeklyOffs, Public Holidays and Optional Holidays.

B. Attendance

Menu path: Masters\Payroll\Attendance

I. Attendance Type*: Attendance type can be broadly classified as Regular,Overtime, and Holiday Overtime. Create masters and under properties select the

Attendance type and Rate. See figure 4.

Figure 4 Attendance Type Properties

II. Shifts

If your company has shifts create shift and define timings, Overtime, Holiday Overtime.

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Please note after creating Payroll Years master .Open Periodicities

properties and under Assign Calendar years tab select the Payroll Year towhich the periodicity belongs.


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Figure 5 Shift Properties

C. Leaves

Menu path: Masters\Payroll\Leaves

I. Leave Type : Create types like Earned Leaves, Casual Leaves, sick Leaves, Loss of Pay,

etc. After creating leave types define properties like Paid or Unpaid, En-cashable and

Carry forward.

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Figure 6 Leave Types Properties

II. Leave Entitlements: Multiple Leave Entitlement masters can be created to facilitateassignment of different leave structures to employees belonging to different

departments of locations. In the properties select the leave type and UOM. Then click

on Assign Leaves tab to assign period-wise leaves.

Figure 7 Leave Entitlement Properties

D. Salary structure

Menu path: Masters\Payroll\Remuneration

This is the most critical part of Payroll configuration. Under this the Pay component Types,Computation methods for each Pay Component is defined and Pay Components are assigned

to Pay structure. Advantage of having a Pay structure is that it can be assigned to all theemployees having same remuneration structure. This will do away with the need to assign

Pay Components individually to each and every employee.

I. Pay Component Types*: Create master of all the salary components that would beapplicable to the company. Ex: Basic, Conveyance, ESI, HRA, PF, Professional Tax,

TDS, Etc.

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Figure 8 Pay Component Types Properties

Component Type: Components Types are of two types Payroll Earnings and PayrollDeductions. Payroll Earning are the components which are added to the salary and Payroll

Deductions are components which are subtracted from Salary. Ex: HRA is a earning since itsadded to the salary and Professional tax is a deduction since its value is subtracted from the

salary.

Time Dependant: Enable this check box for components which change in proportion toattendance. Ex: The basic salary of a employee is Rs.3,000/- and he has attendance of only

20 days in a 30 day month .The basic salary would be computed as Rs.2,000/-.

Sequence: Its the order in which the salary components should be computed. Ex: In theFigure 9, the Salary Component Types list is in alphabetical order. But the sequence in which

the salary should be computed is first Basic, second HRA then Conveyance. Then sequencefor Basic should be 1, for HRA 2 and for Conveyance 3.

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Figure 9 Salary Component TypesMonetary: Whether the salary component will be paid in monetary terms or otherwise.

Finance Posting: If the salaries are required to be posted to Finance Module. In FinancePosting tab. Select Debit and Credit accounts. Ex: Dr. Salaries & Wages Account (Expenses

A/c) and Cr. Salaries Payable Account (Current Liabilities). If its desired that individualEmployees A/c should be debited Employee Wise Ledger check box should be checked.

Figure 10 Pay Components Type Properties

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II. Pay Components*

Pay components are used to define calculation method. After creating Pay Components

.Click properties, then on Edit button to configure Pay Components.

Link to Pay Component.

Select Cal Type.

Calculation types are of three types

Absolute Amount: Select this option if the amount is to be directly entered i.e. noformula or slabs are required. Example: Basic Salary as shown below in figure 11

below.

Figure 11

Computed Amount: Select this types of calculation method if, the Pay Component is

based on formula. Example : See below the the formula to calculate PF.

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Figure 12Conditional Amount: This type of calculation is required if the value of the Pay Componentis based on slabs. Example: Refer the calculation method for Professional Tax, Figure 13.

Figure 13

III. Pay Structure *:

Pay structure is set of pay components. Pay structure is useful in assigning multiple pay

components to employee having same salary structure. Create as many Pay structures asrequired and assign them to employees. See Figure 14 below for example.

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Figure 14

E. Employees

Menu path: Masters\Payroll\Employees Info.

Departments - Ex: Accounts, Sales, etc.

Employee Designations - Ex: Vice President, Regional Manager, etc.Employment Types - Ex: Permanent, Probation, etc.

Employee Types - Ex: Skilled, Unskilled, etc.Employee - Create masters for employees and then enter their

Details in the properties. Refer figure 15 below.

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Figure 15

F. Loans, Advances & Gratuity

Menu path: Masters\Payroll\Others

I. Loan Types :

Create loans like Educational Loans, Personal Loans, etc.

II. Advance Types:

Create advances like Salary Advance, Bonus Advance, etc.

III. Visa Types

Create visa types like HI-B, Business Visa, Tourist Visa, etc.

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IV. Gratuity Types

Gratuity is the amount paid to employee for working continuously in the organization. If in

an organization more than one type of gratuity is required. Create as many masters

required for assign different slabs and rates. See figure 16.

Figure 16

G. Company Properties

Menu Path: Masters\Company Properties. Then select Payroll tab.

I. Provident Fund (PF):

In this tab enter the PF limits as per Employees Provident Funds and Miscellaneous

Provisions Act, 1952. .The values entered below (Figure 17) are as per the above Actcurrently in force.

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Figure 17

II. Employee Provident Fund (ESI):

In this tab enter the ESI limits as per Employees' State Insurance Act, 1948. The values

entered below (Figure 18 ) are as per the above Act currently in force.

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Figure 18

III. Professional Tax (P.Tax):

In the P.Tax tab. Select the Professional Tax Salary component. Figure 19

Figure 19

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2. Transactions

A. Employee Opening Info

Menu path: \Transactions\Payroll\Employee

I. Employee Opening Info

This is a vital step, since employee will be assigned Pay Components based on which

salary will be computed. See figure 20

Figure 20

After entering details in Employment tab .Go to Pay Component tab and enter the

amount for components for which the computation method was defined as AbsoluteAmount. As shown in the example above after the value of basic amount is entered HRA,

PF & PT values are automatically calculated (i.e. Computed Amount and Conditional SalaryComponents are calculated.)

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II. Employee Opening Info Bulk

This is used to enter opening info for multiple employees. Select a Payroll Location andselect all employees who should be under that location. After selecting employee name

other details like, Date of joining, WEF, etc. Click on Pay Components and Opening

Leaves to enter details for them.

Figure 21

B. Leaves

Menu path: \Transactions\Payroll\Leaves

I. Revise Emp Leave Entitlements.

This is used for revising holidays available to employees during the year. To assign new listselect the revised holiday list in New Leave Entitlement and save.

Leaves can be entered in any one of the three transactions.

In Periodic Attendance & Leaves .This only captures leave types and no. of

days. But not dates of leaves.

In Detailed leaves. It will capture leave date .But no provision for Leave

Application & Leave Processing.

With Leave Application and Process Leave Application users have provision forLeave Date, Leave Application and Leave Processing.

II. Leave Applications

Used by employees to apply/request for leaves.

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Its strongly recommended that only ONE method is select ALL the time to

capture leaves, to avoid duplication.


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III. Process Leave Applications

Used for approving leaves request made thru Leave Application transaction.

IV. Detailed Leaves

This is required while processing salary based on Daily Attendance. Since, daily attendance

cannot capture leave information OR If users do not want to enter leave information inPeriodic Attendance & Leaves.

V. Leave Encashment

If you want to add leave encashment value to employees salary. Select the month,

employee, Leave Type , Pay Component & days.

C. Attendance & Leaves

Based on need attendance can be entered either daily or monthly.

I. Daily Attendance

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Ensure that attendance for the Same Employee and same Period is not

entered in both Daily Attendance and Periodic Attendance & Leaves.


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After selecting date, Location and Shift. All the employees belonging to that that Location

and Shift will be displayed in Employees tab. Enable the check box under column IsPresent for employee present on that date. After that, click on TimeSheet button. It willopen window called TimeSheet as shown in figure 22. In this enter multiple In Time and

Out Time, if required. For each row duration will be computed and the total of such

duration will be posted to Worked Hours column in Employee tab.

II. Periodic Attendance & Leaves

Its used to enter summary of attendance only once in a period (Example: Monthly). After

selecting Pay Period and Pay Location. All the employee of that location will be picked in theAttendance tab. All you need to do is enter leaves in Leaves tab and save.

III. Import Attendance

D. Generate Payslip

Menu path: \Transactions\Payroll\Payslip

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I. Generate Payslip

II. Generate Bulk Payslip

III. Supplementary Payslip

E. Loans

Menu path: \Transactions\Payroll\Loans

I. Opening Loans

II. Loans Granted

III. Loans to Deduct

F. Advances

Menu path: \Transactions\Payroll\Advances

I. Opening Advances

II. Advance To Deduct

G. Adhoc Payments

Menu path: \Transactions\Payroll\Others

I. Adhoc Payments

H. Revisions


I. Salary Revisions

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II. Employment Revisions

III. Assign Holiday List

I. End of Service


I. Resignation Info

II. Relieving Info

J. Gratuity

Menu path: \Transactions\Payroll\Gratitity

I. Gratuity

Income Tax

Wings eBiz – Payroll Pro

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